KENYA MEDICAL RESEARCH INSTITUTE

In Search Of Better Health

REGISTRATION FORM FOR PROCUREMENT OF GOODS, WORKS AND SERVICES FOR 2017/2018

CLOSING DATE: 3RD

OCTOBER, 2017

SECTION A: INSTRUCTIONS FOR PRE-QUALIFICATION Introduction The Kenya Medical Research Institute (KEMRI) is a state corporation, established through the Science and Technology (Amendment) Act of 1979. Its mandate is to conduct research in human health. KEMRI has grown from a humble beginning thirty-eight (38) years ago to become a leading center of excellence in the provision of quality health research. The Institute has ten (10) Research Centers in Nairobi, Alupe-Busia, Kisian-Kisumu and Kilifi, two (2) Training Centres in Nairobi, and satellite stations in Kericho, Nyanza, Taveta, Kombewa and Mwea. Candidates must qualify by meeting the set criteria to perform the contract of supply and delivery of goods and provision of services to the institute. Suppliers who are not prequalified or fail to meet the prequalifying criteria will not be allowed to participate in the tenders/RFQ for KEMRI The application should be submitted in a plain sealed envelope and addressed to: Director Kenya Medical Research Institute P. O. Box 54840 00200 NAIROBI The envelope should be clearly marked with the “Prequalification number applied for and the category description” upon submission and must be dropped in the Tender box

on or before Tuesday 3rd

October, 2017. Interested bidders or their representatives

are invited to witness the opening to be held at the Training Center, 1st Floor, situated at KEMRI Headquarters Complex on the same day at 10.30am. Experience Prospective suppliers and contractors must have carried out successful supply and delivery of similar goods/services to other institutions. Potential candidates must also demonstrate the willingness and commitment to meet the pre-qualification criteria. Registration Documents The documents include questionnaires, forms and documents required of prospective supplier. In order to be considered for pre-qualification, prospective suppliers must provide requested proof and all other information requested. Enquiries that may arise from the pre-qualification document should be channeled to the office of the Senior Principal Supplies and Procurement officer, KEMRI headquarters Invitation to Tender for quotations/proposals.

Bidding documents will be made available to only those bidders whose qualifications are approved after scoring 70 points and above after the evaluation process. Please note that late submissions will not be accepted.

SECTION B: TENDER NOTICE

KENYA MEDICAL RESEARCH INSTITUTE

Headquarters

P.O.BOX 54840-00200, TEL.+254-02-722541

FAX:+254-02-720030, Email: kemri-hq@nairobi.mimcom.net

Website: www.kemri.org

The Kenya Medical Research Institute invites eligible candidates to apply for pre-

qualification as suppliers of the following goods, works and services for the period of

One Year

Bidders are required to indicate the region(s) they would like to be considered for

under each category ( PLEASE TICK)

TABLE 1:REGIONS

REFERENCE NO.

REGION KEMRI CENTRES

1 NAIROBI AREA KEMRI Headquarters and KNH site

2 BUSIA-ALUPE CIPDCR

3 KISUMU-KISIAN CGHR

4 KILIFI CGMR-C

5 SATELLITE STATIONS

Kericho, Nyanza, Taveta, Kombewa and Mwea.

TABLE 2: CATEGORIES

(A) GOODS REGIONS

Category No. DESCRIPTION TARGET GROUP

1 2 3 4 5

KEMRI/SVS/001/2017-2018 Provision of Architectural services

Open

KEMRI/SVS/002/2017-2018 Provision of interior design services

Open

KEMRI/SVS/003/2017-2018 Provision of Quantity Surveying services

Open

KEMRI/SVS/004/2017-2018 Provision of Mechanical Open

Engineering (Building services, mechanical ventilation and air conditioning

KEMRI/SVS/005/2017-2018 Provision of electrical engineering services

Open

KEMRI/SVS/006/2017-2018 Provision of civil & structural engineering services

Open

KEMRI/SVS/007/2017-2018 Provision of project management services

Open

KEMRI/SVS/008/2017-2018 Provision of Hydro-geological survey, borehole drilling & equipping services

Open

KEMRI/SVS/009/2017-2018 Provision of feasibility study services

Open

KEMRI/SVS/010/2017-2018 Provision of master plan development services

Open

KEMRI/SVS/011/2017-2018 Provision of land survey and topographical survey services

Open

KEMRI/SVS/012/2017-2018 Provision of Energy Audit services

Open

KEMRI/SVS/013/2017-2018 Provision power design and installation services

WORKS

KEMRI/SVS/014/2017-2018 Building services / plumbing & drainage contractors

Open

KEMRI/SVS/015/2017-2018 Mechanical works- ventilation air conditioning contractors

Open

KEMRI/SVS/016/2017-2018 Civil Works Contractors Open

KEMRI/SVS/017/2017-2018 Building Contractors Open

KEMRI/SVS/018/2017-2018 Electrical contractors Open

Open Means All Eligible bidders can apply for these categories

Registration documents may be obtained from the KEMRI Website Free of Charge (per

set of document). Complete documents in plain, sealed envelope, marked “pre-

qualification of Suppliers” indicating the category number of items should be addressed

to:

The Director Kenya Medical Research Institute P.O. BOX 54840-00200 NAIROBI

And deposited in the tender box at the main entrance to the KEMRI HQS building

before 10.30 a.m on Tuesday 3rd

October, 2017. The documents will be opened on

the same day at 11.30 a.m. in the Conference Hall in the presence of bidders or their

representatives who may choose to attend.

