KING ISLAND COUNCIL November 2012... · King Island Council . PO Box 147 . Currie . King Island TAS 7256 . Dear Mark . COUNCIL MEETING . In accordance with regulation 4 of the Local

15

KING ISLAND COUNCIL

CONFIRMED MINUTES

NOTICE IS HEREBY GIVEN that the next Ordinary Meeting of the King Island Council will be held on

Tuesday 20 November 2012 commencing at 4:30pm

in the Council Chambers, George Street, Currie.

Mark Goode GENERAL MANAGER

ABN: 47 537 189 282 Telephone (03) 6462 9000; Facsimilie (03) 6462 1313 Council Chambers, George Street email: [email protected] PO BOX 147, CURRIE, KING ISLAND 7256 www.kingisland.tas.gov.au

King Island Council

9 November 2012 Mr Mark Goode General Manager King Island Council PO Box 147 Currie King Island TAS 7256 Dear Mark COUNCIL MEETING In accordance with regulation 4 of the Local Government (Meeting Regulations) 2005 which states: 4. Convening meetings of Council (1) The mayor of a council may convene council meetings I request that you make the necessary arrangements for the next Ordinary Meeting of Council to be convened on Tuesday 20th November 2012 commencing at 4.30pm in the Council Chambers, Corner George & Meech Streets, Currie. Yours sincerely Greg Barratt MAYOR

QUALIFIED ADVICE

Section 65 of the Local Government Act 1993 refers: ‘A general manager must ensure that any advice, information or recommendation given to the council or a council committee is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation. A council or council committee is not to decide on any matter which requires the advice of a qualified person without considering such advice unless the general manager certifies in writing that such advice was obtained and taken into account in providing general advice to the council or council committee.’ I therefore certify that with respect to all advice, information or recommendations provided to the Council in or with this agenda that the advice, information or recommendation is given by a person who has the qualification or experience necessary to give such advice. Furthermore, that where any advice is directly given by a person who does not have the required qualifications or experience that person has obtained and taken into account (in that persons general advice) the advice of an appropriately qualified or experienced person.

Mark Goode GENERAL MANAGER

PUBLIC NOTICE

Notice of the meeting was published in The King Island Courier on Wednesday 7th November 2012.

CONTENTS

A. ATTENDANCE AND APOLOGIES ..................................................................... - 1 -

B. CONFIRMATION OF MINUTES ......................................................................... - 2 -

C. DECLARATION OF INTERESTS ........................................................................ - 4 -

D. COUNCIL WORKSHOPS...................................................................................... - 5 -

E. APPLICATION FOR LEAVE OF ABSENCE ..................................................... - 8 -

F. QUESTIONS - WITHOUT NOTICE QUESTIONS - ON NOTICE ................ - 10 -

G. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN .................................... - 10 -

H. PUBLIC QUESTION TIME................................................................................. - 11 -

I. DEVELOPMENT & ENVIRONMENTAL SERVICES ..................................... - 12 -

J. MAYOR’S COMMUNICATION.......................................................................... - 44 -

K. MANAGER’S REPORT – Works .................................................................... - 47 -

L. MANAGER’S REPORT - Corporate Services ................................................ - 52 -

M. MANAGER’S REPORT – Community Development...................................... - 66 -

N. GENERAL MANAGER’S REPORT................................................................... - 80 -

- 1 - Confirmed Minutes - Ordinary Council Meeting –20 November 2012

A. ATTENDANCE AND APOLOGIES

Item 1 Councillor attendance Mayor Greg Barratt (Chairman) Deputy Mayor Royce Conley Cr Vernon Philbey Cr Charles Arnold Cr Duncan McFie Cr Sally Haneveer Cr Jacqueline Beckmann Item 2 Councillor apologies Cr David Brewster (has requested leave of absence in Agenda) Cr Sue Fisher Item 3 Staff attendance Mrs Zoe Behrendt Acting General Manager and Manager Corporate Services Mr Arthur Johnstone Manager Works & Engineering Services Ms Freja Petersen Development Services Coordinator Ms Sally Marsden Cultural Centre Coordinator Mrs Beth Vellekoop Executive Assistant Item 4 Staff apologies Mr Mark Goode General Manager Item 5 Media attendance 1 Item 6 Public attendance 2 The Mayor declared the meeting open at 4.35pm and noted in respect of a quorum, that of the 9 members of Council, 7 members were in attendance. A quorum constitutes 5 members in attendance at a meeting.

- 2 - Confirmed Minutes - Ordinary Council Meeting – 20 November 2012

B. CONFIRMATION OF MINUTES

Item 1. MINUTES OF MEETINGS ...................................................................... - 3 -


B. CONFIRMATION OF MINUTES Item 1. MINUTES OF MEETINGS

Agenda Meeting of 20 November 2012

Officer Reporting General Manager – Mark Goode

Please refer to your previously issued ‘Unconfirmed Minutes’ for:

• Minutes of Council Meeting held on 16 October 2012.

Recommendation: That the Minutes of the meeting held on 16 October 2012 be confirmed as a true and accurate record of proceedings.

231/12 Moved Cr V Philbey Cr S Haneveer That the Minutes of the Council Meeting held on 16 October 2012 be confirmed as a true and accurate record of proceedings. CARRIED unanimously


C. DECLARATION OF INTERESTS

• Declaration of any pecuniary interest of a Councillor or Close Associate.

• Declaration of any conflict of interest.

• Declaration of interest in respect of any body or organisation with which the Council has had major financial dealings during the current financial year; that is, year ending 30 June 2013 (to be notified to the General Manager).

Cr Royce Conley declared an Interest in the following item: Section I. Development & Environmental Services Item 1. DA 07/1213 R Conley, Division of two lots.


D. COUNCIL WORKSHOPS

Item 1. WORKSHOPS HELD REPORT .............................................................. - 6 -


D. WORKSHOPS HELD Item 1. WORKSHOPS HELD REPORT

Agenda Ordinary Council – 20 November 2012


The following workshops were held since the last meeting:

23 OCTOBER 2012 – 4.30PM COUNCIL CHAMBERS Present: Mayor Greg Barratt Councillors: Sue Fisher Duncan McFie Charles Arnold Staff: J Thorn Consultant: A Goodsell Apologies: Cr Vernon Philbey Cr Jacqueline Beckmann 1. Update on Partnership Agreement – Mayor

a) The Mayor gave an update on the Partnership Agreement. Advised of latest changes. It is planned to sign the Agreement with the premier on Friday 26th October 2012.

2. Update on Regional Planning Scheme – Cr Arnold and A Goodsell

a) Cr Arnold gave an update on the new Planning Scheme process. There have been changes and the TPC is seeking approved plans by the end of 2012.

b) A Goodsell gave an update on the work on the Scheme maps with proposed changes. He advised that he will put a report and draft Scheme to the November 2012 Council meeting. If the recommendation is approved, the draft Scheme will be progressed under S 20 of LUPAA. The process to update the Scheme (if all goes well) may take 2 years.

13 NOVEMBER 2012 – 4.30PM COUNCIL CHAMBERS Members in Attendance: Mayor Greg Barratt Councillors: Deputy Mayor Conley Sally Haneveer Duncan McFie Sue Fisher Jacqueline Beckmann Charles Arnold Members Apology: David Brewster Vernon Philbey


Officers’ Attendance: General Manager – Mark Goode Manager Corporate and Community Services – Zoe Behrendt Developments Services Coordinator – Freja Petersen Cultural Centre Coordinator – Sally Marsden Officers’ Apology: Arthur Johnstone

Visitors: Doug Doherty, Scott Thow -Cradle Mountain Water (CMW)

Matters Discussed:

Council has been invited to visit the two tourist residences at Porky’s. 1. Draft Policies – Sally Marsden

a) Public Art b) “Arts and Cultural”

2. Discuss current planning matters – Freja Petersen a) Conley – Excision (Cr Conley declared an interested and withdrew for this item) b) Weitjens - Subdivision

3. Presentation by CMW on Water upgrades – CMW Doug Doherty and Scott Thow a) CMW presented a lower cost alternative design to upgrade water facilities in

Currie and Grassy. The key change was the concept of providing and piping water from grassy to Currie has been dropped. As a consequence, the surety of supply and hardness of Currie water is not going to be addressed with the revised design.

4. Council feedback on proposed electoral reforms (attached) – Mayor a) This will be discussed in Closed Council with the feedback of Council provided

to Department of Premier and Cabinet (DPAC) 5. Review of Councillor Numbers report by DPAC – Mayor

a) http://www.dpac.tas.gov.au/divisions/lgd/local_government_board

Recommendation: That the Workshops Held Report be received and noted.

232/12 Moved Cr D McFie Cr J Beckmann That the Workshops Held Report be received and noted. CARRIED unanimously

http://www.dpac.tas.gov.au/divisions/lgd/local_government_board


E. APPLICATION FOR LEAVE OF ABSENCE

STATUTORY REQUIREMENTS

The Local Government Meeting Procedures Regulations 2005 section 39 outlines the requirement for Councillors in relation to a leave of absence.

The regulations state

1) A councillor, or the mayor on behalf of a councillor, may request leave of absence in respect of one or more meetings.

2) A council may decide to grant a request for leave of absence. 3) Leave must not be granted retrospectively. 4) The purpose of the leave and the period involved are to be recorded in the

minutes.

Item 1. Application – Cr David Brewster


E. APPLICATION FOR LEAVE OF ABSENCE Item 1 APPLICATION – CR DAVID BREWSTER Agenda Ordinary Meeting – 20 November 2012 Officer Reporting General Manager – Mark Goode BACKGROUND Cr Brewster has verbally requested via the Mayor, that he be granted a leave of absence for Council meetings during November and December 2012. Recommendation: That Council grants leave of absence for Cr Brewster for the Council meetings during November and December 2012. 233/12 Moved Cr S Haneveer Cr D McFie That Council grants leave of absence for Cr Brewster for the Council meetings during November and December 2012. CARRIED unanimously


F. QUESTIONS - WITHOUT NOTICE QUESTIONS - ON NOTICE

Cr S Haneveer stated that she had received a letter from a former resident Stephanie Graham, regarding the lack of a passenger lifting device for Sharp Airlines passengers. Sharp Airlines are currently unable to access the Regional Express lift, Cr Haneveer requested that Council’s General Manager look into the matter and advise Council of the outcome at the next meeting.

G. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN

Nil


H. PUBLIC QUESTION TIME

1. Members of the public may ask questions of the Council at every Council meeting where public can attend.

2. Question time will be for a maximum of 15 minutes. 3. A member of the public gallery will not be permitted to ask more than 2

questions of Councillors and officers. 4. Members of the public wishing to ask a question are to stand, state their

name, state the agenda item to which their question relates, direct their question to the Chairman and if called upon by the Chairman submit a written copy of their questions to the Chairman.

5. If the question is not able to be dealt with at the meeting at which it is asked a

written reply will be sent within fourteen (14) days to the person who asked the question.

6. There is to be no debate on the question or the answer to it. 7. A member of the public wishing to ask a question is entitled to request the

assistance of a Council Officer in drafting the question. Nil


I. DEVELOPMENT & ENVIRONMENTAL

SERVICES Item 1. DEVELOPMENT APPLICATION 07/12/13 ........................................ - 13 -

Item 2. DEVELOPMENT APPLICATION 06/1213 ......................................... - 20 -

Item 3. ENVIRONMENTAL HEALTH ANNUAL REPORT 2011-2012 ....... - 27 -

The meeting moved into Planning Authority at 4.38pm.

Cr R Conley left the meeting at 4.38pm.


