Centre for Microbiology Research KEMRI - RCTP

Centre for Microbiology Research

KEMRI - RCTP

Opening Date: 17th May ,2021 Closing Date: 7th June,2021

Study Description

The KEN SHE Study is a prospective, blinded randomized study that will test the efficacy of

single-dose bivalent and nonavalent HPV vaccination as a catch-up strategy.

1. Position: Assistant Study Coordinator (Position 1) KMR6 Vacancy No. FN-

01-05-2021) K MR6 Vacancy No. FN-10-03-2021

Reports to: Study Coordinator

Location: Kisumu

Duration: 1 Year Renewable Contract as per KEMRI Scheme

of Service. The first 3 months is a probation period

Duties and Responsibilities

Plan and coordinates the initiation of research study protocol, and the

establishment of operating policies and procedures. .

Plan, implement, supervise and conducts routine assessment of data collection

and analysis systems in support of research protocol

Ensures the smooth and efficient day-to-day operation of research and data

collection activities.

Coordinate the day-to-day activities of any technical support staff.

Assist in preparation of study initiation and monitoring visits

Assist in Regulatory binder assembly and maintenance

Recruitment and retention of study subjects

Assist study’s community engagement processes

Assist in staff training on the protocol related topics

Responding to priority mails, and participate in inter site calls and

conferences

Assist in submission of the protocol to IRBs and renewals

Liaise with the study coordinator on reporting study related safety issues and

reports and resolution of queries that may arise.

Attend to Staff HR related issues in liaison with the HR department

Drafting, reviewing and implementation of SOPs.

Assist on planning for orientation of new staff

Required Qualifications

Bachelor of Science or an equivalent Degree in Medicine, Nursing, Public

Health or relevant field

Experience

Two years’ experience in clinical trials management and coordination

Experience with supervising research for public health or clinical studies

Desirable Qualities

Prior leadership experience managing research teams preferred

Experience with community health initiatives preferred

Experience with research studies or programs focused on senior citizens

Exceptional verbal and written communication skills

Fluency in English and Kiswahili

Ability to work effectively independently and as part of a team

Ability to effectively handle multiple priorities and organize workload

Excellent time and resource management skills

Ability to work with tight timelines and meet deadlines

Ability to manage and supervise a multi-disciplinary team

Ability to plan, initiate, coordinate and enforce protocols, policies and

procedures

Experience using computers for a variety of tasks, including proficiency in

organizing conference calls and typing to record meeting minutes

High level of competency in Microsoft applications including Word, Excel,

and Outlook

2. Position: Research Data Manager (1 Position) KMR6 Vacancy No. FN-02-

05-2021) K MR6 Vacancy No. FN-10-03-2021


Location: Kisumu




Overseeing daily data activities

Oversee data clerks duties

Conduct training of all data clerks and relevant staff on data specific items,

study protocol, SOPs and documents, equipment use

Creating and maintaining all study database

Updating and overseeing databases updates

Generating study summaries and reports as required

Arranging screening, enrolment and follow up files for daily schedules

Performing QA/QC of electronic and paper Case report forms (CRFs),

clinical chart notes and name chart, ensures competency at all QC levels

Printing CRFs and arranging them in study binders

Faxing and refilling of CRFs as needed

Communicates with CC on behalf of data in relation to QC, supplies, CRFs

updates and changes in CRFs.

Spearheads the randomization process and ensures the process is smooth

Ensures Label printing and delivery to the clinic team

Spear heads analysis and resolution of DFNet queries

Organizes eligibility meetings, tracks the screen/enrollment participant status

records and provides daily reports.

Develops all data related SOPs

Assist staff in data analysis e.g. abstract writing

Ensures data printers and data fax machines are maintained and stored well.

Maintain data supplies inventory

Manage study data

Tracking of all study documents, data and storage

Ensures archival procedures of all study data, hard and soft is secured and

stored well

Ensures confidentiality and safe storage of all participant identifying materials

like link logs are kept confidentially.

