KENDAL TOWN COUNCIL Council Meeting: 1st July 2019 · DEMENTIA INDUCTION TRAINING ... discussed the possibility of Strava accounts, which are held by many cyclists to log details

KENDAL TOWN COUNCIL

Council Meeting: 1st July 2019

You are summoned to attend a meeting of the Council to be held in the SLDC Council Chamber, the Town Hall, Kendal, commencing at 7.30 p.m. on Monday, 1st July 2019, for the purpose of transacting the business specified in the following agenda.

AGENDA

Rollcall and Apologies

1. PUBLIC PARTICIPATION

Any member of the public who wishes to ask a question, make representations or present a deputation or petition at this meeting should apply to do so before the commencement of the meeting. Information on how to make the application is available on the Council’s Website - http://www.kendaltowncouncil.gov.uk/kendal-town-council/statutory-information/guidance-on-public-participation-at-kendal-town-council-meetings/ or by contacting the Town Clerk on 01539 793490.

2. DECLARATIONS OF INTEREST

To receive declarations by Members and/or co-optees of interests in respectof items on this Agenda

[In accordance with the revised Code of Conduct, Members are required to declare any

Disclosable Pecuniary Interests (DPIs) or Other Registrable interests (ORIs) which have notalready been declared in the Council’s Register of Interests. Members are reminded that itis a criminal offence not to declare a DPI, either in the Register or at the meeting. In theinterests of clarity and transparency, Members may wish to declare any DPI which they havealready declared in the Register, as well as any ORI.]

3. MINUTES OF COUNCIL MEETING HELD ON 3RD JUNE 2019 &MATTERS ARISINGTo approve the minutes of the meeting held on 3rd June 2019 (see attached)

4. DEMENTIA INDUCTION TRAINING – MIRIAM BIRD, SENIORCOMMISSIONING OFFICER, MORECAMBE BAY CLINICALCOMMISSIONING GROUP

5. MAYOR’S COMMUNICATIONS AND ANNOUNCEMENTS (see attached)

6. REQUEST FOR LOAN OF THE PATTERN BOOK BY FAIRFAX HOUSEMUSEUM, YORK (see attached)

7. MANAGEMENT COMMITTEETo approve the minutes of the meeting held on 17th June 2019 (see attached)

8. PLANNING COMMITTEETo receive the minutes of the meetings held on 3rd June and 17th June 2019 (seeattached)

9. MAYORALTY & ARTS COMMITTEETo approve the minutes of the meeting held on 28th May 2019 (see attached)

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http://www.kendaltowncouncil.gov.uk/kendal-town-council/statutory-information/guidance-on-public-participation-at-kendal-town-council-meetings/



10. KENDAL IN BLOOM COMMITTEE

To approve the minutes of the meeting held on 11th June 2019 (see attached)

11. OUTSIDE BODIES – REPORTS FROM COUNCILLORS

Dementia Action Alliance – Cllr Sutton (see attached) 12. FINANCIAL MATTERS

(a) Bank Payments Schedules: May 2019 (see attached) (b) Invoices over £3,000

13. EXCLUSION OF PRESS AND PUBLIC

To consider whether members of the press and public should be excluded from the next item, which contains exempt information as described in Schedule 12A of the Local Government Act 1972 Part II (Excluded Items) In accordance with Section 100(B)(2) of the Local Government Act 1972, the following report is excluded from inspection by members of the press and public as it contains exempt information as described in Schedule 12A of the Act, as amended by the Local Government (Access to Information) (Variation) Order 2006, as follows: - Information relating to any individual [Paragraph 1]

14. STAFFING MATTERS [Paragraph 1] RECOMMENDATION (from Christmas Lights & Festivals Cmttee

128/19/20) - That Committee continue with the 2019 switch on event and that Development Fund money be utilised to appoint the Project Manager to oversee the co-ordination.

15. READMISSION OF PRESS & PUBLIC

Liz Richardson, Town Clerk Members of the Press and Public are welcome to attend the meeting.

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KENDAL TOWN COUNCIL

Minutes of the proceedings at a meeting of

Kendal Town Council held on Monday, 3rd June 2019 at 7.30 p.m.

in the SLDC Council Chamber, the Town Hall, Kendal

PRESENT The Mayor (Councillor A Finch) in the Chair;

Councillors G Vincent, G Cook, P Bramham, J Brook, G Archibald, S Coleman, S Evans, G Tirvengadum, A Blackman, C Hardy, R Hogg, R Sutton, D Rathbone (Deputy Mayor), J Cornthwaite, J Dunlop, A Edwards, E Hennessy, H Ladhams, S Long, D Miles, M Miles and C Rowley

APOLOGIES Councillors P Gibson, J Owen, C Hogg and T Becker plus J Lomax,

Town Treasurer OFFICERS L Richardson (Town Clerk) and N King (Council Secretary) 065/19/20 PUBLIC PARTICIPATION None. 066/19/20 DECLARATIONS OF INTEREST Councillor Coleman declared an interest in item 5 on the Agenda

(Presentation on Town Hall Refurbishment) as Chairman of SLDC. 067/19/20 MINUTES OF COUNCIL MEETING HELD ON 13TH MAY 2019 Members considered the minutes of the meeting of full Council held on

13th May 2019.

Councillor Hennessy referred to minute 1153/18/19 regarding minutes of the Environment & Highways Committee meeting held on 25th March 2019. The third paragraph made reference to Councillor Rowley making an observation relating to Air Quality Monitoring Results. It was noted that Councillor Rowley was not present at the Council meeting, but the comments had been made by him at the Environment & Highways meeting held on 25th March 2019. It was agreed that the minutes be amended accordingly. Councillor Evans highlighted minute 1038/18/19 and clarified that it was the lady who had taken her around the gardens at Sizergh Castle that had made the comment about the possibility of the Head Gardener being happy to offer support and advice, not the Head Gardener himself. It was agreed that the minutes be amended accordingly.

Councillor Coleman proposed that the minutes be approved as a correct

record, subject to the amendments agreed, and signed by the Chair. This was seconded by Councillor Tirvengadum and carried with four abstentions.

RESOLVED that the minutes of the Council meeting held on 13th May 2019 be

approved as a correct record, subject to the amendments agreed, and signed by the Chairman.

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068/19/20 QUARTERLY POLICE REPORT BY SUZANNE SCOTT-O’NEIL,

CUMBRIA CONSTABULARY Suzanne Scott-O’Neil explained that the main Police focus recently has

been dealing with the run up to the Appleby Horse Fair. There has been an increase in rural crime and burglary, as well as criminal damage and anti-social behaviour by youths. The general trend is groups of youths causing damage, burglaries and anti-social behaviour. Shoplifting is also still a problem within the town. Suzanne talked about the CCTV cameras and the need to raise funds in order to increase the current system. The desire is to increase the number of cameras currently in the system from 5 to 7. The 2 new cameras could be positioned at Kirkland and on the corner of Gooseholme. These would be wireless and cost in the region of £6k each. KTC were asked to consider allocating funds towards the cost from their budget. The Constabulary are also currently working in partnership with Social Services, as the reduction in the number of Youth Workers is thought to have exacerbated the problem with youths. Ways of funding additional Youth Workers is being looked into. Councillor Archibald asked whether there would be a maintenance cost associated with the new CCTV cameras. Suzanne replied that finding funds for the initial cost was the current focus. She did not have details of ongoing maintenance available. Councillor Archibald strongly endorsed the extra cameras and commented that a camera at Gooseholme would be especially useful. He fully supported KTC sourcing funds towards the cost. The Mayor agreed and said the matter would be discussed further by the Management Committee. Councillor Vincent referred to the continued problem of shoplifting and noted that there would be a meeting of Kendal Business Against Crime next week. He extended thanks to Inspector Latham and PCSO’s for the attention given to the problem of stealing in his Ward. Councillor Tirvengadum thanked the police force for their support at various events during his year as Mayor. He too supported the extension of the CCTV system. He mentioned the issue of drugs and asked for an update. Suzanne said this continues to be a big problem. She highlighted recent problems at Castle Haggs allotments. The Mayor commented that allotment holders are starting to feel quite intimidated by the presence of youths on this allotment site and damage to property is a problem. Suzanne talked about ways the police force are trying to tackle the issue of drugs and remarked that they would welcome any ideas. Councillor Coleman noted that the matter of CCTV had been discussed at the last Management meeting but there had been no report available at that time. He informed Members that Committee would discuss the matter again at the next meeting in light of further information given by Suzanne. He referred to recent burglaries on Kendal Green and Windermere Road and asked how the police force were reacting to these crimes. Suzanne explained these burglaries appear to have been targeted, with valuable bikes being the attraction for the thieves. She discussed the possibility of Strava accounts, which are held by many cyclists to log details of rides, being used by thieves to pinpoint houses where there are likely to be valuable bikes stored. It is also possible that accounts held by local cycling groups may be used by offenders to obtain

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personal information, addresses etc and the police force are liaising with cycle groups to encourage them to secure such accounts. She added that this was another area of town which would benefit from a CCTV camera. Councillor Evans expressed disappointment that Morrisons are still not incorporating a number plate recognition system. Suzanne agreed this is disappointing as public feedback/concerns were highlighted to them. Councillor Evans added that “prevention is better than cure”. She made the point that the young people of Kendal need something to do and urged Cumbria Constabulary to speak to Karen Johnson at CCC South Lakeland Local Committee. Councillor Long asked whether Morrisons might be willing to contribute towards CCTV in their carpark. It was noted that an ongoing dispute between the two companies that own the car park might make this unlikely. Comment was made that it is extremely disappointing for such a large supermarket not to show support. Councillor Cornthwaite endorsed the additional CCTV cameras. He asked whether the groups of youths causing problems are local or from outside of Kendal. Suzanne confirmed the groups are local youths. She commented that the problem is spiralling and there is no real penalty to deter youths from anti-social behaviour. Councillor Edwards mentioned that the relationship with the PCSO in the Sandylands area is proving very successful. He gave an example of the Hayton’s wall which has now been cleaned up with the support of the PCSO for the area. He reported that her presence has been noted and is making a real difference to the neighbourhood.

RESOLVED That the Management Committee discuss the extension of the current

CCTV system further, in light of information learned. 069/19/20 PRESENTATION ON TOWN HALL REFURBISHMENT INCLUDING

PLANS FOR KTC OFFICE ACCOMMODATION BY SION THOMAS, ASSET MANAGER, SLDC

Sion Thomas, Asset Manager, SLDC talked Members through the brief

for the Town Hall refurbishment which included ensuring the refurbished accommodation is fit for purpose, fit for the future and maximises use of available space, as well as supporting the Customer Connect Strategy. He explained the data collection process which has been undertaken including workshops with the IT team and SLDC departments, consultation with those people who work mostly with the Town Hall, KTC staff and surveys. There has also been analysis of current market trends of office accommodation and an open day for various user groups will be held. The benefits of the scheme for SLDC and KTC were presented. These included the potential to attract more user groups, a joint reception facility and a new reception and customer contact space directly off the high street. The refurbished accommodation will offer greater accessibility for customers.

