King Philip RSD CAP 2013 - Massachusetts … · Web viewKing Philip CPR Corrective Action Plan 9 MA Department of Elementary & Secondary Education, Program Quality Assurance Services

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

Program Quality Assurance Services

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLANCharter School or District: King Philip

CPR Onsite Year: 2012-2013

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance

of the Coordinated Program Review Final Report dated 11/05/2013.

Mandatory One-Year Compliance Date: 11/05/2014

Summary of Required Corrective Action Plans in this Report

Criterion Criterion Title CPR RatingCR 3 Access to a full range of education programs Partially

ImplementedCR 6 Availability of in-school programs for pregnant students Partially

ImplementedCR 7 Information to be translated into languages other than

EnglishPartially Implemented

CR 8 Accessibility of extracurricular activities Partially Implemented

CR 10A Student handbooks and codes of conduct Partially Implemented

CR 12A Annual and continuous notification concerning nondiscrimination and coordinators

Partially Implemented

CR 14 Counseling and counseling materials free from bias and stereotypes


CR 15 Non-discriminatory administration of scholarships, prizes and awards


Criterion Criterion Title CPR RatingCR 16 Notice to students 16 or over leaving school without a high

school diploma, certificate of attainment, or certificate of completion


CR 21 Staff training regarding civil rights responsibilities Partially Implemented

CR 24 Curriculum review Partially Implemented

CR 25 Institutional self-evaluation Partially Implemented

COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN

Criterion & Topic: CR 3 Access to a full range of education programs

CPR Rating: Partially Implemented

Department CPR Findings: The district's documents and policies regarding access to a full range of education programs revealed that gender identity is not included as a protected category.Description of Corrective Action: The district has reviewed and revised all policies and documents to address this.Title/Role(s) of Responsible Persons:Kip Lewis- 504 Coordinator

Expected Date of Completion:11/05/2014

Evidence of Completion of the Corrective Action:Evidence of the completed changes has been uploaded in our Document Review section as well as the "Additional Documents" section. Policy File ACDescription of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 3 Access to a full range of education programs

Corrective Action Plan Status: Approved Status Date: 12/13/2013

Basis for Status Decision:

Department Order of Corrective Action:

Required Elements of Progress Report(s):

Progress Report Due Date(s):

MA Department of Elementary & Secondary Education, Program Quality Assurance ServicesKing Philip CPR Corrective Action Plan

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Criterion & Topic: CR 6 Availability of in-school programs for pregnant students


Department CPR Findings: Document review indicated that the district does not have a written policy regarding availability of in-school programming for pregnant students; however, staff interviews indicated that district practices are compliant.Description of Corrective Action: The district has reviewed and revised all policies and documents to address this.Title/Role(s) of Responsible Persons:Kip Lewis 504 Coordinator


Evidence of Completion of the Corrective Action:Evidence of the completed changes has been uploaded in our Document Review section as well as the "additional documents" section. Policy File (JI-E) attached.Description of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 6 Availability of in-school programs for pregnant students







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Criterion & Topic: CR 7 Information to be translated into languages other than English


Department CPR Findings: Document review and interviews demonstrated that the district provides oral translations for parents or guardians on a case by case basis and provides a link for translations on the district's website; however, document review and interviews also show that there has been no formal identification of major languages in the district and no standard translations completed of important district information and documents.Description of Corrective Action: Investigation into major languages spoken in the homes for the district, other than English, indicates that Spanish would be the only other major language spoken at homes in the district. Reports indicate that this is a very small percentage (less than .0148%)-- about 20 households out of 1350 students.Title/Role(s) of Responsible Persons:Kip Lewis- 504 Coordinator


Evidence of Completion of the Corrective Action:Student Handbook and Program of Studies has been translated into Spanish. Documents have been uploaded to the "additional documents" section.Description of Internal Monitoring Procedures: 504 Coordinator has completed the initial investigation as well as translating the documents into Spanish.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 7 Information to be translated into languages other than English

