KIT CARSON COUNTY COMMISSIONERS MINUTES JULY 8, 2020 · County Commissioners for the month of June 2020 from the County Clerk & Recorder’s office: Gary Koop moved to approve the

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KIT CARSON COUNTY COMMISSIONERS

MINUTES

JULY 8, 2020

8:00 AM PRE-DEPARTMENT HEAD MEETING

8:30 AM DEPARTMENT HEAD MEETING – HOST – SHERIFF TOM RIDNOUR

11:00 AM JEFF CURE – COUNTY ATTORNEY

12:00 PM LUNCH

12:55 PM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE

• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS

1:00 PM DELLA – 2ND QTR REPORT

1:30 PM WORK SESSION

MEETING TO ADJOURN WHEN BUSINESS COMPLETED

AGENDA:

• Minutes – July 1, 2020

• Accounts Payable

NEW ITEMS:

• Jack Bancroft – Veteran’s Letter

• Vacation Policy Questions

PURCHASE ORDERS:

MONTHLY REPORTS:

Clerk’s June Reports

o Clerk’s Report with Warrants – Driver License, Motor Vehicle & Marriage License

o ERTF Report & Transfer

Treasurer June Report

Public Trustee June Report CAPP & CWCP

OLD ITEMS:

PERSONNEL ITEMS:

FYI:

TABLED:

ADDITIONAL ITEMS

BOARD OF PUBLIC HEALTH AGENDA: City of Burlington – July 4th Fireworks Church of Jesus Christ of Latter-Day Saints Reopening Protocol Bethune School District Athletics

PURCHASE ORDERS: PO#20-00040 Pfizer Public Health $2,020.03 Prevnar PO#20-00041 Merck Public Health $6,828.86 Pedvax, Gardisil, Proquad, Rota PO#20-00042 Sanofi Public Health $ 742.60 Adacel

BOARD OF DEPARTMENT OF HUMAN SERVICES AGENDA: Orange Sheet Madisson Ramos

The Department Head Meeting was called to order at 8:30 AM in the Ambulance

Building meeting room hosted by Sheriff Tom Ridnour. The Pledge of Allegiance was recited.

Those present were Tom Ridnour, Collin Koop, Della Calhoon, Paula Weeks, Randy Gorton,

Korena Laue, Tiffany Ramos, Dawn James, Abbey Mullis, Pam Mills, Scott Stinnett, Cory

Wall, Dave Hornung, Stan Hitchcock, Gary Koop, and Susan Corliss.

DEPARTMENT HEADS MEETING

Tom Ridnour – Sheriff – reported that the department is short one dispatcher and will

be losing a couple patrol officers because of the new law (SB20-217).

Collin Koop – Grounds & Buildings – shared that they are busy getting ready for fair.

Della Calhoon – OEM – indicated that she has been keeping track of PPE and delivered

to Public Health. She has delivered State ID Credentials to the Burlington Fire department.

Continuing working on reports.


Paula Weeks – Administration – stated that it is time to start thinking about budgets.

Documents will come out next month and to begin scheduling to meet with the Board of County

Commissioners. The IGA with the towns for the CARES Act has been sent in for the $608,000

fund. Municipalities will submit bills to be reimbursed then the remaining will be offered for

small business for reimbursements. Non-essentials will have priority that will go to a committee

for approval. The Department Heads will receive rodeo tickets to hand out to their staff.

Randy Gorton – Landfill/Coroner – reported that the West cell is getting to required

elevation, so they will start using the new cell soon. Korena Laue – Ambulance – stated she is getting the schedule ready for fair. One of

the drivers moved to Stratton, so that is really helping with that area.

Tiffany Ramos – Director of Human Services – indicated that they are fully staffed.

Calls are not really up just more complicated. The State has increased money for EBT.

Dawn James – Public Health & Environment Director – shared that they are down a

nurse with two applications that will be interviewing next week. COVID response testing

continues almost daily with a maximum of 20 tests on Fridays. There are four new cases in the

county for a total of 34 positives during the pandemic. There are lots of protocol for events coming

in for review. They are managing the PPE inventory with the help of Della. The staff is preparing

for the fall for immunizations. Nursing Homes are not going to make changes except as allowed by

the State. Schools and Public Health will have a Zoom meeting on Wednesday, July 15, at 9:00

a.m. to discuss plans for the fall. The Kit Carson County Department of Public Health and Board

of Health will be approving reopening plans, but the Colorado Department of Education is

providing reopening toolkits to the school districts for their use in developing the plans.