Gives QA/QC monthly and weekly reports

Provide weekly site data reports

Ensure biometric data capture of all study participants- configuration and

programming, registration and verification of participants.


Bachelor’s Degree in Statistics/ Applied Statistics/Biostatistics/Computer

science

Conversant with statistical packages i.e. Stata, SPSS, R, SAS.

Conversant with data management databases i.e. MS access, Excel SQL or

Visual basics.

Basic IT skills i.e. Software installations, printer installations and trouble

shootings.

Having experience with data fax transmission machine is an added advantage.

Experience

At least two (2) years Clinical research experience is an added advantage

Desirable Qualities

Leadership skills to promote creativity and innovation.

Excellent verbal and written skills, good organizational, interpersonal, and

team skills.

Applicable knowledge working with other clinical databases e.g. SAS, etc.

Experience with working on Phase I- IV study trials within a clinical set up.

Organizational and time management skills.

Must have strong written and verbal communication skills, project

management skills, computer skills, and database skills.

Ability to lead a team of workers

3. Position: Study Nurse (4 Positions) K MR 7 Vacancy No. FN-03-05-2021

Reports to: Study Doctor

Location: Kisumu

Duration: 1 Year Renewable Contract as per KEMRI Scheme of

Service. The first 3 months is a probation period


Register and consent study participants and assist with eligibility

determination, screening and enrolment of study participants.

Informed Consent administration per study protocol and collection of

participant medical and surgical history.

Work in consultation with the study clinicians in all steps above

Participant vaccination and psychosocial counselling

Prescreening and screening of participants

Support in health talks to participants at the clinic and mobilization sources.

Collect nasal swab specimens and phlebotomy.

Observe participants after vaccination and report any AEs observed to study

doctor.

Ensure participant flow at the clinic.

Respond to questions about the study posed by participants and the

community in consultation with the study doctor.

Ensure participant retention and adhere to site retention strategies.

Maintain a good relationship with the community, study participants and other

clinic staff.

Maintain up to date participant visit notes

Administer Case Report Forms (CRFs), accurate recording of data on CRFs

and perform self QC

Assess adherence to study products- vaccine schedules and take anthropometric

measurements

Perform home visits.

Develop and review clinic related SOPs

Laboratory results interpretation

Prepare weekly and monthly progress reports of personal study activities

Closely work with other staff members to ensure the success of the study


Diploma in Nursing

Must be registered with the Nursing officers council of Kenya.

Experience:

Knowledge and experience in vaccine administration and psychosocial

counselling

Good Clinical Practice training/Human Subjects Protection training

At least two (2) years Clinical research experience

Desirable Qualities

Commitment to integrity and high quality performance

Good interpersonal skills and ability to work in a team

Keen and attentive to detail

Ability to follow instructions and procedures

Articulate in both verbal and written communication in English and Swahili.

Counseling skills

Computer literacy

4. Position: Receptionist (1 Position)) K MR 7 Vacancy No. FN-04-05-21

Reports to: Retention Officer

Location: Kisumu




• Receive and welcome all visitors to the study clinic

• Receive and welcome referred participants for screening and possible

enrollment and follow up visits.

• Schedule appointments with participants.

• Organize in liaison with the clinic lead and Outreach coordinator, schedules for

study participants

• Counter-checking completeness of locator information forms after

screening/enrollment and during follow-up visits.

• Facilitate efficient participant flow within the clinic.

• Receive all external and internal calls to the reception.

• Receive parcels and direct them to respective staff

• Write regular reports on the participant clinic flow, appointments and

reimbursements.

• Maintain participant schedule database, re imbursement and ensure they are

refreshed and comfortable as they wait.

