LANCASTER CENTRAL SCHOOL DISTRICT · Mrs. Drogi was a bus driver in the district from October of 1977 ... Director of Instructional Technology ... between the Lancaster Central School

LANCASTER CENTRAL SCHOOL DISTRICT

BOARD OF EDUCATION MEETING

October 7, 2013

Como Park Elementary School 1985 Como Park Boulevard

Lancaster, NY 14086

7:00pm Regular Session

LANCASTER CENTRAL SCHOOL DISTRICT Lancaster, New York

BOARD OF EDUCATION MEETING October 7, 2013 Como Park Elementary School, 1985 Como Park Blvd., Lancaster, NY 7:00pm Regular Session

AGENDA 1.0 CALL TO ORDER 2.0 PLEDGE TO FLAG 3.0 MOMENT OF SILENCE FOR INDIVIDUAL REFLECTION - Mr. Dave Park who passed away on

September 23, 2013. Mr. Park was a member of the board of education from 1997 to 2005. For Mrs. Joyce Steltenpohl who passed away September 7, 2013. Mrs. Steltenpohl was a guidance counselor in the district from 1973 to 1980. For Dolores Drogi who passed away on September 18, 2013. Mrs. Drogi was a bus driver in the district from October of 1977 through October of 2007.

4.0 PRESENTATIONS 4.1 2012-13 Audit Presentation – Mr. Thomas Malecki, Drescher & Malecki LLP ACTION ITEM 4.2 Peace Bus Presentation – Mrs. Molly Marcinelli 4.3 Mobile App – Mrs. Patricia Burgio

5.0 PUBLIC HEARING 6.0 CORRESPONDENCE 7.0 APPROVAL OF MINUTES

7.1 Regular Session Meeting Minutes – September 16, 2013 ACTION ITEM 8.0 ITEMS FROM STAFF ORGANIZATIONS Lancaster Administrative and Supervisory Association Lancaster Central Teachers Association Lancaster Association of Service Personnel Lancaster Association of Substitute Teachers 9.0 BOARD REPORTS 10.0 SUPERINTENDENT’S ADMINISTRATIVE REPORT 11.0 OLD BUSINESS 12.0 NEW BUSINESS 12.1 Personnel Items 12.11 Tenure Recommendation – Teachers ACTION ITEM 12.12 Personnel Changes ACTION ITEM 12.2 Education Items 12.21 Committee on Special Education ACTION ITEM

12.22 Committee on Preschool Special Education ACTION ITEM 13.0 BUSINESS AND FINANCIAL ITEMS

13.11 Financial Reports ACTION ITEM 13.12 Policy Adoption - #6310 Appointment – Support Staff ACTION ITEM 13.13 Policy 1st Reading - #7243 Student Data Breaches INFORMATION 13.14 Policy 1st Reading - #1510 Regular Board Meetings and Rules INFORMATION 13.15 2013-2014 Board of Education Goals ACTION ITEM 13.16 Surplus Equipment ACTION ITEM 13.17 Contract: Family Support Center ACTION ITEM 13.18 Contract: Social Work Counselor Program ACTION ITEM 13.19 Contract: Dr. Sarah Meredith ACTION ITEM 13.20 Contract: Patty George ACTION ITEM 13.21 Bid Awards – Phase 1 Construction Contracts ACTION ITEM 13.22 LCTA Memorandum of Agreement ACTION ITEM

14.0 PUBLIC HEARING 15.0 FUTURE PRESENTATIONS -Board of Education Recognition – October 28, 2013

-NYS Grade 3-8 Math and ELA Assessment Results – Oct. 28, 2013 -Teacher Recognition – Mrs. Amy Balling – November 12, 2013 -Middle School ELA Teachers – November 12, 2013 -NYS Report Card - November 12, 2013

16.0 ADJOURNMENT

NEXT MEETING October 28, 2013 – 7pm – Lancaster High School

4.0


Lancaster, New York TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: ANNUAL AUDIT REPORT

Mr. Thomas Malecki of Drescher and Malecki LLP will present the audit report year ending June 30, 2013 as attached for your review and acceptance. RECOMMENDED ACTION: Motion to accept the audit report year ending June 30, 2013 from Drescher and Malecki LLP, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