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Sion Thomas presented proposed layouts to Council. He explained that no radical changes are proposed and stressed the need to respect that the Town Hall is a Listed Building. The rooms mostly affected by the proposals would be the Romney Room, current KTC ground floor office, the Bindloss Room and the District Council Chamber. There would also be some changes to the first and second floors, with the refurbishment of the KTC office and SLDC staff room on the top floor. The scheme proposed an area within the ground floor of South Lakeland House for KTC office accommodation. No increase in rent was anticipated for KTC as a result of the refurbishment. The issue of energy efficiency was discussed. SLDC have appointed Cumbria Action for Sustainability (CAFS) to undertake an appraisal of SLDC buildings. This will consider DEC rating, gas consumption and electricity usage. Sion Thomas explained that the next step was to secure agreement in principle from KTC in order to submit applications for Planning and Listed Building consent by the end of June. The Mayor thanked Sion Thomas for the presentation and requested that the information provided be forwarded to the Town Clerk for distribution to Councillors. Councillor Vincent noted that the scheme would need to be DDA compliant. He raised the current need to call someone to operate the disabled lift and commented that there must be a better alternative. Sion replied that a more user-friendly platform lift was proposed as part of the refurbishment. The only area that would not be accessible would be the second floor of the Town Hall. Councillor Evans expressed her concern regarding the loss of the Bindloss Room. The room has access to a small kitchen which is used for coffee mornings etc. She commented that a nice space is potentially being lost which did not appear to be replicated elsewhere in the scheme. Sion acknowledged this concern and said options were being considered to resolve the issue including a small kitchen area off the Town Council Chamber. Councillor Edwards mentioned the People’s Café and other such groups which were low on funds and said it would be great if some community space could be included for their use in order that they can continue to offer vital services. Councillor Dunlop queried why the Mayor’s Parlour had been omitted from the proposals. Sion replied that this is a special room with a unique look and feel, décor etc. It had been decided to omit it from the scheme in order to respect its heritage. Two matters were raised by Councillor Cook. The first related to the KTC kitchen on the first floor which would be lost. The second referred to the use of toilets by the public and whether the intention was for these to be retained. Sion advised that a small kitchen area would remain. With regard to toilets, it was proposed to add a second toilet on the ground floor to encourage the public to use only the downstairs toilets as part of the Toilet Courtesy Scheme. On the first floor the mens toilet would be

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moved next to the ladies so they were accessible. Councillor Cornthwaite was concerned about the inconvenience that might be caused by KTC staff not being in the Town Hall. It was explained that SLDC is looking to provide an area for meetings with the public and also minimise where possible travel between the Town Hall and the new KTC office space in South Lakeland House. Councillor Sutton asked how much disruption there would be to groups using rooms in the Town Hall during the works. Sion explained that SLDC are working with contractors to assess how long various phases are likely to take in order to minimise disruption. Councillor Long referred to the Changing Places Toilet Scheme and asked whether there would be a toilet included in the proposals. Sion advised that there would be no Changing Places toilet, however SLDC has made a grant available. One business has come forward that is interested in applying for the grant. Councillor Rowley said he would like to see climate emergency made a priority. Sion explained that options are limited due to the type of building but CAF will be analysing and offering advice. Councillor Archibald declared an interest as Leader of SLDC. He raised the matter of solar panels. Sion advised that CAFS would be considering the use of solar panels, potentially on the top level of South Lakeland House car park.

The Town Clerk asked Members whether they were happy to grant

agreement in principle to the proposed works. Councillor Cook proposed that Council agree the outline proposals in principle, provided there is ongoing detailed discussions with KTC and updates at future Council meetings. This was seconded by Councillor Blackman and carried with one abstention.

RESOLVED That Council agree outline proposals for the refurbishment of the Town

Hall in principle, provided there is ongoing detailed discussions with KTC and updates at future Council meetings.

070/19/20 MAYOR’S COMMUNICATIONS AND ANNOUNCEMENTS The Mayor presented his engagements that had been previously

circulated. He thanked the Deputy Mayor for attending events that he was unable to due to family holiday commitments. A thank you letter from Richard Matthews, former Town Crier, had been received and was read out to Members. The Mayor mentioned a mixed golf tournament being held by the Killarney Twinning Association and asked Councillors to help promote the event. Councillor Archibald requested further details be provided.

071/19/20 APPOINTMENTS TO KTC COMMITTEES AND OUTSIDE BODIES Councillor Brook presented the appointments to Committees and Outside

Bodies for 2019/20 (attached to these minutes). He provided

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background information and explained that a working group is currently looking at structural and operational changes, which may result in changes to Committee structure later in the Mayoral year. Councillor Brook proposed acceptance of the Outside Bodies as circulated and highlighted 3 vacancies. He suggested it would be appropriate to fill such vacancies at this meeting. At this point Councillor Bramham expressed his wish to resign from the Kendal Bus User Group. Councillor Cook declared an interest as Chairman of the Kendal Bus User Group. Cumbria Association of Local Councils There were no volunteers from those present. Councillor Book informed Council that Councillor C Hogg had expressed an interest therefore he would be appointed. Kendal Bus User Group Councillor Cook advised that this group has become dormant but there are hopes it will be resuscitated. Councillor Hennessey volunteered to become a representative. Lancaster Canal (Northern Reaches) 2 vacancies. Councillors Rowley and Blackman volunteered. Councillor Coleman suggested a substitute arrangement where only one Councillor needed to attend and the Town Clerk will enquire whether this is acceptable to the organisation. The proposal was seconded by Councillor Coleman and carried unanimously. Councillor Brook noted that the Appointments to Committees circulated with the papers had been amended and an updated version was on Councillors desks. Councillor Tirvengadum stated that he wished to not be on the Audit, Grants & Charities Committee. Vacancies were noted on the Planning Committee and the Audit, Grants & Charities Committee. As there were no volunteers these vacancies were left open. Councillor Brook proposed that the Appointments to Committees be approved. This was seconded by Councillor Coleman and carried unanimously.

RESOLVED 1. That the list of Appointments to Committees 2019/20 be

approved. 2. That the list of Appointments to Outside Bodies 2019/20 be

approved. 3. That Councillor C Hogg be appointed as representative to

Cumbria Association of Local Councils. 4. That Councillor Hennessy be appointed as representative to

Kendal Bus User Group. 5. That Councillors Rowley and Blackman be appointed as

representatives to Lancaster Canal (Northern Reaches).

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072/19/20 MANAGEMENT COMMITTEE The minutes of the Management Committee meeting held on 20th May

2019 were presented by Councillor Coleman who proposed that they be approved as a correct record. This was seconded by Councillor Evans and carried unanimously. Councillor Coleman highlighted minute 033/19/20 regarding Oxenholme Station car parking and confirmed that the draft letter to Virgin Trains had now been sent. Councillor Blackman asked whether the pedestrian safety issues were a consequence of the lack of short stay parking spaces. Councillor Coleman replied that there is an existing scheme for 20 minutes free parking in the car park, although it is not well publicised. The Mayor asked how people could be made aware of the current scheme. Councillor Blackman suggested an article in the KTC Newsletter. As the next edition of the Newsletter was about to go out, Councillor Coleman proposed a press release. This was seconded and carried unanimously.

RESOLVED 1. That the minutes of the Management Committee meeting held on 20th

May 2019 be approved as a correct record of the meeting. 2. That the Town Clerk prepare a press release regarding the possible

pedestrian safety issues and publicising the scheme for 20 minutes free parking at Oxenholme Railway Station.

Councillor Coleman then presented the following recommendation of the

Committee: 073/19/20 Refurbishment of the Town Hall (Minute 030/19/20)

That the old KTC Council Chamber furniture be taken out of storage and sold.

It was noted that old KTC Council Chamber furniture had now been in

storage for 3 years. In light of the proposed refurbishment plans for the Town Hall the Management Committee had recommended it now be sold. The Town Clerk provided further background information. Councillor Coleman proposed acceptance of the recommendation. This was seconded by Councillor Archibald and carried unanimously. Councillor Brook noted from the minutes that how much furniture should be sold and by what means was still to be decided and queried who would make that decision. The Town Clerk said she would carry out further research and present this to Management Committee before referring back to Council for a final decision. The Town Clerk informed Members that the intention had originally been to retain one desk and one chair for posterity. It was noted that the Mayoral desk and chair would not be part of the exercise and would be retained as it is used at Mayor Making. Councillor Bramham proposed that one desk and one chair be retained as suggested. This was seconded by Councillor Evans and carried with 4 Members against and 1 abstention.

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RESOLVED

1. That the old KTC Council Chamber furniture be taken out of storage

and sold. 2. That one desk and one chair be retained.

074/19/20 PLANNING COMMITTEE The minutes of the Planning Committee meetings held on 13th May and

20th May 2019 were presented by Councillor Rathbone who asked Council to receive these minutes. Councillor Archibald referred to the Flood Relief Scheme and advised that the planning application would be coming back to SLDC for a procedural matter. The Town Clerk advised that she had distributed a press release to all Councillors via email in this respect. The following spelling mistakes were highlighted by Councillor Cook: Minutes of 13th May 2019:

• Minute 1143/18/19 – ‘License’ should be ‘Licence’. • In KTC comments for FPA 0064 ‘in principal’ should be ‘in principle’. Minutes of 20th May 2019:

• In KTC comments for FPA 0366 ‘in principal’ should be ‘in principle’. RESOLVED That the minutes of the Planning Committee meeting held on 13th May

and 20th May 2019 be received. 075/19/20 ENVIRONMENT & HIGHWAYS COMMITTEE The minutes of the Environment & Highways Committee meeting held on

7th May 2019 were presented by Councillor Hennessy who proposed that they be approved as a correct record. This was seconded by Councillor Archibald and carried unanimously. Attention was drawn to the appendix to the minutes regarding the Green Wall and the proposal to temporarily shelve the proposal. Councillor Archibald referred to minute 1122/18/19 regarding a proposed new bus shelter at Valley Drive. He commented on the possibility of Councillor Cook feeding into the Kendal Bus User Group regarding bus shelters as he had previously mentioned efforts to resuscitate that group.

RESOLVED That the minutes of the Environment & Highways Committee meeting

held on 7th May 2019 be approved as a correct record of the meeting. Councillor Hennessy then presented the following recommendation of the

Committee: 076/19/20 Green Wall Environmental Impact Research (Minute 1124/18/19)

That the Green Wall project be temporarily shelved in light of information learned. Councillor Hennessy proposed that the recommendation be approved. This was seconded by Councillor Archibald and carried unanimously.

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RESOLVED That the Green Wall project be temporarily shelved in light of information

learned. 077/19/20 OUTSIDE BODIES – REPORTS FROM COUNCILLORS A report following the recent Brewery Arts Centre Trust Ltd Board

Meeting was presented by Councillor Sutton. He highlighted that a new CEO had been appointed who will be gradually taking on the role beginning in June. The appointee has considerable experience of running similar Brewery style arts centres. The Brewery will also be taking back control of the restaurant. This will be completely redeveloped with a more open and comfortable atmosphere.

FINANCIAL MATTERS 078/19/20 (a) Bank Payments Schedule: April 2019 The Town Clerk presented the Bank Payments Schedule for April 2019.

It was proposed by Councillor Rathbone that the Bank Payments Schedule for April 2019 be approved. This was seconded by Councillor R Hogg and carried unanimously. Councillor Dunlop noted that petrol for the KTC van was being purchased from Lound Road garage and queried the reason for this. The Town Clerk advised that KTC hold an account with them and are invoiced. An account is required as the Townscape Manager does not have access to a credit card. It was suggested that Morrisons would be a cheaper alternative and also offer fuel accounts. The Town Clerk agreed to make enquiries.

RESOLVED That the Bank Payments Schedule for April 2019 be approved. 079/19/20 (b) Invoices over £3,000 The Town Clerk reported that there was one invoice over £3,000 which

required approval as follows:

• Mayoral allowance of £5k for 2019/20 (£1,250 of which will be passed on to the Deputy Mayor).

Councillor Brook proposed that the invoice be approved. This was seconded by Councillor Hardy and carried with 2 abstentions.

RESOLVED That payment of the invoice over £3,000 be approved. The meeting ended at 9.30 p.m.

Signature ............................................................................

Date .............................................................................

