Topic

Morning Workshop Session- Tuesday, June 6, 2017

Public Works Director/County Engineer Gordon Kelsey: Public Works/Road Department Update

Klickitat County Board of Commissioners

Minutes- Meeting of Tuesday, June 6, 2017

Agenda Item - Comment/Disposition Call to Order/Roll Call Chairman Jim Sizemore called the meeting to order at 9:30 AM. Commissioners present: Rex F. Johnston, Jim Sizemore and David M. Sauter.

Workshop Session Agenda 9:30AM- Public Works Department Update

Attendance: Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Public Works Administrative Assistant Kristina Duncan, Public Works Senior Accountant Jaime Espinoza, Personnel Director Randi Post, Deputy Prosecutor Rebecca Sells, Economic Development/Natural Resource Director Dave McClure, Economic Development Specialist Richard Foster, and one (1) member ofthe public.

Public Works Administrative Assistant Kristina Duncan reported on LEAN training that Public Works completed noting she felt like it was a very good use of time to make the fairgrounds room rental process simplified for both the County and prospective clients.

Public Works Director Gordon Kelsey reviewed a Consent Agenda item presented for approval and the Thursday Workshop Agenda. Further updates followed which included ongoing construction and design phase projects.

Director Kelsey noted that maintenance crews are working on grading and Hot Mix patching in the East End and West End crews are grading roads and continue working on the livestock barn and gun range.

Director Kelsey updated the Board on facility work including the remodel for the Auditor's Office, the Annex 1 feasibility study and livestock barn repairs and upgrades. Assistant County Engineer Jeff Hunter reviewed work being completed on the gun range noting that the harsh winter caused delays in getting started for the year, and more repairs are having to be made to the road.

The Board held a discussion regarding a Dallesport sewer customer that has continuously damaged a sewer grinder pump for the second time by putting excessive grease down the drain.

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Natural Resource/Economic Development Department Director Dave McClure: Departmental update.

Lunch Recess

Regular Meeting for Tuesday, June 6, 2017

Workshop Session Agenda (Continued) 10:30 AM- Department Update

Attendance: Economic Development/Natural Resource Director Dave McClure, Economic Development Specialist Richard Foster, Prose~utor David Quesnel, Deputy Prosecutor Rebecca Sells and one (1) member of the public.

Economic Development/Natural Resource Director Dave McClure requested and received authorization to add on to the regular agenda, a bid opening at 1:30 PM to review Request for Proposals for a Strategic Acquisition Plan to conduct a Resource Lands Acquisition Feasibility Study.

Director McClure noted that the department has received many notices from state agencies stating that if a budget is not established for the biennium by June 30, all grant funded projects will have to seize. Director McClure noted this would affect the Switzler project and he would be working with the contractor for planning and options.

Director McClure discussed Lead Entity grant funding and a tour scheduled for next week to view projects in the area. Further updates followed including the progress of the Glenwood Community Forest Management Plan, forest practice permit regulations, well monitoring in the High Prairie area, and the progress of the broadband build out.

Director McClure discussed a meeting regarding a pump storage project, airspace control areas related to windmill height and an article in The Columbian regarding Insitu.

Economic Development Specialist Richard Foster reported on recent events including job fairs and the Governors Summit.

Mr. Foster updated the Board on grant opportunities.

The Board discussed making the schools more aware of job opportunities and projects going on within Klickitat County to better keep the community involved.

The Board recessed for lunch at 11 :30 AM. Call to Order/Roll Call Chairman Jim Sizemore reconvened the meeting at 1:00PM. All three (3) Commissioners were present.

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Agenda Business Agenda Approved (M/Sauter, S/Johnston. Passed unanimously): the Business Agenda with two (2) add-ons, a Bid

Opening of Request for Proposals for a Strategic Acquisition Plan and under Unfinished Business, a presentation from the Teens Against Drug and Alcohol Abuse.

Approval of Commissioner Meeting Minutes Approval of Meeting * Approved (M/Johnston, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Minutes Meeting Minutes for May 30, 2017 as presented.

Citizen Comment Casa Program Coordinator Ashley Bryan requested permission to set up a display to bring awareness to the community for CASA (Court Appointed Special Advocate) volunteers.