Board of Education


MINUTES

MEETING DATE

September 16, 2013 KIND

Regular Session PLACE

Central Avenue School Building, 149 Central Avenue, Lancaster MEMBERS PRESENT

Marie MacKay, President Kimberly Nowak, Trustee Wendy Buchert, Vice President Robert Szatkowski, Trustee William Gallagher, Trustee Patrick Uhteg, Trustee Kenneth Graber Esq., Trustee

DISTRICT ADMINISTRATORS

Michael Vallely, PhD, Superintendent of Schools Marie Perini, EdD, Asst. Superintendent for Curriculum, Instruction & Pupil Services John Armstrong, Director of Special Education Karen Marchioli, Director of Elementary Education Andrew Kufel, PhD, Director of Secondary Education Michele Ziegler, Director of Instructional Technology & Accountability

OTHERS PRESENT

District residents, staff members, students, and media representatives 1.0 CALL TO ORDER

2.0 PLEDGE TO FLAG

3.0 MOMENT OF SILENCE

The regular meeting of the board of education was called to order at 7:00pm by President MacKay. The pledge to the flag was recited and Mrs. MacKay asked for a moment of silent reflection for Mrs. Jane Kuntz who passed away on September 15, 2013. Mrs. Kuntz was a teacher aid in the district in the late 1970s.

EXECUTIVE SESSION At 7:05pm MOVED by Graber SECONDED by Nowak to go into executive session to discuss a confidential student matter. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

REGULAR SESSION

At 7:26pm MOVED by Buchert SECONDED by Graber to reconvene regular session. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

4.0 PRESENTATIONS

4.1 TENURE PRESENTATION

Mrs. MacKay, Mrs. Marchioli, and Dr. Kufel presented recently tenured teachers with certificates.

5.0 PUBLIC HEARING

Mrs. Kristin Brant, 7 Joseph Drive, addressed the board about standardized testing and student data sharing.

BOARD OF EDUCATION MEETING – September 16, 2013 Page 2 Mrs. Heidi Indelicato, 17 Chestnut Corner, presented information to the board of education regarding the Summit for Education that is scheduled for October 2, 2013.

6.0 CORRESPONDENCE

A letter from Mrs. Brant was received by board members. 7.0 APPROVAL OF MINUTES

7.1 REGULAR SESSION

MEETING MINUTES

MOVED by Graber SECONDED by Buchert to accept the minutes from the regular session held on August 26, 2013, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

7.2 SPECIAL SESSION

MEETING MINUTES

MOVED by Graber SECONDED by Buchert to accept the minutes from the special session held on August 29, 2013, as submitted. VOTE ON THE MOTION: 5 Ayes 0 Nays 2 Abstain Mr. Graber and Mr. Szatkowski abstained because they were not at the meeting on August 29. MOTION APPROVED.

8.0 STAFF ORGANIZATIONS

Lancaster Administrative and Supervisory Association: Mr. Cesar Marchioli, principal of Lancaster High School, had no items to report.

Lancaster Central Teachers Association: No one present to report.

Lancaster Association of Service Personnel: No one present to report.

Lancaster Association of Substitute Teachers: No one present to report.

9.0 BOARD REPORTS

Mr. Graber spoke about the events he attended since the last board meeting. Mrs. Julie Kaska, secretary of the Lancaster Educational and Alumni Foundation, spoke about the mission of the foundation.

10 .0 SUPERINTENDENT’S

ADMINISTRATIVE

REPORT

Dr. Vallely presented his administrative report. 11.0 OLD BUSINESS

No old business was discussed. 12.0 NEW BUSINESS

12.1 PERSONNEL ITEMS

12.11 TENURE

RECOMENDATION

MOVED by Graber SECONDED by Szatkowski to approve Miss Veronica Roetzer for tenure status effective October 18, 2013, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

12.12 PERSONNEL CHANGES

MOVED by Buchert SECONDED by Gallagher to approve the personnel changes for the period ending September 19, 2013, as submitted. VOTE ON THE MOTION: 6 Ayes 0 Nays 1 Abstain MOTION APPROVED. (Graber)

