Lecture4 Working With Word Processing

8/9/2019 Lecture4 Working With Word Processing

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Lecture 4

WORD PROCESS


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Word Processor/Word Processing

What is Word Processor?

What is Word Processing?

Why do we use Word Processors? Types of Word Processors?

Using MicrosotWord.


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Word Processing cont.

What is word processor?

Word Processor is referred to as appication

software that is used to perfor! different tas"

on a te#t$%ased docu!ents. The different tas"s are& creating' sa(ing' editing'

for!atting and printing a fie.

What is word processing?

Word Processing is a genera ter! that

descri%es the act of entering' editing and

printing te#t using a Word Processor.


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Word Processing cont.

So!e of the ad(antages of using Word

Processors?

)t is faster to create docu!ents %ecause of the

a(aia%iity of for!atting and editing features.

They aow !utipe copy printing.

They ena%e users to store docu!ents for

future use. They ha(e features i"e !ai !erging which

ena%es users to !erge standard docu!ents

with ists of addresses to produce etters to

different recipients.


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Why do we us Word-Processing

To aow us to co!pete different tas"s e.g.

Prepare docu!ents i"e appication etters

Type and design a Co!pany *rochures'

+d(erts' etc

Type and design our research report,s-

Create a Ti!e ta%e

Etc' etc.


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Types of Word-Processors

So!e e#a!pes of Word Processor

Microsoft Word

WordPerfect

OpenOffice.org Writer

Etc' etc.


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What is Microsoft Word ?

Microsoft Word is a co!puter appication

software or progra!

Microsoft Word is a word processor that is used

!osty on Microsoft Operating Syste!

Microsoft Word is a good too for wor"ing with

te#t$%ased docu!ents i"e& etters' ti!eta%e'%rochures' research report' etc.

Note: Different progra!s are used to create different

"inds of docu!ents

Working with Microsoft Word


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How to start Microsoft Word

Cic" the Start +ppications %utton on the

ower right corner of the co!puter/s des"top

0o to 1+ Progra!s2 and wait for the ne#t !enu

to appear

0o to 1Microsoft Office2 and wait for the ne#t

!enu Cic" on Microsoft Word

Note:3ou can try the sa!e steps to open

different progra!s



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Microsoft Word cont

4ew docu!ent

Tite %ar Menu %ar Too %ars

Scro %ars


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Microsoft Word Basics

Microsoft Word has !any functions or tas"s.

Re!e!%er the different tas"s of a word

processor are& creating'

sa(ing'

editing'

5or!atting'

and printing a fie.


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Docuent or a fi!e

What is a fie? + fileis a coection of reated infor!ation. + coection of data or infor!ation that has a na!e'

caed the filename. +!ost a infor!ation stored in a co!puter !ust %e in

a fie. This infor!ation can %e in for! of etters' nu!%ers

and specia characters. There are !any different types of fies& datafiles, text

files, program files, directory files, and so on. Different types of fies store different types of

infor!ation. 5or e#a!pe' progra! fies storeprogra!s' whereas te#t fies store te#t.

)t !ay %e a progra!' a data%ase' a dissertation' areading ist' a si!pe etter etc.


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Docuent or a fi!e

Different fie for!ats

Each different type of fie has a different fie

for!at.

The fie for!at specifies how the infor!ation

is organi6ed.

E#a!pes of fie for!ats are&

Te#t' data' i!age' audio' (ideo' we%'progra!s' syste!' font' etc

The fies ha(e fie e#tensions a suffi# at the

end of a fiena!e' which indicates what "ind

of fie it is.


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Docuent or a fi!e

5ie e#tensions

5or e#a!pe' you can te that the fie is an

i!age fie or te#t or any other fie for!at fro!

its fie e#tension .doc 7 Open docu!ent Te#t

.#s 7 Open docu!ent Spreadsheet

.ppt 7 Open docu!ent Presentation

Other e#a!pes .t#t' .doc' .wpd' .wri' .wps' .odt' .ods' .odp' .pdf'

.8pg' .tif' .!p9' .wa(' .w!a' .dr(' .sys' etc.


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"reating a docuent or a fi!e

Creating a docu!ent or a fie

Creating a docu!ent is the process of

generating a new docu!ent.

When a progra! is started' usuay a new

docu!ent is auto!aticay generated.+n e!pty page on your screen

+ new docu!ent pic"s the defaut or presetsettings. E#a!pe& Page si6e' font and font

si6e' !argins' orientation' etc

Te#t is entered %y typing at the cursor

position


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"reating a docuent or a fi!e

Creating a new docu!ent or a fie Seect 15ie Menu2 fro! !enu %ar Choose 14ew2 fro! the resuting dropdown

!enu Cic" on 1Te#t docu!ent2 or On the 1Too *ar2 cic" on the 14ew2 %utton Seect 1Te#t docu!ent2 fro! the resuting

dropdown !enu. Or Use the :ey%oard shortcut 1CTR :E3 ; 42 Each new docu!ent wi ha(e a defaut na!e

Untited


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#a$ing a docuent or a fi!e

What is Sa(ing a docu!ent or a fie?