I. OPERATIONAL BUSINESS OF THE COUNCIL DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT Item 1. DEVELOPMENT APPLICATION 07/12/13

Agenda Ordinary Meeting of Council – 20 November 2012

Officer Reporting Andrew Goodsell – Planning Consultant Applicant: R Conley Owners: R Conley Application No.: DA 07/1213 Property: CT 85672/23 – 2000 Grassy Road, Lymwood Area: 83 ha approx Zone: Rural Current Use: Agricultural Reason to Council: Requires planning permit – division of two lots Recommendation: Approve with conditions EXECUTIVE SUMMARY Royce Conley (the applicant) has sought an approval for the division of CT 85672/23 being 2000 Grassy Road, Lymwood into two lots. The net result of these changes is that CT 85672/23 is divided into two, with Lot 1 having an area of 2.6 ha and Lot 2 an area of 80.4 ha Lot 1 would contain the existing house and Lot 2 would be vacant. The application is recommended for approval subject to conditions. INTRODUCTION The Applicant submitted an application to King Island Council on 11 October 2012 for a 1 lot subdivision on land at 2000 Grassy Road, Lymwood. In subdividing in the manner proposed it is evident that the farming property would remain the rear lot with the front lot effectively a rural small holding.


Figure 1. Site Location (Source: LIST @ State of Tasmania)

HISTORY Nothing of note has been identified relevant to this application. DESCRIPTION OF THE PROPOSAL The proposal is summarised as follows:

• Lot 1 being an excision of the existing house and outbuildings with an area of 2.6 ha approximately and typical dimensions of 200m width (nominal) and 140m depth (nominal).

• Lot 2 being the remainder of the property with an area of 80.4 ha consisting essentially of farm paddocks and dams.

Separate crossovers and driveways would serve Lots 1 and 2. It is presumed Lot 1 will rely upon the existing access No land clearing is required.


STRATEGIC IMPLICATIONS/COUNCIL POLICY No adverse strategic implications arise. No Council Policies are of direct bearing on this application. STATUTORY REQUIREMENTS Land Use Planning and Approvals Act (LUPAA) 1993 Under cl. 2.9 of the King Island Planning Scheme Council has an obligation to classify the proposed use and thus determine whether it is advertised under S57 of the Land Use Planning and Approvals Act 1993 (LUPAA), permitted (S58) or prohibited under applicable land use zoning. Refer to comments under King Island Planning Scheme 1995. A broad requirement to assess the application under Schedule 1 of LUPA 1993 applies as does a requirement to assess the application against applicable State Planning Policies. No adverse issues have been identified under LUPAA 1993. Local Government (Building and Miscellaneous Provisions) Act 1993 No issues of note are identified with respect to the qualities of a minimum lot. S117 of the Act allows Council to levy for an open space contribution or cash in lieu. Given there is no realistic demand for more open space a levy is not warranted in this case. King Island Planning Scheme 1995 Under the King Island Planning Scheme the site is zoned Rural (Figure 2). Subdivision is discretionary and subject to S57 of the Land Use Planning and Approvals Act 1993 and is therefore advertised development. The use of cl. 3.10.6(c) of the Scheme also invokes the exercise of discretion.


Figure 2. Land Use Zoning King Island Planning Scheme (Source: KIC)

Subdivision Standards Cl. 3.1.6(c) of the Scheme concerns excisions. The following is noted:

• The house existed at the effective date of 6 October 2000. • The balance lot (lot 2) is in excess of 50 ha in area. • The existing house is likely less than 50m to the boundary as measured to the

NW. However given the scale of the rear lot and the nature of activity – dryland grazing no expected impact will result.

No fundamental issues with the proposal have been identified. The level of documentation provided was limited and has made assessment more difficult than would otherwise be the case. Despite this the subdivision does not undermine the objectives for the Rural Zone given the clear scope to exercise discretion for removing existing houses off rural properties. It is not considered that the house assists or has any bearing on farming operations. Its removal from the main title therefore is not unreasonable in the circumstances. Access Suitable access exists or can be provided to each lot. Servicing Neither lot is on town sewer or water. The existing house would be served by septic and rely on tank supply for potable water. Any development of lot 2 would likely be similar.


Other Issues None identified. There are no significant constraints identified. The land is relatively flat, free of any significant fire hazard risk. In summary, the proposed subdivision is supported. State Planning Policies There are three State Policies which are addressed below. State Policy on the Protection of Agricultural Land 2007 (PAL Policy) The land in question is Rural Land. The PAL Policy does have direct relevance. Nonetheless the impact of the proposal is not considered significant with the vast majority of the property being retained for farming purposes. A condition limiting any further subdivision is appropriate. State Policy on Water Quality Management 1997 No adverse impacts are envisaged with respect to water quality from the proposed subdivision. State Coastal Policy 1996 No adverse impact is identified. PUBLIC INTEREST The application was advertised on 31 October 2012 and the period for submissions closes on 14 October 2012. No submissions were received at the time of writing. If any submissions occur subsequently these will be provided to Council with a supplementary report. AGENCY REFERRAL – CRADLE MOUNTAIN WATER Not required COUNCIL ENGINEERING COMMENTS No comments or conditions required.


CONCLUSION The planning authority may in determination of an application for a discretionary planning permit;

• Approve the permit unconditionally. Issuing a planning permit without conditions would recognize that the proposed development complies with all relevant development standards within the planning scheme and there are no other matters of consideration to be addressed to satisfy overarching objectives, goals and principles inherent within the planning scheme, Council and State Policies.

• Approve the permit with conditions. A planning permit may be issued with conditions that require the proponent to undertake such actions deemed necessary so as to mitigate potential negative impacts upon the natural and built environment.

• Refuse to issue a permit. The permit may be refused for reasons that the proposed development conflict with those deemed matters of consideration under Clause 2.10 of the planning scheme.

The application satisfies the requirements of the planning scheme, meets all relevant State Planning Policies and Schedule 1 of the Land Use Planning and Approvals Act 1993 and is therefore deemed satisfactory for the issue of a planning permit subject to conditions.

Recommendation: That the planning authority approve the application and issue a planning permit for DA 07/1213 for subdivision of 2000 Grassy Road, Lymwood into two lots subject to the following conditions set out below. 1. The development taking place in accordance with the approved development plans reference except as modified by any conditions of this consent. 2. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this permit lapses after a period of two (2) years from the date on which it is granted if the use or development of which it is granted is not substantially commenced within that period. 3. Separate driveway access being provided to each lot, built to Municipal standards, providing all weather access off Grassy Road. 4. Council has formed the opinion that no open space payment or provision of open space is required under S117 of the Local Government (Building and Miscellaneous Provisions) Act 1993. 5. The permit is issued on the basis that lot 2 cannot be further subdivided and will be endorsed on title to this effect. 6. Council will only seal the titles subject to this permit upon satisfactory completion of all conditions set out above.


234/12 Moved Cr V Philbey Cr D McFie That the planning authority approve the application and issue a planning permit for DA 07/1213 for subdivision of 2000 Grassy Road, Lymwood into two lots subject to the following conditions set out below.

1. The development taking place in accordance with the approved development plans reference except as modified by any conditions of this consent.

2. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this permit lapses after a period of two (2) years from the date on which it is granted if the use or development of which it is granted is not substantially commenced within that period.

3. Separate driveway access being provided to each lot, built to Municipal standards, providing all weather access off Grassy Road.

4. Council has formed the opinion that no open space payment or provision of open space is required under S117 of the Local Government (Building and Miscellaneous Provisions) Act 1993.

5. The permit is issued on the basis that lot 2 cannot be further subdivided and will be endorsed on title to this effect.

6. Council will only seal the titles subject to this permit upon satisfactory completion of all conditions set out above.

CARRIED unanimously


Cr R Conley re-enetered the meeting at 4.40pm

I. OPERATIONAL BUSINESS OF THE COUNCIL

DEVELOPMENT & ENVIRONMENTAL SERVICES Item 2. DEVELOPMENT APPLICATION 06/1213

Agenda Ordinary Council - 20 November 2012

Officer Reporting Planning Consultant – Andrew Goodsell

Applicant: E3 Planning Owners: G Weitjens Application No.: DA 06/1213 Property: CT 237231/1 – Rifle Range Road, Currie Area: 20.51 ha approx Zone: Part Rural/part Industrial Current Use: Old sand quarry and remnant coastal scrub Reason to Council: Requires planning permit – division of lot. Recommendation: Approve with conditions EXECUTIVE SUMMARY E3 Planning (the applicant) has sought an approval for the division of CT 237231/1 Rifle Range Road, Currie into two lots. The net result of these changes is that CT 237231/1 is divided into two with Lot 1 having an area of 13.19 ha and Lot 2 an area of 7.29 ha Lot 1 would contain all land zoned Industrial including the old quarry site and Lot 2 would contain the remainder, which is substantially under coastal scrub. It would be entirely zoned Rural. Both lots are contained within the Currie Water Source Area overlay (cl. 2.6 of the King Island Planning Scheme 1995). The application is recommended for approval subject to conditions. INTRODUCTION The Applicant submitted an application to King Island Council on 19 September 2012 for a 1 lot subdivision at Rifle Range Road, Currie.


In subdividing in the manner proposed it is evident that land within the existing industrial estate will be provided separate title from the balance. The likely future use of lot 1 is not specified.

Figure 1. Site Location (Source: LIST @ State of Tasmania)

HISTORY Nothing of note has been identified relevant to this application. DESCRIPTION OF THE PROPOSAL The proposal is summarised as follows:

• Lot 1 with an area of 13.19 ha with extended frontage to Rifle Range Road of slightly irregular shape related to the alignment of the adjoining road.

• Lot 2 being the balance which is more regular in shape with an area of 7.29 ha. Separate crossovers and driveways would serve Lots 1 and 2. It is presumed Lot 1 will rely upon the existing access which is in close proximity to the nearby kelp factory on CT 48686/3. No land clearing is proposed at this time.


STRATEGIC IMPLICATIONS/COUNCIL POLICY No adverse strategic implications arise. No Council Policies are of direct bearing on this application. STATUTORY REQUIREMENTS Land Use Planning and Approvals Act (LUPAA) 1993 Under cl. 2.9 of the King Island Planning Scheme Council has an obligation to classify the proposed use and thus determine whether it is advertised under S57 of the Land Use Planning and Approvals Act 1993 (LUPAA), permitted (S58) or prohibited under applicable land use zoning. Refer to comments under King Island Planning Scheme 1995. A broad requirement to assess the application under Schedule 1 of LUPA 1993 applies as does a requirement to assess the application against applicable State Planning Policies. No adverse issues have been identified under LUPAA 1993. Local Government (Building and Miscellaneous Provisions) Act 1993 No issues of note are identified with respect to the qualities of a minimum lot. King Island Planning Scheme 1995 Under the King Island Planning Scheme the site is zoned part Rural and part Industrial (Figure 2). Subdivision is discretionary and subject to S57 of the Land Use Planning and Approvals Act 1993 and is therefore advertised development.


Figure 2. Land Use Zoning King Island Planning Scheme (Source: KIC)

The objectives of the Industrial Zone are to facilitate uses which generate noise, potentially pollution and which have adverse impacts which need to be controlled. Subdivision which may facilitate future use, regulated under the provisions of the Industrial Zone is generally desirable – even if the future use is yet to be finalised. Subdivision is discretionary in the Industrial Zone as per the Table of Use. The objectives of the Rural Zone are to facilitate resource based enterprises and conserve environmental and landscape values. Subdivision is discretionary in the Rural Zone.

Subdivision Standards Cl. 3.5.9 of the Scheme regulates subdivision in the Industrial Zone. The requirements are that a lot achieves 1000 sq.m in area and frontage to a road of 20m width. Average depth to frontage is to be no greater than 3 to 1. Lot 1 contained in the Industrial Zone achieves these requirements. For lot 2 the relevant provisions are contained in the Rural Zone. Cl. 3.10.6 regulates subdivision in the Rural Zone and requires a 50 ha minimum. But as the subdivision does not involve severing or dividing land in the Rural Zone but rather on the zone boundary there are no relevant considerations under this clause. Overlay Assessment Cl. 5.6 of the Scheme applies to both lots. The intention of the overlay is to protect Currie’s groundwater supply from contamination. There is no assessment of these issues by the applicant and whilst this could be seen as a deficiency it may result from the absence of a clear plan for the future use of each lot. Without that knowledge any environmental impacts could only be speculated on. Therefore the omission is not considered fatal. But the necessary environmental assesment should be addressed via condition, requiring a Part 5 Agreement to be placed on both titles that requires appropriate assessment of any groundwater issues and likely risks or impacts before allowing future use of either lot. Access Suitable access exists or can be provided to each lot.