Corrective Action Plan Status: Partially Approved

Status Date: 12/13/2013Basis for Status Decision: The district's uploaded documents are only partially translated into Spanish. It appears that the district's method of translation did not succeed in appropriately converting the entire text into Spanish. While the district only needs to upload the handbook to the DESE, the translation of the program of studies will also need to be rectified.Department Order of Corrective Action:The district will submit its high school handbook fully and appropriately translated into Spanish.Required Elements of Progress Report(s): Please provide to the Department of Elementary and Secondary Education a copy of the High School handbook completely and appropriately translated into Spanish by February 28, 2014.Progress Report Due Date(s): 02/28/2014


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Criterion & Topic: CR 8 Accessibility of extracurricular activities


Department CPR Findings: Document review indicated that the district does not include the protected category of gender identity in its documents and policies regarding accessibility of extracurricular activities.Description of Corrective Action: The district has reviewed and revised all policies and documents to address this.Title/Role(s) of Responsible Persons:Kip Lewis- 504 Coordinator


Evidence of Completion of the Corrective Action:Evidence of the completed changes has been uploaded in our "additional documents" section. Policy File (JJ-E) Attached.Description of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 8 Accessibility of extracurricular activities







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Criterion & Topic: CR 10A Student handbooks and codes of conduct


Department CPR Findings: Document review indicated that the high school handbook and student code of conduct do not include gender identity as a protected category in its nondiscrimination statement.Description of Corrective Action: The district has reviewed and revised all policies and documents to address this.Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:All non-discrimination statements in the district have been updated to include "gender identity" as a protected category. Uploaded documents can be found in the "additional documents" section.Description of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 10A Student handbooks and codes of conduct







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Criterion & Topic: CR 12A Annual and continuous notification concerning nondiscrimination and coordinators


Department CPR Findings: Document review indicated that the district's annual and continuous notification concerning nondiscrimination does not include gender identity as a protected category.Description of Corrective Action: School Committee met and approved all changes.Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:All non-discrimination statements in the district have been updated to include "gender identity" as a protected category. Documents can be found in the "additional documents" section.Description of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 12A Annual and continuous notification concerning nondiscrimination and coordinators







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Criterion & Topic: CR 14 Counseling and counseling materials free from bias and stereotypes


Department CPR Findings: Document review demonstrated that the district did not provide evidence that guidance counselors conduct activities to ensure that counseling and counseling materials are free from bias and stereotypes on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability, and homelessness.Description of Corrective Action: As a result of the findings, the guidance department has blocked off a portion of time on Fridays (1) time per month at 1:00 which will be used to coordinate how we communicate criterion 14. They will discuss how to encourage students to consider programs and opportunities at KP, on the basis of individual interest, abilities and skills. In addition, they can use this time to examine all materials including testing materials for bias and counteract any found bias when administering tests. They will also discuss how best to communicate effectively with limited-English-proficient and disabled students while facilitating their access to all programs and services in the district. Along with this they will provide limited-English-proficient students with the opportunity to receive guidance and counseling in a language that they understand. Lastly, they will use this time to support students in educational and occupational pursuits that are nontraditional for their gender.Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:All non-discrimination statements in the district have been updated to include "gender identity" as a protected category.Description of Internal Monitoring Procedures: Head of Guidance along with the school principal will retain a copy of documents produced in these meetings.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 14 Counseling and counseling materials free from bias and stereotypes


Basis for Status Decision: Department Order of Corrective Action:Required Elements of Progress Report(s): Please provide copies of the meeting notes from the counselors' group for the months of December 2013 through February 2014, along with evidence of the implementation of procedures to ensure that counseling and counseling materials are consistently free from bias and stereotypes. This progress report is due no later than February 28, 2014.Progress Report Due Date(s): 02/28/2014


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Criterion & Topic: CR 15 Non-discriminatory administration of scholarships, prizes and awards


Department CPR Findings: According to document review, the district's policies for the non-discriminatory administration of scholarships, prizes and awards do not include gender identity as a protected category.Description of Corrective Action: School Committee met and approved all changes.Title/Role(s) of Responsible Persons:Kip Lewis- 504 Coordinator


