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Business Communication 1/30/20163
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Lecture 2
Business Comm. must beBusiness communication is communication that promotes a
product, service or organization.Must be;briefWell-designedprecisespecific Use short sentencesNet&clearUnderstandable&comprehensive
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Business Communication
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Four Personal TypesBeside necessity of being brief and preciseThere are different types of people in
businessworld.They seem different, behave differentThey expect to be communicated to differentlyUnderstanding personality types = the key to
better business relationships.
Described by Carl Jung in 1920.
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Two Dimensions of the Model
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indirectness
directness
supporting controlling
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Dimension 1:Directness versus Indirectness:Describes the person’s observable behaviourMeans the tendency to move forward by
expressing, thoughts, feelings, expectations in order to influence others
Direct persons say exactly what they think and attempt to convince others that they are right
Indirect people are more likely to observe, ask questions, and present possibilities.
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Directness versus IndirectnessDirect personsUse clear, definitive statements. Participate actively in
meetings.Make their points with
conviction. Are comfortable telling others
what to do. Use words like “should”,
“have to”. Tell others why their ideas
should be adopted
Indirect personsAsk a lot of questions. Quietly observe in meetings. Offer suggestions for
consideration. Like to get others involved in
discussions.Use words like “maybe”,
“possibly”.Ask others to consider their
ideas.
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Dimension 2:Supporting versus Controlling:Explains the motivating goal behind our
observable actions.Supporting people tend to put relationships
with others as their chief priority.
Controlling people prioritize the accomplishment of the task at hand.
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Typical Direct People IFast-paced, assertive, take chargeForceful, type A personality who confront
conflict, change, risk and decision making head on
Outspoken communicators who often dominate
Competetive, impatient, confrontational, they bulldoze their way through life, often arguing for the sake of arguing
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Typical Direct People IIConfident; maintain strong eye contact and
have firm handshakesPeople who thrive on accomplishment and
are not concerned with rules and policiesTend to think “It is easier to beg forgiveness
than to take permission”Speak quickly in loud, aggressive tones and
presents a bold visual appearence
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Typical Direct People IIIDirect people may seem hasty, combative,
have lower awareness of others’ needs, impatient, dominant, manipulative and talkative
They may seem dedicated, determined, energetic, risk-taker, active, action-people also
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Typical Indirect People ICautious in their approach to risk,
decisionmaking and changeSlow-paced, low-key, meek, harmoniousSlow to take initiatives at social
gatheringsTentative,reserved communicators who
hesitate to contribute in meetings, Conflict avoiders.Diplomatic, patient,
cooperative.
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Typical Indirect People IIOn unimportant issues prefer to conform,
rather than argue. When they have strong convictions about an issue, however, they will stand their ground.
Low-profile, reserved and gentle. Handshakes are gentle and and they speak in slower pace and lower volume
Generally conservative and reserved in their visual appearence, making indirect qualified statements
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Compare Communication ProcessBriefly direct-indirect-VerbalIndirectAsks (Would you like
to sit down?)ListensReserves OpinionsLow quantity of
verbal communication
DirectTells( Have a sit or
sit down)TalksExpresses opinions
readilyLots of verbal
communications
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Briefly direct-indirect-VocalIndirectSteady, even
deliveryLess forcefulLower volumeSlower speech
patterns
DirectMore voice varietyMore forcefulHigher volumeFaster speech
patterns
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Briefly direct-indirect-VisualIndirectGentle handshakeIntermitten eye-
contactLimited gestures to
emphasize pointsExhibits patience
DirectFirm handshakeSteady eye contactGestures to
emphasize pointsDisplays impatience
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Typical Supporting People IAre emotionally open, with animated facial
expressions and physical gesturesFeel comfortable expressing joy, sadness,
confusion Maintain closer physical proximity; tend to be
huggers, handshakers, and touchersAre informal and prefer to be relaxed, warm
relationships
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Typical Supporting People IIEnjoy loose, amusing conversations,
frequently tell stories, often embarrassing incidents
Prefer unstructured time and are seldom disturbed when other people waste their time
Supporting people are more accepting about time usage and arrange their schedules according to the needs of people first and tasks later.Flexible about others time also.
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Typical Supporting People IIISupporting people are motivated by their
relationships and feelingsThey want to get to know people and they
tend to make decisions based on feelings, experiences and relationships
Emotionally open and show it by using body language, more vocal inflections, making continual eye contact, and communicating in terms of feelings like their joy, sadness, confusion etc.
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Typical Supporting People IVThey like to make conversations enjoyable, so
they often willingly stray from the subject to discuss personal interests and experiences
They may seem not dependant, weak, inattention, concentrated poorly according to the controlling people.
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Typical Controlling People IEmotionally reserved-called pokerfacesMore rigid, physically, and less expressive
than Supporting people.Tend to keep physically distant from othersGuarded and controlled physically, mentally
and emotionally, seldom loose controlTask-oriented; dislike digressions from their
agendas
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Typical Controlling People IIFact-oriented decisionmakers. Want to see
statistics or hard evidence.People who prefer working alone and put
little value on opinions and feelingsMore comfortable operating in an
intellectual mode.Champions of time management. They are
the efficiency experts of the world who create and follow rigid plans and schedules.
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Typical Controlling People IIIControlling types are motivated by the task
at hand and want to accomplish their goals.Usually keep their distance, both physically
and mentally.Tend to stay away from others.Have strong sense of personal space and
territory and hate it whensomeone invades it.Have restricted range of verbal, vocal and
visual expression.Controlled hand and body movement.
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Typical Controlling People IVControlling people adhere to a more
time disciplined agenda.Concentrate on business, keep their
personal feelings private.They prefer working with things or
through people rather than with them or for them.
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Self assesmentFirstAre you more direct or indirect?Are you more supporting or controlling?SecondThink of a “difficult” person with whom
would like to communicate better.Source of the difficulty is the differency of
personal styles.
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Being open to different stylesKnowing which personal style best describes
you and the other people you need to communicate with is an important step in analyzing and improving your communication skills.
Each personal type has a different way of perceiving the world, behaving and communicating.Learn to reach them..
If you were communicating to an audience, do you think it is possible to accomodate everyone??How would you do to it?
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Supporting
(relationship-oriented)
Controlling
(task oriented)
Indirect
(slowpace)Direct
(fast-paced)
the socializer style
the relater style
the thinker style
the director style
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Class DiscussionMention any five characteristics of each of
these behavioral styles? The relater styleThe socializer styleThe director styleThe thinker styleWhat are the advantages and
disadvantages of each of these styles and why? Mention five of each.
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