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KENDAL TOWN COUNCIL

APPOINTMENTS TO OUTSIDE BODIES 2019 - 2020

ORGANISATION NO. OF REPS

REPRESENTATIVE(S) REPORTS TO

Air Quality Working Group (SLDC)

1 Cllr G Archibald Environment & Highways

BID Board 1 Cllr J Dunlop Management & Council

Brewery Arts Centre 1 Cllr R Sutton Council

Cumbria Association of

Local Councils

2 Cllr R Sutton

Cllr C Hogg

Council

Emergency Plan (Kendal Community Emergency Plan Group)

1 Cllr J Cornthwaite Management & Council

Flood Working Group 2 Cllr S Evans and Cllr A Blackman

Management

Integrated Care Community/Healthy Towns Status (CCC)

1 Cllr P Gibson Council

Lakes Line User Group 1 Cllr S Coleman Council

Kendal Bus User Group 1 Cllr E Hennessy Council

Kendal Dementia Action Alliance

1 Cllr R Sutton Council

Kendal Futures Board 1 Cllr S. Long Management & Council

Kendal Lads and Girls Club

1 Cllr M Miles Council

Kendal Mountain Festival

1 Cllr R Sutton Christmas Lights & Festivals

Kendal Relief in Need Charity

2 Mayor and Deputy Mayor

Council

Lancaster Canal

(Northern Reaches)

2 Cllr C Rowley

Cllr A Blackman

Council

LDNPA Lakes Alive Steering Group

1 Cllr J Dunlop Christmas Lights & Festivals

One Voice 1 Cllr P Bramham Council

Rinteln Town

Twinning Association

4 Mayor and Deputy Mayor

Cllrs J Dunlop & A Blackman

Mayoralty & Arts

South Lakeland Action on Climate Change & Transition South Lakes

2 Cllr J Owen

Cllr E Hennessy

Environment & Highways

South Lakes Equality & Diversity Partnership

1 Cllr G Tirvengardum Council

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Meetings Members

KENDAL TOWN COUNCIL Monthly All Councillors

Town Council business except Planning 1st Monday each month

MANAGEMENT COMMITTEE Monthly 9 Members

Staffing 3rd Monday each month S.Coleman (Chair) (Council rep)

Development & Training except August G. Cook(Vice-Chair) (Council rep),

Project Monitoring A. Finch (Mayor, Allotments and Mayoralty & Arts),

D. Rathbone (Deputy Mayor and Planning),

J. Owen (Env & Highways), S. Evans (Xmas Lights & Festivals),

A. Blackman (KiB), S. Long (KFB rep),

G. Tirvengadum (Council rep).

ALLOTMENTS COMMITTEE Quarterly 6 Members + 3 co-opted Members (on a rotational basis)

Management, Inspection & Development of Allotments A. Finch (Chair), D. Miles (Vice-Chair),

G. Archibald, M.Miles, S. Coleman, C. Hardy

AUDIT, GRANTS & CHARITIES COMMITTEE Quarterly 8 Members

To receive and discuss Auditor's reports M. Severn (Chair), J. Dunlop (Vice-Chair),

Risk Assessments P.Gibson, R. Hogg, G. Cook,

Health & Safety D. Rathbone, G.Vincent, VACANCY

Consider Grant Applications

Dowker Bindloss

Schools of Science & Art

BLOOM COMMITTEE Quarterly 5 Members + 5 co-opted Members

Kendal in Bloom A. Blackman(Chair), R.Sutton(Vice-Chair),

Cumbria in Bloom A.Edwards, C. Hardy, C. Rowley

Floral Displays

Community Projects

CHRISTMAS LIGHTS & FESTIVALS COMMITTEE Quarterly 5 Members

Christmas Lights Display S. Evans (Chair), VACANCY (Vice-Chair). T. Becker

Organise the Switch-on Event C. Hogg, A. Edwards, H. Ladhams

Support for the Town's Festivals inc Grants

ENVIRONMENT & HIGHWAYS COMMITTEE Every Two Months 9 Members

Parks & Open Spaces J. Owen(Chair), E. Hennessy (Vice-Chair),

"Litter-picks" G. Archibald, S. Long, S. Evans, J.Dunlop, J.Cornthwaite

Highways A. Edwards, C. Rowley

Footpaths and Cycle Routes

Seats, Lighting, Litter Bins and Bus Shelters

MAYORALTY & ARTS Quarterly 9 Members

Mayoralty & Mayor's Parlour presentations A. Finch (Chair & Mayor), P. Bramham (Vice-Chair),

Ceremonies & Civic Occasions D. Rathbone (Deputy Mayor), J. Brook, P.Gibson,

Town Council's Artefact Collection C. Hogg, R. Sutton, J.Dunlop, G. Tirvengadum

Collection and retention policy

Display and storage of our heritage

Kendal Museum

PLANNING COMMITTEE (Delegated Powers) Twice Monthly 8 Members

Planning Applications 1st & 3rd Mondays D. Rathbone(Chair), J.Cornthwaite (Vice-Chair),

Street Naming D. Miles, M. Miles, P.Gibson, C. Rowley,

Road Closures G Vincent, VACANCY

Local Development Framework

KENDAL TOWN COUNCIL

Committees 2019 / 2020

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Event Date TimeMayor or DM Organisation Event Venue

13/06/1915.00 - 16.00 DM Kendal Civic Society Parlour Talk Mayor's Parlour

13/06/1917.00 - 19.00 DM Kendal College

Art and Design Final Show Wildman Street Gallery

15/06/1913.30 - 15.00 DM

Lakeland and District Cat Club Cat Show Kendal Leisure Centre

16/06/1911.00 - 16.00 DM Lakeland Dialect Society

80th Anniversary Celebration. Talks and displays, lunch and church service

Tullie House and Carlisle Cathedral

18/06/19 TBC DM Canal & River TrustCeremony for 200th Birthday of Canal Tewitfield Marina, LA6 1JH

20/06/1918.00 - 20.00 DM

Blackwell The Arts and Crafts House

Exhibition - Laura Carlin Ceramics

Blackwell, The Arts & Crafts House, Bowness on Windermere, LA23 3JT

22/06/19 TBC DM Unity Festival Festival Abbott Hall Park

23/06/19 TBC DMKendal Armed Forces Day Event

Festival opening, Parlour meet and greet, festival tour Mayor's Parlour and other

26/06/1910.30 - 12.30 M Age UK Fit for Life Event Kendal Town Hall

04/07/1913.30 - 15.00 M Bankfield Languages Parlour Talk Mayor's Parlour

07/07/1910.00 - 13.00 M KTC Mayor's Sunday Parish Church & Town Hall

12/07/1918.30 - 21.00 M Space2Create Art Exhibition

Space2Create, The Factory, Aynam Road

15/07/1913.00 - 17.00 M KTC Kendal In Bloom Town Hall

17/07/1912.30 - 15.00 M

Kendal Primary Partnership Annual Celebration Buffet and Presentation

The Teaching School at Queen Katherine

27/07/19 12 noon M InterfaithExhibition 'Discovering Islam' Kendal Town Hall

Page 14 of 50

KENDAL TOWN COUNCIL REPORT

To: Full Council 1st July 2019

From: The Town Clerk

Agenda Item No. 6

Request for Loan of the Pattern Book by Fairfax House Museum, York The following request has been received from Fairfax House Museum in York: “We were last in touch back in 2015 when you very kindly agreed to the loan of the ‘Leather bound ledger containing swatches of fabrics samples’ from 1769 which belonged to the Kendal wool trader John Crewdson, for our exhibition ‘In Pursuit of Pleasure: Luxury Shopping in the Georgian Era’. Director at Fairfax House, Hannah Phillip, has asked me to drop you a line to see whether it might be possible to exhibition the book again in our forthcoming exhibition ‘The Georgian Edit: Cutting Edge Fashion in the Eighteenth Century’ (26 July 2018 – 24 Dec 2018)? We would love to be able to exhibit the book alongside some fabric samples to show visitors to the exhibition the range of choice available in the period, as well as, and the way in which fabrics were traded. I’ve attached a synopsis of the exhibition to this email which contains a little more information about the scope of the exhibition. Do you think this is something Kendal Town Council might be willing to agree to again? It was such a terrific exhibit last time and I know our visitors loved seeing the book and were fascinated by it (it’s such a rare survival). If you think there is scope for our request to be considered I will of course send through a more formal loan request letter for consideration, as well as details of our facilities via our UKRG reports (which cover everything from our security arrangements, environmental conditions and details of our bespoke display cases). As before we would also arrange for transport and insurance. Dr Sarah Burnage Assistant Curator Fairfax House, York”

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The Georgian Edit: Cutting-Edge Fashion in the Eighteenth Century (26 July 2019 – 23 December 2019) Fairfax House has developed a nationally recognised reputation for innovative and inspiring exhibitions which focus on all facets of urban living between c1680s and c1820s. In particular, it has championed the elegance and extravagance of fashion in the eighteenth century with richly researched and lavishly curated exhibitions including, Dress to Impress: Revealing Georgian Fashion 1730-1780 (2010), Revolutionary Fashions 1790-1820 (2012), From Head to Toe: Accessorising the Georgians (2014), A Century of Shoes: The Rise and Fall of the Georgian Heel (2016), with further exploration of the topic through Crowing Glory (2013) and Consuming Passions: Luxury Shopping in Georgian Britain (2014). In 2019 we will be building on this legacy with a new exhibition The Georgian Edit: Cutting-Edge Fashion in the Eighteenth Century (26 July 2019 – 23 December 2019). Celebrating ten years of ground breaking fashion exhibitions The Georgian Edit will draw together works which showcase the exuberance, playfulness and often extremes in fashion worn by those gorgeous Georgians. Indeed, the eighteenth century was an era when daring and flamboyant designs brought theatre and fantasy into everyday life. From towering hairstyles, hooped petticoats, outlandish footwear and sumptuous fabrics, through to the extravagant and exaggerated silhouettes they formed, eighteenth-century fashion created a world which continues to inspire artists to this day. The Georgian Edit will include exquisite examples of both male and female fashion from the period, charting some of the pivotal moments in the evolution of style, as well as highlighting the remarkable transformations which took place in the materials and methods employed. Crucially the exhibition will also examine the ways in which fashion was used as a vibrant form of self-expression, as an act of rebellion, for political purposes and, often, as works of art. Exhibited in our bespoke exhibition space and throughout Fairfax House’s sumptuous historic interiors, the exhibition promises to be a feast for the eyes, giving modern visitors the opportunity to see first-hand the remarkable skill and craftsmanship employed in the creation of these fashion masterpieces.

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KENDAL TOWN COUNCIL

1

Management Committee

Monday 17th June 2019 at 7.30 pm in The Mayor’s Parlour, Town Hall, Kendal

PRESENT Councillors Stephen Coleman (Chair), Douglas Rathbone (Deputy

Mayor), Jonathan Owen, Shirley Evans and Andy Blackman APOLOGIES Councillors Geoff Cook (Vice Chair), Susanne Long, Alvin Finch

(Mayor) and Guy Tirvengadum OFFICERS Liz Richardson (Town Clerk), Nicky King (Council Secretary) 101/19/20 PUBLIC PARTICIPATION None. 102/19/20 DECLARATIONS OF INTEREST Councillor Coleman declared an interest in item 8 on the Agenda

(Kendal Market – Response from SLDC) as Chairman of SLDC. 103/19/20 MINUTES OF THE MEETING HELD ON 20TH MAY 2019 The Chairman presented the minutes of the meeting held on 20th May

2019, which had been approved by full Council on 3rd June 2019. RESOLVED That the minutes of the meeting of the Committee held on 20th May

2019 be accepted as a correct record. MATTERS ARISING (Not on Agenda) 104/19/20 Minute 033/19/20 – Oxenholme Station Car Parking

Councillor Blackman mentioned that he had raised car parking issues at Oxenholme Station at the June Council meeting. It had been noted at that meeting that a system of 20 minutes free parking is in operation, but it is not well publicised. Councillor Coleman confirmed the draft letter previously considered by Committee had been sent to Virgin Trains. As requested at June Council, a Media Release had been issued and a resulting article was now online on the Westmorland Gazette website. He had also held an interview with Smooth Radio on the topic. The Town Clerk advised that there had only been a holding response to date from Virgin Trains. It was agreed that the Town Clerk should forward the link to the Westmorland Gazette article to them. Councillor Coleman will contact MP Tim Farron’s office and urge him to write to the Chief Executive at Virgin Trains.