Evidence of Completion of the Corrective Action:All non-discrimination statements in the district have been updated to include "gender identity" as a protected category. See "additional documents" section.Description of Internal Monitoring Procedures: School Committee met and approved all changes. In addition, these documents are reviewed annually by the building administration along with school council and are then presented to the school committee.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 15 Non-discriminatory administration of scholarships, prizes and awards







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Criterion & Topic: CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion


Department CPR Findings: Document review indicated the following issues with the written notice to students 16 or over leaving school without a high school diploma and their parents: 1) the notice is not sent to the student in question; 2) the notice is not sent within 10 days of the student's 15th consecutive day of unexcused absence; 3) the notice does not offer the student and parent an opportunity to meet with a school representative within 10 days of receipt of the notice with an extension of not more than 14 days; 4) the notice states that special education services will be discontinued if the parent does not contact the school; and 5) there is an outdated reference to Ch. 766. Interviews indicated that the district provides outreach to students 16 or over who have left school without a diploma or certificate and offers a variety of options for those students who decide to return, but does not send an annual written notice to the last known address of former students who have not yet earned their competency determination within the past two years.Description of Corrective Action: (a) notices will be sent to both parent and student and the letter has been updated to reflect this change and remove all references to Chapter 766. (b) a letter and procedures created to reach out in writing to all students who have not earned their competency diploma within two years of leaving King Philip Regional High School. (see documents)Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:Evidence of the completed changes has been uploaded in our "additional documents" section.Description of Internal Monitoring Procedures: 504 Coordinator, school Principal and Superintended collaborated to ensure material was changed.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion


Status Date: 12/13/2013

Basis for Status Decision: The district's revised written notice to students age 16 or over and their parents or guardians sent within 10 days from a student’s fifteenth consecutive unexcused absence does not contain the required information. In addition, the district will be asked to provide evidence that students who have left HS within the past 2 school years have been sent the annual notice.


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Department Order of Corrective Action:Revise the district's written notice to address the following:1) The notice must be sent within 10 days of the date of the student's fifteenth consecutive unexcused absences. The submitted letter's "not attended school regularly" is not acceptable.2) The notice does not include the family's right to an extension of the time for the meeting of not longer than fourteen days.3) Although the district may keep the special education reference in the letter, please note that the HS special education department should be notified whenever students with IEPs leave school without a diploma.Required Elements of Progress Report(s): Provide the revised written notice to students and parents sent within 10 days from a student’s fifteenth consecutive unexcused absence by February 28, 2014.

Please upload copies of notices sent to students over 16 leaving High School without a diploma, certificate of attainment or certificate of completion for SY 2012-13 and 2013-14 by February 28, 2014.Progress Report Due Date(s): 02/28/2014


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Criterion & Topic: CR 21 Staff training regarding civil rights responsibilities


Department CPR Findings: Interviews indicated that staff training on civil rights responsibilities does not include gender identity as a protected class.Description of Corrective Action: Staff Training completed immediately November 4, 2013. Jeff Perrotti was brought in to conduct the training from DESE's Safe Schools Program. http://www.jeffperrotti.com/Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:Staff Attendance Sheet uploaded in our "additional documents" section.Description of Internal Monitoring Procedures: 504 Coordinator, school Principal and Superintendent collaborated to ensure completion of training occurred.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 21 Staff training regarding civil rights responsibilities







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Criterion & Topic: CR 24 Curriculum review


Department CPR Findings: Document review and interviews indicated the district does not have a district-wide, consistent process to review all educational materials for simplistic and demeaning generalizations.Description of Corrective Action: Curriculum Team Leaders (similar to department heads) will meet monthly with the Principal as well as monthly with their department. A portion of these monthly meetings will be dedicated to reviewing all educational materials for simplistic and demeaning generalizations, lacking intellectual merit, on the basis of race, color, sex, gender identity, religion, national origin and sexual orientation.Title/Role(s) of Responsible Persons:Kip Lewis- 504 Coordinator