Pam Mills – Treasurer – reported that the office is working on delinquent notices.

Taxes are at 96.7% collected which is comparable to past years; July 15 had more collected this

year. There have been only two foreclosures this year so far. They are watching to see if there

will be a trickle effect.

Abbey Mullis – Assessor – indicated that they are working building permits as they can

and checking sales.

Scott Stinnett – Extension – shared that they are working on Fair. The Extension

activities with event variances have been all okayed following local health. McKayla is working

with FCS agents. Golden Plains is fully staffed again; the last position for soils has been filled

in Holyoke. Pine trees have taken a brunt of unusual weather, it was requested that more

information be shared from an extension agent.

Dave Hornung – Commissioner District 3 – reported that the Idaho prisoners are not

coming to Colorado, the contract has gone to Arizona State because the State didn't not give

permission. The state assessed values have increased for Kit Carson County because more wind

projects are coming online. Road & Bridge District 3 has been business as usual with several

now taking vacation time to help with wheat harvest. The Board of County Commissioners

appreciate all the help that they can get for the upcoming fair. There will not be a beer garden

this year and unsure of the cook off. There will not be free watermelon either. The County

Events is still on at this time. The schedule of paid days off are still in effect for the Thursday

and Friday of fair.


Cory Wall – Commissioner District 2 – expressed that Kit Carson County not being

included in the prison study as it appears that there is no representation on the board. Cory will

volunteer as needed. The fair has the opportunity to stay spread out; that is why the beer garden

was canceled. Road & Bridge District 2 has gravel going down; while explaining that section

lines do not mean that it is a maintained road.

Gary Koop – Commissioner District 1 – shared that an area in District 1 had 5.5

inches of rain that washed out roads last week. Low spots are still full of water. They have been

trying to haul gravel.

Susan Corliss – Clerk and Recorder – explained the Election updates with the final

ballots to be counted on Thursday morning. The Risk Limiting Audit (RLA) will be conducted

on Friday afternoon with the Canvas and certification to take place next week. The main office

is business as usual encouraging appointments for driver license and motor vehicle while

accommodating walk-ins. Susan will be out of the office starting August 5th, so it’s busy

assigning tasks while she is out.

The Kit Carson County Department Head Meeting adjourned at 9:09 AM.

Next meeting is Wednesday, August 12, 2020, with Treasurer Pam Mills as the host.

COUNTY ATTORNEY

Jeff Cure shared that he had been working with Kelly Alvarez on the space requirements

for septic systems. They have a call with the State at 11:30 AM today. There has been inquiries

from a seismic survey crew about permits in the county. Items for next week’s agenda were

added to the schedule.

The Board of County Commissioners recessed for lunch at 12:05 PM.

The Board of County Commissioners meeting convened at 1:10 PM. Those present were

Cory Wall, Dave Hornung, Gary Koop, Della Calhoon, Karen Dusatko, Diane Homm, Paula

Weeks, and Susan Corliss.

OEM – 2nd QUARTER REPORT

Dave Hornung moved to sign 2020 2nd Quarter EMPG-LEMS Grant Activities April

through June Work Plan, seconded by Gary Koop. The motion was carried by unanimous vote

by Cory Wall.

FAIR EMERGENCY PLAN

Della Calhoon reviewed the Kit Carson County Fair and Pro Rodeo emergency plan and

contacts with the Board of County Commissioners. Items were updated.

CONSENT AGENDA

The following items were reviewed by the Board of County Commissioners: Minutes of

July 1, 2020, and Accounts Payable.

Dave Hornung moved to approve the minutes of July 1, 2020, and to pay the Accounts

Payables in the amount of $223,912.10, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall.


CORRESPONDENCE

The Board of County Commissioners sent a condolence card to Dawn James on the

passing of her father, Donald Simmons.

VETERAN’S LETTER – JACK BANCROFT

The Board of County Commissioners signed and mailed a letter to Janet Bancroft in honor of

her husband, Jack Bancroft, for his service to our country as a Kit Carson County Military Veterans.