RESOLVED

Town Clerk to forward the link to the Westmorland Gazette article to Virgin Trains. Councillor Coleman to contact MP Tim Farron’s office and urge him to write to the Chief Executive at Virgin Trains

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17.06.2019 Management Committee

2

105/19/20 Minute 030/19/20 – KTC Council Chamber Furniture The Town Clerk confirmed that the recommendation to sell the old KTC Council Chamber furniture was agreed by Full Council at the June meeting. She is in discussion with the Auction Mart at Junction 36 regarding valuations, available sales dates etc. Members discussed the need to publicise the sale and it was agreed the Town Clerk would arrange a Media Release once the date of the auction is known.

RESOLVED Town Clerk to arrange a Media Release once the date of the auction

is known. 106/19/20 Minute 031/19/20 – Kendal CCTV

Committee had previously considered the installation of further CCTV cameras in town and resolved that KTC would not be involved in purchasing additional cameras. Following a subsequent presentation by the Police at the June Council meeting, Committee had agreed to reconsider the matter. The Town Clerk advised that she had requested further information relating to maintenance costs, siting of the cameras and purchase costs etc and will report back once this has been received.

RESOLVED Town Clerk to report back to Committee once further information on

additional CCTV cameras has been received. 107/19/20 URGENT ITEMS OF BUSINESS None. 108/19/20 ANNUAL REVIEW OF THE TERMS OF REFERENCE Members considered the Terms of Reference for the Management

Committee. Councillor Owen proposed that they be accepted as presented. This was seconded by Councillor Blackman and carried unanimously.

RESOLVED That the Terms of Reference by accepted as presented. 109/19/20 REPORT ON WORK PROGRAMME The Town Clerk presented her report on project progress for June

2019 and this was noted by Members. The following matters were highlighted:

• The new Town Crier, John Bateson, has now commenced in his role and has full regalia.

• Infrastructure projects - asset plotting is still ongoing with a view to completion end of June. Councillor Evans queried reference to BT Assets Investigation. She did not recall the issue with Openreach boxes. The Town Clerk agreed to query this with the Project Manager.

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3

• Councillor Evans reported that the EA’s Flood Risk Management Scheme had been passed unanimously by SLDC following procedural resubmission.

• There has been no movement on the KTC office lease.

• Dates have now been arranged with the silversmith to undertake asset valuations on silverware and a conservator for assessment of the repairs needed to the Katherine Parr Prayer Book.

• The Christmas Lights Switch On Event is facing a number of challenges this year. Options will be considered by the Christmas Lights & Festivals Committee at their next meeting.

• Civic planting for KIB has been completed, this was delayed due to the weather. The CiB judging date has been confirmed as 15th July. Councillor Blackman advised there has been a positive response to the KiB schools competition with 6 or 7 entries. The schools judging dates are confirmed as 10th and 11th July. He mentioned he will be emailing all Councillors requesting nominations for a front garden with wow factor for the Community Entries category of the competition.

• The Green Wall project is on hold and alternatives are being discussed. The Town Clerk advised SLDC LIP have confirmed they are open to the funding agreed being used for other ideas in the same vein.

• Councillor Coleman mentioned that the Peace Garden at Abbot Hall is in need of an interpretation panel. It was agreed that this be added to the agenda of a future Environment & Highways Committee Meeting. Councillor Blackman will forward original information from ex-Mayor Tom Clare to the Town Clerk.

• The Project Manager is collating articles for the KTC newsletter and reported large content for the forthcoming edition.

• The revamped version of the KTC website has now gone live. A new calendar has been populated and there are new Mayor and Town Crier pages.

RESOLVED Suggestion for an interpretation panel at Abbot Hall Peace Garden to

be added to the agenda of a future Environment & Highways meeting. Councillor Blackman to forward original information from ex-Mayor Tom Clare to the Town Clerk.

110/19/20 KENDAL MARKET – RESPONSE FROM SLDC Members considered a response received from SLDC following the

Town Clerk’s letter regarding a free stall for local producers at Kendal Market. It was highlighted that SLDC’s definition of a “traditional user of the market” is “someone who is there on a regular basis on set

Page 19 of 50


4

days, not on an ad hoc basis”. Following a general discussion it was agreed that the Town Clerk would write to Mr Holmes regarding his request to sell produce at Kendal Market Hall advising that KTC have pursued the matter as far as they are able, unfortunately without success.

RESOLVED Town Clerk to write to Mr Holmes advising that KTC have pursued

the matter as far as they are able, unfortunately without success. 111/19/20 TOUR OF BRITAIN FUNDING REQUEST Members considered a request from CCC seeking support and

financial contribution/sponsorship for stage 4 of the Tour of Britain which will finish on Beast Banks on 10th September. The Town Clerk reported that a very short window had been given in which to make a decision and she had replied advising that there was insufficient time to consider the matter prior to the deadline of 7th June. She had indicated KTC’s willingness to support the event by way of promotion on the KTC website, newsletter, attendance by the Mayor etc. A general discussion then ensued. Members agreed budget constraints would mean KTC were unable to make a financial contribution, but were pleased to have the presence of the Tour of Britain in Kendal. Councillor Coleman suggested offering use of the Mayor’s Parlour for key officials either prior to or after the event. Councillor Evans made the point that if Kendal was to host the start of a stage it would have greater economic benefit to businesses and suggested this be fed back to CCC. With advance notice KTC could consider financial as well as promotional support. It was agreed that the Town Clerk would respond to CCC accordingly.

RESOLVED Town Clerk to reply to CCC advising that KTC were unable to

sponsor the event, but would offer support by way of promotion and to feed back the suggestion of a stage start in Kendal in future.

112/19/20 REFURBISHMENT OF THE TOWN HALL This is a standing item on the agenda. The Town Clerk had nothing

further to report since the presentation on this topic to June Council by Sion Thomas, SLDC. The Town Clerk agreed to check on progress in early July.

113/19/20 ITEMS FOR THE NEWSLETTER Autumn/Winter Edition:

• Christmas Lights Switch on Event

• Unity Festival

• Kendal Walking Festival

• Citizens Jury

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5

Spring Edition:

• Community speed watch (radar gun)

It was noted that the speed radar gun is being held at Oxenholme Post Office and was being used every 6 or so weeks by the community. The Chair commented that it would be good to get as much use out of it as possible.

114/19/20 EXCLUSION OF PRESS AND PUBLIC It was proposed by Councillor Coleman and seconded by Councillor

Owen to move to Part II, this was carried unanimously. RESOLVED That the press and public be excluded for the following items of

business. Part II

In accordance with Section 100(B)(2) of the Local Government Act 1972, the following reports were excluded from inspection by members of the public as they contain exempt information as described in Schedule 12A of the Act, as amended by the Local Government (Access to Information) (Variation) Order 2006, as follows:- Information relating to any individual [Paragraph 1]

STAFFING MATTERS [Paragraph 1] 115/19/20 Update on KTC Staffing Structure Councillor Coleman reported that the consensus of the working group

was that is it important to have a full time Town Clerk. The possibility of a job share is being considered and CALC are advising in this respect. The working group are considering ideas for the whole structure of KTC, including the number of Committees, frequency of meetings etc. Councillor R Hogg is undertaking analysis of both Councillors’ and Officers’ time. The Town Clerk highlighted the potential need for additional staffing support in the interim. Councillor Coleman replied that there was a budget to pay for any support since any likely recruitment would now be next year. Councillor Owen, a member of the working group, said the group were keen to see an increase in project delivery as a result of the potential reduction of time expended on the running of Committees. Councillor Coleman added that it was not the intention to reduce staff hours, but with less meetings to become more effective in the use of these hours.

116/19/20 Approval of Cycle to Work Application from Townscape

Manager

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6

Members were asked to consider an application from the Townscape

Manager to purchase a bicycle under the Cycle to Work Scheme. Councillor Coleman proposed that the application be approved. This was seconded by Councillor Owen and carried unanimously. Councillor Owen requested that a local supplier be considered to ensure support for the local economy. The Town Clerk will seek advice from the Town Treasurer as scheme participants may be limited.

RESOLVED 1. That the Cycle to Work application from the Townscape Manager

be approved. 2. Town Clerk to seek advice from the Town Treasurer on options

for suppliers of the Cycle to Work Scheme to ensure support for the local economy.

117/19/20 Consideration of Training Request from Townscape Manager The Town Clerk advised that the Townscape Manager was seeking

to undertake a RHS Level 2 Certificate in Practical Horticulture. The course runs for one day a week for 30 weeks. Members were keen to support advanced learning but had some concerns regarding the frequency of attendance and course content. Travel costs were a further matter for consideration. It was also noted that the training budget was not sufficient to meet the cost of the course. Following a general discussion Councillor Coleman asked the Town Clerk to thank the Townscape Manager for approaching Committee with his request. It was agreed that it could not be supported during the current financial year due to insufficient training budget. Any future application should have an accompanying business case detailing the benefits to KTC. It was suggested that research be undertaken into a course more pertinent to the skills KTC require of the Townscape Manager. It was noted that the Townscape Manager’s appraisal had taken place approximately 6 months ago. The Town Clerk will speak to his Line Manager regarding the offer of a 6 month review. Councillor Coleman commented that Committee should consider increasing the training budget for future years. He also suggested a pro-forma for the business case could be developed for future use by staff wishing to justify attendance on a course.

RESOLVED That the training request from the Townscape Manager be declined. 118/19/20 READMISSION OF PRESS AND PUBLIC It was proposed by Councillor Coleman to re-admit the press and

public. This was seconded by Councillor Owen and carried unanimously.

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7

RESOLVED that the press and public be re-admitted for the remainder of the meeting (none were present).

119/19/20 ANY OTHER BUSINESS None. The meeting closed at 8.36pm.

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8

Summary of Information, Resolutions and Recommendations to Council

Min Subject Information/Resolution/Recommendation to Council

104 Oxenholme Station Car

Parking

RES Town Clerk to forward the link to the Westmorland Gazette article to Virgin Trains. Councillor Coleman to contact MP Tim Farron’s office and urge him to write to the Chief Executive at Virgin Trains

105 KTC Council Chamber

Furniture

RES Town Clerk to arrange a Media Release once the date of the auction is known.

106 Kendal CCTV RES Town Clerk to report back to Committee once further information on additional CCTV cameras has been received.

108 Terms of Reference RES That the Terms of Reference by accepted as presented.

109 Report on Work

Programme

RES Suggestion for an interpretation panel at Abbot Hall Peace Garden to be added to the agenda of a future Environment & Highways meeting. Councillor Blackman to forward original information from ex-Mayor Tom Clare to the Town Clerk.

110 Kendal Market RES Town Clerk to write to Mr Holmes advising that KTC have pursued the matter as far as they are able, unfortunately without success.

111 Tour of Britain Funding

Request

RES Town Clerk to reply to CCC advising that KTC were unable to sponsor the event, but would offer support by way of promotion and to feed back the suggestion of a stage start in Kendal in future.

116 Cycle to Work Application RES 1. That the Cycle to Work application from the Townscape Manager be approved.

2. Town Clerk to seek advice from the Town Treasurer on options for suppliers of the Cycle to Work Scheme to ensure support for the local economy.

117 Training Request from

Townscape Manager

RES That the training request from the Townscape Manager be declined.

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KENDAL TOWN COUNCIL

Planning Committee

Monday 3rd June at 6.30 p.m.

in the SLDC Chairman’s Room the Town Hall, Kendal

PRESENT Councillors Rathbone (Chair) Alvin Finch (Vice Chair) Dave Miles, Michele Miles, Jonathan Cornthwaite, Pat Gibson & Graham Vincent.

APOLOGIES Councillor Susanne Long OFFICERS Rose Tideswell (Temporary Council Secretary) 055/19/20 PUBLIC PARTICIPATION

None

056/19/20 DECLARATIONS OF INTEREST Councillor Rathbone appendix one application one was approached

for pre application comments; he took no part in the discussions. Councillor Vincent matters arising minute 020/19/20 declared an interest, as he was involved at the early stages as a SLDC councillor, he took no part in the discussions.

