Keyboard Shortcuts for Microsoft Office 2007

General Office 2007 Keyboard ShortcutsPress To

Accessing the RibbonCtrl+F1 Hide or show the Ribbon (the tabs remain in view).

Alt+F Display the Office menu.

Alt or F10 Move the focus to the active tab. This also displays the KeyTips over the tabs. (Press a KeyTip character to display the associated tab.)

Alt, left arrow Select the next tab.

Alt, right arrow Select the previous tab.

Alt, Tab Select the next command in the active tab.

Alt, Shift+Tab Select the previous command in the active tab.

Spacebar or Enter Display the selected gallery or menu.

Editing a DocumentCtrl+C Copy the current selection to the Clipboard.

Ctrl+X Cut the current selection to the Clipboard.

Ctrl+V Paste the most recently cut or copied selection from the Clipboard.

Ctrl+Alt+V Open the Paste Special dialog box.

Ctrl+F Open the Find and Replace dialog box with the Find tab displayed.

Ctrl+H Open the Find and Replace dialog box with the Replace tab displayed.

Ctrl+K Open the Insert Hyperlink dialog box.

Ctrl+Y or F4 Redo the most recent action.

Ctrl+Z Undo the most recent action.

Ctrl+Alt+V Copy the formatting of the currently selected text or object.

Ctrl+Shift+V Paste the most recently copied formatting to the selected text or object.

Formatting Text

Ctrl+B Apply bold to the selected text.

Ctrl+I Apply italics to the selected text.

Ctrl+U Apply underline to the selected text.

Working with DocumentsCtrl+N Create a new document.

Ctrl+O or Ctrl+F12 Display the Open dialog box.

Ctrl+P Print the current document.

Ctrl+S Save the current document.

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Appendix B Office 2007 Keyboard Shortcuts444

445Word 2007 Keyboard Shortcuts

Ctrl+F2 Switch between the current view and Print Preview.

Ctrl+F4 Close the current document.

Ctrl+F6 Switch to the next open window.

Ctrl+Shift+F6 Switch to the previous open window.

Ctrl+F10 Maximize the current document window; restore a maximized document window.

F12 Display the Save As dialog box.

GeneralF1 Get context-sensitive Help.

F6 Move the focus forward through the available window sections: the currentdocument, the status bar, the Ribbon, open task panes, non-modal dialogboxes (such as Find and Replace), and so on.

Shift+F6 Move the focus backward through the available window sections: the current document, the status bar, the Ribbon, open task panes, non-modal dialog boxes, and so on.

F7 Run the spelling checker.

Alt+F4 Exit the application.

Alt+F8 Display the Macros dialog box.

Alt+Shift+F10 Display the menu associated with a smart tag.

Alt+F11 Switch between the Visual Basic Editor and the application.

Word 2007 Keyboard ShortcutsPress To

Navigating a DocumentCtrl+Right arrow Move to the next word.

Ctrl+Left arrow Move to the previous word.

End Move to the end of the current line.

Home Move to the start of the current line.

Ctrl+Down arrow Move to the start of the next paragraph.

Ctrl+Up arrow Move to the start of the previous paragraph.

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Working with Documents

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Ctrl+Alt+Page Down Move to the end of the window.

Ctrl+Alt+Page Up Move to the start of the window.

Ctrl+End Move to the end of the document.

Ctrl+Home Move to the start of the document.

Ctrl+Alt+Home Display the Browse by Object window.

Ctrl+Page Down Move to the next object (based on your selection in the Browseby Object window).

Ctrl+Page Up Move to the previous object (based on your selection in the Browse by Object window).

Shift+F5 or Ctrl+Alt+Z Cycle through the four most recently edited locations in thecurrent document.

Ctrl+Shift+F5 Open the Bookmark dialog box.

Selecting Text

Shift+navigation key Move the cursor as dictated by the navigation key (see“Navigating a Document,” above) and also extend the currentselection to that point.

Ctrl+A Select the entire document.

F8 Expand the selection to the current word, sentence, paragraph,and then document.

Shift+F8 Collapse the selection to the current paragraph, sentence, and then word.

F8, character Expand the selection from the current cursor position to thenext instance of character (this is case-sensitive).

Esc Exit Extend mode (which is activated by pressing F8 or Shift+F8).

Editing Text

Ctrl+Backspace Delete from the current cursor position to the beginning of theword.

Ctrl+Delete Delete from the current cursor position to the end of the word.

Shift+Home, Delete Delete from the current cursor position to the beginning of theline.

Shift+End, Delete Delete from the current cursor position to the end of the line.

