Lees Corner PTAAgenda

December 5, 2012

• 7:30 – Welcome

• 7:35 – Treasurer’s Report

• 7:45 – President’s Report

• 7:50 – Teacher’s Report

• 8:05 – Principal’s Report

• 8:15 - Adjourn

Treasurer’s Report

Committee Results

Hallowingo Results• Netted $3,110

compared to an expected $3,700.

• Based on Silent Auction payments to date.

• Next Family Fun Night – February 8, 2013

Hallowingo Results Actual Budget

Tickets 1,955  

50/50 287  

Silent Auction 847  

Bake Sale 472  

Donation 40  

Hallowingo Income 3,601 5,000

DJ (350)  

Other Exp (140)  

Hallowingo Expense (490) (1,300)

Net Margin 3,111 3,700

Committee Results

Spirit Wear Sales• May 2012 Budget did not include COGS expenses.• Grossed $3,960 compared to budgeted $4,000.• Netted $705 compared to a budgeted $3,899.

Spirit Wear Results Actual Margin   Budget Margin

Spirit Wear Income 3,960   4,000  

Spirit Wear Expense (3,169)   0  

Spiritwear Paypal (86)   (101)  

Net Margin 705 17.8%   3,899 97.5%

Committee Results

Membership• Netted $5,123 compared to expected $2,449

• Total membership of 273 compared to expected 300

• Higher results due to higher than budgeted amount per member

• Effect of Paypal for payments is still unclear. Recommend considering it a service to members rather than source for increased membership.

PTA Dues & Donations Actual Per Mem   Budget Margin

PTA Dues Income 6,095 22.33   3,000 10.00

Donations 5 0.02   500 1.67

PTA Dues (926) (3.39)   (975) (3.25)

Pay Pal Fees - Dues (52) (0.19)   (76) (0.25)

Net Margin 5,123 18.76   2,449 8.16

Registered Members 273     300  

Committee Results

Afterschool Clubs• French Club is fully

self funding.• Chess Club currently

has a surplus. Likely due to under billing by vendor.

• Chess Club T-shirts fully self funded.

Afterschool Clubs Actual Budget

French Club Income 460  

French Club Expense (460) 0

Chess Club Income 5,200  

Chess Club Expense (4,850) (280)

Chess Club T-Shirts Income 356  

Chess Club T-Shirts Expense (356) 0

Net Margin 350 (280)

Committee Results

Dining Out Nights• Very successful with

income of $869 to date compared to budget of $1,000

• $458 Subway & $411 Vocellis.

• Does not include $811 from Chik Fil A

Dining Out Nite Results To Date Budget

Dining Out Nights Income 869 1,000

Dining Out Nights Expense (49) 0

Net Margin 820 1,000

Budget Analysis

Incoming Funds Expected Budget

Book Fair Vendor Pymt 200Net out $200

donation   

Box Tops Income 610 1,400

BUDGET GAP ANALYSISThru

11/30/2012

PTA Dues/Donation Overbudget 2,673

School Supplies Income 95

Hallowingo Gap (589)

Pending Silent Audition Pymts ???

Spirit Wear Gap (3,194)

Estimated Gap (1,016)

Off System Funds To Date

Allocated to Field Trips

Expenses (budgeted

$5500)

Dining Out Night  

(Chik Fil A) 811

Grocery Receipts (Target & Giant)

($2000 budgeted) 782

Total 1,593 5,500

• Completed activities are funding approximately $1,016 behind expected cash generation

• Dining Days have been very successful with 2 remaining events plus Scoop Nites

• Large number of budgeted expenses that can be re-evaluated as we proceed through the year.

Detailed Results 7/1/2012 thru 11/30/2012

Detailed Results7/1/2012 thru 11/30/2012

Detailed Results7/1/2012 thru 11/30/2012

Detailed Results7/1/2012 thru 11/30/2012

• Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.

• Cash on hand and future income will fund remaining budgeted expenses of approximately $13,600.

Other Items

• Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box.

• Please put any cash in the school safe (Ruth in the Office manages the safe).

• I generally check the boxes on Mondays during “cello transport”.

• Please submit any outstanding expense reimbursements for completed events as soon as possible.

QUESTIONS?

Upcoming Events• Grocery Loyalty Program – reminder sent people to

register at all stores.  159 Giant designations to date. $781 raised.  

• Hospitality – 2nd teacher appreciation event to be held in December

• Track-A-Thon - sending out KIT in early December seeking Committee Volunteers with first planning meeting in January

• 6th Grade Basketball - all set for Friday, March 8th and Friday, March 15th will be a snow day if necessary

• 6th Grade Luncheon - all seems to be in order for now but January/February will be the kick off

• Movie Night - February 2013

Volunteers

• Track-A-Thon

• Dining Days Dogfish Event

• Nominations Committee

• Grounds Beautification