057/19/20 MINUTES OF MEETING HELD ON 20th May 2019 Members considered the minutes of the Committee meeting held on

20th May 2019. Councillor Cornthwaite proposed that the minutes be accepted as a

correct record. This was seconded by Councillor Michele Miles and

carried with two abstentions.

RESOLVED That the minutes of the meeting held on 20th May 2019 be accepted

as a correct record, and signed by the Chair. 058/19/20 MATTERS ARISING Minute 020/19/20 LDNPA REGULATION 19 PUBLICATION OF

PRE-SUBMISSION LOCAL PLAN

Councillor Gibson raised the issue discussed at the previous

planning meeting of. (The committees concerns that where Kendal Town Council borders the Lake District National Park, changes to land use may impact on people resident in Kendal - both living and working in the Town - and impact on local amenities/space for e.g. Kendal Town Green residents have a right to the space). Councillor

Gibson reiterated the need for significant environmental controls as

this was not a small development but a very large development

adjoining Kendal with a substantial environmental impact. Access

along Greenside and Kirkbarrow would considerably increase and a

Page 25 of 50

Planning Committee 3rd June 2019

strategic plan would be required going forward. The committee

noted the comments as a way to proceed and the Chair is to

highlight the committees concerns to the SLDC portfolio holder.

059/19/20 KENDAL TOWN COUNCIL FLOOD RELIEF SCHEME WORKING

GROUP Councillor Cornthwaite advised the committee that the next meeting

is on 6th June and that the minutes will be submitted with the next planning agenda.

060/19/20 UPDATED SLDC PLANNING VALIDATION REQUIREMENTS

MAY 2019 CONSULTATION DOCUMENT (see attached) The committee noted the document and agrees with the wording. 061/19/20 CCC NOTICE OF PLANNING PERMISSION REF 5/19/9002: 1

STRAWBERRY FIELDS, KENDAL, LA9 7TA (see attached) The committee noted the report and was pleased that their

comments had been addressed especially the access to the public footpath.

062/19/20 CCC NOTICE OF PLANNING PERMISSION REF 5/19/9004:

KENDAL WASTEWATER TREATMENT WORKS, WATTSFIELD ROAD, KENDAL, LA9 5JN (see attached)

Report noted 063/19/20 ANY OTHER BUSINESS Enquiry from the owner of 1 Low Mead requesting the

purchase of land adjacent to land at 1 Low Mead, Hallgarth. The committee has no objections providing the parcel of land has been assessed as not blocking any future development or access.

Four letters from Kendal Swifts requesting that swift blocks be

situated in the proposed planning applications, one applications was

considered on this appendix 1.

064/19/20 PLANNING APPLICATIONS Members considered Planning Applications submitted for

consultation purposes by the local planning authority, South Lakeland District Council.

RESOLVED That having considered the applications outlined in the schedule, the

recommendations in Appendix I attached to these minutes be made to South Lakeland District Council.

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The meeting ended at 7.30pm

Signed ………………………………………………………………

Dated ………………………………………………………………

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KENDAL TOWN COUNCIL Applications for Planning Committee: 3rd June 2019 Appendix 1

No. App No./

Type

Address/

Proposed Development

Comments

To SLDC

Observations/

Recommendations

1 PN

0020

Unit 1 Parkside Business Park, Parkside Road, Kendal

Proposed upgrade of existing base station installation

03.06.2019 No Objections

2 FPA

0335 & 0336

75 Highgate, Kendal

Conversion of first, second and attic floors to form two self-contained flats


Provided minimum space standards are adhered to and external details are retained with suitable material for a conservation area being used.

3 FPA

0108

Spital Farm, Appleby Road, Kendal

Change of use of agricultural land to touring caravan park (20 pitches) and installation of stone access tracks and hard standing.

06.06.2019 Objection

See comments below

4 FPA

0328

6 River Bank Road, Kendal

First floor extension above garage incorporating dormer and enclosed balcony


5 FPA

0374

12 Aldercroft, Kendal

Two storey rear extension


6 FPA

0380

164 Vicarage Drive, Kendal

Demolition of single storey attached garage and erection of a two storey extension with glazed balcony


The Committee endorses the letter from Kendal Swift’s as part of the ‘Swifts in the Community’ comments for this application.

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http://applications.southlakeland.gov.uk/planningapplications/detail.asp?AltRef=PN/2019/0020

http://applications.southlakeland.gov.uk/planningapplications/detail.asp?AltRef=SL/2019/0335







7 FPA

0215

Black Swan Hotel, Allhallows Lane, Kendal

Replacement windows to front elevation

13.06.2019 Objections

See comments

8 FPA

0235

Unit 16 Castle Mills Business Park, Aynam Road, Kendal

Alterations in association with change of Use from Class B1 (Business) to Class A4 (Drinking Establishments)


9 FPA

0381

108-110 Highgate, Kendal

Formation of new doorway to front elevation of retail unit to provide access to existing first floor flat and installation of replacement window frames to first floor

20.06.2019 Held over until June 17th meeting

10 FPA

0304

59 Windermere Road, Kendal

Refurbishment, demolition of single storey rear extension and erection of replacement two storey rear extension and replacement upvc windows and external doors

20.06.2019 Held over until June 17th meeting

11 FPA

0806

Land at High Sparrowmire, Kendal

Hybrid application for the erection of 24 affordable dwellings full planning application and 1 dwelling (Outline) (Amended Scheme)


See comments

Kendal Town Planning Committee’s comments below

Item 3 FPA 0108 – Spital Farm, Appleby Road, Kendal

Change of use of agricultural land to touring Caravan Park (20 pitches) and

installation of stone access tracks and hard standing.

The Committee’s objection is the same as the original application these comments have not

been addressed and the committee continues to object to this application as it stands

despite production of a design and access statement, and 'permission creep' is still a strong

worry which we oppose." (March 4th comments In line with the Highways objections on traffic and access issues. The applicant has not complied with request for a design and access statement or an access layout plan; this omission is indicative of an overall disregard of the planning process. The committee cannot look further until these are provided. We also object based on the possibility of “planning permission creep”).

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Item 7 FPA 0215 – Black Swan Hotel, Allhallows Lane, Kendal

Replacement windows to front elevation

The committee objects strongly about the materials, design and appearance of the windows

as currently proposed under the amended application. Due to the buildings age, importance

and prominent position in the conservation area it should be in keeping with the surrounding

buildings and original materials in keeping with the Kendal Conservation Area - This is

in contrast to the original application, which the committee received favourably.

Item 11 FPA 0806 – Land of High Sparrowmire, Kendal

Hybrid application for the erection of 24 affordable dwellings full planning application

and one dwelling (Outline) (Amended Scheme).

The committee notes with regret and disappointment the removal of one self-build property

from the original application and we wish to register our strong desire that this does not

adversely change the environmental sustainability of the project.

The committee also expresses disappointment that the applicants have not addressed the

previous issues we raised in objection in our original comments of February 4th & additionally

comments of March 4th for application SL/2018/0138.

(February 5th SL/2018/0806 “Comments

The Committee understand, in good faith, that notice has been served for the relevant small parcel of land and have no objections to this, assuming that there are no hidden changes to the plan. However, the Committee wishes to take this opportunity to reiterate the original reasons for making strong objections to the original application. In addition, the Committee will expect to be made aware of any future applications for changes or enlargements of this development in due course.”

(March 4th comments “SL/2018/0138 Comments

Land to the West of High Sparrowmire and Kettlewell Road, Kendal. Off-site surface storage basin to help reduce the extent of flooding experienced during times of extreme rainfall to the front of nos. 102 and 104 Low Garth The Committee has already objected to the previous applications made on more than one occasion.

This application is not fit for purpose and does not solve flooding or drainage problems. It does not mitigate the flood relief and has a significant impact on the community and other services. It does not ameliorate the existing flood risk and there are serious material considerations that require addressing with the existing drainage of Hallgarth not merely to be further exacerbated by new buildings.

This proposal does not solve the drainage issues regarding the original application (0806) for 24 houses. The drainage, as a whole needs to be addressed rather than this individual attempt to do so. Also with an artificial storage facility comes Health & Safety issues for the community such as water borne diseases and risk of drowning. The Committee does not see that this application solves the drainage problem as a whole and as there is no change to these issues the Committee’s concerns are still extant and it strongly objects.”)

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KENDAL TOWN COUNCIL

Planning Committee

Monday 17th June 2019 at 6.00 p.m.

in the SLDC Chairman’s Room, the Town Hall, Kendal

PRESENT Councillors Douglas Rathbone (Chair & Deputy Mayor), Jonathan Cornthwaite (Vice Chair), Dave Miles, Michele Miles, Pat Gibson, Chris Rowley and Graham Vincent

APOLOGIES None

OFFICERS Hazel Belshaw (Temporary Council Secretary)

092/19/20 PUBLIC PARTICIPATION None

093/19/20 DECLARATIONS OF INTEREST Councillor Rathbone declared an interest in planning application no.

12 - 0262 Oxenholme Railway Station, Oxenholme as this is in his ward and he has had correspondence with Virgin Rail regarding the premises.

Councillor Gibson declared an interest in planning application no. 5 - 0394 Serpentine Road, Kendal as this is in her ward.

094/19/20 MINUTES OF MEETING HELD ON 3RD JUNE

Members considered the minutes of the Committee meeting held on 3rd June.

Minute ref: 059/19/20 Kendal Town Council Flood Relief Scheme Working Group The minutes were agreed subject to the amendment that Councillor Cornthwaite raised. The Kendal Town Council Flood Relief Scheme Working Group meeting took place on the 10th June and not the 6th June. Councillor Vincent proposed that the minutes be accepted as a correct record with the amendment. This was seconded by Councillor Cornthwaite and carried with one abstention.

RESOLVED That the minutes of the meeting held on 3rd June be accepted as a correct record, and signed by the Chair.

095/19/20 MATTERS ARISING

Councillor Rathbone referred to an email which he had circulated to Members prior to the meeting. It was a response from SLDC following comments from the Committee to them regarding the lack of notice given to the application for High Sparrowmire. Councillor Rowley highlighted that the housing application would now be discussed at the end of June although the drainage problem does need to be sorted before any development. He further commented that he has been asked to speak to ITV Border at the site on Friday.

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17.06.2019 Planning Committee

096/19/20

RESOLVED

097/19/20

RESOLVED

098/19/20

099/19/20

KENDAL TOWN COUNCIL FLOOD RELIEF SCHEME WORKING GROUP Councillor Cornthwaite presented the minutes from the previous meeting and confirmed they were a correct record. It was proposed by Councillor Rathbone to accept the minutes as a true record. This was seconded by Councillor Rowley and carried unanimously.

Councillor Cornthwaite further added that the presentation by IBS Engineering was very useful and they have left a demo piece for Members to view, if interested. Councillor Vincent highlighted that Craig Cowperthwaite had sent a summary of the meeting, which was useful, Councillor Cornthwaite to circulate.

That the minutes of the Kendal Town Council Flood Relief Scheme Working Group meeting be accepted as a correct record.

ANNUAL REVIEW OF TERMS OF REFERENCE The Chair presented the Terms of Reference that had been previously circulated. He suggested that it may be worth looking at the speed and accuracy of reporting to SLDC and only consider the appropriate factors. Councillor Rowley highlighted the importance of commenting on the use of materials in developments. There was then a discussion by Members that all views of the Committee were worth highlighting in the responses whether it was statutory or not. Councillor Rathbone suggested that Members do some prep work before the meeting and email their comments so they can be considered during the meeting.

It was proposed by Councillor Cornthwaite to accept the Terms of Reference. This was seconded by Councillor Vincent and carried unanimously.

That the Terms of Reference be accepted.

PROPOSED STREET CAFÉ LICENCE – FINKLES, YARD 34, FINKLE ST, KENDAL Councillor Rathbone presented the proposed street cafe licence for Finkles, Yard 34, Finkle Street, Kendal that had been previously circulated. Members made no comments.

ANY OTHER BUSINESS None

100/19/20 PLANNING APPLICATIONS

Members considered Planning Applications submitted for consultation purposes by the local planning authority, South Lakeland District Council.

