Kappa Epsilon Psi Military Sorority Inc · PDF fileKappa Epsilon Psi Military Sorority Inc. Paraphernalia Guidelines ... Once a member of Kappa Epsilon Psi Military Sorority Inc. you

Kappa Epsilon Psi Military Sorority Inc.

Paraphernalia Guidelines This version supersedes all versions prior to June 10, 2017

Kappa Epsilon Psi Military Sorority Inc Paraphernalia Guidelines

Effective 1 January 2018



As a member of Kappa Epsilon Psi Military Sorority Incorporated it is the responsibility and obligation of each seasoned and new member to protect the brand and image of the sororities name, crest, letters, colors, images, and all signs related to ΚΕΨ. Once a member of Kappa Epsilon Psi Military Sorority Inc. you represent the organization at all times and when purchasing and/or wearing paraphernalia it is vital to understand that not all merchandise and services are beneficial to the sorority. Within this version of the paraphernalia guidelines is an explanation of the vendor application process and revisions made to the proper wear and appearance.

Summary of Changes

• Crest Image used in conjunction with other service organizations……… SEE PG. 4

• Crest Image for use on Garments/Logos/Banners………………………. SEE PG. 6

• Approved Vendor List and Sorority Store………………………………. SEE PG. 8

• Minimum time for Soror Vendor Consideration………………………....SEE PG. 8

• Vendor Fines/Probation/Suspension……………………………………...SEE PG 9

• Revocation of Soror/Frat Vendor Status…………………………………SEE PG. 10

• Initial Line Jacket for New Sorors …………………..…………………...SEE PG 13

• Custom Line Jackets……………………………………………………...SEE PG. 14

• Official Business Attire……………………………….……….…………SEE PG. 15

• Community Service Attire……………….…………………….…………SEE PG. 16

• Proper undergarments with ritual attire….…………………….…………SEE PG. 17

• Crossing/Probate/Induction Attire……….…………………….…………SEE PG. 19

• Chapter/Cluster Logos/Seals……………..…………………….…………SEE PG. 19

• Soror/Chapter/ Cluster Fines and Violations.……………………………..SEE PG. 21



Table of Contents Appendix I Proper Wear and Appearance……………………………………………………….4

Crest Images for Use on Garments/Logos/Banners ........................................................... 6 Traditional Greek Protocol………………………………………………………………………..7

Appendix II Ordering Paraphernalia from Approved Vendors ................................................ 8

Vendor Opportunity ............................................................................................................ 8

Vendor Fine/Probation/Suspension…………………………………………………………...… 9

Revocation of Soror/Frat Vendor Status ............................................................................. 9

Unauthorized Paraphernalia Items ................................................................................... 10 Appendix III Jackets .................................................................................................................. 13

Initial Line Jackets ...…………………..…………………………………………………...13

Custom Line Jackets ...………………..…………………………………………………...14

Appendix IV Business and Community Service Attire…………………………………………15

ΚΕΨ Official Business Attire ………..……………………………………………………...15

Soror Sunday Attire…..…………………………………………………….……………...15

Community Service Attire…….…………………………………………….……………...16

Appendix V Ritual Attire…………………………………………………………………………….…17

Appendix VI Special Events...………………………………………………………………………….19

Appendix VII Violations and Fines….……………………………………………………….….20

Appendix VIII Sorority Trademarks...………………………………………………………… 22

VIOLATIONS TO THIS GUIDELINE WILL BE STRICTLY ENFORCED Note: Guidelines can and may be amended periodically to ensure members are protecting our brand and representing the organization in a positive image.



Appendix I PROPER WEAR AND APPEARANCE

• Our colors are Purple and Rose Pink. Do not buy items that place our KEΨ symbols

on another sorority’s/fraternity colors. Do not place our crest, letters, or mascot on any state or government uniforms (this includes authorized and unauthorized versions). Please do not purchase items in fuchsia, hot pink or lavender colors.

• Sorors are NOT allowed to have the following image, the Sorority Shield placed on any items. (Crest enclosed in circle).

• The authorized image to be used is the Crest. (The crest does not have the outer circle, a banner or a scroll).

• The crest/shield should not be altered in any way. No writing or numbers shall be

embedded in or on it, below it, or across it, unless authorized by the Paraphernalia Director or as stated or shown on the images for crest usage on garments/banners/logos.

• Do not use our crest/shield in conjunction with any other Sorority / Fraternity / Organization crest/shield.

• The crest/shield may be worn on graduation stoles with Greek letter collegiate honor societies or clubs.

• The crest /shield or letters should not be placed on the sole, underneath any footwear nor on any body part that such as the buttocks or lower private area.

• You are not allowed to rip or deface any KEΨ paraphernalia clothing. • RIPPED jeans/shorts will not be worn in conjunction with KEΨ paraphernalia. • Shorts/skirts must extend beyond the longest fingertip with the arms fully extended at the

side when in KEΨ paraphernalia. • The only writing around the crest on garments such as the front left side of a line jacket,

polo, or blouse should be Kappa Epsilon Psi on the top and Military Sorority, Inc. underneath. The 2011 can also be place underneath Military Sorority, Inc. or placed with the 20- on the right side of the crest and 11- on the left side of the crest as alternate options. You may add your legal first and last name (i.e. Jane Doe or Soror Jane Doe), legal first initial and last name (Soror J. Doe), legal last name (Soror Doe) on the front right side.

• No sorority exclusive or trademarked items, (sorority Greek letters KEΨ combined, the sorority name, sorority crest/shield, call sign wording “KEY-PSI”) can be reproduced by an unauthorized vendor.