Sa(ing a docu!ent is the process of storing a

new docu!ent on to any storage de(ice.

+ new created fie !ust %e gi(e an

identification that is the 1fiena!e2.

+fter the fie is sa(ed' the Tite %ar shows the

na!e of your sa(ed docu!ent.


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Steps of Sa(ing a new created fie

5or a new fie you can use any of the sa(ing

co!!ands Sa(e +s

Sa(e

CTR :E3 ; S

They wi a gi(e the sa!e resuts depending

of different types of Word Processors.


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Steps of Sa(ing a new created fie

Seect 15ie Menu2 fro! !enu %ar

Choose 1Sa(e +s2 fro! the resuting

dropdown !enu

Sa(e +s window is opened

Choose the 1right ocation2 for your fie

Type the 15iena!e2 Cic" on 1Sa(e2 %utton.

Cosing without sa(ing a docu!ent >>>>>>


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Difference %etween 1Sa(e +s2 and 1Sa(e2 Sa(e +s

This aows the user to enter a new fiena!e. )t aso aows to rena!e or change the ocation. )f there is an e#isting fie with the sa!e na!e you

ha(e chosen' the fie wi %e o(erwritten.

Sa(e

This aows the user to instanty sa(e the acti(edocu!ent.

)t o(erwrites the pre(ious fie content with the newchanges.

)t is used after the fie has %een gi(en a fiena!e.


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When you run a progra! you !ust "now

how to&

Create a docu!ent

Sa(e a docu!ent

Open or retrie(e an e#isting docu!ent

Cose a docu!ent

E#ist fro! Word Processor Shut down or cose the co!puter.


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%diting a docuent or a fi!e

What is editing a docu!ent or a fie? Editing is a process of !odifying the

docu!ent.

)t in(o(es&+ddition' deetion and insertion of te#t'

spechec"ing.

When a user is does this shehe is %asicay

editing the docu!ent to !eet the desiredsatisfaction.

So!e of the Editing features are& Cursor Mo(e!ent' )nserting @ o(erwriting' search

@ repace.


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Seecting options

Seection te#t

Copying te#t

Mo(ing te#t

Deeting te#t

)nsert and type o(er !ode

5ind and repace

Proof$reading

Spe chec" and gra!!ar


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Using keyboard shortcuts

Seection te#t 7 CTR ; +

Copying te#t 7 CTR ; C

Cut te#t 7 CTR ; A

Paste te#t 7 CTR ; B

)nsert and type o(er !ode 7 )4SERT :E3

5ind and repace 7 CTR ; 5 Spe chec" and gra!!ar 7 5


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&oratting a docuent or a fi!e

What is for!atting a docu!ent or a fie?

)t is a process of i!pro(ing on the

appearance of a docu!ent.

3ou can for!at a word' a sentence'

a paragraph or the entire docu!ent to

i!pro(e on its appearance.

+ this can %e done using (arious WordProcessor features


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Te#t 5or!atting

*oding' Underining Te#t' )taici6ing' Drop

Cap' Change Case' Superscriptsu%script

Paragraph 5or!atting

Te#t aign!ent eft aign!ent' Right aign!ent' Center aign!ent'

ustification )ndenting Paragraph

5irst ine indent' anging )ndent' 5u )ndent


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Paragraph 5or!atting

Spacing ine spacing' Section %rea"s

Page 5or!atting

Page ayout ow the page is to %e paced fro! the !argins

Page Setup Margins' Orientations' Paper Si6e' Ta%s


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Printing a docuent or a fi!e

What is printing a docu!ent or a fie?

)t is the process of sending a docu!ent to an

outputting de(ice 1the printer2 to produce a

hard copy or your docu!ent. 3ou send to print when you want to create a

PD5 fie.


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Printing a docuent or a fi!e

Steps of printing a docu!ent or a fie Seect 15ie Menu2 fro! !enu %ar Choose 1Print2 fro! the resuting dropdown

!enu Under the Printer 4a!e' choose the right

printer. 1so!eti!e it is pre$set2 Seect the range of pages Seect the nu!%er of copies Choose the coating procedure. Confir! the print co!!and %y cic"ing on

1O:2 %utton.


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'e$iew (uestions

What is a Word Processor?

What are so!e e#a!pes of Word Processors?

What is a fie? 0i(e e#a!pes of different fies.

ow do we create a fie?

ow do we sa(e a fie?

Why do we sa(e a fie?

What is the difference %etween Sa(e +s and Sa(e?

+nd how do retrie(e a fie?

What is in(o(ed in editing a docu!ent?

Why is it necessary to for!at a docu!ent?


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ASSIGNMENT

Create a fie Sa(e it in your foder Type an appication etter appying for a 8o% as a 1ecturer of

)ntroduction Co!puter and )nfor!ation Technoogy2' to&

The Director for u!an Resources

Uganda Martyrs Uni(ersityP.O. *o# FGHI:a!paa' Uganda

Sa(e it in your na!es +ttach it to an e$!ai !essage and sent it to !e.

Note:

Documents

Lecture4 Working With Word Processing