Lesson 3: Changing the Appearance of Worksheets

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Learning Objectives

After studying this lesson, you will be able to: Change the view of an Excel window Print worksheets Edit workbook properties Insert, delete and hide columns and rows Print worksheets Change alignment of cell data

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Zooming Through Your Worksheet

Zoom in to get a close-up view of a worksheet Zoom out to see the full view

Zoom group on the View tab of the Ribbon

Zoom commands at the bottom-right corner of the Excel window

Note! Zooming does not affect how a worksheet will print.

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Printing Worksheets

There is no longer a Print dialog box; in Excel 2013 it is a tab in Backstage view

You can change your print options on the Print tab of Backstage view

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Print Preview

The print preview displays one page at a time.

Printing Selections

May want to print Only a single range of cells Multiple nonadjacent ranges within a worksheet

Select the desired cells Use the Control key to select non-adjacent ranges

Choose the Print Selection option in Backstage view

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Editing Workbook PropertiesInfo tab of Backstage view

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Managing Worksheets

Insert and delete worksheets By default, you start with one worksheet per workbook

Rearranging, renaming, and formatting worksheets Move worksheet tabs in any order you wish Change the color of your tabs

The navigation buttons allow you to move through the tabs if they are not all visible.

Copying and Hiding Worksheets

Copying a worksheet can be useful May want to save original data while updating the

worksheet copy Create a worksheet structure for repeated use

Hide worksheets when end user will review only some of the worksheets

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Modifying Columns and Rows

Resizing widths and heights Using AutoFit Insert and delete rows, columns, and cells Hiding and unhiding

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Changing Widths & Heights

Set a precise width or height Manually drag/visually adjust Use AutoFit

The width of column A is being manually resized by dragging with a double-arrow

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Insert and Delete Columns and Rows

Insert and delete columns, rows, and cells as needed

The ability to insert and delete will come in handy when you want to restructure your worksheet after it has been created

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Inserting and Deleting Cells

Add or remove a “chunk” or range of cells from your worksheet

Deleting cells can cause problems because it alters the structure of your entire worksheet

Use cautiously!

When you insert or delete cells, you will get a window that allows you to choose how to shift the cells

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Hiding Columns and Rows Hidden rows/columns do not show or print Still part of the worksheet Values and formulas referenced by formulas in visible rows

and columns Useful when you want to focus attention on other parts of

the worksheet Must issue an Unhide command to make them visible once

again

Notice that row 1 and column F are hidden

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Vertical Alignment

Sets how cell contents line up vertically in a cell Top Middle Bottom

Vertical alignment buttons are in the Alignment group on the Home tab

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Text Rotation

Change the angle at which text is displayed in a cell

Tip! To specify a rotation not on the list, choose Format Cell Alignment and the Format Cells dialog box will be opened with the Alignment tab displayed.

Lesson 3: Changing the Appearance of Worksheets