• Observe participants’ and visitors’ traffic within the clinic

• Receive all parcels delivered at the reception, track and disburse appropriately

• Maintain the study participant link log and all registers, diaries and appointment

cards, ensuring confidentiality and safe storage of these documents

• Updating participant link log

• Communicate well with all visitors at the reception including study

participants. Chanel all issues raised appropriately

• Take minutes during study site meetings and send them out on time

• Liaise with the PI and maintain her diary

• Facilitate study regulatory approvals, forwarding submission package to

SERU/PPB and follow up of the approvals with the Nairobi CMR office

• Ensure participant retention


Minimum diploma in Secretarial, Front Office Administration, hospitality or

any other relevant courses

Excellent knowledge and extensive experience in computer applications, MS

word, Excel, and access

Experience:


Desirable Qualities

Organizational and time management skills.

Must be a good communicator, good listener, patient, proactive and with vast

knowledge in Public relation

Excellent social and public relations skills

Computer literacy

Data entry skills

Ability to follow instructions, good listener, honest and attention to detail

Fair Knowledge and experience in finance and budgets

5 .Position: Research Driver (1 Position) K MR 8 Vacancy No. FN-05-05-2021

Reports to: Study Administrator

Location: Kisumu




Safely drive the vehicles as assigned

Ensure compliance to the road Traffic Act

Carry out daily routine checks on the vehicle before driving out.

Ensure maximum security of vehicle and its accessories under his

charge.

Ensure safety of passengers and cargo under his charge.

Monitor condition and performance of vehicle and promptly report to

superiors.

Carry out minor repairs and adjustments on the vehicle, and maintain

their cleanliness.

Take vehicle for servicing and repairs as directed by the superior.

Maintain a record of movements for the vehicle assigned to him.

Submit reports on vehicle movements and mechanical conditions as

requested

Report any accidents experienced to the administrator within the same

working day of occurence

Offer transport to study visitors

Transport staff members to various outreach activities

Picking potential participants to study clinic from collaborating

recruitment sources

Transporting study participants to specialized clinics or hospitalization

Assist in purchase and delivery of study supplies as needed

Transporting subjects, locating/tracing them where necessary.

Shipment of study participants samples to respective laboratory

Assist in distribution of study recruitment materials


O-Level School Certificate.

Valid Driving License class BCE

Certificate of Defensive Driving Course will be added advantage.

Current Certificate of Good conduct

Basic Automotive Mechanical skills and sound knowledge about

vehicles.

Experience

At least Three years proven experience as a driver on highways

Desirable Qualities

Must be a good communicator, good listener, patient, proactive and

can follow instructions.

Good eye sight, neat and good interpersonal skills

Good knowledge of the local community and traffic

Experience in courier or shipment of biological specimens

6. Position: Study Administrative officers (2 Positions) K MR6 Vacancy No.

FN-06-05-2021

Reports to: Study Finance Manager

Location: Kisumu




Imprest reconciliations and management

Petty cash management

Bank reconciliations

Monitor budget through expenditure tracking

Prepare variance reports

Assist in facilitating trainings & conferences

Monitor & ensure payments for vendors are actualized

Manage contracts & agreements between the Program & other service

providers

Asset register management

Assist in Inventory management

Support in study related procurement processes and tracking of supplies


• B.com. Degree (Finance/Accounting option), Business Administration or

equivalent

• CPA (II) or Equivalent

Experience

• Minimum of 3 years’ experience in a busy organization

• Experience working in research organization is an added advantage

Desirable Qualities

• Advanced computer skills on MS Office, accounting software packages

• Ability to manipulate large amounts of data and to compile detailed reports

• High attention to detail and excellent analytical skills

• Knowledge and experience in Procurement and supplies

• Good presentation skills. 1 Position) K MR6 Vacancy No. FN-08-03-2021

7. Position: Data Clerk (Position 3) K MR7 Vacancy No. FN-07-05-

2021

Reports to: Data Manager

Location: Kisumu




Updating study databases

Arranging screening, enrolment and follow up files for daily schedules

Performing QA/QC of electronic Case report forms (eCRFs), chart notes and

name charts to ensure quality and accuracy.

