Learning Management and Business Reform ProgramBetter Systems, Brighter Futures

LMBR – Implementation for TAFE

September 2009

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What is out there?

APS, EATR, SFAS, SES, SIS, TCS, TPD, TIPA, EVI, MEVI, EMP, TIFFS, Lattice, TPL, TBO, CLAMS, CPR, CRM……………

Some are new, some are old, some are familiar but…..

LMBR :Why change our systems?

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Deliver better services to our customers and staff

Staff feedback - current systems are clunky/don’t meet business needs

There are over 100 fragmented technology applications (HR, admin etc)

Can’t consolidate data easily - internal, State and Federal reporting

Current systems over 15 years old - costly, complicated, not integrated

Current systems not meeting current/future needs

Current systems are failing

LMBR :Why change our systems?

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A program of initiatives covering systems replacement, new procedures and a new way of working to:

• Transform management, communication and delivery of student administration, finance, and human resources

• Provide greater access to online information• Meet business and customer demands and expectations

Implementing integrated IT systems providing better service and value to:

• TAFE• Schools• Corporate areas• Students• Parents• Business / Community

What is LMBR?

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Industry

Any Channel

Customer Relationship Management

Con

sist

ent C

onta

ct m

anag

emen

t

Single View of Students and Customers

Single View of Employees

Student Admin and Learning Management

Finance and HR/Payroll

Rep

ortin

g an

d A

naly

tics

Consolidated Data

Service Delivery

DET Staff

Student/Parent

Management/Reporting

users

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LMBR timelines2008 2009 2010 2011 2012 2013 2014 2015

Systems & Process Design

Corporate Finance R1.1 (JDE)

TAFE Finance R1.1a (TIFS) Planned

Schools Finance R1.2 (OASIS)

TAFE HR/Payroll (Lattice) Planned 2.1

Schools/Corp HR/Payroll

SALM for Schools

New Student Administration & VLE (SC

Phasedimplementation

First implementation

First implementation

Shared Service Centres

System Implementation

Legend

Project Preparation, Planning & Business Requirements

SALM for TAFE

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Where are we up to?

Finance implementationis here

BusinessRequirements

System Design

Build

Test BusinessReadiness

Cut over

Business Blueprint Realisation Final Preparation Go Live & Support

ProductionSupport

Project Management Planning

Project Preparation

SystemReadiness

HR implementationis here

TAFE SALM is here

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SAP

Is one of the world's leading business software companies

One of the leading Finance and HR/Payroll solutions

available

SAP Australia started work with DET in March 2008

SAP currently used by > 20 other NSW government

agencies

Projects in the LMBR Program

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Shared Service Centre Support Finance and HR/Payroll services

Transactions will be processed through Shared Service Centres

Processes requiring business decisions will remain in the Institutes/ Portfolios

Transactions will be streamlined with fewer delays

Projects in the LMBR Program

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Projects in the LMBR ProgramStudent Administration (SA) & Learning Management (LM)

Student Administration Integrated web based applications Phased development of replacement for SCIS/CLAMS from mid 2010 Current applications progressively converted to web based access

Learning Management TAFE Virtual Learning Environment Web based applications integrated with Student Admin Learning Management System (Sakai/Moodle partially in place) Learning Content Management System (from Jan 2010) Content Creation Tools (Adobe Suite in deployment) Web conferencing (Adobe Connect in deployment) ePortfolio (from Jan 2010) eBackpack (personalised storage from Jan 2010) SAM/OLS (available for Institutes from Oct 2009)

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Legacy SystemsCorporate and local systems that currently support Institute Business

Approved systems that remain will be integrated with the new SAP and SALM systems

Some systems will be partially retired

Most legacy systems will need to be retired 

Projects in the LMBR Program

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Training

SAP Financial TrainingHead Teachers/Managers/Contacts/Finance staff

•Short f2f sessions

All other staff•short online sessions

SAP HR TrainingHR/Managers

•Short f2f sessions?Head Teachers/Other Staff

•Short online sessions?

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What does it mean for me?All StaffOnline petty cashOnline leave (with HR implementation)New administration systems

TeachersAll above plus:Use of VLE and associated resourcesUse of new software, online resources and ePortfolios

Head TeachersAll above plus:Online orderingOnline leave approval

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The LMBR Intranet site contains information relating to: LMBR Background LMBR Overview Benefits of the program Program progress FAQs Fact Sheets Scenario overviews Process descriptions Bulletins Contact details https://detwww.det.nsw.edu.au/deptresources/lmbr/

LMBR Intranet Site

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Questions &

Discussion