Ctrl+Shift+Down arrow, Delete Delete from the current cursor position to the end of the para-graph.

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Navigating a Document


Ctrl+Shift+Up arrow, Delete Delete from the current cursor position to the beginning of the paragraph.

Alt+Shift+Down arrow Move the current paragraph down by one paragraph.

Alt+Shift+Up arrow Move the current paragraph up by one paragraph.

F2 Move the selected text (place the cursor in the new position,and then press Enter).

Shift+F2 Copy the selected text (place the cursor in the new position, and then press Enter).

Ctrl+Alt+Y Repeat the most recent Find.

Ctrl+G or F5 Open the Find and Replace dialog box with the Go To tab displayed.

Alt+F3 Open the Create New Building Block dialog box.

Ctrl+F3 Cut the selected text to the Spike.

Ctrl+Shift+F3 Paste the text that has been cut to the Spike.

Ctrl+Alt+M Insert a comment.

Ctrl+Shift+E Toggle Track Changes on and off.

Alt+Shift+C Close the Reviewing Pane.

Alt+Shift+I Mark the selected text as a citation.

Alt+Shift+O Mark the selected text as a table of contents entry.

Alt+Shift+X Mark the selected text as an index entry.

Alt+Ctrl+F Insert a footnote for the selected text.

Alt+Ctrl+D Insert an endnote for the selected text.

Ctrl+Shift+G Open the Word Count dialog box.

Formatting Text

Shift+F1 Display the Reveal Formatting pane.

Shift+F3 Cycle the case of the current word or selection through UPPERCASE, lowercase, and Title Case.

Ctrl+Shift+A Apply uppercase to the selected text.

Ctrl+Shift+D Apply double underline to the selected text.

Ctrl+Shift+H Apply Hidden formatting to the selected text.

Ctrl+Shift+K Apply small caps to the selected text.

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Editing Text

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Ctrl+Shift+W Underline each word in the selected text.

Ctrl+= Apply subscript to the selected text.

Ctrl++ Apply superscript to the selected text.

Ctrl+Shift+Q Apply the Symbol font to the selected text.

Ctrl+> Apply the next highest font size to the selected text.

Ctrl+] Grow the font size of the selected text by one point.

Ctrl+< Apply the next lowest font size to the selected text.

Ctrl+[ Shrink the font size of the selected text by one point.

Ctrl+D or Ctrl+Shift+F Display the Font dialog box with Font selected.

Ctrl+Shift+P Display the Font dialog box with Size selected.

Ctrl+Shift+N Apply the Normal style to the selected text.

Alt+Ctrl+1 Apply the Heading 1 style to the selected text.



Ctrl+Shift+S Display the Apply Styles task pane.

Ctrl+Alt+Shift+S Display the Styles task pane.

Ctrl+L Apply Align Left to the selected text.

Ctrl+E Apply Center to the selected text.

Ctrl+R Apply Align Right to the selected text.

Ctrl+J Apply Justify to the selected text.

Ctrl+T Increase the hanging indent of the selected text.

Ctrl+Shift+T Decrease the hanging indent of the selected text.

Ctrl+M Increase the indent of the selected text.

Ctrl+Shift+M Decrease the indent of the selected text.

Ctrl+Shift+L Apply bullets to the selected text.

Ctrl+0 Add or remove one line space prior to the current paragraph.

Ctrl+1 Set the paragraph line spacing to 1 for the selected text.

Ctrl+5 Set the paragraph line spacing to 1.5 for the selected text.

Ctrl+2 Set the paragraph line spacing to 2 for the selected text.

Ctrl+* Show/Hide ¶ (formatting symbols).

Ctrl+Space or Ctrl+Shift+Z Clear the character formatting of the selected text.

Ctrl+Q Clear the paragraph formatting of the selected text.

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Formatting Text


Creating Borders

---+Enter Create a thin border.

___+Enter Create a thick border.

===+Enter Create a double border.