Servicing Neither lot is on town sewer or water. Of itself the subdivision does not generate particular servicing demands. If or when an application for use of either lot arises any servicing implications can be appropriately addressed. Other Issues There are no significant constraints identified. It should be noted however that the approval for subdivision does not enable land clearing on either lot. This should only occur once the future use of each lot is established and be then subject to an appropriate assessment of whether it is a justified impact. Suitable conditions to this effect are appropriate. In summary, the proposed subdivision is supported. State Planning Policies There are three State Policies which are addressed below. State Policy on the Protection of Agricultural Land 2007 (PAL Policy) The land in question is in part Rural Land (lot 2). The PAL Policy does have relevance. But given lot 2 is only 7.29 ha in area and is covered in coastal scrub and of extremely limited rural use no adverse issues are identified. State Policy on Water Quality Management 1997 No adverse impacts are envisaged with respect to water quality from the proposed subdivision although the comments earlier on groundwater management are relevant. State Coastal Policy 1996 No adverse impact is identified. PUBLIC INTEREST The application was advertised on from 27 October to 10 November 2012. No submissions were received. AGENCY REFERRAL – CRADLE MOUNTAIN WATER Not required COUNCIL ENGINEERING COMMENTS No comments or conditions required.


CONCLUSION The planning authority may in determination of an application for a discretionary planning permit; • Approve the permit unconditionally. Issuing a planning permit without conditions

would recognize that the proposed development complies with all relevant development standards within the planning scheme and there are no other matters of consideration to be addressed to satisfy overarching objectives, goals and principles inherent within the planning scheme, Council and State Policies.

• Approve the permit with conditions. A planning permit may be issued with conditions that require the proponent to undertake such actions deemed necessary so as to mitigate potential negative impacts upon the natural and built environment.

• Refuse to issue a permit. The permit may be refused for reasons that the proposed development conflict with those deemed matters of consideration under Clause 2.10 of the planning scheme.

The application satisfies the requirements of the planning scheme, meets all relevant State Planning Policies and Schedule 1 of the Land Use Planning and Approvals Act 1993 and is therefore deemed satisfactory for the issue of a planning permit subject to conditions.

Recommendation: That the planning authority approve the application and issue a planning permit for DA 06/1213 for subdivision of CT 237231/1 – Rifle Range Road, Currie into two lots subject to the following conditions set out below: 1. The development taking place in accordance with the approved development plans reference except as modified by any conditions of this consent. 2. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this permit lapses after a period of two (2) years from the date on which it is granted if the use or development of which it is granted is not substantially commenced within that period. 3. Separate driveway access being provided to each lot, built to Municipal standards, providing all weather access off Rifle Range Road. 4. Separate service connections (phone and power supply) being provided to each lot boundary. 5. A Part 5 Agreement is to be prepared to the satisfaction of Council’s General Manager and placed on both titles that requires appropriate assessment of any groundwater issues and likely risks or impacts before allowing future use of either lot.


6. The approval for subdivision does not enable land clearing on either lot beyond that necessary for boundary fence establishment. Any additional clearing is to be supported by an appropriate environmental assessment, prepared by a suitably qualified or experience person, to the satisfaction of Council’s General Manager, confirming that any clearing will (a) not have a significant effect on the biodiversity of either lots 1 or 2 and; (b) is necessary for the proposed use of either lot. 7. Council will only seal the titles subject to this permit upon satisfactory completion of all conditions set out above.

235/12 Moved Cr D McFie Cr S Haneveer That the planning authority approve the application and issue a planning permit for DA 06/1213 for subdivision of CT 237231/1 – Rifle Range Road, Currie into two lots subject to the following conditions set out below: 1. The development taking place in accordance with the approved development plans reference except as modified by any conditions of this consent. 2. In accordance with section 53(5) of the Land Use Planning and Approvals Act 1993 this permit lapses after a period of two (2) years from the date on which it is granted if the use or development of which it is granted is not substantially commenced within that period. 3. Separate driveway access being provided to each lot, built to Municipal standards, providing all weather access off Rifle Range Road. 4. Separate service connections (phone and power supply) being provided to each lot boundary. 5. A Part 5 Agreement is to be prepared to the satisfaction of Council’s General Manager and placed on both titles that requires appropriate assessment of any groundwater issues and likely risks or impacts before allowing future use of either lot. 6. The approval for subdivision does not enable land clearing on either lot beyond that necessary for boundary fence establishment. Any additional clearing is to be supported by an appropriate environmental assessment, prepared by a suitably qualified or experience person, to the satisfaction of Council’s General Manager, confirming that any clearing will (a) not have a significant effect on the biodiversity of either lots 1 or 2 and; (b) is necessary for the proposed use of either lot. 7. Council will only seal the titles subject to this permit upon satisfactory completion of all conditions set out above. CARRIED unanimously


I. OPERATIONAL BUSINESS OF THE COUNCIL DEVELOPMENT & ENVIRONMENTAL SERVICES Item 3. ENVIRONMENTAL HEALTH ANNUAL REPORT 2011-2012

Agenda Ordinary Meeting of Council – 20 November 2012

Officer Reporting Development Services Coordinator – Freja Peterson BACKGROUND Council provides an annual report to the Department of Health and Human Services, and they request that Council provide the date when the report is presented to Council. Recommendation: That Council receive and note the Environmental Health Annual Report 2011-2012.

236/12 Moved Cr C Arnold Cr J Beckmann That Council receive an note the Environmental Health Annual Report 2011- 2012. CARRIED unanimously

















The meeting moved out of Planning Authority at 4.42pm F Petersen left the meeting at 4.43pm


J. MAYOR’S COMMUNICATION

Item 1. MAYOR’S DIARY .................................................................................. - 45 -


OPERATIONAL BUSINESS OF THE COUNCIL J. MAYOR’S COMMUNICATION REPORT Item 1. MAYOR’S DIARY


Reporting Mayor – Greg Barratt

OCTOBER 2012

9 Attended the monthly workshop with other councillors.

10 Attended an Abattoir Closure Action Group meeting

11 Attended a meeting with the TasPorts Advisory Group with the General Manager.

16 Attended a meeting with Grant Denham together with other councillors, regarding supply chain issues.

Attended the monthly Council meeting.

23 Attended a meeting with Andrew Goodsell (Council Planning Consultant), other councillors and staff regarding the new King Island Planning Scheme.

26 Attended the opening of the King Island Renewable Energy Project.

Attended a meeting with Premier Lara Giddings, Deputy Premier Bryan Green together with councillors, staff, community representatives and media representatives, where a Partnership Agreement was signed by the Premier and the Mayor.

NOVEMBER 2012

1 Attended a Special Meeting of Council to approve the Bitumen Tender.

2 Attended a telephone conference together with the General Manager, in conjunction with our Flinders Island counterparts, regarding issues where we may cooperate with each other.

5 Attended a Shipping Logistics forum together with the General Manager and John Martin, which was facilitated by Greg Hudson.

7 Attended a Community Support Event hosted by the Council at the Currie Town Hall, together with representatives from Rural Alive and Well, Anglicare, Rural workers from the King Island District Hospital,Rural Finance Counselling Service, The Salvation Army, Centrelink, King Island Country Womens’ Association, Phoenix Community House, King Island Mens Shed and Jobfind. Council thanks these organisations who have assisted our community since the abattoir closure, and who plan to continue to support us into the future.


9 Attended a “Peak Group” teleconference together with the General Manager and John Martin, to review progress and make decisions on future actions regarding the Partnership Agreement.

13 Attended the monthly Council Workshop.

Recommendation: That the Mayor’s Diary be received and noted.

237/12 Moved Cr R Conley Cr C Arnold That the Mayor’s Diary be received and noted. CARRIED unanimously Cr S Haneveer congratulated the Mayor on his communication with Flinders Island counterparts. The Mayor stated that congratulations must also be given to the General Manager Mark Goode, who was instrumental in initiating and facilitating the communication.


K. MANAGER’S REPORT –

Works

Item 1. MANAGER OF WORKS REPORT ...................................................... - 48 -


K. OPERATIONAL BUSINESS OF THE COUNCIL Item 1. MANAGER OF WORKS REPORT


Officer Reporting Manager of Works – Arthur Johnstone

WORKS COMPLETED – OCTOBER 2012 COUNCIL • Pot hole Browns, North Pegarah, Old Grassy, Millers, Yarra Creek, Ridges, Millers,

Mt Stanley, Red Hut, Marshalls, Fraser, South, Beach Roads • Tree removal (storm damage) • Airport Maintenance • Footpath Maintenance DEPARTMENT INFRASTRUCTURE, ENERGY & RESOURCES (DIER) • Ongoing Works • Patching Link 70 – 94, 58 – 70, 83 - 08 • Guide Post Inspection and rubbish removal

CRADLE MOUNTAIN WATER • Ongoing Works

PRIVATE WORKS • Gravel Supplies • Small Plant Hire CAPITAL WORKS BRIDGES – ON TRACK FOR COMPLETION • Ettrick • Brumby’s • Barrier Creek • Fraser Road • Marshalls Road STATUS: Design and construction documents – JMG. Tenders received by JMG. A report will be presented in Closed Council.


SEALING ROADS Netherby Road, Millwood Road and Old Grassy Road have been prepared and are on track for sealing works to commence in late November. Construction of Pegarah Road is on track, with sealing forecast to be completed by March 2013.

ROAD EXPENDITURE $ Millwood Rd 53,890.04 Grassy (Old) Rd 143,907.03 TOTAL 197,797.07

RURAL ROADS DRAINAGE A significant road drainage program was undertaken, with good results evident following heavy spring rains. Roads that were previously subject to flooding have held up well.

ROAD EXPENDITURE $ Bold Head Road 3,866.00 Cape Wickham Road 85.38 Browns Road 29,124.41 East Wickham Road 1,240.05 Graham Road 6,752.00 Old Grassy Road 1,320.00 Ridges Road 1,025.00 North Pegarah Road 621.79 Rocky Point Road 976.11 Heddles Road 855.11 Millwood Road 4,006.41 Tin Mine Road 19,601.36 Hardy’s Road 1,378.38 Millers Road 10,420.22 Mount Stanley Road 11,851.00 Netherby Road 2,045.99 Skipworths Road 9,907.00 Yarra Creek Road 4,671.00 Lancaster Road 1,015.55 TOTAL 110,762.76 TOTAL BUDGET 243,000.00


AIRPORT CAPITAL WORKS

LOCATION BUDGET YEAR TO DATE Main Car Park Drainage 60,000.00 11,682.89 Rental Car Park 30,000.00 2,926.30

WASTE MANAGEMENT

LOCATION BUDGET YEAR TO DATE Leachate Pump 20,000.00 - Parenna Cell Construction 30,000.00 - Charles Street Waste Compliance 40,000.00 -

PLANT REPLACEMENT

PLANT BUDGET YEAR TO DATE Small Plant 15,000.00 - 2 x Motor Vehicles 45,000.00 60,927.08 Skip Bins Loader 20,000.00 -

REFUSE DISPOSAL SITE – PARENNA

Compaction of putrescibles waste at the Charles Street Waste Management Facility commenced 1st July 2007. The first bale was positioned in the prepared cell, at Parenna, on 25 July 2007. The average weight of a bale of putrescibles waste is 560kg, with a volume of approximately 0.75 cubic metres. Recently completed filling Stage 2 at Parenna Landfill. Design lifespan of Stages 1 & 2 was 148 weeks. Actual lifespan of Stages 1 & 2 is 195 weeks.