DIRECTOR KEMRI

SECTION C: PRE-QUALIFICATION CRITERIA

Registration Information Maximum scores

1. Registration documentation

Certificate of Incorporation

Business permit/trade license

PIN no.

VAT Certificate

5 5 5 5

2. Compliance with statutory requirements (valid tax compliance certificate)

8

3. Financial capacity

Audited accounts for the last 2 years & bank statements

Mode of payment & willingness to give credit

9 2

4. Past Experience &Performance

No of years in business

Five referees(mostly clients) –attach proof

5 15

5. Confidential business questionnaires

Dully filled

Fixed premises with office facilities e.g. fixed telephone line, mobile No. ,Email ,fax etc (will be inspected/verified by ateam of officers from KEMRI)

5 9

6. Litigation and History (if none) 6

7. Other certificates e.g. registration with relevant, professional bodies certification

5

8. Declaration and company stamp 4

9. Manpower and expertise 12

Total 100

FORM SECTION D: APPLICATION

REGISTRATION OF SUPPLIES – APPLICATION FORM

I/We (Firm Name)…………………………………………………….hereby apply for

registration as a supplier for;

Item Description…………………………………………………………….

Category No……………………………………..

Postal Address………………………………………………………………………

……………………………………………………………………………………………………..

Telephone Number (fixed line)………………………………………………………

Fax…………………………….mobile………………………………………………………….

Town………………………………………………………………street…………………………

……

Building…………………………………………floor………………Room/office………………

…..

Other Branches/ locations………………………………………………………………

………………………………………………………………………………………………………

…..

Authorized signatory:

Full

names…………………………………………………………………………………………….

Designation………………………………………………………………………………………

……

Official Rubber Stamp and Signature……………………………………………………

SECTON E: FINANCIAL POSITION &TERMS OF TRADE

PART1

AUDITED REPORTS

Attach copies of audited accounts for the last 2 years.

Attach Bank statement for the last 12 months.

PART II

TERMS OF TRADE (PAYMENT TERMS)

KEMRI will process payment after issuance of a local purchase/service order and after

deliveries are made.

Confirm acceptance of this: Acceptance/Not Acceptable

SECTION F: LITIGATION/ARBITRATION INCIDENCES

Litigation and arbitration incidences

(a) Enumerate any past litigation and arbitration incidences encountered by

the firm.

(b) State if the company is/was a subject of bankruptcy proceedings, in receivership,

administration receivership, or any other form of liquidation as defined by the

applicable.

SECTION G: CLIENTS DETAILS

Give details of at least 5 reputations Organizations where you are

supplying/offering these good/services

1. Client

Name……………………………………………………………………………..

Address………………………………………………………………………………

…….. Tel.

No………………………………………………………………………………………

……. Contact

person…………………………………………………………………………………

… Position in the

Organization……………………………………………………………………

2. Client

Name…………………………………………………………………………………

………

Address………………………………………………………………………………

……………………Tel.No……………………………………………………………

……………………………………….Contact

person…………………………………………………………………………………

……. Position in the

organization……………………………………………………………………

3. Client

Name…………………………………………………………………………………

………

Address………………………………………………………………………………

……………………Tel.No……………………………………………………………

……………………………………….Contact

person…………………………………………………………………………………

……. Position in the

organization……………………………………………………………………

4. Client

Name…………………………………………………………………………………

………

Address………………………………………………………………………………

……………………Tel.No……………………………………………………………

……………………………………….Contact

person…………………………………………………………………………………

……. Position in the

organization……………………………………………………………………

5. Client

Name…………………………………………………………………………………

………

Address………………………………………………………………………………

……………………Tel.No……………………………………………………………

……………………………………….Contact

person…………………………………………………………………………………

……. Position in the

organization……………………………………………………………………

SECTION H: DECLARATION

I/we have completed these forms accurately as the time of this application

and hereby declare all responses submitted can be substantiated upon

request. Any false or inaccuracy in the information filled herein may be used

as grounds for disqualification from further proceedings.

Signed and Stamped

…………………………………………………………….

Name

………………………………………………………………

Position in the

………………………………………………………………..

Date

……………………………………………………………..