Evidence of Completion of the Corrective Action:The Curriculum Team Leader will create an agenda and supplementary materials to provide balance for review at the meetings.Description of Internal Monitoring Procedures: The Curriculum Team Leader will provide a copy of the meeting agenda and material reviewed to the school administration.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 24 Curriculum review




Required Elements of Progress Report(s): Please provide copies of the minutes from administrative meetings for the time period of September 2013 through February 2014 to document the district's review of all educational materials for simplistic and demeaning generalizations on the basis of race, color, sex, gender identity, religion, national origin and sexual orientation by February 28, 2014.Progress Report Due Date(s): 02/28/2014


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Criterion & Topic: CR 25 Institutional self-evaluation


Department CPR Findings: According to document review, the institutional self-evaluation is not an annual process and does not include a review of equal access to all programs, including athletics and other extracurricular activities, for all protected categories.Description of Corrective Action: By the end of the year we will have developed and administered a survey to review if there is equal access to all programs, including athletics and other extracurricular activities, for all protected categories.Title/Role(s) of Responsible Persons:Kip Lewis-504 Coordinator


Evidence of Completion of the Corrective Action:The data collected from the survey will be used to guide our yearly school improvement plan.Description of Internal Monitoring Procedures: Data will be reviewed annually by the Principal along with the school council at the "school council" meetings.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 25 Institutional self-evaluation


Status Date: 12/13/2013Basis for Status Decision: The district's proposal does not contain sufficient detail. The district is required to conduct this evaluation annually and must keep documentation of each year’s evaluation, along with the conclusions reached on the basis of the evaluation, and the steps taken to resolve any identified problems.Department Order of Corrective Action:The district will provide a detailed plan on how it will annually evaluate all aspects of accessibility of programming to all students.Required Elements of Progress Report(s): Provide a detailed proposal for how the district will evaluate all aspects of its K-12 program annually to ensure that all students, regardless of race, color, sex, gender identity, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities.Progress Report Due Date(s): 02/28/2014


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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATIONCOORDINATED PROGRAM REVIEW

King Philip Regional School DistrictCorrective Action Plan Forms

Program Area: English Learner EducationPrepared by: King Philip Regional School District

CAP Form will expand to as many lines as necessary. Before completing and emailing to [email protected], please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final

Report to the school or district.Mandatory One-Year Compliance Date: June 15, 2015


(To be completed by school district/charter school)Criterion & Topic: ELE 5 Program Placement and Structure

Rating: Partially Implemented

Department CPR Finding:

District documentation, student record review and staff interviews indicated that in the middle school three ELLs at the proficiency level one receive 45 minutes of language support per day in their regular mainstream classroom by an uncertified teacher, while high school ELLs receive 54 minutes per day of ESL instruction from an ESL-certified teacher. Current hours of ESL instruction provided to ELLs at proficiency level one are insufficient and are, therefore, inconsistent with Department guidelines. Please see the “Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners August 2013” as found on http://www.doe.mass.edu/ell/guidance_laws.html

District administrative staff interviews and district documentation indicated the district does not have an ESL curriculum used for direct ESL instruction or a plan to develop one that is aligned to the Massachusetts Curriculum Frameworks and the WIDA ELD Standards. See the Department’s WIDA English Language Development Standards Implementation Guide (Part I) at http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf


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http://www.doe.mass.edu/ell/wida/Guidance-p1.pdf

http://www.doe.mass.edu/ell/guidance_laws.html

Narrative Description of Corrective Action: King Philip Regional School District has increased the number of sections of ESL instruction to two equaling 106 minutes and added an after school tutoring component of one hour to provide anywhere from 53-166 minutes of ESL instruction to our ELL students. ESL certified teacher and program coordinator Mrs. Rosanne Costello will teach a 6th section to total 106 minutes during the school day. Currently there are no ELL students at the King Philip Middle School; however should any enroll we would be able to transport them to the King Philip High School to participate in the direct instruction from the ESL certified teacher. Title/Role of Person(s) Responsible for Implementation: Dr. Lisa C. Oliveira

Expected Date of Completion for Each Corrective Action Activity: Implemented as of 7-10-14

Evidence of Completion of the Corrective Action: Teacher and Student schedules

Description of Internal Monitoring ProceduresAs students enroll in either King Philip Regional High School or King Philip Regional Middle School the Home Language Survey will be provided to all students. If needed an assessment to determine services will be conducted based upon the home language survey. Students will then be placed in the appropriate classes.