The Board agreed to support the event, and recommended contacting the buildings and grounds department to set up a time for the display.

The Board discussed barge access to select ports and how it could impact the garbage delivery options to the Republic Landfill.

Commissioner Sauter discussed a request from City of White Salmon Mayor Poucher for Klickitat County's support to submit a grant application to develop the Riverfront Park property which is currently owned by Klickitat County. The Board agreed to support submission of the grant application and directed staff to prepare a letter.

Public Hearings/Public Meetings/Bid Openings Bid Forwarded (M/Johnston, S/Sauter. Passed unanimously): to the Economic Development Department for their review and recommendation of two (2) bid(s) received for the Request for Proposals for a Strategic Acquisition Plan to conduct a Resource Lands Acquisition Feasibility Study.

• Mt. Adams Resource Stewards Glenwood, W A • Northwest Management, Inc. Moscow, ID

* Note: The original motion stated the second bidder as Pacific Ghost Forestry Services of Stevenson, WA. which was amended later in the meeting due to a name difference from the application and the envelope.

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Planning Director Mo-chi Lindblad: Department Update

Building and Code Compliance Director Lynn Ward and Code Compliance Officer Trina Siebert: Nuisance Abatement Workshop

Assessor Crista Sc~1roder: Department update and overview of assessments

Department Update Attendance: Planning Director Mo-chi Lindblad, Prosecutor David Quesnel, Building Inspection Department Director Lynn Ward, Code Compliar_ce Officer Trina Siebert and two (2) members of the public.

Planning Director Mo-Chi Lindblad updated the Board on progress made on the Shoreline Master Plan and Accessory Dwelling Unit (ADU) boundary line expansions.

Director Lindblad discussed a vacant position on the Board of Adjustment.

Commissioner Sauter inquired on a State Environmental Protection Agency appeal and the conditions set forth upon withdrawal of the appeal.

Miscellaneous Reports/Comments: Attendance: Building Inspection Department Director Lynn Ward, Code Compliance Officer Trina Siebert, Prosecutor David Quesnel, Assessor Crista Schroder, Chief Deputy Assessor Tia Hoctor and two (2) members of the public.

Building and Inspection Director Lynn Ward presented a nuisance abatement case involving written complaints alleging junk cars on the road right of way, miscellaneous piles of junk and people permanently occupying an RV on property located at 1021 Dallesport Road Dallesport, WA, Parcel No. 02-13-2856-0217 /00; Cynthia A. Sweet, Trustee.

Director Ward noted that after condt:cting a site visit per request of the tenant, the property has made progress and the Code Compliance Officer does not recommend abatement.

The Board agreed with the recommendation and directed staff to prepare proper documentation.

Elected Officials Report/ Update Attendance: Assessor Crista Schroder, Chief Deputy Assessor Tia Hoctor, Prosecutor David Quesnel, Planning Director Ma-chi Lindblad, Economic Development/Natural Resource Director Dave McClure, Deputy Prosecutor Rebecca Sells and two (2) members of the public.

Assessor Crista Schroder discussed changes to the Assessors Organizational Chart, requested contracted employees and provided an overview of how these changes will impact the current budget.

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Elected Officials Report/ Update (Continued) Assessor Schroder discussed an increase in farm land value due to lack of increases in previous years.

The Board discussed windmills being classified as personal property and how depreciation values are affected as repairs or improvements are made to the personal property.

Assessor Schroder discussed how housing taxes are assessed for housing authorities.

Consent Agenda Approved (M/Johnston, S/Sauter. Passed unanimously): the Consent Agenda.

* 1) Cumulative Reserve Fund #125 project list change which is required in order to reflect approval of Interlocal Agreement (C08717) with the City of Bingen for the purpose of providing Klickitat County Public Economic Development Authority (EDA) funding not to exceed $7,500 to conduct an income survey in order to meet the low- to medium-income requirements to reestablish CDBG funding eligibility to help fund City of Bingen infrastructure projects; BARs 125.598.58.5250. The project list change does not increase or decrease the approved/amended 2017 Cumulative Reserve Fund #125 budget.