12.2 EDUCATION ITEMS

BOARD OF EDUCATION MEETING – September 16, 2013 Page 3 12.21 COMMITTEE ON

SPECIAL EDUCATION

MOVED by Nowak SECONDED by Uhteg to approve recommendations of the committee on special education, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

12.22 COMMITTEE ON PRE-

SCHOOL SPECIAL

EDUCATION

MOVED by Graber SECONDED by Gallagher to approve recommendations of the committee on preschool special education, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.0 BUSINESS & FINANCIAL

ITEMS

13.11 FINANCIAL REPORTS

APPROVED

MOVED by Buchert SECONDED by Nowak to approve the financial reports, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.12 POLICY ADOPTION -

#6551 FAMILY AND

MEDICAL LEAVE ACT

MOVED by Graber SECONDED by Uhteg to adopt policy #6551 – Family and Medical Leave Act for inclusion in the district’s policy manual, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.13 POLICY 2ND READING -

#6310 APPOINTMENT –

SUPPORT STAFF

Policy #6310 Appointment – Support Staff was distributed to the board for a second reading. This policy will be added to the October 7 agenda for adoption.

13.14 AUCTION RESULTS

MOVED by Graber SECONDED by Buchert to approve the results of the auction for transportation items that were previously surplused by the board of education in August, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.15 SURPLUS EQUIPMENT

MOVED by Nowak SECONDED by Gallagher to declare the attached listing of equipment as surplus and prepare for disposal according to board policy #5250, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.16 CONTRACT – ELLEN

COOL, MT-BC, LCAT

MOVED by Graber SECONDED by Buchert to approve the contracts between the Lancaster Central School District and Ellen Cool, MT-BC, LCAT, to provide music therapy services for two students for the 2013-2014 school year, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays

BOARD OF EDUCATION MEETING – September 16, 2013 Page 4 MOTION APPROVED.

13.17 CONTRACT –PEDIATRIC

SERVICES OF AMERICA

MOVED by Buchert SECONDED by Gallagher to approve the contract between the Lancaster Central School District and PSA Healthcare, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.18 CONTRACT –PEOPLE

HOME HEALTH CARE

SERVICES LICENSED,

INC.

MOVED by Graber SECONDED by Buchert to approve the contract between the Lancaster Central School District and People Home Health Care Services Licensed, Inc., as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.19 AMENDED CONTRACT –

CAROUSEL NURSERY

SCHOOL

MOVED by Nowak SECONDED by Gallagher to approve the amended agreement between the Lancaster Central School District and Carousel Nursery School, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.20 CONTRACT –

AGREEMENT FOR

ARCHITECTURAL

SERVICES

MOVED by Buchert SECONDED by Graber to approve the agreement for architectural services with Young + Wright Architectural relative to the emergency project at John A. Sciole Elementary School, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.21 BUDGET AMENDMENT

MOVED by Gallagher SECONDED by Buchert to approve the budget increase as listed in the expenses for the school bus purchase, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.22 CONTRACT –

OCCUPATIONAL AND

PHYSICAL THERAPY

SERVICES

MOVED by Nowak SECONDED by Gallagher to approve the contract between the Lancaster Central School District and Western New York Physical and Occupational Therapy Group, PLLC for the 2013-2014 school year, as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

13.23 CONTRACT – EPIC

CONTRACTING OF

ORCHARD PARK

BOARD OF EDUCATION MEETING – September 16, 2013 Page 5 MOVED by Buchert SECONDED by Nowak to approve the contract between the Lancaster Central School District and Epic Contracting of Orchard Park, Inc., as submitted. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED.

14.0 PUBLIC HEARING

Mrs. Wendy DellaNeve, 16 Howard Drive, addressed the board about academic intervention services and state assessments.

15.0 FUTURE

PRESENTATIONS

Mrs. MacKay announced future presentations and the next board meeting. 16.0 ADJOURNMENT

At 8:08pm MOVED by Buchert SECONDED by Graber to adjourn the regular session. VOTE ON THE MOTION: 7 Ayes 0 Nays MOTION APPROVED. ____________________________ Sandra A. Janik, District Clerk

12.11 LANCASTER CENTRAL SCHOOL DISTRICT

Lancaster, New York TO: Members, Board of Education

FROM: Michael J. Vallely, Ph.D.

