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Lesson 1: Exploring Excel 2010
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Learning Objectives After studying this lesson, you will be able to:
Explain ways Excel can help your productivity
Navigate around the Excel window and issue commands
Enter text and numbers into cells
Distinguish between a text and a number entry in a cell
Save, “save as,” and close workbooks
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Presenting Excel 2010 How do you think you may use Excel?
Budgets
Lists
Tables
Tracking information
Charting data
Looking at the Window
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Mousing Around in Excel Mouse pointer shape determines function
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Can you find all eight different mouse pointers in this figure?
Note! The active cell in this figure is A1.
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Navigating with the Scroll BarArrows let you scroll line by line
Drag the scroll box to control your scroll
Click the scroll bar to move one screen view at a time
Tip! Remember that when you navigate with the scroll bar, the active cell does not change.
The vertical and horizontal scroll bars both work the same way
Tabs, Ribbons, and Toolbars
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Ribbon
TabsQuick Access Toolbar
Note! Notice that you can add icons to the Quick Access Toolbar. You can also add custom tabs to the Ribbon.
The File Tab The File tab gives you access
to commands that allow you to:
Perform file management tasks
Choose options to control how you work with Excel
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Contextual TabsAppear in context with the task being performed
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Dialog Box Launcher
When you click the dialog box launcher in the Font group, the Format Cells dialog box will open with the Font tab displayed
Hide the Ribbon Create more room on the screen to work
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Expanded view
Collapsed view
Entering Data Types of data
Completing entries
Enter and Cancel buttons
Deleting and replacing entries
Long text
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All of the text is contained in cell A1
Working with Numbers The Number group on the Home tab allows you to
choose how many numbers in the selected cells will appear
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The dialog box launcher opens a window where you can choose from additional options to format your numbers
Saving Workbooks Save: Used for files that have already been saved;
replaces a copy in the same place with the same name
Save As: Used to save a file for the first time to with a new name or in a new location
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These commands are accessed via the File tab of the Ribbon
Closing Documents The File Tab menu contains the Close command
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Note! If changes were made since the last Save, Excel asks to save before closing.
Exiting From Excel The File Tab contains the
Exit Excel command
Closes the application and all open workbooks
Prompts you to save if you have unsaved edits
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Note! You can also click the Close button at the top-right corner of the window to Exit from Excel.