RESOLVED That having considered the applications outlined in the schedule, the recommendations in Appendix I attached to these minutes be made to South Lakeland District Council.

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The meeting ended at 7.30pm

Signed ………………………………………………………………

Dated ………………………………………………………………

Page 33 of 50


No.

App No./ Type

Address/ Proposed Development

Comments To SLDC

Observations/ Recommendations

1 FPA

0381

108-110 Highgate, Kendal

Formation of new doorway to front elevation of retail unit to provide access to existing first floor flat and installation of replacement window frames to first floor


2 FPA

0304

59 Windermere Road, Kendal

Refurbishment, demolition of single storey rear extension and erection of replacement two storey rear extension and replacement upvc windows and external doors


(see below)

3 FPA

0399

81 Helmside Road, Oxenholme, Kendal

Demolition of single storey extension and detached outbuilding and erection of single storey rear extension with partial second storey over


4 FPA

0414

27 Caroline Street, Kendal

Installation of 3 replacement timber sliding sash window frames


The Committee welcome the use of traditional style and materials

5 FPA

0394

83 Serpentine Road, Kendal

Replacement dormer window


The Committee were disappointed that this application was not made before the works were undertaken.

6 FPA

0423

12 Castle Oval, Kendal

Two storey side extension


However land ownership needs to be confirmed with Network Rail

7 FPA

0409

6 Castle Dale, Kendal

Two storey side extension


The Committee are happy with the application for the extension itself however they would only be satisfied once the land ownership with Network Rail was confirmed.

8 Variation Land to South of Lumley Rd, Kendal 27.06.2019 Objections

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0526 Variation of conditions 1 (approved plans), 2 (materials), 3 (levels) and 6 (boundary treatments) from SL/2016/0519 (Erection of 110 dwellings; associated infrastructure and landscaping; and discharge of condition 9 (surface water drainage) attached to outline permission SL/2014/0846)

The Committee’s objections continue until the issues previous raised, regarding drainage across the A6 and the taking of responsibility between CCC and the developers for it, are resolved. A great deal of disappointment was expressed at the lack of consultation from the developers with residents whose properties abut the development, as per Neighbour Responses already made.

9 FPA

0435

10 Hayfell Avenue, Kendal

Single storey rear extension


10 FPA

0438

16 Lumley Road, Kendal

Two storey rear extension with balcony, single storey rear extension and alterations


11 FPA

0442

87 High Garth, Kendal

Front and side single storey extension and hip to gable loft conversion


12 FPA

0262

Oxenholme Railway Station, Oxenholme, Kendal

Refurbishment of dwellings and conversion to form an additional dwelling


Under planning considerations

13 LISTED

0395

2 High School House, Thorny Hills, Kendal

Internal alterations


14 FPA

0398

Land to the South of Underbarrow Road, Kendal

Residential development for 84 dwellings

01.07.2019 There was a general preliminary discussion by the Committee with a full discussion at the next meeting where they will look at the application in the

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light of the local needs and the Local Plan.

Kendal Town Planning Committee’s comments below:

Item 2 - FPA - 0304 - 59 Windermere Road

Refurbishment, demolition of single storey rear extension and erection of replacement two storey rear extension and replacement upvc windows and external doors.

The Committee feels there is an over use of glass at the rear and would prefer to see a hipped roof, rather than a flat roof, as it does not conform with the character of this conservation area.

The design of the front window should reflect the best examples of traditional design, again to conform with the character and appearance of the area.

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KENDAL TOWN COUNCIL

1

Mayoralty & Arts Committee

Monday 28th May 2019 at 7.00 pm in The Mayor’s Parlour, Town Hall, Kendal

PRESENT Councillors Guy Tirvengadum (Chair), Paul Bramham (Vice Chair),

Jonathan Brook and Richard Sutton APOLOGIES Councillors Julia Dunlop, Pat Gibson, Chris Hogg and Rachael

Hogg, plus Liz Richardson (Town Clerk) OFFICERS Simon Unsworth (Mayor’s Attendant) and Nicky King (Council

Secretary) 040/19/20 PUBLIC PARTICIPATION None. 041/19/20 DECLARATIONS OF INTEREST None. 042/19/20 MINUTES OF THE MEETING HELD ON 25TH FEBRUARY 2019 The Chairman presented the minutes of the meeting held on 25th

February 2019, which had been approved by full Council on 1st April 2019. Members accepted the minutes as a correct record.

RESOLVED That the minutes of the meeting of the Committee held on 25th

February 2019 be accepted as a correct record. MATTERS ARISING (Not on Agenda) 043/19/20 Minute Ref 907/18/19 – Review of Spend Against Budget 2018/19

Councillor Brook raised the matter of reserves and asked whether any decision had been made regarding ideas for how money allocated to the reserve from picture sales could be spent. The minutes noted that this was for the restoration of heritage items and valuations. Simon Unsworth replied that this was part of ongoing discussions and agreed to request an update from the Town Clerk. This matter to be added to the agenda of the next meeting.

RESOLVED Simon Unsworth to request an update from the Town Clerk regarding

ideas for expenditure of money allocated to the reserve from picture sales. This matter to be added to the agenda of the next Committee meeting.

044/19/20 TOUR OF THE PICTURE STORE There was a tour of the picture store led by Simon Unsworth.

Members were briefed on work which had taken place, and which is still ongoing, to better organise the storage space and ensure items can be located as easily as possible.

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28.05.2019 Mayoralty & Arts Committee

2

The Chair mentioned that the Mayor’s Parlour in Barrow had a display of past mayors in chronological order and asked whether KTC could consider something similar. Simon Unsworth said there would be a cost implication in obtaining good quality digital images suitable for purpose. He will speak to Trevor Hughes and enquire whether he is in possession of the photos on the database. He will also start compiling a list of previous mayors and highlight any gaps where photos are missing. Members discussed putting the images on the KTC website and agreed it would be good use of heritage items. Councillor Bramham suggested this could also be a good subject for a future exhibition. Councillor Sutton proposed that Simon Unsworth progress the idea of displaying previous Kendal Mayor’s in chronological order on the KTC website. This was seconded by Councillor Brook and carried unanimously.

RESOLVED That Simon Unsworth progress the idea of displaying previous

Kendal Mayor’s in chronological order on the KTC website 045/19/20 KTC COLLECTION AUDIT APRIL 2019 Simon Unsworth reported that the KTC Collection had recently been

audited by Morag Clement, Archaeology Curator at Kendal Museum. Twenty eight collection numbers (equating to just under 5% of the total collection) were selected at random and checked against the collection database. A table was presented showing details of items checked and their locations. Simon Unsworth highlighted one recommendation following the audit which was to remove items from the database currently shown as missing and set up a separate database of missing items. The Chair referred to two items (321 and 562) which were currently missing and queried the next step to be taken. Simon Unsworth explained this was the reasoning behind the suggestion of a separate database. The items can then be more easily tracked and continue to be located. Councillor Bramham queried items which are on loan to Abbot Hall. Simon Unsworth remarked that it is the responsibility of Abbot Hall as part of the loan agreement to keep such items in good condition. It was suggested that KTC should request an annual update from Abbot Hall. Members requested Simon Unsworth check with the Town Clerk whether this arrangement is currently in place. Councillor Brook asked what the missing items would be as a percentage of the total collection and queried whether this would be considered normal for the size of the collection. Simon Unsworth said he would need to check this point with Morag and offered to calculate the percentage so Committee have a baseline figure. The Chair proposed that the items currently missing be removed from the collection database and a separate database of missing items be

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3

set up. This was seconded by Councillor Brook and carried unanimously.

RESOLVED 1. Simon Unsworth to check with the Town Clerk whether Abbot Hall

submit an annual update on items on loan. 2. Simon Unsworth to calculate the missing items as a percentage

of the total collection. 3. That items currently missing be removed from the collection

database and a separate database of missing items be set up. 046/19/20 UPDATE ON THE RESTORATION AND CONSERVATORY OF

HERITAGE ITEMS FOLLOWING THE HERITAGE CONDITION SURVEY 2017

Simon Unsworth advised that only a small number of items (4 or 5)

were highlighted as requiring urgent attention following the Heritage Condition Survey 2017. He referred to the Katherine Parr Book of Devotions and reported that someone had hopefully been found to repair it. The work would be carried out on site, possibly in July. They would assess the work and prepare a quotation for agreement. An example of the new display boxes for medals and buttons was presented. This was a suggestion which came out of the Condition Survey. The Chair asked whether there would be any cost implication. At this point it was noted that the main cost would be for repair work to the Katherine Parr Book of Devotions. Simon Unsworth commented that the bulk of items in the Mayor’s Parlour is now in the KTC Collection Database. He added that this is an ongoing project which will see the Picture Store in particular become much more accessible and organised. Councillor Brook referred to items noted as missing in the KTC Collection Database and asked whether SLDC have been notified of these items. Simon Unsworth suggested a printed list of names/pictures of missing items be prepared and SLDC be asked to look out for these items. He agreed to speak to Debbie McKee about the best way to co-ordinate this idea.

RESOLVED Simon Unsworth to prepare a printed list of missing items and request

SLDC look out for such items. Simon to speak to Debbie McKee about the best way to co-ordinate the idea.

047/19/20 SILVER AND SILVER PLATE INSURANCE VALUATIONS KTC recently accepted a donation of the Mary Wakefield Cup for the

Mayor’s Parlour. Due to the estimated high value of the cup it was agreed that an insurance valuation would be advisable. As it is around ten years since KTC’s last set of insurance valuations of Parlour items, it was suggested this may be a good time to update those to ensure insurance cover is up to date.

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4

Simon Unsworth advised that a number of estimates have been obtained. The best value is a local auctioneers at approximately £800 plus VAT and travel. There are around 30 items to be valued. Members were asked to consider whether they wished to approve this work. Councillor Brook queried the budget line. It was noted that the Town Clerk had suggested this come from the Exhibition and Restoration budget. It was proposed by Councillor Brook that the auctioneers be asked to come and assess and then provide insurance valuations for the items highlighted. This was seconded by Councillor Bramham and carried unanimously.

RESOLVED That Simon Unsworth ask the auctioneers to assess and then provide insurance valuations for the items highlighted.

048/19/20 CENTENARY OF NETHERFIELD/KENDAL FOOTBALL CLUB –

CONSIDER OPTIONS FOR PRESENTATION OF A PLAQUE Councillor Bramham clarified that Netherfield Football Club became

Kendal United. Simon Unsworth advised that KTC did have a shield therefore a presentation could be made if Committee wished to do so. The potential issue of setting a precedent was raised during a general discussion. It was agreed that Simon Unsworth would discuss the matter further with the Town Clerk and Members would consider options at the next Committee meeting.

RESOLVED Simon Unsworth to discuss further with the Town Clerk. Members to

consider options at the next meeting. 049/19/20 DECISION ON WHETHER TO ACCEPT A BOOK DONATION BY

MR ALMOND TO THE COLLECTION – ‘THE ART OF READING AND WRITING ENGLISH’ WHICH BELONGED TO THE DAUGHTER OF THE MAYOR OF KENDAL 1772-3

Members agreed unanimously to accept the donation of a book which

had belonged to the daughter of the Mayor of Kendal 1772-3. Councillor Brook proposed acceptance and this was seconded by Councillor Bramham.

RESOLVED That the book donation be accepted. 050/19/20 REVIEW OF MAYOR MAKING Councillor Brook considered the Mayor Making event had been a

success. He mentioned that a Mayor from a local town had commented that it was better than their own! He said it is an event which sets Kendal apart, is appreciated by the community and is a good way of promoting the town. He noted that approximately 195

Page 40 of 50


5

people attended and KTC always invite people from local charities and organisations. The Chair mentioned a matter concerning the catering (vegetarian food had not been clearly labelled) and said this needed to be addressed next year. He added that it had been a good evening with a good turnout and positive feedback.

051/19/20 ITEMS FOR THE NEWSLETTER Summer Edition (deadline 14th June)

• Kendal Unity Festival – Diversity Award. Chair to forward details to the Project Manager.