DATE: October 7, 2013

RE: TENURE APPOINTMENT

Here is a list of teachers, who have completed their probationary period that I am recommending for tenure appointment.

NAME AREA EFECTIVE DATE

Craig R. Krempa Physical Education 11-8-13 Kelly Eckler Special Education 11-18-13

RECOMMENDED ACTION: Motion to approve the teachers listed above for tenure status, effective on the date as indicated. If a teacher listed above is not currently working at the District but on the District’s Preferred Eligible List (PEL), such tenure appointment will be effective on the date the teacher returns to work for the District in a full-time nonencumbered teaching position for which he/she was recalled from the District’s PEL. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV:sj

12.12


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: PERSONNEL CHANGES

Attached are personnel changes for the period ending October 7, 2013, submitted for board review and approval. RECOMMENDED ACTION: Motion to approve personnel changes for the period ending October 7, 2013, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV:sj Attachment

12.21


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: COMMITTEE ON SPECIAL EDUCATION

Attached are the recommendations from the Committee on Special Education meeting that was held on September 13, 16, 19, 30, 2013, and amendments to IEPs not requiring a CSE meeting for board review and approval. RECOMMENDED ACTION: Motion to approve the recommendations of the Committee on Special Education, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV:sj Attachment

12.22


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: COMMITTEE ON PRESCHOOL SPECIAL EDUCATION

Attached are the recommendations from the Committee on Preschool Special Education meetings that were held on September 11, 2013 and September 25, 2013 for board review and approval. RECOMMENDED ACTION: Motion to approve recommendations of the Committee on Preschool Special Education, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.11 LANCASTER CENTRAL SCHOOL DISTRICT

Lancaster, New York TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: FINANCIAL REPORTS

Attached are the following audited claims and are hereby ordered paid from their respective accounts submitted for board review and approval. X Budget Summary Report 2012-13, 2013-14 X Revenue Report 2012-13, 2013-14 X Transfer of Funds October 2, 2013 X Transfer Report September 2013 X Treasurer’s Report Amended June, July, August _ X _ Activity Accounts Ledger Report September 2013

CHECK REGISTER FUND Run # Check #’s From To

A Warrant# 42 129669 129946 Warrant# 44 129953 Warrant# 46 129954 130018

F Warrant# 43 129947 129952

TA Warrant# 39 7952 7959

C Warrant# 35 7464 7492

H Warrant# 41 129665 129668 Warrant# 47 130019

Internal Claims Auditor: ____________________________ Date: _________________ RECOMMENDED ACTION: Motion to approve the financial reports, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.12


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: Board Policy Adoption: #6310 Appointment – Support Staff

At the August 26, 2013 and the September 16, 2013 board of education meetings, policy #6310 Appointment – Support Staff was submitted for review, discussion and revision. It is my recommendation to adopt this policy and include in the board policy manual at this time. RECOMMENDED ACTION: Motion to adopt policy #6310 Appointment – Support Staff for inclusion in the district’s policy manual, as submitted. MOVED BY ____________________________________________________ SECONDED BY _________________________________________________ MJV/sj Attachment

13.13


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: Policy 1st Reading – #7243 Student Data Breaches

Attached for your review and discussion is the following policy: #7243 Student Data Breaches The following copies are attached for your review:

A copy of the new policy Consistent with our practice, this policy will be submitted for a second reading at the October 28, 2013 board meeting.