###+Enter Create a triple border (two thin, one thick).

~~~+Enter Create a wavy border.

***+Enter Create a dotted border.

Inserting Symbols

Shift+Enter Insert a line break.

Ctrl+Enter Insert a page break.

Ctrl+Shift+Enter Insert a column break.

Ctrl+Alt+- (numeric keypad) Insert an em dash (—).

Ctrl+- (numeric keypad) Insert an en dash (–).

Ctrl+- Insert an optional hyphen.

Ctrl+Shift+- Insert a nonbreaking hyphen.

Ctrl+Shift+Spacebar Insert a nonbreaking space.

Ctrl+Alt+C Insert a copyright symbol (©).

Ctrl+Alt+E Insert a euro symbol (€).

Ctrl+Alt+R Insert a registered trademark symbol (®).

Ctrl+Alt+T Insert a trademark symbol (™).

Ctrl+Alt+. (period) Insert an ellipsis (…).

Ctrl+Alt+Shift+? Insert an inverted question mark (¿).

Ctrl+Alt+Shift+! Insert an inverted exclamation point (¡).

Ctrl+`,` Insert a single opening quotation mark.

Ctrl+’,’ Insert a single closing quotation mark.

Ctrl+`,Shift+` Insert a double opening quotation mark.

Ctrl+’, Shift+’ Insert a double closing quotation mark.

Ctrl+/, C Insert a cents sign (¢).

Ctrl+@, Spacebar Insert a degrees symbol (°).

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Changing the ViewCtrl+Alt+N Switch to Draft view.

Ctrl+Alt+O Switch to Outline view.

Ctrl+Alt+P Switch to Print Layout view.

Ctrl+Alt+I Switch between the current view and Print Preview.

Ctrl+Alt+S Display the split bar for the current document window (use the up and down arrow keys to position the split bar and then press Enter).

Alt+Shift+C Remove the split bar from the current document.

Working in Outline ViewAlt+Shift+Left arrow Promote the current paragraph.

Alt+Shift+Right arrow Demote the current paragraph.

Ctrl+Shift+N Demote the current paragraph to body text.

Alt+Shift+Up arrow Move the selected text up.

Alt+Shift+Down arrow Move the selected text down.

Alt+Shift+Plus sign Expand the text under a heading.

Alt+Shift+Minus sign Collapse the text under a heading.

Alt+Shift+A Expand or collapse all text or headings.

/ (numeric keypad) Hide or display character formatting.

Alt+Shift+L Show the first line of body text or all body text.

Alt+Shift+1 Show all headings with the Heading 1 style.

Alt+Shift+n Show all headings up to Heading n.

Ctrl+Tab Insert a tab character.

Working with Fields

Alt+Shift+D Insert a DATE field.

Alt+Shift+P Insert a PAGE field.

Alt+Shift+T Insert a TIME field.

Ctrl+Alt+L Insert a LISTNUM field.

F9 Update the selected field or fields.

Ctrl+F9 Begin a new field.

Shift+F9 Display the code for the selected field.

Alt+F9 Display the codes for all the document’s fields.

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451Excel 2007 Keyboard Shortcuts

Alt+Shift+F9 Activate a GOTOBUTTON or MACROBUTTON field.

F11 Go to the next field.

Shift+F11 Go to the previous field.

Ctrl+F11 Lock the selected field to prevent it from being updated.

Ctrl+Shift+F11 Unlock the selected field.

Ctrl+Shift+F9 Convert the selected field’s result to text.

Excel 2007 Keyboard ShortcutsPress To

Navigating a WorksheetArrow keys Move left, right, up, or down one cell.

Home Move to the beginning of the row.

Page Down Move down one screen.

Page Up Move up one screen.

Alt+Page Down Move one screen to the right.

Alt+Page Up Move one screen to the left.

Ctrl+Home Move to the beginning of the worksheet.

Ctrl+End Move to the bottom, right corner of the used portion of the worksheet.

Ctrl+arrow keys Move in the direction of the arrow to the next nonblank cell if the current cell is blank or to the last nonblank cell if the current cell is nonblank.

Ctrl+Backspace Scroll the worksheet to bring the active cell of the current selectioninto view.

F5 or Ctrl+G Open the Go To dialog box.

Ctrl+Page Up Move to the previous worksheet.

Ctrl+Page Down Move to the next worksheet.

Selecting Data

Shift+navigation key Move the active cell as dictated by the navigation key (see “Navigating aWorksheet”) and also extend the current selection to that point.

Ctrl+* Select the rectangular area that includes every cell adjacent to the current cell.

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Ctrl+Spacebar Select the entire column (or columns) that contains the active cell (orcells).

Shift+Spacebar Select the entire row (or rows) that contains the active cell (or cells).

F8 Toggle extend mode on and off. (When extend mode is on, use the nav-igation keys to extend the selection.)

Shift+F8 Toggle add mode on and off. (When add mode is on, select a cell or range to add it to the current selection.)

Ctrl+Shift+O Select all the cells in the current worksheet that contain comments.

Ctrl+/ Select the array containing the active cell.

Ctrl+\ Select the cells that don’t match the active cell in the current horizontalselection.