JULY 2009 TO JUNE 2010 DEPOSIT DATE NO. BALES TOTAL VOLUME M3

July 2009 to June 2010 1410 1057.5 JULY 2010 TO JUNE 2011

DEPOSIT DATE NO. BALES TOTAL VOLUME M3 July 2010 to June 2011 1341 1005.75

JULY 2011 TO JUNE 2012 DEPOSIT DATE NO. BALES TOTAL VOLUME M3

July 2011 to June 2012 1032 774 JULY 2012 TO JUNE 2013

DEPOSIT DATE NO. BALES TOTAL VOLUME M3 6 September 2012 364 273 TOTAL 364 273


This report is provided for Council’s information Recommendation: That the Manager of Works Report be received and noted.

238/12 Moved Cr J Beckmann Cr S Haneveer That the Manager of Works Report be received and noted. CARRIED unanimously


L. MANAGER’S REPORT -

Corporate Services

Item 1. FINANCIAL REPORTS TO 31 OCTOBER 2012 ............................... - 53 -


L. OPERATIONAL BUSINESS OF THE COUNCIL MANAGER CORPORATE SERVICES Item 1. FINANCIAL REPORTS TO 31 OCTOBER 2012


Officer Reporting Manager Corporate Services – Zoe Behrendt

The financial reports for the month of October 2012 are presented for the information of Council.

1. Financial Statements The following variances are noted for the month of October 2012:

• Grants – The October quarter payment for the Rural Primary Health Services (RPHS) grant of $53,000 will not be released until the 2011/12 acquittal is submitted by Council’s auditors. All of council’s audits were rescheduled to November by the Division of Local Government when the King Island abattoir suddenly closed. This was done to assist Council to concentrate on crisis management.

• Reimbursements – This variance is mainly due to low level of private works being undertaken while Council is concentrating on the increased roads program. This does not relate to the Department of Infrastructure, Energy and Resources or Cradle Mountain Water work.

• Other Revenue – The annual budget includes Cradle Mountain Water dividends and King Island Scheelite contributions. This will need to be reviewed with the revised budget.

• Contracts – Following the incorporation of Phoenix Community House (PCH), grant funds have been paid to PCH in advance, in the same manner as the RPHS funds are paid to the King Island Hospital and Health Centre. The original budget for this grant expenditure was split between all expenditure types. This will be reallocated as part of the revised budget. This accounts for the majority of the variance.

2. Cash At Bank & Investments Payments made to suppliers and employees increased for October, mainly due to Council’s increased capital works program.

Cash flow is expected to improve in November due to rates collection, grants payments and Council’s short term $1,000,000 investment maturing.

3. Rates Analysis The second rates instalment notices were issued in October, and are due for payment in November.

Due to an increased focus on collection of overdue rates, the outstanding rates percentage is considerably lower than previous years.

4. Sundry Debtors The majority of the 60+ days category of debtors are currently at debt recovery, or have been classified as doubtful due to bankruptcy.


Recommendation: That the Financial Reports to 31 October 2012 report be received and noted.

239/12 Moved Cr D McFie Cr V Philbey That the Financial Reports to 31 October 2012 report be received and noted. CARRIED unanimously


YTD Actuals YTD Budgets YTD Variance Annual Budget

Revenue from operating activitiesStatutory Charges 50,317 39,692 10,625 78,500User Charges 103,611 106,170 -2,559 365,830General Grants 244,436 293,950 -49,513 1,704,266Interest 5,234 4,746 488 143,500Reimbursements 206,894 245,682 -38,788 1,199,418Other Revenues 19,521 42,156 -22,635 129,922Rates & Special charges 1,881,077 1,842,334 38,743 1,841,502Total Revenues 2,511,089 2,574,730 -63,641 5,462,937

Expenses from operating activitiesEmployee Costs -697,800 -721,582 23,782 -2,004,377Contracts -270,030 -184,888 -85,142 -629,158Materials -267,538 -283,105 15,567 -899,310Other Expenses -288,002 -316,141 28,139 -717,795Finance Costs -10,622 -10,622 0 -54,443Depreciation -350,668 -350,536 -132 -1,052,012Total Expenses -1,884,661 -1,866,874 -17,787 -5,357,095

Gross Operating Surplus/(Deficit) 626,428 707,856 -81,427 105,842Add back Depreciation 350,668 350,536 132 1,052,012Net Operating Surplus/(Deficit) 977,096 1,058,392 -81,295 1,157,854

Capital ExpenditureInfrastructure Assets - Renewal, Upgrade and New -339,580 -337,000 -2,580 -1,116,970Plant & Equipment -60,927 -61,000 73 -80,000Total Capital Expenditure -400,507 -398,000 -2,507 -1,196,970

FinancingLoans drawn down 0 0 0 0Loan Repayments 0 0 0 -156,867Net Financing 0 0 0 -156,867

Reserve FundingTransfers from Reserves to fund expenditure 0 0 0 517,549Transfer interest earned to Reserves 0 0 0 -141,623Transfers to Reserves as per Council resolutions 0 0 0 -179,855Net Reserve Funding 0 0 0 196,071

Cash Surplus/ (Deficit) 576,589 660,392 -83,803 88

Budget Funding Summary

For Period October 2012


YTD Actuals YTD Budgets YTD VarianceAnnual Budget

Airport Capital WorksMain carpark drainage - repair and reseal 11,683 12,000 -317 60,000Rental carpark construction 2,926 0 2,926 30,000Total Airport Capital Works 14,609 12,000 2,609 90,000

Corporate Capital WorksIT Hardware 0 0 0 6,800Total Corporate Capital Works 0 0 0 6,800

Engineering Capital WorksRoads and Bridges Program 324,971 325,000 -29 831,170Bitumen Facility 0 0 0 40,000Plant Replacement Program 60,927 61,000 -73 80,000Coastal Access Program 0 0 0 50,000Total Engineering Capital Works 385,898 386,000 -102 1,001,170

Sports Grounds & Reserves CapitalBell Hill 0 0 0 9,000Total Sports Grounds & Reserves 0 0 0 9,000

Waste ManagementLeachate Pump 0 0 0 20,000Parenna Cell Construction 0 0 0 30,000Charles Street Waste Compliance 0 0 0 40,000Total Waste Management 0 0 0 90,000

Total 400,507 398,000 2,507 1,196,970

Capital Works Program



Resource Group YTD Actuals YTD Budgets YTD Variance Annual Budget

Income 30. Reimbursements 0 0 0 0 35. Other Revenues 0 0 0 0Total Income 0 0 0 0

Expenses 45. Contracts 0 -750 750 -3,000 50. Materials 0 -168 168 -500 55. Other Expenses -39,853 -47,709 7,856 -147,800Total Expenses -39,853 -48,627 8,774 -151,300

Grand Total -39,853 -48,627 8,774 -151,300

King Island CouncilGovernance

Operating Statement For Period October 2012

-60,000

-50,000

-40,000

-30,000

-20,000

-10,000

0

30. Reimbursem

ents

35. Other Revenues

45. Contracts

50. Materials

55. Other Expenses

YTD Income & Expenditure

Actual

Budget



Income 10. Statutory Charges 7,122 12,764 -5,642 24,300 15. User Charges 3,339 7,416 -4,077 22,200 20. General Grants 86,612 87,000 -388 467,000 25. Interest 2,201 2,246 -45 109,000 30. Reimbursements 4,857 1,000 3,857 4,000 35. Other Revenues 16,404 34,992 -18,588 117,500 5. Rates 1,548,420 1,508,543 39,877 1,507,711Total Income 1,668,955 1,653,961 14,994 2,251,711

Expenses 230. Internal 82,628 82,616 12 247,946 40. Employee Costs -264,437 -253,111 -11,326 -570,656 45. Contracts -44,538 -30,828 -13,710 -59,500 50. Materials -13,831 -11,621 -2,210 -40,975 55. Other Expenses -109,178 -106,555 -2,623 -250,480 60. Finance Costs -10,622 -10,622 0 -54,443 65. Depreciation -4,080 -4,080 0 -12,240Total Expenses -364,058 -334,201 -29,857 -740,348

Grand Total 1,304,896 1,319,760 -14,864 1,511,363

King Island CouncilCorporate Services


-400,000-200,000

0200,000400,000600,000800,000

1,000,0001,200,0001,400,0001,600,0001,800,000

10. Statutory Charges

15. User Charges

20. General Grants

25. Interest

30. Reimbursem

ents

35. Other Revenues

5. Rates

230. Internal

40. Employee Costs

45. Contracts

50. Materials

55. Other Expenses

60. Finance Costs

65. Depreciation


Actual

Budget



Income 10. Statutory Charges 43,195 26,928 16,267 54,200 15. User Charges 8,618 4,000 4,618 8,000 35. Other Revenues 915 3,662 -2,747 3,662 5. Rates 93,045 91,543 1,502 91,543Total Income 145,774 126,133 19,641 157,405

Expenses 230. Internal -24,672 -24,672 0 -74,043 40. Employee Costs -20,671 -19,975 -696 -61,100 45. Contracts -24,765 -19,250 -5,515 -77,000 50. Materials -3,634 -3,928 294 -11,860 55. Other Expenses -28,799 -27,655 -1,144 -107,633 65. Depreciation -760 -760 0 -2,280Total Expenses -103,301 -96,240 -7,061 -333,916

Grand Total 42,472 29,893 12,579 -176,511

King Island CouncilDevelopment and Environmental Services


-40,000

-20,000

0

20,000

40,000

60,000

80,000

100,000

10. Statutory Charges

15. User Charges

35. Other Revenues

5. Rates

230. Internal

40. Employee Costs

45. Contracts

50. Materials

55. Other Expenses

65. Depreciation


Actual

Budget



Income 15. User Charges 14,442 13,032 1,410 39,100 20. General Grants 103,016 103,016 0 891,000225. Proceeds from Sale of Assets 8,682 0 8,682 0 25. Interest 3,032 2,500 532 7,500 30. Reimbursements 1,362 1,150 212 4,600 35. Other Revenues 145 0 145 0 5. Rates 239,612 242,248 -2,636 242,248

Total Income 370,291 361,946 8,345 1,184,448

Expenses 230. Internal 893 1,672 -779 5,013 40. Employee Costs -264,901 -251,421 -13,480 -769,102 45. Contracts -60,792 -54,010 -6,782 -172,845 50. Materials -193,332 -142,260 -51,072 -447,575 55. Other Expenses -35,537 -54,762 19,225 -77,147 65. Depreciation -315,348 -315,228 -120 -946,052Total Expenses -869,017 -816,009 -53,008 -2,407,708

Grand Total -498,727 -454,063 -44,663 -1,223,260

King Island CouncilEngineering


-400,000

-300,000

-200,000

-100,000

0

100,000

200,000

300,000

15. User Charges

20. General Grants

225. Proceeds from Sale of

Assets

25. Interest

30. Reimbursem

ents

35. Other Revenues

5. Rates

230. Internal

40. Employee Costs

45. Contracts

50. Materials

55. Other Expenses

65. Depreciation


Actual

Budget



Income 15. User Charges 76,372 81,722 -5,350 296,530 25. Interest 0 0 0 27,000 30. Reimbursements 198,991 234,380 -35,390 1,156,050Total Income 275,363 316,102 -40,740 1,479,580

Expenses 230. Internal -38,524 -38,524 0 -115,604 40. Employee Costs -102,372 -132,398 30,026 -405,000 45. Contracts -27,509 -22,760 -4,749 -88,300 50. Materials -53,058 -115,097 62,039 -365,400 55. Other Expenses -35,295 -41,766 6,471 -57,550 65. Depreciation -29,820 -29,808 -12 -89,460Total Expenses -286,578 -380,353 93,775 -1,121,314