FIRST READING – For review and discussion MJV:sj Attachment

POLICY 2013 7243

Students

SUBJECT: STUDENT DATA BREACHES A student data breach is defined as any instance in which there is an unauthorized release of or access to personally identifiable information (PII) or other protected information of students not suitable for public release. School districts have a legal responsibility to protect the privacy of education data, including personally identifiable information (PII) of its students. The Family Education Rights and Privacy Act of 1974, commonly known as FERPA, protects the privacy of student education records. Although FERPA does not include specific data breach notification requirements, it does protect the confidentiality of education records and requires districts to record each incident of data disclosure in accordance with 34 CFR 99.32 (a)(1). In addition, under state law, direct notification of parents and/or affected students may be warranted depending on the type of data compromised, such as student social security numbers and/or other identifying information that could lead to identity theft. The District has implemented privacy and security measures designed to protect student data stored in its student data management systems. These measures include reviewing information systems and data to indentify where personally identifiable information is stored and used; monitoring data systems to detect potential breaches; and conducting privacy and security awareness training for appropriate staff. In the event of an alleged breach, the District will promptly take steps to validate the breach, mitigate any loss or damage, and notify law enforcement if necessary. The Superintendent will develop and implement regulations for prevention, response and notification regarding student data breaches. 34 CFR 99.32 (a)(1) Technology Law Sections 202 and 208 NOTE: Refer also to Policies #5672 -- Information Security Breach and Notification

#7240 -- Student Records: Access and Challenge Adoption Date

13.14


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: Policy 1st Reading – #1510 Regular Board Meetings and Rules (Quorum

and Parliamentary Procedure)

Attached for your review and discussion is the following policy: #1510 Regular Board Meetings and Rules (Quorum and Parliamentary Procedure) The following copies are attached for your review:

A copy of the current policy A copy of the policy with tracked changes

Consistent with our practice, this policy will be submitted for a second reading at the October 28, 2013 board meeting.

FIRST READING – For review and discussion MJV:sj Attachment

2011 1510 1 of 4

By-Laws

SUBJECT: REGULAR BOARD MEETINGS AND RULES (QUORUM AND

PARLIAMENTARY PROCEDURE)

All Board of Education meetings must be open to the public except those portions of the meetings which qualify as executive sessions. A "meeting" is defined as an official convening of a public body for the purpose of conducting public business and a "public body" is defined as an entity of two (2) or more persons which requires a quorum to conduct public business, including committees and subcommittees. Reasonable efforts shall be made to ensure that all meetings are held in an appropriate facility which can adequately accommodate any and all members of the public who wish to attend.

Whenever such a meeting is to take place, there must be at least seventy-two (72) hours advance notice in accordance with the provisions of the Open Meetings Law. Notice of other meetings shall be given as soon as is practicable in accordance with law. If videoconferencing is used to conduct a meeting, the public notice for the meeting shall inform the public that videoconferencing will be used, identify the locations for the meeting, and state that the public has the right to attend the meeting at any of the locations.

Regular meetings of the Board of Education of Lancaster Central School District shall take place on the day and time designated by the Board at the Annual Organizational Meeting, except as modified at subsequent meetings of the Board.

It is the responsibility of the Superintendent to prepare the agenda and review it with the Board

President for each meeting of the Board. The agenda for each meeting shall be prepared during the week prior to the meeting. The agenda shall be distributed to Board members no later than the Friday before such regular meeting. Whenever the President or other members of the Board wish to bring a matter to the attention of the Board, such request should be made to the Superintendent so that the same can be placed on the agenda. Whenever individuals or groups wish to bring a matter to the attention of the Board, such request shall be addressed in writing to the Superintendent. The Superintendent shall present such matter to the Board.

The District Clerk shall notify the members of the Board of Education in advance of each regular meeting. Such notice, in writing, shall include an agenda and the time of the meeting.

In the event that a meeting date falls on a legal holiday, interferes with other area meetings, or there is an inability to attend the meeting by Board members to the extent that a quorum would not be present, the Board shall select a date for a postponed meeting at the previous regular meeting, and shall direct the Clerk to notify all members.

Any meeting of the Board may be adjourned to a given future date and hour if voted by a majority of the Board present.

(Continued)

2011 1510 2 of 4 By-Laws


PARLIAMENTARY PROCEDURE) (Cont'd.)

The Superintendent and members of his/her staff at the Superintendent's discretion shall attend all meetings of the Board. The Superintendent shall attend all executive session meetings of the Board except those that concern his/her evaluation, employment status, and salary determination. The Board may request the attendance of such additional persons as it desires. Agenda Format at Regular Board Meetings For regular Board meetings, the following format is used:

a) Call to order, roll call, Pledge of Allegiance, Moment of Silence for Individual Reflection; b) Recognition and Achievement; c) Public Hearing; dc) Correspondence; ed) Approval of Minutes; fe) Items from Staff Organizations; gf) Board Reports; hg) Superintendent's Administrative Report; i)h Old Business; ij) New Business; kj) Financial Reports; lk) Public Hearing; and ml) Adjournment.