* 2) Work for Hire Agreement (C09017) between Klickitat County (Assessor's Office) and Dave Loomer for the purpose of providing software and miscellaneous computer support (via remote access) to improve the quality of annual assessments.

* 3) Letters and Resolution No. 06417 in the matter of appointing Jerry Smith representing Commissioner District No. 1 and Jack Kincheloe representing Commissioner District No.2 to the Klickitat County Board of Equalization.

* 4) Agreement (C09117) for use of subscription material between Klickitat County (Sheriffs Office) and Lexipol, LLC for the purpose of providing policy manuals, supplemental policy publications, daily training bulletins and other materials.

* 5) Letter and Resolution No. 06517 in the matter of appointing Victoria Allen of Goldendale, W A to the Senior Services Advisory Board to an unexpired term, expiring December 31, 201 7. Also, a letter and certificate of appreciation to Mary Ann Pauline for past service on the Senior Advisory Board.

* 6) Personnel Authorization to begin the advertising process to fill a vacant Deputy Prosecuting Attorney I position at Grade 70, Step 1 through Step 5 within the Prosecuting Attorney's Office.

* 7) Contract (C09217) and Contract Bond between Klickitat County (Public Works Department) and Stripe Rite, Inc., for the 2017 Annual Striping Program, RN 642-17 as bid in the amount of $322,499.00.

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Voucher Certification and Approval

Columbia River Gorge Commission Executive Director Krystyna Wolniakowski: Continued/Discussion regarding safety concerns and parking issues in the National Scenic Area

Senior Services Director Sharon Carter: Department update

Payment Approvals * Approved Warrants (M/Sauter, S/Johnston. Passed unanimously):

Accounts Payable: (#271088- 271193) For a combined total of$142,556.12 for the date ending June 5, 2017.

There were no Payroll warrants requiring approval.

Unfinished Business Attendance: Columbia River Gorge Commission Executive Director Krystyna Wolniakowski, Prosecutor David Quesnel, Planning Director Mo-chi Lindblad, Economic Development/Natural Resource Director Dave McClure and one (1) member ofthe public.

Columbia River Gorge Commission Executive Director Krystyna Wolniakowski provided an update on progress of the Columbia River Gorge Commission's 2020 Management Plan Update.

Chairman Sizemore inquired what needs to be changed in the management plan for tourism to be robust, but also implement conservation and respect for resources of the land.

Commissioner Sauter noted the county will be working with the US Forest Service to create a solution regarding parking and enforcement.

Director Wolniakowski discussed land use development noting there will be a presentation at the Gorge Commission meeting in June.

Department Update Attendance: Senior Services Director Sharon Carter, Information Technology and Budget Department Director Glen Chipman, Prosecutor David Quesnel, Personnel Director Randi Post and one (1) citizen.

Senior Services Director Sharon Carter discussed recommendations to change the Employee Drug and Alcohol Program to ensure it meets Federal requirements.

Director Carter provided an update on grant awards that have been received noting that five (5) Senior Service Vehicles will be replaced, two (2) vehicles will be purchased to operate a fixed route and more drivers will be hired to fill the new positions created by the grant.

Chairman Sizemore discussed advertising the fixed route to transport farm workers.

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New Business Teens Against Drug and Several members of the Teens Against Drugs and Alcohol Addiction thanked the Board of County Alcohol Addiction Commissioners for declaring Random Acts of Kindness Week in Klickitat County and provided an update on

projects which they believe have made an impact on the drug and alcohol use in Klickitat and Lyle.

Elected Official Report/Update Prosecuting AttJrney's Attendance: Prosecutor David Quesnel, Personnel Director Randi Post and one (1) member of the public. Update

Prosecutor David Quesnel requested and received authorization to advertise a vacant Office Administrator position at Grade 67 Step 1-5 within the Prosecuting Attorney's Office.

Prosecutor Quesnel reported the court filing rates are down for Criminal Adult and Juvenile cases.

Prosecutor Quesnel recommended inviting stakeholders of the Columbia Gorge Regional Airport to Klickitat County for an Executive Session on Tuesday, June 13, 2017. The Board agreed to extend the invitation.

