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Leadership Training
Conference
Dallas, Texas
March 3-6, 2011
OBJECTIVES
1. Gain exposure to important operational issues
2. Learn to reach unit goals
3. Share your experiences
4. Learn from your fellow delegates
Outline
1. Common Operational Issues
2. Breakout Session: Planning for Success
3. 5-Minute Break
4. Executive Committee Procedure
5. Mock Executive Committee Meeting
6. Wrap Up
Review: The Executive Committee
• Create networking and knowledge sharing opportunities
• Responsibilities– Abide by rules
– Maintain Focus
– Program Planning
– Succession Planning
– Member Recruitment
Common Operational Activities
Programs• Dinner meeting• Tours• Socials• Online Discussions• Engineering Week• College Outreach• High School Outreach• Honors & Awards
Administrative• Elections• Bylaws• Filing documents• Minutes / Action items• Newsletter and Website
updates• MBF Scoring• Fundraising• Membership Drive
Breakout Session: Planning for Success
• Instructions:– Assign a leader and scribe– Group will assume the role of the officer
named in the scenario– Prepare an action plan to satisfy the task presented– Report out during Mock Executive Committee
Meeting• 2-3 minutes
• Be ready for questions
What is an Effective Unit?
Understand your customer’s needs
Have a plan to meet them
Deliver on the plan Grow membership Build a tradition of a
well run organization
What is an Effective Unit Leader
A team player Remains focused Recognizes everyone’s
contribution Creates opportunities for
others to participate Constantly questions status
quo Sends people to
Conferences, District Events and the Leadership Training Conference
Is always positive
Executive Meeting 101
• Agenda• Schedule
– Frequency
– Duration
• Role of Moderator• Motions• Minutes
Executive Meeting 101
• Motions1. Chair recognizes person
2. Proposer states motion• Requires Second
• Followed by discussion
3. Move to stated question • Ends discussion
• Requires Second
4. Vote on motion
Executive Meeting 101
• Minutes– Attendance sheet
– Records• Time and Place
• Report highlights
• Motions and their disposition
– Action Item list
– Next meeting
Executive Meeting 101• A Typical Agenda
1. Call to Order– Revision to agenda– Approve prior minutes
2. Old Business• Treasurer’s Report• Committee Reports• Special Project Reports
3. New Business (New ideas)4. Wrap-Up
– Review Action Items, Motions– Next Meeting– For the good of the order?
5. Motion to Adjourn
Executive Meeting 101
1. Have fun and relax2. Be courteous and listen3. State all concerns at meeting4. Focus on critical tasks5. Don't judge ideas during
brainstorm6. Don't interrupt and don't
dominate7. Stay focused and on time
8. Don't rehash old subjects9. OK to walk around during meeting10. Explain acronyms11. Raise your hand to discuss12. No side meetings - Hold until the
break13. Parking lot is open14. Please turn off all cell phones,
pagers crackberries, and iPhones!
• Meeting Norms
5-Minute Break
Mock Executive Committee Meeting1. Call to Order
– Revision to agenda
– Approve prior minutes
2. Old Business– Treasurer’s Report (B)
– Programs & Activities Comm• Dinner Meeting (D)
• Tour (G)
– Communications Comm• Website Upgrade (C)
• Online Discussion Site (E)
– Student Relations Comm• Student Old Guard Oral (F)
• Engineering Week (H)
– Honors & Awards Comm (J)
– Bylaws (A)
3. New Business– Improving MBF Score (I)
– Recruiting new volunteers (I)
4. Wrap-Up– Review Action Items, Motions
– Next Meeting
– For the good of the order?
5. Motion to Adjourn
Wrap Up
1. Gain exposure to important operational issues
2. Learn to reach unit goals
3. Share your experiences
4. Learn from your fellow delegates
Thank You
• Marc Meadows: [email protected] Elliott Short: [email protected]
This presentation will be posted on the 2011 LTC Web Site, at
http://www.asmeconferences.org/ltc11/presentations.cfm
