Information Environment Manual for Student（PDF version）http://www.iimc.kyoto-u.ac.jp/en/services/ecs/support/tebiki.html

Website of Institute for Information Management and Communication, Kyoto Universityhttp://www.iimc.kyoto-u.ac.jp/en/

2015-2016

Kyoto University Information EnvironmentStart GuidePublished on October 1, 2015

Information Environment at Kyoto UniversityWelcome to Kyoto University. We can easily imagine that you are so excited about new life here at the most excellent environment for studies in Japan. Kyoto University provides you with Information Environment to support your activities ranging from studies to student life. This Start Guide assists you to easily capture the whole picture about Information Environment at Kyoto University and also to concisely understand the important points before using it.

The Student Account (a.k.a. ECS-ID) is an account to identify you at Kyoto University similar to IC Student ID provided by Kyoto University. By using this ECS-ID, you can use IT Systems and Services provided by IIMC, Library Schools and Graduate Schools. Entering your ECS-ID and Password identifies you. Besides, as for your IC Student ID, you can use not only as a physical identification but also as a digital identification to use for the entrance at facilities and for printing transcripts.

Accounts for students ECS-IDUse of IT systems and services provided by IIMC, Library,

Schools and Graduate Schools

Use as a member's card for the Kyoto University Co-op and use as electronic money (for Co-op members only)

IC Student IDIdentification at Facilities, transcript printing and so on

Account and IC Card for Identification

Conceptual View for Kyoto University Information Environment

VPN Connection via the Internet

ICStudentID

IC

ECS-ID

On-campusFacilities and Equipments

On-campusInformation Systems

& Services

e-LearningTraining System

Gakunin-federatedMoodle Site

Common Portalfor All Students KUMOI KULASIS

PeekPandA

ECS-ID

At Home

Campus Network（KUINS）

ECS-ID

The Internet

Common Portal for All StudentsCommon window

for various IT systems & services

Kyoto University Mail for Student KUMOIZengaku Mail for every student

Liberal Arts Syllabus Information System KULASISStudent Information System for syllabi,

course registrations, grades & skip-class info

Gakunin-Federated Moodle SiteTake Information Security e-Learning

Learning Support Service PandAClass support system for content delivery,

assignments and assessments

Kyoto University Digital Archive System PeekSearch for materials collected through processes of education and research

Kyoto University Book Search KULINESearch for books, magazines, journal papers,

rare materials, dissertations and so on

MyKULINEManage your reservation

for books and order citations

e-Learning Training SystemTake e-Learning compliance training courses

Kyoto University Libraries e-resourcesE-Journals, E-Books and Databases

Other Systems Provided by Home Schools and Graduate Schools

・・・Major systems you use often

Kyoto University has been providing various IT Systems and Services to support daily activities in wide variety of disciplines as a comprehensive university. You could feel that the environment

is something like jangle where diverse creatures and plants are living. Please enjoy the environment with curious and wonder.

Available IT Systems and Services

Available Facilities and EquipmentsBy your ECS-ID, you can use Open Space Laboratory, Satellite, CALL classroom, Library and so on. However, you may require other IDs sometimes, for example,

when you use Super Computer. Any inquiries are handled by Information Environment Support Center.

Kyoto University Library andYoshida-South Library and others

Facilities where IC Student ID is required

Supercomputer SystemUse of application software,

large printer and so on

ICT Support Center(Academic Center for Computing and Media Studies,

South Building 1F)

General information counter, IT helpdesk

Open Space Laboratory (OSL)PC terminals for self-learning

※Placed at Academic Center for Computing and Media Studies, Kyoto University Library, Yoshida-South Library and Funai Center in Katsura Campus

PC terminalsand Software

PrintingService

CALL for Self Learning

CALL for Self Learning

PC terminalsand Software

PrintingService

SatellitePC terminal rooms for classes

※Placed at each Schools

CALL ClassroomsComputer-aided language learning system for classes

※Placed at Academic Center for Computingand Media Studies etc. in Yoshida S. Campus

Use of Campus NetworkKyoto University has the Campus Network, KUINS, connected to not only main three campuses (Yoshida, Katsura and Uji) but also almost all facilities and small offices distributed from Hokkaido to Yakushima island in Japan. The KUINS enables us to communicate internally within campuses and also externally through the Internet. You can hook up to KUINS by using wired

connection via information sockets located at each room and also by using wireless connection via Wi-Fi access points equipped with the entire campus. In addition to them, you can use various services restricted to on-campus use by using VPN connections from outside campus.