CLERK’S JUNE FINANCIALS

The following report was submitted by the Clerk and Recorder’s Office, including a list

of warrants that need approved by the Board of County Commissioners for the month of June

2020 report for the County Clerk’s office:

Dave Hornung moved to approve the Clerk’s June Report as presented and pay the

following list of Electronic Funds Transfers and Warrants for the month of June 2020 for the

County Clerk’s office, seconded by Gary Koop. The motion carried by unanimous vote by Cory

Wall.


CLERK’S ELECTRONIC RECORDING TECHNOLOGY FUNDS REPORT

The following report was submitted by the Clerk and Recorder’s Office for Recording,

including the Electronic Recording Technology Funds Report to be approved by the Board of

County Commissioners for the month of June 2020 from the County Clerk & Recorder’s office:

Gary Koop moved to approve the Clerk’s June ERT Report as presented that will be

transferred and pay $412.00 via ACH to the State Treasurer, seconded by Dave Hornung. The

motion carried by unanimous vote by Cory Wall.

TREASURER – JUNE REPORT

The Board of County Commissioners reviewed the June Treasurer’s Report from County

Treasurer Pam Mills.

Dave Hornung moved to approve the Treasurer’s June Financials Report, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.


PUBLIC TRUSTEE – JUNE REPORT

The Board of County Commissioners reviewed the June Public Trustee’s Report.

Dave Hornung moved to approve the Public Trustee’s June Financials, seconded by Gary

Koop. The motion carried by unanimous vote by Cory Wall.

CAPP & CWCP REPORT FOR JUNE

Gary Koop moved to approve June CAPP & CWCP Report as presented, seconded by

Dave Hornung. The motion carried by unanimous vote by Cory Wall.

The Board of County Commissioners recessed at 2:01 PM. Those present were Cory

Wall, Dave Hornung, Gary Koop, Paula Weeks, and Susan Corliss.

BOARD OF PUBLIC HEALTH

Dave Hornung moved to go into the Board of Public Health meeting at 2:01 PM for the purpose of a contract and purchase orders only, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.


WIC CONTRACT – AMENDMENT #2 Dawn James presented the Grant Funding Change Letter to increase the Federal Grant Funds for the

use and benefit of the Kit Carson County Public Health & Environment WIC program; Department 025 CMS# 18 FHLA 104031 for the effective period of July 15, 2020 to September 30, 2020 in the additional amount of Federal Funding for total of $11,000.00.

Dave Hornung moved to sign the Amendment #2 to the WIC contract, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

PURCHASE ORDER #20-00040 Gary Koop moved to approve the Purchase Order #20-00040 for Public Health PO-3742 to Pfizer

for Prevnar Vaccines totaling $2,020.03, seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall. PURCHASE ORDER #20-00041

Dave Hornung moved to approve the Purchase Order #20-00041 for Public Health PO-3743 to Merck for Pedvax Hib, Gardisil 9, Proquad, and Rota-25 Vaccines totaling $6,828.86, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall. PURCHASE ORDER #20-00042

Gary Koop moved to approve the Purchase Order #20-00042 for Public Health PO-3744 to Sanofi for Adacel Vaccines totaling $742.60, seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall.

FAIR FOOD VENDOR PROTOCOL

Dave Hornung moved to send a letter and the Special Events Food Vendor Protocol Form to all food vendors for the Kit Carson County Fair & Pro Rodeo, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn the Board of Public Health meeting at 2:02 PM, seconded by

Gary Koop. The motion carried by unanimous vote by Cory Wall.

BOARD OF HUMAN SERVICES:

Dave Hornung moved to go into the Board of Human Services meeting at 2:03 PM

for the purpose of Orange Sheet only, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall. Those present were Cory Wall, Dave Hornung, Gary Koop,

and Susan Corliss.

ORANGE SHEET – RAMOS

Dave Hornung moved to approve the Department of Human Services New Hire

Orange Sheet for Madisson Ramos at $18.36 per hour for Step .00 and Grade 38 with

annual wage of $38,000.00 as a Non-Exempt Full Time Employee with Benefits effective

July 13, 2020, with a Trial Period expiring on January 13, 2021, under the Supervision

Policy conducted by Katie Gay and Melissa Ross, seconded by Gary Koop. The motion

carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn The Board of Human Services at 2:04 PM, seconded

by Gary Koop. The motion carried by unanimous vote by Cory Wall.


The Board of County Commissioners continued in work session.

The Board of County Commissioners meeting adjourned at 2:45 PM.

Submitted by: Susan Corliss, County Clerk and Recorder