Grand Total -11,215 -64,251 53,036 358,266

King Island CouncilCommercial Undertakings


-200,000

-150,000

-100,000

-50,000

0

50,000

100,000

150,000

200,000

250,000

300,00015. User Charges

25. Interest

30. Reimbursem

ents

230. Internal

40. Employee Costs

45. Contracts

50. Materials

55. Other Expenses

65. Depreciation


Actual

Budget



Income 15. User Charges 840 0 840 0 20. General Grants 54,809 103,934 -49,125 346,266 30. Reimbursements 1,685 9,152 -7,467 34,768 35. Other Revenues 2,056 3,502 -1,446 8,760Total Income 59,390 116,588 -57,198 389,794

Expenses 230. Internal -9,140 -9,144 4 -27,437 40. Employee Costs -56,604 -76,625 20,021 -234,394 45. Contracts -112,426 -57,290 -55,136 -228,513 50. Materials -3,684 -10,031 6,347 -33,000 55. Other Expenses -39,340 -37,694 -1,646 -77,185 65. Depreciation -660 -660 0 -1,980Total Expenses -221,854 -191,444 -30,410 -602,509

Grand Total -162,464 -74,856 -87,608 -212,715

King Island CouncilCommunity ServicesOperating Statement


-150,000

-100,000

-50,000

0

50,000

100,000

150,00015. User Charges

20. General Grants

30. Reimbursem

ents

35. Other Revenues

230. Internal

40. Employee Costs

45. Contracts

50. Materials

55. Other Expenses

65. Depreciation


Actual

Budget


Cash At Bank $Cash At Bank Balance Per Statement 139,208.31 Less: Unpresented Cheques (20,108.24)Add: Outstanding Deposits 3,468.79 Less: Items to be Receipted 0.00Cash At Bank Balance Per General Ledger 122,568.86Floats & Petty Cash 700.00

Investments $Business Cash Res A/c-Employee Ent 145863(GL8202) 160,872.33 Term Deposit - MPHC 141416 (GL 8206) 181,437.41 Term Deposit - Pat Dolman Bursary145580 (GL8207) 21,668.50 Term Deposit- Capital Management Res153038(GL8204) 2,511,196.11 Term Deposit- Strickland Bursary152895 (GL8208) 10,613.91 Term Deposit- 155439-Guarantee 14,106.81 Term Deposit- 159050- Guarantee 76,630.00 Term Deposit- 165696 1,000,000.00 Total Investments 3,976,525.07

Total Cash & Investments 4,099,793.93

KING ISLAND COUNCILCash At Bank & Investments

as at 31 October 2012

00.10.20.30.40.50.60.70.80.9

1

1

Bal

ance

Cash at Bank (including investments)

0500,000

1,000,0001,500,0002,000,0002,500,0003,000,0003,500,0004,000,0004,500,0005,000,000

1 2 3 4 5 6 7 8 9 10 11 12

Bal

ance

Cash at Bank (including investments)

2009/2010 2010/2011 2011/2012 2012/2013


Rates Analysis For Period Ended 31st October 2012

2011/2012 2010/2011 2009/2010% $ % $ % $ % $

Arrears Brought Forward 3.96 77,592 4.91 89,594 8.73 159,023 12.38 223,503

Current Rates & Charges Levied 96.04 1,883,295 95.09 1,734,625 91.27 1,662,933 87.62 1,581,556

Gross Rates Demanded 100.00 1,960,887 100.00 1,824,219 100.00 1,821,956 100.00 1,805,059

Less Rates & Charges Collected 54.50 1,068,737 43.70 797,134 45.60 830,770 29.54 533,136

Less Rates & Charges Remitted 1.56 30,651 1.46 26,711 1.34 24,439 1.32 23,846

UNPAID RATES 43.93 861,499 54.84 1,000,374 53.06 966,747 69.14 1,248,077

Current

Rates Years Analysis

0

200000

400000

600000

800000

1000000

1200000

1400000

1600000

1800000

2000000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

2009/2010 2010/2011 2011/2012 2012/2013


Debtor Group 1-30 Days 31-60 Days 60+ Days Total

Sundry Debtors 61,700 285 31,029 93,014

Airport Debtors 15,240 8,438 21,325 45,004

Waste Management 800 82 80 962

Staff Debtors 680 50- 13- 617

Total 78,421 8,755 52,421 139,597

Less Provision for Doubtful Debts - - 37,400- 37,400-

Total collectible debt 78,421 8,755 15,021 102,197

Percentages 56.18% 6.27% 37.55%

KING ISLAND COUNCILSUNDRY DEBTORS SUMMARY

as at 31 October 2012

1-30 Days56%

31-60 Days6%

60+ Days38%

Aged Debtor Analysis

1-30 Days 31-60 Days

Sundry Debtors

67%

Airport Debtors

32%

Waste Management

1%

Staff Debtors

0%

Debtor Analysis By Category

Sundry Debtors Airport DebtorsWaste Management Staff Debtors


M. MANAGER’S REPORT –

Community Development

Item 1. ECONOMIC DEVELOPMENT REPORT ........................................... - 67 -

Item 2 PROPOSED NEW POLICIES ............................................................... - 71 -


M. OPERATIONAL BUSINESS OF THE COUNCIL Item 1. ECONOMIC DEVELOPMENT REPORT



PURPOSE To present to Council, a report on the activities of the Community Development Activities for October 2012.

ECONOMIC DEVELOPMENT 1. Closure of King Island local export abattoir Community support has continued through local agencies, Anglicare and Rural Alive and Well (RAW). Anglicare continues to provide emergency relief for expenses such as food and rent assistance to eligible members of the community. RAW visited four days per week for the first month, and is now visiting three days per fortnight. Council discussions with Centrelink and Service Tasmania indicate there has been no marked increase in applications for unemployment benefits. This may be a result of ineligibility due to JBS redundancy payments to permanent workers, as anecdotally there are at least ten locals still out of work at end of October. King Island Council organised a community event 7th November. Centrelink and representatives from agencies such as RAW, Anglicare and the Salvation Army will be in attendance, along with local DHHS staff and Phoenix Community House. 2. Chamber of Commerce event The Chamber of Commerce inspirational speaker event, The Baker from Beechworth (Tom O’Toole), proved to be a well-timed and targeted event. There were many messages about positivity and customer service embedded in his performance. 3. King Island beef brand management In discussions between King Island Brand Management group (KIBMG) and JBS Australia management about ensuring the integrity and transparency of the supply chain, JBS have committed to provide on-going and regular reports to the KIBMG. JBS have also agreed to include the name and number of the processing plant on the point of sale packaging. 4. Partnership Agreement The Partnership Agreement was signed by the Premier of Tasmania Lara Giddings and the King Island Mayor Greg Barratt on 26 October 2012, and is available for viewing on the Council website. Implementation is now underway, with a number of events organised with community groups for November.


Events which have been organised include: 5 November Tasports shipping logistics forum. 6 November State/Council Partnership Agreement Peak group teleconference. 7 November Community Services Open Event at 3.00pm. 14/15 November Tourism Tasmania marketing and planning. 21 November Wallaby Management action planning at 9.30am. 21 November Department of Primary Industries, Parks, Water and the Environment and farmers meeting, facilitated discussion. 22 November Abattoir Feasibility Study open workshop, facilitated discussion. 22/23 November Economic Diversification discussion, Gaps and Opportunities open workshop (to be confirmed).

5. King Island Tourism Inc. website The King island Tourism Inc. upgraded website will be launched in conjunction with the Tourism Tasmania meetings, 14/15 November. 6. Airport terminal up-grade The planned up-grade to the King Island airport terminal has been identified as a project possibly eligible for round three of the Regional Development Australia Fund (RDAF). An expression of interest is being prepared. Regional Development Australia (RDA) committees will again play a key role in the RDAF rounds, assessing Expressions of Interest to progress to the full application stage. This funding is supported by the proceeds of the Minerals Resource Rent Tax.

CULTURAL CENTRE Artists Residency Victorian artist, Victoria Dunn completed her residency October 31st with a well attended exhibition of works in progress. Through her residency she explored the island environment and community through local farmers and Main Street shopkeepers and the coast line. This residency exposed a new King Island demographic to the residency program. Residency information packages are being upgraded for the Cultural Centre blog and other websites, to further promote our residency program. The Cultural Centre Coordinator has been invited to launch Donna Laugher's exhibition of finished works from her residency in Hobart, January 2013. This will be an opportunity to further promote our residency program. Two applications from Tasmania are yet to be announced. The Elizabeth Barsham Exhibition of final works from her residency, is booked for January 2013.


Exhibitions And Events The Jeremy Curtain Retrospective Exhibition has seen works on loan from King Island community members coming forward. This exhibition is very timely, and is generating much interest within the community. Pottery and woodwork classes continue to be well attended, with new works of a high standard coming into the Cultural Centre for sale, thus further developing the scope of saleable works. An exhibition is booked for November 23rd - December 7th to complete the course. Mosaic Workshops will be held in preparation for two consecutive weekends in November by local artist, Maggie Tighe. The Cultural Centre is supporting this initiative. A free Shadow Puppet Show offered by Tasmanian Regional Arts Touring Program for Australia Day has been booked into the King Island District High School Performing and Arts Centre. This is being funded by the Youth Officer funding. Cultural Centre Artistic Program Lights for the two Galleries, corridor and entrance have been sourced and are awaiting an electrician for installation. Ten Days on the Island (TDOTI), 2013 project and workshops has received sponsorship of $10,000 from Hydro Tasmania. This event sits within a three week program of the King Island Imperial 20 footrace and the King Island Long Table Festival, with cross over events to encourage longer visitation on the island and a festival atmosphere. All three events have received sponsorship from Hydro Tasmania, and are entering into joint promotion and marketing. The Cultural Centre Coordinator continues to work with the Roundabout Advisory Committee, and with the selection committee for the King Island Hospital and Health Care Centre Advisory Committee, Corporate art program. The King Island Natural Resource Management Group field day held in October was well attended, and the Cultural Centre is partnering with this program. Volunteers Recruitment continues, with new residents coming forward to offer their assistance, and follow up continuing to fully engage them. This will be ongoing through November. Visitors to the Cultural Centre Visitation to the Cultural Centre is increasing due to slight increase in tourism increased activity generated through the residency and exhibitions.


Legend: T = Tourists L = Locals A = Artists 2011 T L A TOTALS 2012 T L A TOTALS Jan 161 167 35 363 Jan 159 95 32 286 Feb 180 98 32 310 Feb 169 85 31 285 Mar 401 261 46 708 Mar 267 107 32 406 Apr 159 36 40 235 Apr 137 49 35 221 May 83 275 54 412 May 42 43 19 104 Jun 34 62 93 189 Jun 28 67 41 136 Jul 14 58 33 105 Jul 29 127 37 193

Aug 16 35 28 79 Aug 21 45 23 89 Sep 94 61 40 195 Sep 30 34 19 83 Oct 137 66 69 272 Oct 90 118 39 247 Nov 237 657 98 992 Nov

Dec 56 40 25 121 Dec Total 1591 1813 577 3981 YTD 972 770 308 2050

Recommendations:

That the Economic Development Report be received and noted. 240/12 Moved Cr V Philbey Cr J Beckmann That the Economic Development Report be received and noted. CARRIED unanimously


M. OPERATIONAL BUSINESS OF THE COUNCIL Item 2 PROPOSED NEW POLICIES

Agenda Ordinary Council –20 November 2012


Summary Arts and culture are at the heart of regional communities, growing creativity and building connection and a sense of identity and place. As regional and remote locations face ever increasing challenges of access to core services and increases to the cost of living, a vibrant arts culture will continue to bring to life the spirit that small communities are so renowned.

A range of people make up the arts sector: from professional artists working on a national or international stage, through to community members of all ages dancing, singing in choirs, and participating in theatre ensembles and heritage groups. This scale of activity would not be possible without the commitment of the Community, Council, State Government and the dedication of countless volunteers who turn ideas into action.