KUINS (Kyoto University Integrated Network System)Network connection for information terminal （e.g. PCs, Smart Phones）

Wired（via Information Socket）Wireless（via Wi-Fi Access Point）

KUINS Air, eduroam, MIAKO NET and so on

PPTP Connection ServiceVPN connection

Kyoto University’s Network and Security

Kyoto University's all campus network is called KUINS (Kyoto University Integrated information Network System) and covers not only Yoshida, Uji and Katsura campuses but also more than 100 small research labs, satellite offices scattered all over Japan. KUINS is used for internal communications and to access the

Internet. The internet connectivity is realized by two 10Gbps lines to SINET, the academic network to serve Japanese universities and research institutions. (Next year, we are going to increase the bandwidth to 100 Gbps in total).

Kyoto University’s Network

Schimatic picture of KUINS (as of August 2015)

The extent of KUINS Network

KUINS network consists of two logically different networks mainly for security reasons.One is called KUINS-II, in which global IP addresses are assigned to connected computers (most of them are servers). And one of the main uses of this network is to transmit Web pages by Web servers.The other is called KUINS-III and is used to connect PCs and printers through information sockets or mobile terminals through access

points. In this network private IP addresses are assigned, which is only valid within the local university network. You cannot go to the Internet directly from within this network and Proxy or NAT servers provide the connectivity.In almost all laboratories and offices all the necessary procedures are done by lab members. So if you connect your PC and mobile devices to the Internet, you are using KUINS-III.

KUINS-II and KUINS-III

Every room in all buildings within Kyoto University’s campuses is equipped with “information sockets” and connecting LAN cable to this socket is the only necessary action to use KUINS. There are two types of information sockets, yellow and green, and they are used to connect to KUINS-II and KUINS-III explained below.Also, almost all buildings are covered by wireless LAN. There are about 1,600 access points (AP) in Kyoto University. We have started three year’s expansion plan from 2014 fiscal year and we are on our way to replace old APs and to install new APs. By the end of 2016 fiscal year, all buildings will be covered by the latest 802.11ac compliant APs. Each AP, except some minor differences, broadcasts the following SSID:

・KUINS-Air (after ECS-ID or SPS-ID authentication, connect to KUINS-III)・eduroam (connect to the Internet by Eduroam account given to university members)・ISP’s WiFi services (If you have au, NTTdocomo or Softbank accounts, you can connect to Wi2_club, 0000docomo or mobilepoint2 respectively).

Wired LAN and Wireless LAN

Wired LAN（Through information sockets）

Wireless LAN（Through wireless LAN AP）※

※ This mark indicates wireless AP.

ISP’s WiFi services

eduroam

KUINS-Air

IDS does not guarantee 100% security of our university network. Although the Internet is a very useful tool, if you lack necessary precautions, you may get involved in unexpected security incidents. Moreover one person’s careless mistake may cause disastrous whole university security incidents. That is typical in the Internet. Therefore, each individual’s precaution is the most

important shield against attacks.Particularly an attached file of an e-mail or a suspicious Web site is very common place where malware hides itself. So one must make one’s eyes wide open and use e-mail and Web carefully. Also updating anti-virus software, OS (operating system) and applications is a must for everyone.

University-wide security depends on each person’s shoulder

Kyoto University has detailed security policies installed. Security policies consist of three layers: “Policy”, “Standard” and “Procedure”, gradually becoming concrete. You can consult them below:http://www.iimc.kyoto-u.ac.jp/en/services/ismo/use/regulation.htmlPeople often view security policies as cumbersome and these rules restrict free actions. But it is not. If one follows these rules, one is safer and be protected from annoying security incidents.