Printing CRFs, Consent forms as needed and arranging them in participant

binders

Maintain data supplies inventory

Study Data management and filling

Participate in participant randomization process

Updating participant link log

Label printing and delivery to the clinic team

Labeling data room, logs, books and files

Participate actively in the archival process of study data and ensuring proper

storage and maintenance of the same

Communicate closely with Data Manager to ensure priority tasks are completed

and to resolve any data or other related issues that arise

Ensure data entry computers and all equipment in data room are secure and

used appropriately.

Develop and review of data related SOPs


Diploma in ICT or computer related courses.

Experience in data entry and organization

Competency in using computer software applications like Microsoft Office

programs and familiarity with web-based programs, excel spreadsheets

required.

Experience

• Minimum of 2 years’ experience in a research organization and filed work

• Proven project management skills and experience of managing staff in social

science research projects, educational outreach or public engagement

initiatives

• Demonstrated experience of communication and coordination with education

stakeholders at all levels;

• Experience in conducting mixed-methods social science research involving

the collection and analysis of qualitative and quantitative data;

• Excellent written communication skills

Desirable Qualities

Excellent interpersonal, teamwork, and communication skills.

Strong organizational skills.

Commitment to integrity and high quality performance.

Attention to details

Strong professional references from previous supervisors.

Above average computer applications experience and proficiency.

Ability to work in a clinically busy, resource-challenged, and demanding

environment

8. Position: Laboratory Technologists (3 Positions) K MR7 Vacancy No.FN

-08-05-2021

Reports to: Laboratory Manager

Location: Kisumu




Accurate and timely performing of Study specific assays

Nasal Swab collection of participants

Ensuring custody of participant specimens and storage/archival

Appropriate reporting of any abnormal lab result.

Ensure maintenance and troubleshooting on all lab equipment and report to

the supervisor

Running and logging of specimen controls as per the set SOP.

Ensuring Laboratory Waste segregation and management.

Developing and updating laboratory inventory.

Developing and continuous review of standard operating procedures in

keeping with the protocol for the laboratory, and all lab related documents

and manuals.

Ensure compliance with all the SOPs and respective specimen flow charts

Projection on consumables and reagents, and re-ordering whenever due and

ensuring custody.

Participate and pass all required proficiency testing

Participate in timely enrolment of all EQAs required

Participate in supervised sample shipment procedures

Ensure that are IATA certified and compliant

Updating and ensuring quality assurance of the lab specimen data base

GCLP compliant

Receive, download, and post/report all external lab results/reports

Transcription of all lab results and communication of the same as per the lab

results communication SOP

QA/QC point persons at the lab level


Diploma in Medical Laboratory

Degree in Medical Laboratory, biomedical laboratory or biochemical

laboratory added advantage

Extensive and recent hands-on experience on running HIV-1, Pregnancy

testing, CD4 count, PCR, HIV ELISA assays and medical sample shipment.

Must have Good Clinical laboratory Practice training and/or CITI training.

Must be registered with KMLTTB with a valid Practicing Certificate.

Experience

At least two (2) years Clinical research experience in a busy research laboratory

setting

Desirable Qualities

Excellent written and verbal communication skills.

Extensive organization skills

Ability to work in a clinically busy, resource-challenged and demanding

environment.




Ability to communicate lab results , write reports and trouble shoot lab

equipment related challenges

Proactive, ability to work independently, interact well with other departments

Familiarity with a multi- department clinical lab setting

9. Position: Research Medical Officer (Position 1) K MR5 Vacancy No. FN-

09-05-2021


Location: Kisumu




Administration and budget plans for the clinic department

Supervision – clinic staff and clinical activities, including duty allocation and

weekly Rota, ensure smooth clinical flow.

Staff training- Regular staff trainings and assessments on protocol, SOPs and

other study relevant materials

Participant safety- Assess participant eligibility, assess, monitor, track, grade

and report Adverse events/Serious Adverse events including laboratory

results

Participant recruitment and retention

Community and stakeholder engagement

Perform participant medical and physical examinations

Develop and review study SOPs, manuals and IEC materials

Quality control: Ensure high quality data collection and timely query

resolution by the clinical team.