The Board of Education sets aside a regular agenda time (see "ck" above) at which point any person who wished to address the Board, on any topic, may speak. The time limit to speak will mayl be reasonably limited by the chairlimited to 5 minutes per person. Anyone who contacts the district clerk by 3pm on the day of a board meeting will receive priority to speak.. If someone wishes to address the Board, the individual shall state his/her name, address, and the group, if any, he/she represents. A regular place on the agenda is scheduled for representatives of the Lancaster Central Teachers' Association, the Lancaster Administrative and Supervisory Association and the Lancaster Association of Service Personnel.

(Continued)

2011 1510 3 of 4 By-Laws


PARLIAMENTARY PROCEDURE) (Cont'd.) The agenda distributed to members of the Board of Education prior to meetings shall be given first consideration. However, flexibility in the agenda shall permit current and important items to be added. For special and emergency meetings, the regular meetings agenda format shown above may be shortened and/or adapted to fit the purpose of the meeting. Recording of Meetings The Board recognizes that advances in technology allow public meetings to be photographed, broadcast, webcast and/or otherwise recorded, by means of audio or video, in a non-disruptive manner and supports the use of such technology to facilitate the open communication of public business. To that end, the Board may adopt rules addressing the location of the equipment and/or personnel used to photograph, broadcast, webcast and/or record such meetings to assure that its proceedings are conducted in an orderly manner. Such rules shall be conspicuously posted during meetings and written copies provided, upon request, to meeting attendees. Public Expression at Meetings

Public expression at such meetings shall be encouraged and a specific portion of the agenda shall provide for this privilege of the floor. At its discretion, the Board may invite visitors to its meetings to participate in the Board's discussion of matters on the agenda.

The Board of Education reserves the right to enter into executive session as specified in Policy #1540 -- Executive Sessions. Quorum

The quorum for any meeting of the Board shall be four (4) members. No formal action shall be taken at any meeting at which a quorum is not present. When only a quorum exists, the Board shall act by unanimous vote unless otherwise required by the laws of the State of New York. Use of Parliamentary Procedure

The business of the Board of Education shall be conducted in accordance with the authoritative principles of parliamentary procedure as found in the latest edition of Robert's Rules of Order.

(Continued)

2011 1510 4 of 4 By-Laws


PARLIAMENTARY PROCEDURE) (Cont'd.) Education Law Sections 1708 and 2504 General Construction Law Section 41 Public Officers Law Article 7, Section 103(d) and 107 NOTE: Refer also to Policies #1520 -- Special Meetings of the Board of Education

#1540 -- Executive Sessions #5410 -- Purchasing #6211 -- Employment of Relatives of Board of Education Members #8340 -- Textbooks/Workbooks/Calculators/Instructional

Computer Hardware Adoption Date

13.15


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: BOARD OF EDUCATION 2013-2014 GOALS

RECOMMENDED ACTION: Motion to accept and adopt the 2013-2014 Board Goals, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV:sj Attachment

Student Achievement

Support the creation of a 5-year comprehensive district education plan (CDEP) that encourages the goals of the building planning teams and departments

Continue to promote increased student achievement K-12

Augment teachers knowledge and utilization of instructional technology inside the K-12 classroom

Communication Educate the community on Common Core Standards and NYS Assessments

Increase communication to school community via the district website, Facebook, Twitter, and other emergent technologies

Continue to promote parent involvement, specifically by encouraging use of building mobile apps, parent portal, student portal, and district website

Operations Create 5-year facilities master plan

Review district safety, security, and emergency procedures

Labor Relations Obtain a fair and reasonable labor agreement with LCTA, LASP and

Confidential employees.