CORRECTIVE ACTION PLAN APPROVAL SECTION(To be completed by the Department of Elementary and Secondary Education)

Criterion: ELE 5 Status of Corrective Action: Approved Partially Approved Disapproved

Basis for Partial Approval or Disapproval: The district has not submitted a plan to develop an ESL curriculum that will reflect the content to be taught and address the instructional needs of the ELL population at all levels. The district should provide the Department with information about the process of developing ESL/ELD curriculum that integrates the WIDA standards as well as the timeline for implementation.

Department Order of Corrective Action: N/ARequired Elements of Progress Report(s):

1) Please provide a evidence that shows that the district is providing sufficient ESL instruction to all ELL students during the 2014-2015 school year based on the Department's Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf

2) Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.

3) Submit a plan that includes information about a process for reviewing or developing ESL curriculum that integrates WIDA ELD standards. a plan for WIDA implementation including information such as WIDA training opportunities for the district staff, responsible district staff, meeting dates, minutes and signing sheets and timelines for implementation

Progress Report Due Date(s): October 15, 2014 & January 17, 2015.


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http://www.doe.mass.edu/ell/TransitionalGuidance.pdf


(To be completed by school district/charter school)Criterion & Topic: ELE 6 Program Exit and Readiness

Rating: Partially Implemented


The documentation submitted by the district indicated that the determination as to whether to reclassify a student is based on documented successful partial integration, the recommendation of the ESL teacher and parent/guardian approval. However, there is no information provided regarding what the district’s policy is to interpret “documented successful partial integration”.

Narrative Description of Corrective Action: King Philip Regional School District will utilize the WIDA CAN DO Descriptors rubric in order to interpret “documented successful partial integration”. Students will be classified as “successfully partially integrated when they reach Level 3 developing within their general education classroom. Teachers who have ESL students within their general education classroom will be required to rate and submit the WIDA CAN DO Descriptors rubric on a semester basis in order to assist in evaluation whether or not the ESL student has successfully achieved partial integration.Title/Role of Person(s) Responsible for Implementation: Mrs. Rosanne Costello ELE Coordinator

Expected Date of Completion for Each Corrective Action Activity: June 2015

Evidence of Completion of the Corrective Action: Completed CAN DO Descriptors rubric on each ELE student per semester.

Description of Internal Monitoring ProceduresThe ELE Coordinator will meet with the principal to review the rubrics and discuss the timeliness of return of the rubrics from the classroom teachers.



Basis for Partial Approval or Disapproval: Although WIDA CAN DO descriptors are helpful to understand ELL students’ performance levels, they cannot be used to determine that ELL students are deemed proficient and can participate meaningfully in all aspects of the district’s general education program without the use of adopted or simplified English materials, therefore ready to be reclassified as Former Limited English proficient (FLEP). Students who reach Level 3 cannot be expected to participate meaningfully in all aspects of the district’s general education program without the use of adopted or simplified English materials either. Please, see the Department’s transitional language classification recommendations based on ACCESS for ELLs results found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf

Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): Please submit a description of the district’s reclassification procedures, other supporting documents


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http://www.doe.mass.edu/ell/TransitionalGuidance.pdf

such as annual review forms and the district’s program exit criteria showing that a- the district does not reclassify ELL students as Former Limited English proficient (FLEP) until

he or she is deemed English proficient and can participate meaningfully in all aspects of the district’s general education program without the use of adopted or simplified English materials and,

b- the district does not limit or cap the amount of time in which an ELL student can remain in a language support program.



(To be completed by school district/charter school)Criterion & Topic: ELE14 Licensure Requirements Rating: Partially Implemented


District documentation indicated that not all district ESL teachers/tutors that provide students with ESL instruction hold an appropriate license or current waiver issued by the Massachusetts Department of Elementary and Secondary Education.