Report writing and presentations : Prepare weekly and monthly progress

reports of clinic study activities


Experienced, practicing medical officer (MD/MBChB) with extensive and

recent hands-on experience and expertise in supervision.

Experience

Minimum 3 years professional clinical experience hands-on experience and

expertise in supervision

Desirable Qualities

Experience managing and supporting other staff in the professional field

Professional experience in emergency/disaster medicine, outbreak

management, Public Health, Pediatrics, Rural and remote medicine or other

relevant areas is an asset

Good Clinical Practice training/Human Subjects Protection training

Up to date with resuscitation and anaphylaxis including competent to give

intramuscular injections and subcutaneous administration of local

anesthetic

Experience working with pediatric, adult and geriatric patient populations

Ability to coordinate and deliver out-patient services in low-resource settings

Competent computer skills (Windows, Microsoft Office, spreadsheets, word

processing, e-mail)


Building trust; Teamwork; Communication; Professionalism; Empowering

others; Diversity; Judgement/Decision-making.

10. Position: Community Tracker (Positions 4) K MR7 Vacancy No. FN-10-

05-2021

Reports to: Community Liaison Officer

Location: Kisumu




Community engagement

Community sensitization and mobilization for the study.

Work with CORPS to map study area and recruit potential subjects

Hold regular meetings and communication with local leaders and Community

Units

Network with stakeholders

Participate in accelerated mobilization (distributing flyers and posters and

conducting a mobile campaign with a public address system to mobilize the

community.

Liaise with community leaders, gatekeepers and the community members

about the study in consultation with the CLO.

Community Advisory Board formulation and continuously liaising with the

board

Participant recruitment activities

Conducting outreach activities and participant referral

Escorting participants home as needed

Counseling and informed consent process

Develop and review participant recruitment SOP and implement strategies

Participant referral to site

Participant retention activities

Obtaining and updating participant locator information

Report writing on recruitment and retention strategies and updating of the

community diary

Develop and review participant retention SOP and implement strategies

Participate in health talks at the site, community and health facilities

Participant physical and phone tracing as needed.

Participant home visits


Diploma in Community Health, Social Sciences, Social Work, Sociology,

Psychological Counselling or other related fields.

Experience in working in a busy clinical research set up with extensive hands-

on experience working in with communities and other stakeholders.

Experience

More than two (2) years Clinical Research experience

Good Clinical Practice training/Human Subjects Protection training is an

added advantage

Desirable Qualities




Ability to task-shift

Ability to work independently, team player, good communicator, respectful,

flexible, enthusiastic, innovative and proactive

Articulate in both verbal and written communication in English and Swahili.

Luo speakers have an added advantage.

Experience in mobilizing the community especially youth and women

organizations

Computer literacy

Counselling skills

11. Position: Clinical Officer (Position 1) KMR7 Vacancy No. FN-10-03-

2021Position) K MR6 Vacancy No. FN-10-03-2021

Reports to: Study Doctor

Location: Kisumu




Register, consent study participants and assist with eligibility screening and

enrolment of study participants.

Prescreening of participants

Support in health talks to participants at the clinic and mobilization sources

Conduct physical and medical examinations for study participants.

Participant vaccination and psychosocial counselling

Perform phlebotomy and collect nasal swab specimen collection

Complete case report forms and work closely with the study doctor to report

all possible SAEs to the study safety monitor and KEMRI IRB.

Address safety queries raised by the study safety monitor

Conducts follow up visits on study participants.

Perform clinical assessments of participants, grading of symptoms/diagnoses,

interpret laboratory results and follow up

Carry out medical examinations and manage adverse events among study

participants.

Collect requisite study laboratory and pathological specimens

Prepare and counsel participants as per the study protocol.

Perform accurate record keeping and check study forms for completeness and

accuracy each day.