• Street theatre by Kendal Community Theatre. Councillor Sutton to forward details to the Project Manager.

Autumn/Winter Edition (deadline 20th Sept)

• K Village Male Voice Choir trip to Rinteln

• Unity Festival

• New Town Crier 052/19/20 REVIEW OF SPEND AGAINST BUDGET Members noted the Budgetary Control Statement ended 30th April

2019. 053/19/20 ANY OTHER BUSINESS The Chair mentioned that he is in possession of the trophy for the

Kendal Unity Festival Diversity Award and asked whether this should be passed to KTC. Councillor Sutton proposed that it should become part of the collection database and displayed in the Mayor’s Parlour. This was seconded by Councillor Bramham and carried unanimously. Members agreed an agenda item for the next meeting – to consider whether AOB should be included on future agendas.

RESOLVED 1. That the trophy for the Kendal Unity Festival Diversity Award

become part of the KTC collection database and displayed in the Mayor’s Parlour.

2. Agenda item agreed for next meeting - to consider whether AOB should be included on future agendas.

054/19/20 DATE OF NEXT MEETING – TUES 27TH AUGUST 2019 AT 7PM It was decided to reschedule this meeting for Tuesday 10th

September 2019 at 7pm. The meeting closed at 8.28pm.

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6


Min Subject Information/Resolution/Recommendation to

Council

043 Reserves RES Simon Unsworth to request an update from the Town Clerk regarding ideas for expenditure of money allocated to the reserve from picture sales. This matter to be added to the agenda of the next Committee meeting.

044 Picture Store RES That Simon Unsworth progress the idea of displaying previous Kendal Mayor’s in chronological order on the KTC website

045 KTC Collection Audit April

2019

RES 1. Simon Unsworth to check with the Town Clerk whether Abbot Hall submit an annual update on items on loan.

2. Simon Unsworth to calculate the missing items as a percentage of the total collection.

3. That items currently missing be removed from the collection database and a separate database of missing items be set up.

046 Update on Restoration and

Conservatory of Heritage

Items

RES Simon Unsworth to prepare a printed list of missing items and request SLDC look out for such items. Simon to speak to Debbie McKee about the best way to co-ordinate the idea.

047 Silver and Silver Plate

Insurance Valuations

RES That Simon Unsworth ask the auctioneers to assess and then provide insurance valuations for the items highlighted.

048 Centenary of

Netherfield/Kendal

Football Club

RES Simon Unsworth to discuss further with the Town Clerk. Members to consider options at the next meeting.

049 Book Donation RES That the book donation be accepted (‘The Art of Reading and Writing English’).

053 AOB RES 1. That the trophy for the Kendal Unity Festival Diversity Award become part of the KTC collection database and displayed in the Mayor’s Parlour.

2. Agenda item agreed for next meeting - to consider whether AOB should be included on future agendas.

054 Date of Next Meeting INFO Rescheduled for Tuesday 10th September 2019 at 7pm.

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KENDAL TOWN COUNCIL

1

Kendal in Bloom Committee

Tuesday 11th June 2019 at 11.00 am in The Mayor’s Parlour, Town Hall, Kendal

PRESENT Councillors Andy Blackman (Chair), Richard Sutton (Vice Chair),

Adam Edwards and Chris Rowley Co-opted: Tony Rothwell (Kendal Civic Society) and Caroline Stuart (Horticare)

APOLOGIES Councillor Carol Hardy and Co-opted Members Mandy Nicholson

and Brian Harrison OFFICERS

Janine Holt (Assistant to the Town Clerk), Pierre Labat (Townscape Manager) and Nicky King (Council Secretary)

080/19/20 PUBLIC PARTICIPATION None. 081/19/20 DECLARATIONS OF INTEREST None. 082/19/20 MINUTES OF THE MEETING HELD ON 8TH APRIL 2019

The Chairman presented the minutes of the meeting held on 8th April 2019, which had been approved by full Council on 7th May 2019.

RESOLVED That the minutes of the meeting of the Committee held on 8th April

2019 be accepted as a correct record. MATTERS ARISING (Not on Agenda) 083/19/20 Minute 1035/18/19 – ex Councillors Oldham and Walker

Secretary to add ex Councillors Oldham and Walker to the distribution list for future agendas. Minute 1035/18/19 – Remaining Budget from Last Financial Year Janine Holt reported that she had spoken to the Treasurer regarding budget left over from the last financial year being directed towards the Oxenholme Residents Association project. It had not been possible to finalise this prior to the year end, therefore approximately £200 remained in the community budget at the end of the last financial year. Minute 1036/18/19 – Community Entries The Chair had previously highlighted a project which appeared to be underway in the Dunmail Rise area. He advised that it was a potential LIP project and he would keep an eye on it.

Page 43 of 50

11.06.2019 Kendal in Bloom Committee

2

Minute 1036/18/19 – Sponsorship Janine Holt had written to previous sponsors. She reported three offers of sponsorship from Boyes, Lake District Estates and Gilkes totalling £870. Minute 1036/18/19 – Civic Planting It was noted that civic planting is underway. Minute 1039/18/19 – Keeping Kendal Mint Clean Chair to forward details of forthcoming litter picks to Janine Holt for inclusion on KTC website. Minute 1040/18/19 – Pots of Joy Janine Holt now has the contact details for the organisers of the ‘pots of joy’ project and will follow this up. Minute 1040/18/19 – Edible Planters Councillor Rowley reported that he had been having difficulty contacting the lady responsible for the edible planter at Nobles Rest. He will continue to follow this up. Minute 1043/18/19 – Pollinator Project It was noted that final surveys have commenced. Councillor Rowley reported that the education project is going well. Minute 1044/18/19 – Compost Enrichment Pierre reported that it had been too late to purchase the natural additive to enrich compost in planters, therefore further compost had been purchased. The additive will be considered again next year. Minute 1047/18/19 – Hanging Baskets Brian Harrison had reported prior to the meeting that details of hanging baskets and window boxes had been sent to BID members with details of prices and ordering instructions. Instructions were for businesses to order direct with Horticare. Caroline was not aware of any businesses taking up the offer to date. Minute 1048/18/19 – Green Wall It was noted that the Green Wall project has been temporarily suspended. Councillor Rowley advised that monies for this project have been held back as there might be opportunity for a more effective green wall during the forthcoming flood defence works.

RESOLVED 1. Secretary to add ex Councillors Oldham and Walker to the

distribution list for future agendas. 2. Chair to forward details of forthcoming litter picks to Janine Holt

for inclusion on KTC website. 084/19/20 REVIEW OF TERMS OF REFERENCE Members considered the Terms of the Reference for the Committee.

Councillor Edwards proposed acceptance. This was seconded by Councillor Blackman and carried unanimously.

RESOLVED That the Terms of Reference be accepted.

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3

085/19/20 TREE PLANTER CLADDING UPDATE This is a joint project with the Environment & Highways Committee,

being led by the Project Manager. There has been a meeting with Kendal College who are working on a prototype and this should be available sometime in June. There is a potential problem with timescales and it was agreed that the item should be added to the agenda for the next committee meeting. Members discussed the need for a link with the Environment & Highways Committee in order to feedback progress.

RESOLVED That the cladding of tree planters be added to the agenda of the next

Committee meeting. 086/19/20 KENDAL IN BLOOM AND CUMBRIA IN BLOOM COMPETITIONS

2019 Kendal in Bloom

The School’s Challenge Janine confirmed that entries have been received from 6 schools. Community Entries Janine reported that 7 entries have been received, including some residential gardens. Members discussed gardens which might be worthy of nomination. Councillor Sutton mentioned a cottage on Captain French Lane, the owners of which are maintaining the verge side opposite their cottage. It was agreed that this was a nice contribution to the community. The Chair agreed to send an email to all Councillors requesting nominations. Members agreed they are looking for the ‘wow’ factor. Kendal Gift Card At the last meeting Members had discussed prizes and Brian Harrison raised the idea of giving Kendal Gift Cards. He had suggested that BID be approached to provide the cards. Following the meeting he had advised that BID would require a grant application. Janine considered it might be difficult to meet the criteria for a grant. The Chair agreed to look at the grant application form and make an assessment. Civic Planting Pierre reported that, thanks to a good working relationship with Horticare, there had been no waste. Any plants that cannot be reused had gone into compost. It was estimated that approximately a quarter of plants taken out are recycled. Perennials are planted on. Janine suggested that data should be collected on what is recycled, where it goes and how it is managed. Banner Janine advised that there is a Kendal in Bloom banner which could be erected at a cost of £300.

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4

Cumbria in Bloom Janine reported that the judging date had been confirmed as Monday 15th July.

RESOLVED 1. Chair to email all Councillors requesting nominations for

residential gardens worthy of entry as a Community Entry. 2. Chair to assess the BID grant application form in respect of

Kendal Gift Cards for prizes. 087/19/20 DRAFT CUMBRIA IN BLOOM ROUTE Members considered the draft Judging Tour Itinerary which was

similar to last year. There was a general discussion on whether to visit a residential garden. As this was an area that had been marked down by judges in the past, it was considered important to do so and possibilities were discussed including gardens at Helsington Laithes, Peppercorn Lane and Pembroke Court. Members agreed judges should meet the owners of whichever garden it was decided to visit. The following points were raised:

• Janine to speak to the new CEO of the Brewery Arts Centre to discuss involvement.

• Judges to meet John Bateson, the new Town Crier.

• Janine will check the hanging baskets are up in Blackhall Yard.

• Meet with Terry Parr to look at fern planters. Janine advised that signage would be in place.

• Consider viewing Rosemary Community Garden project. Also a fern garden in the area.

• Omit full circuit of Kendal Green from the itinerary.

• Consider including visit to community garden at Castle Haggs. Janine to contact Nigel Slater.

• Councillor Rowley/Ian Rodham to speak to judges about the pollinator project. Consider possibility of a child involved in the project attending.

• Chair to speak to the head of Heron Hill School regarding the possibility of the route starting at the school.

Pierre referred to new planters at Oxenholme and queried whether there would be time to include these on the route. Janine advised that time would not allow, but this should be included in the presentation. Councillor Sutton suggested that a visit to Fletcher Park be considered. An active community group is being led by Councillor Hennessy.

RESOLVED Janine Holt and the Chair to follow up the various points highlighted. 088/19/20 ITEMS FOR THE NEWSLETTER Summer Edition

• Litter pick dates (Chair to provide to Janine)

• Flower bombs (Mandy Nicholson)

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5

• Blue heart project – areas left to grow wild (Councillor Hennessy). 089/19/20 REVIEW OF SPEND AGAINST BUDGET 2019/20 Members considered the Financial Statement as at the end of May

2019. Janine noted that vehicle running costs had all been assigned to the

Kendal in Bloom Committee. This should be split with the Allotments Committee and she will speak to the Treasurer. Members discussed whether to erect the Kendal in Bloom banner for the competition at a cost of £300. A general discussion ensued and it was agreed that, bearing in mind lamppost banners would be in place, this money would be better spent on additional planting for areas not looking their best. The Chair proposed that Janine be authorised to spend up to £300 on planting for areas in need. This was seconded by Councillor Edwards and carried unanimously.

RESOLVED

1. Janine to speak to the Treasurer regarding the split of vehicle

running costs. 2. That Janine spend up to £300 on additional planting for areas in

need. 090/19/20 ANY OTHER BUSINESS Councillor Rowley referred to the KTC van and commented that

capital should be built up for its long term replacement. He added that this should be electric. The Chair noted that this was a matter for the Management Committee and said it should be added to a future agenda for that Committee. Janine Holt had met with Terry Parr and reported that the Community Fern Project trial was going well. There would be a presentation of the initial findings and proposals for the future on 24th July 2019 at 1pm in the Town Hall. Janine encouraged Members to attend. Pierre commented that the placing of banners on railings was getting out of hand. It was noted that the Project Manager is dealing with this issue. Janine advised that any banners on railings on competition routes would be taken down before judging. Councillor Rowley talked about his vision to plant ivy on railings as a green wall alternative. Members agreed it would be worth looking for a suitable area for a trial and considered that Windermere Road, Aynam Road and Blackhall Road could be massively improved. It was suggested that Councillor Rowley raise this with the Environment & Highways Committee as a long term ambition.