Narrative Description of Corrective Action: Currently we have a licensed ESL educator for the school district. She provides direct instruction to all ESL students at the King Philip Regional High School. In order to fully implement this finding the King Philip Regional School District will:

1) Apply for a waiver for the ESL instructor at the King Philip Middle School. This educator is a foreign language educator certified in the area of Spanish.

2) Search for additional certified ESL instructors should the need arise. (Currently there are no ESL students at the King Philip Regional Middle School)

Title/Role of Person(s) Responsible for Implementation: Dr. Elizabeth Zielinski

Expected Date of Completion for Each Corrective Action Activity: Waivers will be applied for prior to the 2014-2015 school year.

Additional personnel will be hired based upon need.

Evidence of Completion of the Corrective Action: All teachers/tutors who provide students with ESL instruction will hold an appropriate license or a current waiver will be issued by the MADESE.


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Description of Internal Monitoring ProceduresBuilding principals will report any new ESL students to the superintendent’s office upon their registration in either building. Based upon need a waiver or posting to hire will be applied for/issued. The district office will maintain a log of all licensed ESL teachers/tutors and all those on waivers.



Basis for Partial Approval or Disapproval: N/A

Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): Please provide evidence of the licensure of the current ELL teacher(s) or any other staff person providing ESL instruction to ELLs by the progress report due date.

1 -Provide evidence of the licensure of the current ESL teacher(s) by the progress report due date.2 -Provide a copy of the 2014-15 ESL teacher schedule(s) for all grade levels district wide. All

schedules should include the following for each block of time: a. Names of the ELL students; b. Grade level for each student; c. English proficiency level for each student.



(To be completed by school district/charter school)Criterion & Topic: ELE 17 Program Evaluation Rating: Partially Implemented


According to interviews and document review, the district does not periodically conduct evaluations of the effectiveness of its ELE program.


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Narrative Description of Corrective Action: King Philip Regional School District intends to create a series of surveys to evaluate the effectiveness of its ELE program. Surveys for parents, students and core teachers will be created and reviewed to assess the level of effectiveness of the ELE program.

1) The District will utilize the MADESE District Program Evaluation form to guide the team in successful evaluation of services and programs available to ELE students in the school district.

2) Multi-disciplinary team to meet to discuss indicators of success and develop survey questions.

3) Questions will be formatted to obtain feedback from teachers, students and parents.4) A form to chart student progress will be developed (ELE Coordinator)5) A review of ACCESS for ELL data will occur annually for each student to determine

student growth and progress in the areas of Speaking, Listening, Reading and Writing. This form will be maintained in the student’s guidance file. (ELE Coordinator)

Title/Role of Person(s) Responsible for Implementation: Dr. Lisa C. Oliveira

Expected Date of Completion for Each Corrective Action Activity: June 2015

Evidence of Completion of the Corrective Action: Meeting notes from development teamSurveysProgress Tracking FormCompleted analysis of student data in guidance file

Description of Internal Monitoring ProceduresAnnually, the ELL Coordinator will meet with the principal of each building to review the survey results as well as the progress tracking forms for all current ELL students.Based upon review of this data the principal will determine if changes to the ELE programming should occur.


Criterion: ELE17 Program Evaluation

Status of Corrective Action: Approved Partially Approved Disapproved

Basis for Partial Approval or Disapproval: N/A

Department Order of Corrective Action: Please submit evidence including but not limited to email correspondence, meeting dates, timelines, agenda, attendance sheets, and any relevant documents from the meetings held to establish plans to evaluate ELL programs for effectiveness in developing students’ English language skills and increasing their ability to participate meaningfully in educational programs. An optional format may be accessed at: http://www.doe.mass.edu/ell/resources.html. Submit this evidence to ESE by October 15, 2014.Required Elements of Progress Report(s): Submit a copy of the district’s ELL Program Evaluation instrument, data, and a narrative summary of the results including goals and benchmarks as a result of the program evaluation by January 17, 2015.Progress Report Due Date(s): October 15, 2014 & January 17, 2015.


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http://www.doe.mass.edu/ell/resources.html