Participate in the eligibility criteria selection of study participants

Discuss participants follow-up schedule visits in collaboration with the

nursing desk and reception.

Respond to questions about the study posed by participants and the

community.

Maintain a good relationship with the community and other clinic staff.

In-depth understanding the logistics required to conduct of the study.

Report problems encountered to study Medical officer and consult

appropriately.

Assess adherence to study products by participants and institute appropriate

measures

Attend to the clinic help line

Contact participants with Adverse events, work with the Community team to

trace up these participants, counsel them, follow them up and accurately

document progress

Prepare weekly and monthly progress reports of personal study activities

Assist the study doctor in the development and review of clinic related SOPs

Continuously update clinic room inventory and safe keeping of all items in

the respective clinic rooms


Diploma in Clinical Medicine and Surgery

Holds a current practicing license Clinical Officers Council of Kenya

Experience


Desirable Qualities

Demonstrated track record working in busy clinic

Knowledge and experience in vaccine administration and psychosocial

counselling

Strong interpersonal, communication, and listening skills

Must be able to work in a professional and ethical manner with competence,

accountability, and integrity

Basic computer skills

Detail-oriented

12. Position: Cleaner and Messenger (P o s i t i o n 2) K MR 11 Vacancy No.

FN-11-05-2021

Reports to: Study Administrator

Location: Kisumu

Duration: 1 Year Renewable Contract as per KEMRI Scheme of

Service. The first 3 months is a

probation period


Provides efficient messenger services focusing on achievement of the

following results

Collection and delivery of mail and other materials as required from and

to the post office, courier and other institutions like Kenya power and

Safaricom/ Zain within town.

Sorting, delivery and pick up of mail from various offices on the

premises at regular intervals. Maintenance of records as required

Photocopying and duplicating services;

Ensuring that tea, water and refreshments are served and provided to

the study staff and official meetings as requested;

Assist in the loading, unloading and movement of furniture,

equipment and cargo office supplies;

Perform Variety of unskilled tasks as helper and messenger;

Remain flexible and work additional hours when required;

Other duties as required.

Provides efficient organization and cleaning services

Keeping clean the offices, kitchen, corridors, toilets, and training

venues and the office environment at all the times;

Paying attention and ensuring hygienic standard of sanitary facilities

at all the times;

Keeps office room floors, surfaces, furniture, walls, doors, windows,

curtains clean and hygienic;

Clean the toilets and to put in the toilets the toilet rolls, soaps, washing

liquid and hand towels when required;

Report on the stock status of toilet rolls, soaps, washing liquid etc.;

Maintaining the organization of paper, documents, and clean desks

and offices;

Supporting office hospitality in the presence of guests;

Maintaining cleanliness of the entrance and office environment


Minimum o-level

Experience:

At least 1 year of work experience preferably with a busy medical

organizations.

Desirable Qualities

Understanding of the study site operations, procedures and

requirements

Efficiency in the delivery of all listed services

Focuses on result for the site and responds positively to feedback;

Consistently approaches work with energy and a positive, constructive

attitude;

Responds positively to critical feedback.

Flexible

Preferred previous training in cleaning & tea service processes;

Quality oriented; Supportive; Timely; Personal organization;

knowledge of Hygiene; Ethical

S/he demonstrates a client-oriented approach, high sense of

responsibility, courtesy, tact and ability to work with people with

diverse backgrounds.

Applicants should attach the following:

• Letter of Application (Indicate Vacancy Number on the subject

line)

• Current Resume or Curriculum Vitae with Telephone number and e-

mail address

• Two letters of reference with contact telephone numbers

• Copies of Academic Certificates and Transcripts

• A copy of the latest pay slip (if applicable)

• A copy of National Identity card or passport

All applications to be done through email [email protected]

KEMRI or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Canvassing will lead to automatic disqualification.

KEMRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY; PERSONS WITH DISABILITY, WOMEN YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.

only Shortlisted candidates will be contacted

Documents

Centre for Microbiology Research KEMRI - RCTP