091/19/20 DATE OF THE NEXT MEETING

Fern Project presentation – Wednesday 24th July 2019 at 1pm

Awards ceremony – Thursday 19th September 2019 at 7pm Committee meeting - Monday 14th October 2019 at 7pm

The meeting closed at 12.05pm.

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6


Min Subject Information/Resolution/Recommendation to Council

083 Matters Arising RES 1. Secretary to add ex Councillors Oldham and Walker to the distribution list for future agendas.

2. Chair to forward details of forthcoming litter picks to Janine Holt for inclusion on KTC website.

084 Terms of Reference RES That the Terms of Reference be accepted.

085 Tree Planter Cladding

Update

RES That the cladding of tree planters be added to the agenda of the next Committee meeting.

086 KIB and CIB Competitions

2019

1. Chair to email all Councillors requesting nominations for residential gardens worthy of entry as a Community Entry.

2. Chair to assess the BID grant application form in respect of Kendal Gift Cards for prizes.

087 Draft Cumbria in Bloom

Update

RES Janine Holt and the Chair to follow up the various points highlighted.

089 Review of Spend Against

Budget 2019/20

RES 1. Janine to speak to the Treasurer regarding the split of vehicle running costs.

2. That Janine spend up to £300 on additional planting for areas in need.

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KENDAL TOWN COUNCIL REPORT

To: Full Council 1st July 2019

From: Councillor Sutton

Agenda Item No. 11

Kendal Dementia Action Alliance AGM Meeting 04.06.2019 The meeting began with a look at the state of the Alliance. It was noted that it was the end of 12 month funding from the Frieda Scott Trust. The Alliance was looking for a renewal of funding from the Trust, or looking for other funding channels. The Alliance was looking to expand its area to include the South Lakes, and searching for new ways of doing this. One idea was to have a presence when the Bank bus went out to rural areas. It was felt the new Hub at the Abbott Hall Social Centre was generally good, but footfall was still a little slow. There was a need to engage with other organisations to publicise the Hub and be more engaged in its development. The dementia-friendly training for business and shop staff was continuing, but using the New Union pub as a centre for training. There was a need for the Alliance to have a presence at local shows and events There was a vacancy for a new KDAA charity organiser. This is a paid job for 14 hours per week. There was a need for more organisations to join the Alliance. The Dementia-buddy scheme has been hampered in its development because the current police handsets could not read the information on the badges and bracelets. Current funding will not provide new handsets at present. Future Events include the Unity Festival on the 22nd June, the Calvert Trust is running a "Memories Revived" event in Ulverston in September. There will be the annual Carol Concert at 2pm on the 12th October at Kendal Parish Church.

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Date Ref Details Net VAT Total

£ £ £

15/05/2019 DD/STO Vanguarder - Monthly van tracking fee 3.50 0.70 4.2015/05/2019 DD/STO Vanguarder - Monthly van tracking fee 3.50 0.70 4.2002/05/2019 OL 13029 Continental Landsacpes - Trees in town centre tubs 3,350.00 670.00 4,020.0002/05/2019 OL 13030 SLDC - Refreshments for Planning Mtgs 100.00 20.00 120.0002/05/2019 OL 13031 SLDC - Hire of room & PA/CD system for Duke of Lancs parade 281.67 56.33 338.0002/05/2019 OL 13032 SLDC - Rent & Service charge - Old Unison Room 569.75 113.95 683.7002/05/2019 OL 13033 SLDC - Litter bin emptying 01/14/19-31/03/20 1,328.60 265.72 1,594.3202/05/2019 Ol 13034 SLDC - costs ref parade 100.00 0.00 100.0002/05/2019 OL 13035 SLDC - Broadband costs for April 2019 43.40 0.00 43.4002/05/2019 OL 13036 Jack Ellerby - walling at Crow Tree Allotments 120.00 0.00 120.0002/05/2019 OL 13037 Jack Ellerby - walling at Underley Allotments 140.00 0.00 140.0002/05/2019 OL 13038 Grandstand Hire Service - 50% deposit re Grandstand 27/09/20 625.00 125.00 750.0002/05/2019 OL 13039 E-on - electricity charges 01/03/2018-28/02/2019 490.34 24.52 514.8602/05/2019 OL 13040 Tech 4 - photocopier charges 92.04 18.41 110.4502/05/2019 OL 13041 Christmas Plus - Additional Festoon Motif, Restring Motifs 1,116.00 223.20 1,339.2002/05/2019 OL 13042 Christmas Plus - Ex Hire Merry Christmas ID 17191 1,400.00 280.00 1,680.0002/05/2019 OL 13043 Christmas Plus - Wall Mount Motifs x 4, Wildman Street 1,200.00 240.00 1,440.0002/05/2019 OL 13044 Christmas Plus - Museum Trees, Museum 880.00 176.00 1,056.0002/05/2019 OL 13045 Christmas Plus - Oval Lamps, Cross-Street Motifs , Finkle St 3,527.60 705.52 4,233.1202/05/2019 Ol 13046 Christmas Plus - Installation of Wall brackets, Wildman Stre 1,518.00 303.60 1,821.6002/05/2019 OL 13047 Stramongate Press- leaflets x 250 for Walking Festival 69.00 0.00 69.0002/05/2019 OL 13048 Ormrod Signs - Installation and removal of Christmas banners 300.00 60.00 360.0016/05/2019 Ol 13049 Cumbria CC Pension 2,315.31 0.00 2,315.3116/05/2019 OL 13050 HMRC - PAYE & NI 1,605.88 0.00 1,605.8809/05/2019 DD/STO Barclays Commission (net) 26.49 0.00 26.4916/05/2019 OL 13051 RfM - payroll services to April 2019 93.00 18.60 111.6016/05/2019 OL 13052 Rialtas Business Sol'n - Allotments software annual support 121.00 24.20 145.2016/05/2019 OL 13053 Itek - remotely diagnose and resolve network issues 31.50 6.30 37.8016/05/2019 OL 13054 Itek - IBM Laptop 1,196.69 239.33 1,436.0216/05/2019 OL 13055 Itek - IT support and testing 78.75 15.75 94.5016/05/2019 OL 13056 Anna Bailey - Visit Kendal website - March 2019 300.00 0.00 300.0016/05/2019 OL 13057 E-on - electricity for garage to April 19 127.47 6.37 133.8416/05/2019 OL 13058 The Sign Man - 25 x allotment signs 125.00 0.00 125.0016/05/2019 OL 13059 RfM - Internal audit - year end March 2019 710.00 142.00 852.0016/05/2019 OL 13060 JJC Hire Ltd - skip hire and emptying - Dowkers Lane 190.00 38.00 228.0016/05/2019 OL 13061 Westmorland Mower Centre - mower repairs 36.66 7.33 43.9916/05/2019 OL 13062 Morag Clement - audit of Town Council Collection 50.00 0.00 50.0016/05/2019 OL 13063 Lound Road Garage - fuel for Town Council Van 87.21 17.45 104.6616/05/2019 OL 13064 CT Hayton - hinges and woodscrews 3.60 0.72 4.3216/05/2019 OL 13065 CT Hayton - round treated post 11.40 2.28 13.6816/05/2019 OL 13066 Kendal Office Equp - stationery 144.75 28.95 173.7007/05/2019 DD/STO All Seasons Gazebos via Barclaycard - gazebo 498.66 18.33 516.9913/05/2019 OL 13067 Wine for event 236.79 0.00 236.7916/05/2019 OL 13068 Ormrod Signs - 10 x A4 External Prints 60.00 12.00 72.0016/05/2019 OL 13069 Cumbria CC Horticare - pruning of espalier trees 60.00 12.00 72.0016/05/2019 OL 13070 Richard mathews - Town Crier's Brass Bell 50.00 0.00 50.0016/05/2019 OL 13071 GT - travel and hotel costs re trip to killarney 301.35 0.00 301.3516/05/2019 OL 13072 Different Strokes - Painting to Railings, various locations 2,227.83 445.57 2,673.4016/05/2019 OL 13073 JJC Hire Ltd - skip hire and emptying - Wattsfield Road 180.00 36.00 216.0016/05/2019 OL 13074 JJC Hire ltd - skip hire and emptying 180.00 36.00 216.0016/05/2019 OL 13075 Stramongate Press - 500 x A6 Kendal Walking Festival leaflet 33.00 0.00 33.0016/05/2019 OL 13076 Stramongate Press - 50 x A4 Kendal Walking Festival posters 27.00 5.40 32.4020/05/2019 OL 13077 Net pay - May 2019 10,316.85 0.00 10,316.8520/05/2019 OL 13078 SU - Tesco Express - Glasses for Mayor Making 30.39 4.81 35.2020/05/2019 OL 13079 SU - mileage 26.88 0.00 26.8820/05/2019 OL 13080 SLDC - Lease of Castle Haggs Allotments 840.00 0.00 840.0020/05/2019 OL 13081 A2i - Transcription of summer (2018) newsletter into Braille 30.12 0.00 30.1220/05/2019 OL 13082 Cumbria in Bloom - entry fee 80.00 0.00 80.0020/05/2019 OL 13083 The MoT Centre - replace mirror on Town Council van 361.78 72.36 434.1420/05/2019 DD/STO Busy Bees - Charges for Childcare Vouchers 0.35 0.07 0.4220/05/2019 DD/STO Busy Bees - Childcare Voucher 10.00 0.00 10.0023/05/2019 OL 13084 Staveley Crystal - glass engraving Town Crier's leaving gift 10.00 0.00 10.0023/05/2019 OL 13085 CALC - New Chair Course 9 may 2019 90.00 0.00 90.0023/05/2019 OL 13086 CALC - Annual Subscription 2019/20 2,076.10 0.00 2,076.1023/05/2019 OL 13087 SLDC - Contribution to Kendal Futures co-ordinator role 7,750.00 0.00 7,750.0023/05/2019 OL 13088 JT Atkinson - Fast Set Post fix 4 x 20kg 20.00 4.00 24.0023/05/2019 OL 13089 Michael Duff - driving the Mayor 45.57 0.00 45.5731/05/2019 OL 13090 Itek - Off-site Cloud Sync & Data Backup Service 437.12 87.42 524.5431/05/2019 OL 13091 SLDC - Printing Annual Report & Mayor Seating Plan 257.28 0.00 257.2831/05/2019 OL 13092 RM - Timpson, dry cleaning Town Crier's livery 15.00 0.00 15.0024/05/2019 OL 13093 JT Atkinson - Tape 6.76 1.35 8.1124/05/2019 OL 13094 JT Atkinson - Hanson Fast Set Post Fix 10.42 2.08 12.5024/05/2019 OL 13095 JT Atkinson - Pipe, liner etc 70.10 14.01 84.1124/05/2019 OL 13096 JT Atkinson - Hose Union Bibtap 25.28 5.06 30.3424/05/2019 OL 13097 JT Atkinson - Fence post and concrete 18.86 3.77 22.6324/05/2019 OL 13098 JT Atkinson - Cutter Yellow H/P Wood screw 13.53 2.71 16.2425/05/2019 DD/STO Moorepay - Insurance premium adjustment 4.84 0.00 4.8425/05/2019 DD/STO Moorepay - Insurance premium 27.75 0.00 27.7525/05/2019 DD/STO Moorepay - HR & Health & Safety advice 38.25 7.65 45.9030/05/2019 DD/STO EE - Townscape Manager's phone rental 15.70 3.14 18.84

50,996.67 4,604.66 55,601.33

KENDAL TOWN COUNCIL

May 2019 - Bank Payments

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KENDAL TOWN COUNCIL Council Meeting: 1st July 2019 · DEMENTIA INDUCTION TRAINING ... discussed the possibility of Strava accounts, which are held by many cyclists to log details