Board Pending Issues as determined by Information Technology and Budget Director Glen Chipman discussed rescheduling a budget workshop. the Board of Commissioners The Board discussed a State Security Audit which will be held in August, 2017.

Adjournment (4:12PM) Approved (M/Johnston, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was adjourned until10:30 AM on Thursday, June 8, 2017. Call to Order/Roll Call

Regular Meeting Chairman Jim Sizemore reconvened the meeting at 1:15 PM. Commissioners present: David Sauter and Jim Extension: Workshop Sizemore. Commissioner Rex Johnston was absent due to a family commitment. Session for Thursday, June 8, 2017

Workshop Session Agenda 1:1512:15 PM- Murdock sewer feasibility study update and discussion.

The Board met with Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter to review options and discuss the results of the Murdock sewer feasibility study.

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Thursday, June 8, 2017 6:00 PM: Public Hearing

Call to Order/Ron Call Chairman Jim Sizemore reconvened the meeting at 6:00PM, noting that Commissioner Rex Johnston was not able to attend due to a family commitment. Commissioners David Sauter and Jim Sizemore, Prosecuting Attorney David Quesnel and Sheriff Bob Songer were present. Approximately fourteen members of the public were present.

* The following is a synopsis of comments and discussion. A sign-in sheet and digital audio recording is on file as part of the official record and available on file 6.8.17 ATV PH Glenwood.MP3.

Chairman Sizemore opened the public hearing advising the purpose of the hearing is to take testimony for or against an ordinance that would allow the use of all-terrain vehicles (A TV s) in Glenwood on specific county roads with speed limits of 35 mph or less and he requested a staff review.

Public Works Director Gordon Kelsey provided an overview ofthe ATV public hearing process, advising that this is the third public hearing and this proposal is specific to a pilot program in the Glenwood area. Director Kelsey stated that during previous public hearings there were concerns expressed regarding having access to public lands. The Glenwood area is the only area in the County that offers direct access to various public lands.

Chairman Sizemore opened the public hearing to public testimony.

The following individuals provided comments and participated in discussion: Glenwood area residents: Wayne Vineyard, Nina Vineyard, Rich Wheelhouse, Bubs Murray, Marlene Murray, Tami Regan, Dan Hathaway, Randy Wilson, Taunie Wilson, Gerry Throop and Margaret Throop; Trout Lake residents: Larry Holtman and Duane Warren; Dallesport resident (formerly from White Salmon) Mark Peppel.

Mark Peppel stated that he wrote the original petition three (3) years ago and he would like to see the ordinance passed. Mr. Peppel provided a brief overview of RCW 46.09, noting that it provides funding for counties that sign on as well an on-line educational program.

The general consensus of the comments received were in support of the proposed ordinance which would allow Glenwood residents to drive their A TV s into town and several indicated that they supported expanding the pilot program to include the whole Glenwood Valley. One individual commented that they did not see any benefit for the Glenwood community by allowing recreational riders.

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Adjournment

Public Hearing Continued Comments were also made regarding safety and issues of concern involving bicycles on state and county roads.

Prosecuting Attorney David Quesnel and Sheriff Bob Songer provided clarification regarding permitting, insurance requirements and the 35 MPH or less speed limit rule and other regulations and restriction concerning use of A TV s on county roads.

Chairman Sizemore closed the public hearing to further public comment and called for Board discussion.

The Board discussed whether recreational riders coming to Glenwood would be a value to the community and where riders would park to unload and then ride to public lands. Discussion continued regarding the economic impact of attracting recreational riders and ifthere would be any benefit to the community.

In conclusion, Chairman Sizemore stated for the record that the public hearing which has been closed to oral testimony will be continued to Tuesday, June 27, 2017 at 4:00PM, further noting that the record will remain open to allow "written" comments which must be received by the Commissioner's Office by Friday, June 23, 2017 at 5:00PM.

Approved (M/Sauter, S/Sizemore. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 7:00PM.

* Reference Document on File

Please Note: The Board of Commissioners' minutes are action minutes. A digital recording is on file as part ofthe official record and available on file BOCC-Meeting 06-06-17.

Appr~aMman of the Board Date G, -2.0

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