These policies include guidelines for making strong passwords, guidelines for installing wireless LAN access points, so please have a look.If you have something to report, questions or request for consultation, please go to each faculty’s or lab’s security desk or security liaison. You can also consult the Information Security Management Office of IIMC (Use a mini-guide for contact info!)

Security Policy protects each user

P2P software is banned in Kyoto UniversityForeign students may ask why P2P software is banned in Kyoto University. There are good reasons. Many years ago, P2P software such as Winny was popular in Japan. But the main problem with P2P software at that time was that they encouraged distribution of illegal copy of music and video. Because P2P software has a function to share a file by general public, they are easily used for pirate copy distribution. If a student gets involved into this activity, irrespective of knowing or not knowing, he may be accused of criminal penalty. In a bad case, he may be ordered deportation. Another reason is that files shared by P2P software

are often contains malware and the chances to be affected by or to affect others by those malware increase if you use P2P software. Thus Kyoto University banned P2P software use in KUINS except for a special research purposes. Example of banned P2P software includes: BitTorrent, Winny, Xunlei, Edonkey, Share and WinMX.

To obtain illegal copy of software is criminalDo not hold of an illegal copy of software. Do not use it on your PC or mobile terminal. Follow this principle not only within the University, but also on your personal devices as well. If your use of illegal copy is found, you may be claimed damages. Or in

worst case, you may be fined or sentenced imprisonment.

Use SNS with care and moderationSNS, such as Facebook, Twitter and LINE, becomes indispensable communication tool today. But if you use them without considering the effects of what you post, you may be caught in a trouble. SNS is not strictly closed to your intimate friends, and your post may propagate to general public. Particularly important is not to slander others and not to propagate personal information by posting a photo. You may be sued for libel or defamation and fined.

Be careful!

Monitoring Network SecurityKyoto University’s network KUINS has an IDS (Intrusion Detection System) and it monitors all the communication coming-in and going-out, 24 hours a day, 365 days a year. If it finds out malware related suspicious communication, we request a security confirmation to a person responsible for the targeted machine. We do these requests day by day. In 2013 fiscal year, we did 170 requests, while in 2014 fiscal year it increased to 300 because of infamous Heartbleed and Shellshock. So our security confirmation activities occur once in one or two days!

It is possible to connect to the KUINS (KUINS-III) from outside, from your home, from other universities or when you are on your business trip (including abroad) by using VPN (Virtual Private Network). After the connection, one can browse Web pages available only within our university, and one can also use various university services. There are several VPN services, but most popular one is “PPTP service”. PPTP is available on Windows PC, Mac, iPhone and Android terminals. You can directly access your lab’s machines (printer, servers etc.) by using “PPTP fixed VLAN connection service”. For other VPN services and how to use them, see the following page:http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/

VPN services to connect to the University network from outside

On-campus

On-campus Information Systems & Services

Off-campus

The Internet

Virtual dedicated network (VPN services)

Possible to browse on-campus only Web contents

Impossible to browse on-campus only Web contents

KUINS

Possible to browse on-campus only Web contents

Limitedtime

Single sign-on using ECS-IDBefore using various ICT services on Kyoto university, each person is authenticated by ID and password. ID is given to each person as ECS-ID (and faculty and staff uses different ID called SPS-ID). This single ID is enough to use mail, library service (KULINE), OSL and CALL classroom for language learning. To avoid to input ID and password each time, single sign-on is provided for

most services. There are a few services which does not provode sigle sign on, but it will soon be available.

Password is importantSingle sign-on security is protected by your password which you created when you are given ECS-ID. Password is like a key of your house or your room. Make your password right and strong and keep it secret to others. It is not so difficult to create a

strong password. Just combine various characters (uppercase and lowercase alphabets, numerals and symbols) and make it long (at least 8 characters long). Avoid to use easy words you can find in an ordinary dictionary. Remember how you created your password so that you can re-create one when you forget it.

On authentication

Two Things To Do Immediately After Guidance！

❶ Activation of Student Account ECS-ID

Your home school or department hands over “Student Account Notification” during beginning days at Kyoto University. Your ECS-ID and Activation Key are written in the notification.The activation key is only used for this procedure.Please complete by the expire date of activation key written in the notification.