Purpose The Arts and Culture Policy provides the basis for the provision of art and cultural support by Council. Vision King Island is recognised as a place that fosters community wellbeing, local identity and community cohesion through participation and creation of a dynamic arts and culture environment.

This vision is underpinned by the following key values:

• Cultural vitality – develop local identity, shared values and a sense of belonging and place

• Community building – foster wellbeing, connectedness and cohesion • Social immersion – promote active participation, engagement and social inclusion • Economic sustainability – build economic, environmental, social and cultural

sustainability • Diversity – foster cultural diversity, awareness and expression • Innovation and creativity – support creativity, diversity and innovation.


Why have Arts Policies? It is widely acknowledged that arts and cultural development contributes to community wellbeing, social inclusion and a sense of identity. Art facilitates greater understanding and appreciation of diverse cultures and enriches our built and natural environments.

The arts and cultural sector also makes a significant contribution to the economic life of the Shire. Furthermore, encouraging greater local arts activity can provide a powerful resource for building up resilience of local businesses. The growth of this sector is integral to King Island’s progress and distinctiveness and needs to be valued, nurtured and developed.

Council’s vision advocates the island to be ‘developed in a planned manner to enable future generations to enjoy and experience the diverse and distinctive characteristics of our municipality.’ This policy provides the direction to further the aims of Council’s vision and shape King Island as a positive and strong community that supports, creates and celebrates art and cultural vitality and diversity. Recommendation: 1 That Council adopt the Arts and Cultural Policy (Attached) 2 That Council adopt the Public Art Policy (Attached) 241/12 Moved Cr S Haneveer Cr V Philbey 1. That Council adopt the Arts and Cultural Policy (Attached) with the exclusion of Objectives, Point two, dot point five which read: “Dedicating a percentage of Council’s annual Community Small Grant funds to local arts and cultural organisations and groups (Small Grants are not available to Council run activities)”. 2. That Council adopt the Public Art Policy (Attached) CARRIED unanimously


Attachment artbeat: QUEENSLAND REGIONAL ARTS AND CULTURE STRATEGY 2010–2014

Message from the Premier of Queensland

Queensland’s rich cultural fabric spans the length and breadth of the state with its weave strengthened by communities that have a tradition of cultivating the arts.

Artists in regional communities play a vital role in expressing and shaping our state’s cultural identity. They tell our stories, and in this state’s 150th year, it is important to acknowledge the role they play in shaping who we are and what we will become.

Travelling through Queensland, I am struck by the diversity and vitality of arts and cultural practice in regional communities, whether they be coastal, agricultural, remote, outback or urban. The kinds of arts produced in these communities cover all forms of creative expression including contemporary and traditional approaches, and create rich offerings for us all to enjoy.

A range of people make up the arts sector in the regions: from professional artists working on a national or international stage, through to community members of all ages dancing, singing in choirs, and participating in theatre ensembles and heritage groups. This scale of activity would not be possible without the commitment of many artists and arts and cultural workers, or without the dedication of countless volunteers who turn ideas into action.

As regional areas in Queensland grow in the decades to come, arts and culture will remain a vital force, building strong regional identity, and helping communities respond positively to change.

The artbeat: Regional Arts and Culture Strategy is in line with my Toward Q2 vision for a strong and diverse economy powered by bright ideas. I am delighted to endorse the artbeat: Regional Arts and Culture Strategy and look forward to experiencing the exciting arts and cultural offerings across Queensland’s creative communities.

Anna Bligh MP

Premier of Queensland and Minister for the Arts


Attachment

Discussion paper: the ‘economic’ benefits of art Posted on 3 February 2009 by Christopher Madden The phrase the ‘economic benefits of the arts’ has gained currency in arts sectors around the world, largely as a result of a new ‘economic’ rationalism in public policy. As with all areas of public policy, arts and cultural policies have come under the scrutiny of economics. But popular economic models have translated uneasily into the artistic sphere. The relatively young subject known as ‘cultural economics’ is only just beginning to mature. It is hardly surprising, then, that much of the application of economics to the arts has been less than satisfactory. Some interpretations of how to apply economics to the arts have been at odds with acceptable economic and analytical practice: ‘economic benefits’ and ‘economic impacts’ arguments are an example of this. In their application to the arts, these analyses are only partial economic analyses and are typically associated with exaggerated claims. The word ‘economic’ has been misrepresented and the tools of economics misused with perverse results; the concentration on the financial elements of arts economics has distracted attention from more useful discourses on arts policies, has weakened arts advocacy and has caused undesired policy responses. This paper is intended as a discussion document as part of Creative New Zealand’s project to outline the benefits of the arts. The overall objective of the paper is to clarify the phrase ‘economic benefits of the arts’. In doing so, the discussion illustrates many of the analytical weaknesses in focussing on the financial aspects of artistic activity. The paper formed the basis of my article Using economic’ impact studies in arts and cultural advocacy: a cautionary note, published in Media International Australia Incorporating Culture and Policy, no.98 (February), 2001. This paper looks at both art and economics separately, investing particular attention on building a simple notion of economics. The paper then attempts to combine systems of economics with systems of art, as petitioned for cultural economics by Throsby (1996). A number of important lessons are highlighted in the process. The following structure is adopted: • a definition of ‘economics’ (and an examination of the term ‘economic benefit’) • a definition of ‘art’ • a integration of the two into the ‘economics of art’ • an investigation of the economic benefits of art, theory and practice Read the full paper: Discussion Paper: The Economic Benefits of Art Christopher Madden

http://artspolicies.org/2009/02/03/introduction/

http://artspolicies.org/author/kiritaha/

http://artspolicies.org/2009/02/06/usingeconomic-impact-studies/

http://artspolicies.org/2009/02/06/usingeconomic-impact-studies/

http://christopherdmadden.files.wordpress.com/2009/02/economicbenefitsofthearts2.pdf


T I T L E

C000 A R T S A N D C U L T U R A L P O L I C Y

D E P A R T M E N T Corporate Services

P O L I C Y D I R E C T I V E "Arts and culture are at the heart of regional communities, growing creativity and building connection and a sense of identity and place".

The King Island Council is committed to supporting and enhancing opportunities for arts and cultural initiatives and activities, to create quality of life for King Island residents and visitors.

The needs of the community and Council’s contribution to the Arts may change from time to time. This will be addressed through the annual budget process. Support may be in the form of (but not limited to)

• Facilitation

• Access to resources

• Funding

• Etc

H I S T O R Y King Island Council in direct response to the 2004-2009 Strategic plan, committed support of arts and cultural activities through the provision of an Arts and Cultural Centre and a 0.6 level Cultural Centre Coordinator.

POLICY PURPOSE The Arts and Culture Policy provides the basis for the provision of art and cultural support by Council. VISION King Island is recognised as a place that fosters community wellbeing, local identity and community cohesion through participation and creation of a dynamic arts and culture environment.

This vision, is underpinned by the following key values:

• cultural vitality develop local identity, shared values and a sense of belonging and place

• community building foster wellbeing, connectedness and cohesion • social immersion promote active participation, engagement and social

inclusion


• economic sustainability build economic, environmental, social and cultural sustainability

• diversity foster cultural diversity, awareness and expression • innovation and creativity support creativity, diversity and innovation

COUNCIL ROLE

• Council facilitates partnerships, and provides resources for arts and cultural development for the community in the form of arts and cultural programs, events, activities and facilities (eg; Arts and Cultural Centre; Town Hall)

• Council supports and encourages an awareness and pride in the local sense of place, history and heritage.

• Council encourages opportunities and resources for the local arts and cultural community.

OBJECTIVES

1. To facilitate partnerships with other agencies in order to bring arts and cultural resources to King Island by: • Providing and maintaining the Town Hall to be used as a space for the

rehearsal and production of community and touring performances • Supporting opportunities for the community to plan, engage and participate

in regional, state and national arts and cultural promotions, campaigns and events.

• Providing advice and assistance to the community in seeking and applying for grants and other resources for arts and cultural programs, events and facilities.

2. To support community-driven program of arts and cultural activities and events by: • Providing appropriate support to the King Island Cultural Centre and the

King Island Regional Arts Committee (KI Dramatic Society & Regional Arts)

• Facilitating community consultations and other forums, to elicit community arts and cultural priorities and interests

• Raising awareness of the range of arts and cultural activities available for all abilities and age groups

• Supporting at least one arts and cultural-based event each year through Council in-kind support, and provision of other resources.

• Dedicating a percentage of Council’s annual Community Small Grant funds, to local arts and cultural organisations and groups (Small Grants are not available to council run activities)


3. To encourage and support the local arts and cultural economy by: • Supporting local artists and cultural tourism • Producing high quality promotional material featuring local arts and cultural

activities

4. To support and promote a local sense of place, history and heritage by: • Providing support to community programs and events

ADDITIONAL INFORMATION


T I T L E

C?? PUBLIC ART

D E P A R T M E N T Corporate Services

P O L I C Y D I R E C T I V E To support the display and use of public art on King Island, which will reflect the Island, its people and their diversity, and to celebrate our distinctive Island heritage.

H I S T O R Y Council has been developing public art in locations across King Island, in various ways over a number of years. Projects have covered the spectrum of Council departments and the Island, and have involved partnerships with schools, community organisations and businesses.

P O L I C Y Public art has the potential to enrich and enliven people’s experience of, and connection to public spaces and therefore their community, township and environment, and to engender ownership and pride in public spaces - especially if its development has involved the community in some way. Public art is defined as artwork which includes sculptures, murals, seating and signage which is designed and created for public spaces, and purchased or owned by a public authority such as Council. Public Art may consist of permanent or temporary constructions, including traditional art forms such as sculpture and murals, to more contemporary art forms such as light boxes and digital media. Artworks may be functional or purely aesthetic. The creation of public art can be achieved through a variety of processes that may include, but are not limited to:

• A part of a major infrastructure project • A part of a community project • A part of a redevelopment of public space or recreation area • A part of festivals and events • An artist commission • To commemorate an historic event or period


ROLES

• Council supports and encourages an awareness and pride in the local sense of place, history and heritage.

• Council encourages opportunities and resources to showcase pride in our sense of place as a Bass Strait Island, and our heritage - thus enhancing community pride and cultural tourism

OBJECTIVES

• To provide an opportunity to communicate ideas and stories in a public arena through art.

• To provide an opportunity for the development of shared cultural experiences • To enhance civic identity and community pride • To contribute to the redevelopment and revitalisation of the island • To enhance experiences for visitors and tourists • To contribute to economic development through creating employment and

commercial opportunities • To enhance cultural tourism

ADDITIONAL INFORMATION


N. GENERAL MANAGER’S REPORT

Item 1. INFORMATION REPORT .................................................................... - 81 -

Item 2. MONTHLY INFORMATION SCHEDULES REPORT ..................... - 87 -

Item 3. GENERAL MANAGER’S DIARY ...................................................... - 119 -

Item 4. AUTHORITY FOR COMMON SEAL AND DELEGATION .......... - 120 -

Item 5. PARTNERSHIP AGREEMENT REPORT ........................................ - 122 -

Item 6. CLOSED COUNCIL ............................................................................ - 129 -


N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGER’S REPORT Item 1. INFORMATION REPORT



1. GIFTS AND DONATIONS

Organisation Policy Minute Ref/Policy Committed Paid

King Island Imperial 20 C162 104/12 $2,100 $ 2,100 King Island Boat Club C162 104/12 $2,000 $ 2,000 King Island Pony Club C162 104/12 $1,650 $ 1,650 Currie Football/Netball Club C162 104/12 $2,500 $ 2,500 King Island Historical Society C162 104/12 $2,500 $ 2,500 Swimming Association of King Island

C162 104/12 $2,500 $ 2,500

King Island Child Care & Early Learning

C162 104/12 $2,500 $ 2,500

King Island Auskick Centre C162 104/12 $2,000 $ 2,000 King Island Lions Club C162 104/12 $2,500 $ 2,500

TOTAL $20,250

2. 132/337 CERTIFICATES (CERTIFICATES OF COUNCIL’S POWER)

Month 2010/2011 2011/2012 2012/2013 132 337 132 337 132 337

July 13 8 15 5 10 5 August 11 8 7 5 11 4 September 8 5 2 2 3 1 October 2 1 5 3 9 7 November 2 1 11 8 December 13 5 11 7 January 9 5 5 5 February 22 11 9 5 March 8 4 14 10 April 0 0 26 7 May 9 7 18 12 June 6 4 3 10 Total 97 55 126 79 33 17


3. BUILDING PERMITS The following building permit applications approved for September under Delegated Authority.

Application No. Owner/Location Description Zone

05/1213 King Island Dairy Pty Ltd North Road, Currie Shed Rural

06/1213 R Payne 328 Lancaster Road, Lymwood Shed Rural

07/1212 J & D Millwood 2839 North Road, Yambacoona Dairy Extension Rural

08/1213 Hants & Tighe South Road, Nugara Shed Rural

09/1213 R Williams 109 Don Kendell Dr, Loorana Shed Rural

10/1213 G Jordan 30 Lighthouse St, Currie Deck Closed

Residential

05/1213 King Island Dairy Pty Ltd North Road, Currie Shed Rural

06/1213 R Payne 328 Lancaster Road, Lymwood Shed Rural

4.