Policy Complete update to district Administrative Manual

Lancaster Central School District

Board of Education Goals 2013-2014

13.16


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: Declare Equipment Surplus – Miscellaneous Transportation Items

The attached listing of miscellaneous transportation items have been identified as obsolete. It is my recommendation to declare this equipment as surplus and prepare for disposal according to board policy #5250. RECOMMENDED ACTION: Motion to declare the attached listing of miscellaneous transportation items as surplus and prepare for disposal according to board policy #5250, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV:sj ATTACHMENT

13.17


Lancaster, New York

TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 2, 2013 RE: CONTRACT RENEWAL: Program Coordinator for Family Support Center

Attached is an agreement for joint funding between the Lancaster Central School District and the Town of Lancaster, which grants permission for the district to provide a program coordinator for the Family Support Center at a cost to the district of $32,787.24 for the period September 1, 2013 to June 30, 2014. RECOMMENDED ACTION: Motion to approve the agreement for joint funding between the Lancaster Central School District and the Town of Lancaster for the district to provide a program coordinator for the Family Support Center at a cost to the district of $32,787.24, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.18


Lancaster, New York

TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: November 13, 2012 RE: CONTRACT RENEWAL: Social Work Counselor Program

Attached is an agreement between the Lancaster Central School District and the Town of Lancaster, which grants permission operate a social work counselor program for the students residing within the Town of Lancaster and/or Lancaster Central School District through the Lancaster Youth Bureau at a cost to the district of $43,763.00 for the period July 1, 2013 to June 30, 2014. RECOMMENDED ACTION: Motion to approve the agreement between the Lancaster Central School District and the Town of Lancaster which grants permission to operate a social work counselor program at a cost to the district of $43,763.00, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.19


Lancaster, New York

TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: CONTRACT: Dr. Sarah Meredith

Attached is an agreement between the Lancaster Central School District and Dr. Sarah Meredith, for accompanist and clinician services for the 2013-2014 school year, for a total cost to the district not to exceed $14,000, as submitted. RECOMMENDED ACTION: Motion to approve the agreement between the Lancaster Central School District and Dr. Sarah Meredith for a total cost not to exceed $14,000, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.20


Lancaster, New York

TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: CONTRACT: Patricia George

Attached is an agreement between the Lancaster Central School District and Patricia George, for workshops, demo lessons, and debriefing sessions in the area of Literacy, for a total cost to the district not to exceed $7,200, as submitted. RECOMMENDED ACTION: Motion to approve the agreement between the Lancaster Central School District and Patricia George for a total cost not to exceed $7,200, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

13.21


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: BID AWARD: Bids for Phase 1 Construction Project

Bids for the general trades, HVAC/plumbing, hazardous material abatement, and electrical contracts for Phase 1 of the district wide technology project were opened on September 25, 2013. The following recommendations from Young + Wright Architectural to award the bids are as follows:

Vendor Bid Amount

General Trades Allgaier Construction $148,000 Hazardous Material Abatement Epic Contracting $24,800 HVAC/Plumbing Hoot Mechanical

Alternate #1 Roof Top Units Total Contract

$168,000 $13,500

$181,500 Electrical Contract Weydman Electric $3,598,000

RECOMMENDED ACTION: Motion to approve the recommended bids to Allgaier Construction, Epic Contracting, Hoot Mechanical, and Weydman Electric, as submitted. MOVED BY ______________________________________________________ SECONDED BY ___________________________________________________ MJV:sj Attachment

13.22


TO: Members, Board of Education FROM: Michael J. Vallely, Ph.D. DATE: October 7, 2013 RE: Lancaster Central Teachers Association – Memorandum of Agreement - Contract Extension to August 31, 2016

Attached for your review and approval is a negotiated memorandum of agreement between the superintendent and the Lancaster Central Teachers Association, Inc. regarding a contract extension through August 31, 2016. RECOMMENDED ACTION: Motion to approve the negotiated Lancaster Central Teachers Association, Inc. memorandum of agreement regarding a contract extension through August 31, 2016, as submitted. MOVED BY _______________________________________________________ SECONDED BY ____________________________________________________ MJV/sj Attachment

Documents

LANCASTER CENTRAL SCHOOL DISTRICT · Mrs. Drogi was a bus driver in the district from October of 1977 ... Director of Instructional Technology ... between the Lancaster Central School