Receive “Student Account Notification”

You can input your ECS-ID, Activation Key and Password in “Student Account Activation” page.Before inputing Password, please carefully read the instruction〈How To Choose Your Password〉 below.

Access to “Account Management”https://ecs.iimc.kyoto-u.ac.jp/

It takes about one hour to be enabled your ECS-ID and Password after activation.

Completed

You cannot use any facilities, network, IT systems and services introduced above until you activate your ECS-ID. As the result, you may not be able to register and/or take your classes so that you must complete the procedure of activation by the expire date written in “Student Account Notification”.

〈When Your Activation Period Has Been Expired〉You need to extend the period of activation. Please come to the nearest Service Window with your IC Student ID.

List of Service Window -Yoshida-South Campus ICT Support Center （Academic Center for Computing and Media Studies, South Building 1F）

-Faculty of Medicine Campus Medical Library-Katsura Campus Center for Information Technology, Graduate School of Engineering-Uji Campus Uji Library -Inuyama Campus Primate Research Institute Library-Kumatori Campus Research Reactor Institute Library-Faculty of Pharmaceutical Science Campus Library of the Graduate School of Asian and African Area Studies-Otsu Campus Library of Center for Ecological Research-North Campus The Faculty of Science Common Library, Mathematical Library or Chemical Library

It will take a few days to handle your request at Service Windows other than Information Environment Support Center.We can accept your request by surface mail. Please send all of application forms with the copy of Identification Card.

Change Password? You can change your password anytime at “Change settings for student account” page through the following URL. Kyoto University Account Management　https://ecs.iimc.kyoto-u.ac.jp

〈How To Choose Your Password〉We identify you by using password so that you must carefully choose your password as follows:・ Long (more than eight characters) as much as possible・ Mixed (upper and lower characters, numbers, symbols and so on) as many as possible・ Not easily guessedFor example, you could memorize a meaningless word based on a mnemonic phrase. Also, you could combine some components.Please choose your password by your own secret way without writing down on paper!

The following cases are too dangerous to use as password.These cases may not be accepted by system.・Too short （e.g. A7U8）・Only alphabet characters, only lower or upper cases, only numeric characters （e.g. JKUEDL, 4034712）・Your personal information such as name and birthday（e.g. TYamada, 19850401）・Words on dictionary, person’s name, product name （e.g. Tigers）

“Princess Rinrin”“Rules on the Use of Information Systems and Information Security”

❷ Take Information Security e-Learning

Log in Gakunin-federated Moodle Siteby using ECS-ID

You must complete taking this e-Learning course by the end of April.Please follow the instruction described in Information Security e-Learning Instruction page at the IIMC Web site.You can take the course at OSL, Satellite Classroom and at home.

You can access to the site through Gakunin-federated Authentication（Using Shibboleth）.You cannot log in the site before you have completed your ECS-ID activation process and your ECS-ID and Password has been enabled.

Access to the instruction pagehttp://www.iimc.kyoto-u.ac.jp/en/services/

ismo/e-Learning/Capital only here

Take Information Security e-LearningMaterial 1 “Rules on the Use of Information Systems and Information Security”Material 2 “Princess Rinrin”

Completed

Take Tests

It is required for you to learn two materials “Rules on the Use of Information Systems and Information Security” and “Princess Rinrin”.

You must take tests after learning both of materials.Or you are not considered as completed.

〈Information Security e-Learning Materials〉“Rules on the Use of Information Systems and Information Security”The material is about Information Security to learn the policy of Information Security at Kyoto University and to use safely and appropriately Information Environment at Kyoto University. The versions in Japanese and English are available.

“Princess Rinrin”（Learn with Princess Rin Rin: Cyberethics）The material in terms of Information Ethics is provided by National Institute for Informatics.

Secondly, you are required to learn and complete the basic program in terms of Information Security using e-Learning to use Information Environment safely and effectively. You must take the course. Or your ECS-ID will be suspended.