Ctrl+| Select the cells that don’t match the active cell in the current vertical selection.

Ctrl+[ Select the cells directly referenced by the formula in the active cell.

Ctrl+{ Select the cells directly or indirectly referenced by the formula in the active cell.

Ctrl+] Select the cells with formulas that directly reference the active cell.

Ctrl+} Select the cells with formulas that directly or indirectly reference the active cell.

Ctrl+A Select the rectangular area that includes every cell adjacent to the activecell. Press Ctrl+A again to select the entire worksheet.

Moving the Active Cell in a SelectionEnter Move the active cell down rows and left-to-right across columns.

Shift+Enter Move the active cell up rows and right-to-left across columns.

Tab Move the active cell left-to-right across columns and down rows.

Shift+Tab Move the active cell right-to-left across columns and up rows.

Ctrl+. Move the active cell clockwise from corner to corner.

Ctrl+Alt+right arrow Move the active cell to the next noncontiguous selection to the right.

Ctrl+Alt+left arrow Move the active cell to the next noncontiguous selection to the left.

Editing a Worksheet

F2 Edit the active cell.

Shift+F2 Insert or edit a comment in the active cell.

Alt+= Enter an AutoSum formula into the current cell.

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Selecting Data

453Excel 2007 Keyboard Shortcuts

Alt+Enter Insert a carriage return in a cell formatted with wrapped text.

Ctrl+Enter Fill the selected cells with the contents of the Formula Bar.

Ctrl+Shift+Enter Enter the contents of the Formula Bar into the current cell as an array formula.

Ctrl+Shift+U Toggle the expanded version of the Formula Bar on and off.

Ctrl+` Toggle the worksheet between showing formulas and cell values.

Ctrl++ Insert an entire row or column before the currently selected row orcolumn.

Ctrl+– Delete the currently selected row or column.

Ctrl+; Insert the current date.

Ctrl+: Insert the current time.

Ctrl+’ Copy the contents from the cell directly above the current cell.

Ctrl+” Copy the value of the cell directly above the current cell.

Ctrl+< Copy the contents from the cell directly above the current cell andadjust cell references.

Ctrl+> Copy the contents from the cell directly to the left of the current cell and adjust cell references.

Ctrl+A Open the Function Arguments for the current function (place the cur-sor to the right of the function name before pressing Ctrl+A).

Ctrl+Shift+A Insert a function’s arguments into the current cell (place the cursor to the right of the function name before pressing Ctrl+Shift+A).

Ctrl+D Fill the contents and formatting of the topmost cell in the current verti-cal selection down to the rest of the cells in the selection.

Ctrl+R Fill the contents and formatting of the leftmost cell in the current horizontal selection right to the rest of the cells in the selection.

Ctrl+T Open the Create Table dialog box.

F3 Open the Paste Names dialog box.

Shift+F3 Open the Insert Function dialog box.

Ctrl+Shift+F3 Open the Create Names from Selection dialog box.

Shift+F11 Insert a new worksheet.

F11 Insert a new chart sheet and create a chart from the current selection.

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Formatting Text

Ctrl+1 Open the Format Cells dialog box with the most recently used tab dis-played.

Ctrl+5 Apply strikethrough to the current selection.

Ctrl+6 Toggle objects on and off.

Ctrl+8 Toggle outlining symbols on and off.

Ctrl+9 Hide the row or rows containing the current selection.

Ctrl+( Unhide any rows that lie in the current selection.

Ctrl+0 Hide the column or columns containing the current selection.

Ctrl+) Unhide any columns that lie within the current selection.

Ctrl+& Apply an outline border to the selection.

Ctrl+_ Remove an outline border from the selection.

Alt+’ Open the Style dialog box.

Alt+Shift+right arrow Group the selected rows or columns for an outline.

Alt+Shift+left arrow Ungroup the selected rows or columns for an outline.

Ctrl+Shift+F Open the Format Cells dialog box with the Font tab displayed.

Ctrl+Shift+D Apply double underline to the current selection.

Ctrl+5 Apply strikethrough to the current selection.

Ctrl+~ Apply the General format to the current selection.

Ctrl+! Apply the Number format (two decimal places; using thousands separator) to the current selection.

Ctrl+$ Apply the Currency format (two decimal places; using dollar sign; neg-ative numbers surrounded by parentheses) to the current selection.

Ctrl+% Apply the Percentage format (zero decimal places) to the current selection.

Ctrl+^ Apply the Scientific format (two decimal places) to the currentselection.

Ctrl+# Apply the Date format (d-mmm-yy) to the current selection.

Ctrl+@ Apply the Time format (h:mm AM/PM) to the current selection.