5. CEMETERIES – DEATHS/INTERMENT

2010/2011 2011/2012 2012/2013 Deaths 5 9 4 Internment 6 12 6

6. ANIMAL CONTROL

2010/2011 2011/2012 2012/2013 No. $ No. $ No. $

Dogs Registered 521 9,793 481 8,257 465 8,466.75 Dogs Impounded 4 0 0 Dogs Euthanized 0 0 0 Dogs Claimed 4 0 0


7. BUILDING APPROVALS

2010/2011 2011/2012 2012/2013 No. Value $ No. Value $ No. Value $

July 5 1,610,430 2 40,000 3 413,860 August 3 2,860,500 4 5,057,417 0 0.00 September 2 80,000 1 95,000 1 15,000 October 5 427,299 5 652,800 6 115,000 November 3 374,500 2 125,000 December 0 0 1 200,000 January 2 124,000 3 375,000 February 3 125,000 2 158,000 March 3 100,000 0 0 April 2 341,995 4 100,000 May 0 0 4 220,000 June 4 64,500 5 71,500 Total 32 6,108,224 34 7,094,717 10 543,860 Monthly Averages 190,882 2.833 591,226 2.5 135,965

8. DEVELOPMENT APPROVALS

2010/2011 2011/2012 2011/2012 No. Value $ No. Value $ No. Value $

July 5 1,610,430 2 920,000 0 0 August 1 0 0 Nil 1 15,000.00 September 2 50,000 4 Unknown 1 20,000.00 October 4 4,350,000 2 Unknown 2 21,211,280 November 2 150,000 0 Nil December 0 0 1 Unknown January 1 0 0 NIL February 3 20,000 0 NIL March 2 0 0 NIL April 2 20,000 1 Unknown May 1 0 3 18,000 June 1 20,000 1 175,000

Total 20 6,220,430 14 1,113,000 (min) 4 21,246,280


9. SUBDIVISION & ADHESIONS

2012/2013 No. S43A included

July 0 Nil August 1 No September 1 No October 0 Nil Total 2

10. FOOD PREMISES INSPECTIONS

Month No. Premises Inspected Major Issues Minor Issues Comments

July 0 August 0 September 4 October 0 November December January February March April May June Total 4


11. PLANNING ISSUES Nil

12. PERSONNEL – (Rolling 12 month period)

APPOINTMENTS 9 January 2012 23 January 2012

Sharelle Hassing – Youth & Projects Officer Arthur Johnstone – Manager Works & Engineering Services

17 September 2012 David Conn – Casual depot staff 18 September 2012 19 September 2012

Sean Johnson - Accountant Reginald Ollington – Grader Operator

21 September 2012 Andrea Bowden – Casual Administration Officer 1 October 2012 Garry Cox – Casual depot staff 1 October 2012 Peter Hingston – Casual depot staff 1 October 2012 Martin Monson – Casual depot staff 1 October 2012 Timothy Robertson Snr. – Casual depot staff 1 October 2012 Matthew Robinson – Casual depot staff 1 October 2012 Alan Rogers – Casual depot staff 1 October 2012 Damian Summers – Casual depot staff 1 October 2012 Kerry Towns – Casual depot staff 29 October 2012 Sally Cooper – Casual depot staff RESIGNATIONS 5 December 2011 Kym Miller – Director Corporate and Community Services 24 June 2012 Noel Hoskinson – Depot employee 6 July 2012 Sharelle Hassing – Youth Officer 2 September 2012 20 September 2012

Neil Towns – Works Foreman David Lindsay – Rates Officer

13. IMMUNISATIONS There were 4 immunisations for the month of October 2012.

14. COMPLAINTS REGISTER

DEPARTMENT OCTOBER COMPLETED YEAR TO DATE

Works 4 17 Corporate 0

Health/Building 0


15. MATTERS GENERALLY • Building and Planning applications have increased on last year. • Congratulations to Freja Petersen for successfully completing her Certificate 4 in Local

Government Statutory Compliance • Congratulations to Beth Vellekoop for successfully completing her Diploma of Business. • Council continues to promote training and further education of employees with Damen Wall

progressing well through his Mechanical Apprenticeship.

This report is provided for Council’s information.

Recommendation: That the General Manager’s Information Report be received and noted.

242/12 Moved Cr C Arnold Cr J Beckmann That the General Manager’s Information Report be received and noted. CARRIED unanimously


N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGER’S REPORT Item 2. MONTHLY INFORMATION SCHEDULES REPORT


Officer Reporting General Manager

Councillors may take the opportunity to discuss any of the Schedules during this segment of the meeting.

SCHEDULE NO’s: 39-41 NUMBER NAME 39 Update on Council Works Program 40 Partnership Agreement 41 Airport Terminal Upgrade – funding opportunity

Recommendation: That the Monthly Information Schedules Report be received and noted.

243/12 Moved Cr R Conley Cr V Philbey That the Monthly Information Schedules Report be received and noted. CARRIED unanimously

































N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGERS REPORT Item 3. GENERAL MANAGER’S DIARY



OCTOBER 2012

8 Met with David Spence from Department of Infrastructure

Energy and Resources (DIER) regarding Pegarah Road and the Partnership Agreement

9 Met with the Mayor and attended the Roundabout Committee.

Attended the Monthly Council Workshop.

10 Met with John Fenech from DIER regarding a routine meeting and to discuss the Council DIER contract.

16 Met with Mayor and Grant Denham regarding the King Island livestock supply chain study (as part of the Partnership Agreement). Attended the Monthly Council meeting.

19 Attended the North West Region General Managers meeting.

22 Attended a teleconference with the Mayor and DPAC regarding the Partnership Agreement.

23 Special Workshop to discuss the Draft new planning scheme presented by Andrew Goodsell.

26 Attended the Hydro Renewable Energy Project at Huxley Hill. Attended the signing of the Partnership Agreement with the Mayor, Premier Lara Giddings and Deputy Premier Bryan Green.

29 Met with Craig Perkins from the Tasmanian Regional Development Australia to discuss funding opportunities for King Island.

30 Met with commonwealth representatives regarding the conversion of analogue television signals to digital television on King Island.

31 Attended the King Island Tourism Inc meeting.

Recommendation: That the General Manager’s Diary be received and noted.

244/12 Moved Cr D McFie Cr V Philbey That the General Manager’s Diary be received and noted. CARRIED unanimously


N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGER’S REPORT Item 4. AUTHORITY FOR COMMON SEAL AND DELEGATION



The Local Government Act 1993 provides: “The Common Seal is to be kept and used as authorised by the council.

The execution of a document sealed by a council is to be attested by such persons as the council determines.”

Council delegations provide: “To comply with the provisions of the LGA relating to the Common Seal. To comply with any policies and procedures of the Council relating to the Common Seal.”

That Council note the affixing of the Common Seal on the following documentation: • King Island Planning Scheme Amendment 01-2012.

100 Netherby Road, Currie. Andrew Bott. Volume 241062, Folio 10.

That Council note the General Manager’s and/or the Mayor’s signatures on the following documentation:

• Department of Infrastructure Energy and Resources (DIER) contract 2151 Maintenance of State Roads and Bridges on King Island.

• Grant Funding Agreement – Pampas Grass Education and Control. • Lease of 2 Huxley Street, Currie for use by casual depot employees. • Partnership Agreement between the Tasmanian State Government and the

King Island Council. Mark Goode GENERAL MANAGER

Recommendation: That Council note the affixing of the Common Seal to the following documentation: • King Island Planning Scheme Amendment 01-2012. 100 Netherby Road, Currie. Andrew Bott – volume 241062, Folio 10. That Council note the General Manager’s and/or the Mayor’s signatures on the following documentation: • Department of Infrastructure Energy and Resources (DIER) contract 2151 Maintenance of State Roads and Bridges on King Island. • Grant Funding Agreement – Pampas Grass Education and Control. • Lease of 2 Huxley Street, Currie. • Partnership Agreement between the Tasmanian State Government and the King Island Council.


245/12 Moved Cr J Beckmann Cr D McFie That Council note the affixing of the Common Seal to the following documentation:

• King Island Planning Scheme Amendment 01-2012. 100 Netherby Road, Currie. Andrew Bott – volume 241062, Folio 10. That Council note the General Manager’s and/or the Mayor’s signatures on the following documentation:

• Department of Infrastructure Energy and Resources (DIER) contract 2151 Maintenance of State Roads and Bridges on King Island.

• Grant Funding Agreement – Pampas Grass Education and Control. • Lease of 2 Huxley Street, Currie. • Partnership Agreement between the Tasmanian State Government and

the King Island Council. CARRIED unanimously


N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGER’S REPORT Item 5. PARTNERSHIP AGREEMENT REPORT



An update on the status of the Partnership Agreement was prepared by John Martin, who is engaged to assist in the delivery of various actions items in the Agreement.

Recommendation: That the Partnership Agreement Activity Report be received and noted. 246/12 Moved Cr C Arnold Cr V Philbey That the Partnership Agreement Activity Report be received. CARRIED unanimously


King Island Council Partnership Agreement Report 1. BACKGROUND Following the closure of the King Island abattoir on the 12th September 2012, a Partnership Agreement (PA) has been entered into by the King Island Council and the Tasmanian State Government. The agreement was signed on King Island on the 26th October 2012. The Agreement contains a number of references to high priority activities, urgent actions being progressed in response to the abattoir closure, and other matters as a result of past agreements and negotiations. There are also six schedules containing various initiatives that were developed by the State with Council, various community action groups and other interested parties as a result of the abattoir closure. These are being progressed by Council and State government representatives with various stakeholders. The State government has committed funding to the Partnership agreement, with Council contributions to be finalised and additional funding to be identified and sought from both State and Commonwealth programs. 2. OUTSIDE THE PARTNERSHIP AGREEMENT – OTHER URGENT RESPONSE ACTIVITIES.

• Zoe Behrendt has been coordinating many community related immediate assistance needs over the past two months, which have been much appreciated by many people - particularly those adversely affected by the closure of the abattoir.

• Brand issues continue to be raised at many of the meetings attended, and it is considered that the King Island brand is a matter that needs revisiting by Council.

• Skills gaps, matters involving transport operators, and correct handling of animals appear to be being addressed in the transport supply chain analysis and other actions with operators, producers and government agencies.

• TasPorts and the King Island Shipping Group are currently considering and analysing upgrading of the Grassy port facilities.