Within a month

“Checking Zengaku Mail for Student” as Your Habit

Constantly Reading Zengaku Mail for Students

Confirm Your Zengaku Mail Address

You can confirm your Zengaku Mail for Student’s address on the “Change settings for Student Account” page on the following URL.Kyoto University Student Account Managementhttps://ecs.iimc.kyoto-u.ac.jp

There are mainly two ways to check Zengaku Mail for Student.Please use your familiar way to read messages constantly.The Inbox size is 50GB. Please delete needless messages appropriately. Or you cannot receive messages when exceeding the limit.

Check MessagesMethod 1 : Use Web BrowserMethod 2 : Use Mail Software

〈Mail Forwarding〉You can forward your messages to your another mail addresses you use usually, ex. your mail address for Keitai phone or your Internet Service Provider, through “Change settings for student account” pageKyoto University Student Account Management　https://ecs.iimc.kyoto-u.ac.jp

Method 2　Use Mail SoftwareIn the case of using PC Mail Software to read and write messages, please use the following settings for your mail account.

should be “a00XXXY@st.kyoto-u.ac.jp”in the case that your ECS-ID is “a00XXXY”

Receiving Settings

Sending Settings

Server Name：outlook.office365.comUser Name：Your-ECS-ID@st.kyoto-u.ac.jpPassword：Your ECS-ID’s passwordIMAP4 available （SSL mandatory：993 port）POP3 available （SSL mandatory：995 port）

Server Name：smtp.office365.comAuth Account：Your-ECS-ID@st.kyoto-u.ac.jpPassword：Your ECS-ID’s passwordSMTP AUTH available (TLS mandatory：587 port)

〈How to Use Zengaku Mail for Student (KUMOI)〉Method 1　Use Web BrowserIn the case of using Web Browser to read and write messages, please access to KUMOI Login Page or Common Portal for All Students, and log in using your ECS-ID and Password.KUMOI Login Page　https://mail.st.kyoto-u.ac.jp/Common Portal for All Students　https://student.iimc.kyoto-u.ac.jp/

KUMOI Login Page Common Portal for All Students

The important and alert messages from Kyoto University will be sent to your Zengaku Mail for Student’s address issued by Kyoto University. Please check your Zengaku Mail for Students at once a day at least as you check the bulletin board at school and department. Although you could receive the messages using other addresses by proper mail-forward setting, you should read the messages by using PC if possible.

When You Are in Trouble・・・① Browse and find solutions at IIMC Web Site

http://www.iimc.kyoto-u.ac.jp/

② Read the 2015 Information Environment Manual for Studenthttp://www.iimc.kyoto-u.ac.jp/en/services/ecs/support/tebiki.html

③ Consult Information Environment Support CenterBy using Inquiry Form （”Inquiry” on the IIMC Web site）At Customer Service of Information Environment Support Center （Open from 8:30amー5:15pm on weekdays）

Yoshida-South CampusFaculty of

Medicine Campus

Main Campus

North Campus

West Campus

University Hospital Campus

Faculty ofPharmaceutical Science Campus

Imadegawa St.

Higashi-Ichijo St.

Konoe St.

Kasugakami St.Higashioji St.

Kawabata St.

Kyoto University　Yoshida Campus

Academic Center for Computing and Media Studies, South Building

Open Space Laboratory(OSL) East

Open Space Laboratory(OSL) West Entry Hall

OSL Security Desk

EV

Multiple Display

↓ Entry

Contact of ICT Support Center

Higashioji St.

Higashi-Ichijo St.

YoshidaCo-op Shop

YoshidaSchool Cafeteria Yoshida-

SouthLibrary

Baseball Ground

MainGate

YoshidaInternational

House

2015-2016Kyoto University Information EnvironmentStart GuidePublished on October 1, 2015

General Information Counter :

ICT Support CenterInstitute for Information Management and Communication, Kyoto University

Academic Center for Computing and Media Studies, South Building 1FYoshida-Nihonmatsu machi, Sakyo-ku, Kyoto 606-8501TEL 075-753-7840FAX 075-753-9001E-MAIL support@iimc.kyoto-u.ac.jp