Working with Workbooks and WindowsF9 Recalculate all open workbooks.

Shift+F9 Recalculate the active worksheet.

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455PowerPoint 2007 Keyboard Shortcuts

Ctrl+Alt+Shift+F9 Recalculate all open workbooks, even formulas that are unchanged since the previous calculation.

Ctrl+F9 Minimize the current window.

Ctrl+F5 Restore the current window.

PowerPoint 2007 Keyboard ShortcutsPress To

Navigating a SlideCtrl+Right arrow Move to the next word.

Ctrl+Left arrow Move to the previous word.

End Move to the end of the current line.

Home Move to the start of the current line.

Ctrl+Down arrow Move to the start of the next paragraph.

Ctrl+Up arrow Move to the start of the previous paragraph.

Ctrl+End Move to the end of the current placeholder.

Ctrl+Home Move to the start of the current placeholder.

Ctrl+Enter Move to the next placeholder. If the cursor is in the current slide’s last placeholder, pressing Ctrl+Enter inserts a new slide with the same layout as the current slide.

Selecting Data

Shift+navigation key Move the cursor as dictated by the navigation key (see “Navigating aSlide”) and also extends the current selection to that point.

Tab Select the next slide placeholder (another object on the slide must first be selected).

Shift+Tab Select the previous slide placeholder (another object on the slidemust first be selected).

Enter Select all the text in a placeholder when the placeholder is selected.

Esc Select a placeholder when the cursor is inside the placeholder.

Ctrl+A (placeholder) Select all the text in a placeholder when the cursor is inside that placeholder.

Ctrl+A (Slides tab) Select all the objects in the presentation.

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Ctrl+A (Outline tab) Select all the text in the presentation.

Ctrl+A (Slide Sorter) Select all the slides in the presentation.

Formatting TextShift+F3 Cycle the case of the current word or selection through

UPPERCASE, lowercase, and Title Case.

Ctrl+= Apply subscript to the selected text.

Ctrl++ Apply superscript to the selected text.

Ctrl+> Apply the next highest font size to the selected text.

Ctrl+] Grow the font size of the selected text by one point.

Ctrl+< Apply the next lowest font size to the selected text.

Ctrl+[ Shrink the font size of the selected text by one point.

Ctrl+Shift+F Display the Font dialog box with Font selected.

Ctrl+L Apply Align Left to the selected text.

Ctrl+E Apply Center to the selected text.

Ctrl+R Apply Align Right to the selected text.

Ctrl+J Apply Justify to the selected text.

Ctrl+Space or Ctrl+Shift+Z Clear the character formatting of the selected text.

Editing a Presentation

Tab Demote the current paragraph.

Shift+Tab Promote the current paragraph.

Alt+Shift+up arrow Move the current paragraph up.

Alt+Shift+down arrow Move the current paragraph down.

Ctrl+D Duplicate the current object.

Ctrl+M Insert a new slide using the default layout.

Ctrl+Shift+M Insert a new slide using the same layout as the most recentlyinserted slide.

Controlling the OutlineAlt+Shift+1 Show only the slide titles.

Alt+Shift+A Show all outline text.

Alt+Shift++ Expand the current outline item.

Alt+Shift+– Collapse the current outline item.

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Selecting Data

457Outlook 2007 Keyboard Shortcuts

Changing the ViewAlt+F9 Toggle the drawing guides on and off.

Shift+F9 Toggle the grid on and off.

F5 Switch to Slide Show view and start the current presentation from the first slide.

Controlling a Slide Show

N Advance to the next slide or run the next animation. PowerPointalso supports the following keys for this task: Spacebar, Enter, rightarrow, down arrow, or Page Down.

P Return to the previous slide or reverse the most recent animation. PowerPoint also supports the following keys for this task: Backspace, left arrow, up arrow, or Page Up.

n, Enter Jump to slide number n.

S or + Pause or resume an automatic slide show.

B or . Toggle the black screen on and off.

W or , Toggle the white screen on and off.

A Toggle the mouse pointer and slide show navigation tools on and off.

Ctrl+A Change the mouse pointer to an arrow if the mouse is currently displayed as a pen or eraser.

Ctrl+P Change the mouse pointer to a pen.

E Erase ink annotations.

H Display the next slide, if that slide is hidden.

Ctrl+T Display the Windows taskbar.

Esc End the slide show. PowerPoint also ends the slide show if youpress hyphen [-] or Ctrl+Break.

Outlook 2007 Keyboard ShortcutsPress To

Switching FoldersCtrl+1 Switch to the Mail folder.

Ctrl+Shift+I Switch to the Inbox in the Mail folder.

Ctrl+Shift+O Switch to the Outbox in the Mail folder.

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