• Media communications appear to be working reasonably well, with extensive coverage of the abattoirs closure by local and interstate media. Local media coverage by the King Island Courier has been very good.

• The matter of hold-ups to cattle movements through quarantine officers appears to have been resolved by the Department of Primary Industry, Water and the Environment (DPIPWE).

• DPIPWE are currently conducting a survey to understand the quantum of livestock animals that cannot be transported, and this will continue to be followed up. This matter is also an aspect of the Abattoirs feasibility study.


• Records of cattle being moved off the Island have been undertaken by DPIPWE, with this data made available to interested stakeholders. The information will be incorporated into the feasibility study.

• The Department of Infrastructure, Energy and Resources (DIER) will be undertaking an inspection and review of King Island major freight carrying roads over the next few weeks. This has been delayed due to the recent unexpected absence of the relevant DIER officer.

3. PART 2 – SCHEDULES TO THE AGREEMENT 2.1 Economic Development 2.1.1 - Abattoir Feasibility Study Support from the King Island community - particularly beef producers, for a feasibility study in to an abattoir on King Island, has been widely supported. Various public and smaller interest group meetings have been held in relation to this study, with varied proposals and opinions being canvassed on a possible future abattoir facility. John Martin (JM) has been employed to participate and represent Council on this matter .Various meetings have been held with both local beef producers and State Government representatives, in order to further progress this matter. A draft scoping project document is being finalised with Steve Jarman from the Department of Economic Development (DED), with the study currently being envisaged to be managed by a small Steering Committee. The committee will consist of one representative from King Island Council (JM), and two representatives from each of the King Island Beef Producers Group, DED, DPIPWE and possibly someone with specialist expertise in abattoirs studies e.g. National Beef processing group or Meat Livestock Australia (MLA). The State Government has committed $80,000 toward the feasibility study, and a request has been made to the State for additional funds if they are required. It is most important that the study be conducted in an objective, unbiased manner, and that the process is seen to be political or otherwise interference free. Other studies, analysis and investigations being undertaken through the PA will also need to be considered e.g. freight, energy and supply chain analysis. A meeting facilitated by Greg Hudson is being organised, and will be held on the morning of the 22nd November 2012 on King Island. This meeting will outline the draft scope with interested parties. Further details and a copy of the draft project scope should be available by the 9th November. 2.1.2 - Economic Diversification Discussions are occurring with DED in relation to various activities and actions outlined under this Schedule. There are a wide variety of opportunities and challenges associated with items outlined under this section, and these will require considerable analysis, funding and focus by Council and the Community.


It is considered this section offers considerable opportunity for Council to further explore numerous past, current and future initiatives that can potentially grow and diversify the economic future of King Island. Important focuses of this section include tourism, existing and new business growth and King Island brand, which initially require a gap and opportunities analysis. A consultant is currently being engaged by DED to assist in this matter. Council’s Economic Development Officer, Jenny Thorn (JT), is coordinating these activities, with additional assistance as required. Additional information is provided in Council’s Action Plan developed by Jenny. Various meetings have been held with local groups, e.g. the King Island Chamber of Commerce, King Island Tourism Inc. JM has also been requested to undertake engagement and work in the tourism area of this schedule, and to assist Council in other areas as required. Finalisation of an Expression of Interest (EOI) To Regional Development Australia (RDA) is also being undertaken. The EOI specifically targets an upgrade the King Island Airport terminal, and follows a meeting which was held with the RDA representatives on 29th October 2012. 2.2 Freight And Transport 2.2.1 - King Island Livestock Supply Chain This matter is being progressed and coordinated by the State Government, with two workshops having been held on King Island (21st September and 5th November). The workshops were facilitated by Greg Hudson (professional facilitator engaged by DIER), and have been held with various stakeholders e.g. beef producers, freight agency, King Island Ports representatives and transport operators. Council are to deal with the immediate and longer term issues with the movement of cattle off king Island. Greg Denholm (GH&D), has been engaged by DIER to undertake the analysis, and to prepare a report in accordance with processes outlined in the PA. There is a significant amount of work being undertaken by many individuals, agencies and groups in relation to the many issues along the supply chain, with identification of risks and risk mitigation being extensively examined by the consultant in conjunction with workshop attendees on 5th November. This analysis offers opportunity, along with the future freight study, to potentially improve efficiencies and lessen freight costs to and from King Island. JM has also had meetings with Mike Wickham (Tasports), Jarrod Riemann (LION and Chair of King Island Shipping Group), and others in relation to supply chain logistics and shipping service matters. 2.2.2- Analysis of King Island Shipping Service JM has also been engaged to assist Council in the PA schedule, examining and analysing the future freight requirements of King Island shipping services. This will include the engagement of a consultant to undertake the analysis. This project has been allocated $100, 000 by the State Government. A request has also been made by Council to the State Government for further funding if required.


King Island Council’s involvement will also be made through the King Island Shipping Group. This project is expected to commence soon, and will also need to consider implications of both the supply chain analysis currently occurring, and the outcomes of the abattoir feasibility study. 2.3 Energy 2.3.1 - Bass Strait Islands Renewable Energy Fund PA schedule being undertaken by JT. This fund may also offer opportunities which can be explored during other PA schedules e.g. abattoir feasibility and economic diversification. There may also be an opportunity to investigate King Island’s waste management streams and links to renewable energy under this program. 2.3.2 - Comparative Analysis- energy PA Schedule being undertaken by JT. This is an ongoing issue, which Council considered important to be included in the PA. Once the analysis has been completed, this can be followed up with the State Government and Hydro by Council, business and industry. 2.4 Primary Industries 2.4.1- Beef Industry Capacity Building PA Schedule being coordinated for Council by JT. This PA section will be largely undertaken by DPIPWE in collaboration with the Tasmanian Institute of Agriculture (TIA), and in consultation with the King Island Beef Producers Group (KIBPG) .This potentially opens up future opportunities with TIA. 2.4.2 - Agricultural Diversification PA Schedule being coordinated for Council by JT. Also largely undertaken with DPIPWE and TIA, but associated with reference to Economic Development opportunities (2.1.2), and this schedule will also involve DEDTA. Council involvement is through the KIBPG, but could also involve the King Island Chamber of Commerce. 2.5 Natural Resource Management 2.5.1- Wallaby Management JT to coordinate with the King Island Natural Resource Management Group (KINRMG) and DPIPWE. 2.5.2 - King Island Biodiversity Management Plan JT and the KINRMG to follow up with DPIPWE for funding from the Commonwealth Government.


2.6 Additional Funding This schedule to the PA was included, after no initial funding was made available from the Commonwealth for the draft partnership actions. Further work will be required by Council with the Department of Premier and Cabinet (DPAC), to identify funding sources from existing State and Commonwealth programs, and for initiatives identified and as a result of actions, analysis and studies in the PA. This is already underway, e.g. airport Terminal upgrade, examination of opportunities under Tasmanian Community Fund and other identified actions. 4. ACTION PLAN JT has developed an economic development and diversification action plan in relation to the areas of activity, coordination, contacts and other matters identified within the PA. 5. FINANCE Bearing in mind, Council’s resolution that the budget is subject to ongoing negotiation: The State Government funding which was approved for the PA appears to be $640,000 in 2012/13 and $100,000 each year for 2013/14 and 2014/15. This is a total of $840,000, and is broken down as follows; • Abattoir feasibility Study $ 80,000 • Economic Diversification ($50,000 p.a.) $150,000 • King Island Livestock Supply Chain Study $ 40,000 • Analysis of king Island Shipping Service $100,000 • Bass Strait renewable Energy Fund $300,000 • Agricultural Capacity Building and Diversification $0 (Internal Department resources) • Wallaby Management ($170,000 in total) – 1st year $ 70,000 – 2nd year $ 50,000 – 3rd year $ 50,000 Total $840,000 Note: Unless otherwise indicated, contributions are in the first year, 2012/13. Suggested contributions from Council have varied in discussions and drafts between DPAC and Council, but were always subject to Council confirmation, and depended on the final contributions being made available from the State and the Commonwealth Governments, and the ultimate finalisation of the PA wording. Suggested Council contributions were mainly around areas of Economic Diversification ($ 100-150,000 p.a.) and wallaby Management ($25,000-50,000 p.a.). Council costs of existing and additional staffing/consulting resources also need to be considered. There are currently no Commonwealth contributions, but opportunities are, and should be pursued further. The Partnership Agreement has now been formalised and signed, and issues are now being actioned for the benefit of the King Island community.


It is considered there are opportunities for King Island which can be gained from PA matters, arising issues and challenges, but they will need to be appropriately resourced from either Council consolidated funds, existing resources, or State and Commonwealth funds. State and Commonwealth funds for operational matters are highly unlikely, therefore Council funding for PA actions, immediate and short term (1-3 years) requires consideration by Council. Following up on the issues that have been identified is necessary, to gain outcomes which are vital for King Island’s immediate and long term economic and social future. There is also an opportunity to pursue additional special funding assistance to offset some of these costs through the Commonwealth Grants Commission.

6. COMMUNITY AND COMMUNICATIONS The formation and finalisation of the PA involved considerable resources from Council, including discussions with many community action groups, vested interests, other interested groups, Government agencies, politicians, local and interstate media and various community individuals. Considerable time by Councillors, Council officers and Council representatives has also been required, in order to attend many meetings of the various interest groups in relation to the abattoir closure and the associated issues. Endeavouring to keep all stakeholders informed has been a major challenge to all, but has been a necessary effort to try and remain reasonably unified in order to work together for outcomes that will eventually benefit King Island.

7. SUMMARY The development and finalisation of a partnership agreement following the shock closing of the King Island abattoir has been a significant achievement by Council, the community and the State Government. Whilst these agreements could always be improved, and more funding provided, given the short timeframe and the economic and financial position of the State, it is considered that a good outcome has been achieved. Council representatives have also been endeavouring to make sure that immediate requirements as outlined by community action groups have been included, as well as longer term issues. Partnership agreements are only as good as the follow up and commitment of the participants, therefore it will be incumbent upon Council to resource their commitments as far as reasonably possible, and to work with State agencies in the short and medium term to gain the potential benefits outlined in the schedules. The preceding outlined information is only a summary of some of the committed work by Councillors, Council officers and community members over the last couple of months. Tasmanian State political representatives have also been positive in their meetings held with Council, and officers of various State agencies have also been very supportive in their discussions with Council and community representatives. There is still much more to be undertaken, and I am pleased to be able to assist Council as required. John Martin 7th November 2012


N. OPERATIONAL BUSINESS OF THE COUNCIL GENERAL MANAGER’S REPORT Item 6. CLOSED COUNCIL



The General Manager has authority to direct certain matters to the Closed Council section of the Agenda. Council is required to move that the matters listed be dealt with “Closed Council” and the resolution should specify the grounds on which the meeting is closed to the public. The following items are included in the Closed Council Agenda for the reason that the matters to be discussed are considered to relate to personal and/or staff issues, information that is commercial in confidence and/or matters relating to actual or possible litigation involving the Council or staff of the Council. • Minutes of the Ordinary Meeting of Council (Closed Council) 16 October 2012. • Accounts Paid. • Proposed changes to Local Government electoral process. • Bridge Tender. • Proposed sale of Council owned house in Grassy to Cradle Mountain Water. • Unconfirmed Cradle Coast Authority Board Minutes of 9 October 2012.

Recommendation: That Council move into Closed Council, and deal with the matters listed above.

247/12 Moved Cr R Conley Cr S Haneveer That Council move into Closed Council, and deal with the matters listed above. CARRIED unanimously

There being no further business, the Meeting of Council closed at 5.19pm. Confirmed as a true and accurate record of proceedings. Mayor: …………………………………….. Date: ………………………………………..

Documents

KING ISLAND COUNCIL November 2012... · King Island Council . PO Box 147 . Currie . King Island TAS 7256 . Dear Mark . COUNCIL MEETING . In accordance with regulation 4 of the Local