• All images or designs on any paraphernalia must first be approved by the National Paraphernalia Director and or her representative in her absence. Please verify images before



using them on your items. The Sorority will not be liable for any images found via internet or other source and used on merchandise. No inappropriate content, phrases or images should be used.

• Crossing/Line jackets for must be approved by the National Paraphernalia Director and/or paraphernalia representative in her absence, if delegated to do so.

• Do not purchase or make items with the English letters “KEY” representing the sorority letters. This does not include items purchased from stores that may have the non-Greek words KEY or depiction of an actual KEY, this has no connection to our sorority. KEΨ is a Greek- letter organization so lettering should be in Greek letters. The only writing allowed on the Greek letters is the founding year (2011) and/or the words written on each letter spelled out “Kappa Epsilon Psi”. (In the appropriate colors).

• Only Sorors in good standing are authorized to wear the KEΨ Greek letters and paraphernalia.

• Sorors may create GIFTS for special occasions such as birthdays, holidays, or for new initiates (Littles) using Kappa Epsilon Psi trademark items. Items cannot be solicited for sale unless the Soror making the items is an authorized vendor. Any Soror that is found in violation will be fined.

• The ONLY authorized colors for tee shirts: purple, “light” pink, white, black, khaki/tan, grey, and camouflage (light pink, purple, white and grey combo, and green; excludes digital or currently authorized uniform patterns).

• The ONLY authorized colors for polo’s, sweaters/cardigan, and blouses are purple, “light” pink, white, black, khaki/tan, and grey.

• The ONLY authorized color for letters are purple, “light” pink; split purple and “light” pink; or camouflage (light pink or purple print only)..

• The ONLY authorized colors for other apparel to include but not limited to fashion style jackets, hoodies, and accessories are the same as colors listed for tee shirts and denim.

• The image of the crest can be placed on the front of a jacket, sweater/cardigan, polo, blouse, boot tongue, paddle, plaques etc. When the crest is displayed on the back of any apparel it must be centered and main focal point of the design.



• When purchasing wood or acrylic/stain glass items; the writing around the crest “should” be the same as displayed on a garment item; alternative option is to use the Greek Letterings KEΨ. Depending on the size of the items you can omit Military Sorority, Inc. underneath the crest.

• The vinyl color to be used is: 2607C purple and 495C pink. • The spray paint color to be used is: 85025-Valspar Satin Sumptuous Purple; 85020- Valspar

Satin Thistle Field pink; 85051-Valspar METL Gold and 85054-Valspar Primer White (can be purchased from Lowes and Ace)

• The hand paint color to be used is: 7006-24-Valspar Ultra White; CI 215-Valspar Signature Fairytale Pink; CI 128-Valspar Signature Mountain Top and AR 926-Valspar Denver Spring

• The authorized thread colors around the Greek Letters to be used is: purple “light” pink white, or gold

• The thread color that you should be using for embroidery on your jackets, shirts, bag, hats, etc. is Isacord – Pink: 2155; Purple: 2900; White: 0015; and Gold: 0851

• If a vendor does not carry Isacord, please be sure that they cross-reference these numbers. No other colors are authorized. Please reference attached link color conversion. http://www.isacordthread.com/category/Want_To_Convert_A_Color_To_Isacord_CLICK_HERE/c486

Crest Images for use on Garments/Logos/Banners

ANY SOROR THAT PURCHASES ITEMS THAT DO NOT COMPLY WITH

THESE GUIDELINES, WILL BE FINED.

http://www.isacordthread.com/category/Want_To_Convert_A_Color_To_Isacord_CLICK_HERE/c486

http://www.isacordthread.com/category/Want_To_Convert_A_Color_To_Isacord_CLICK_HERE/c486



Traditional Greek Protocol These protocols are not all inclusive for Kappa Epsilon Psi, but are used as a guide.

Organization's GREEK LETTERS: Protocol dictates that when lettering vertically (4-inch letters) or horizontally (small letters), the Greek letters of an organization's name should be placed on the RIGHT side of the garment (i.e. jacket, jersey, etc.), as they take precedence over the words, the crest, or any other symbol.

Chapters LETTERS: Protocol dictates that when adding chapter information to the sleeves, the chapter's letters should be placed on the LEFT side of the garment, as they take precedence over the crossing date.

Crossing (Initiation) Dates: Protocol dictates that when adding crossing or initiation information to the sleeves, the date should be placed on the RIGHT side of the garment, as they do not take precedence over the chapter information.

Line Name vs. Line's Name: Protocol dictates that an individual's line name takes precedence over the name of the line, and should be placed above the line's name.

Line Name vs. Line Number: Protocol dictates that an individual's line name takes precedence over his/her line number, and should be placed either above or before the line number.

Kappa Epsilon Psi Military Sorority, Inc. Paraphernalia Guidelines

This version supersedes all versions prior to June 10, 2017

Appendix II ORDERING PARAPHERNALIA FROM APPROVED VENDORS

1. All Sorors who are in good standing are able to purchase KEΨ items from approved vendors.

2. An updated list of authorized vendors to purchase official paraphernalia can be acquired

via the Sorority website “Soror Corner”, Kappa Epsilon Psi Vendor Facebook page or by contacting your local or national paraphernalia representatives. Paraphernalia can also be purchased from the official sorority store: KEYPSICOUTURE.COM.

3. Under NO circumstances should any Soror of Kappa Epsilon Psi, solicit orders or purchase from unauthorized vendors. Any Soror found to be in violation will be fined.

4. If you have any reservations regarding an item to be purchased contact your local paraphernalia representative or the national paraphernalia committee for assistance.

5. Sorors that knowingly solicit an unauthorized vendor to purchase or produce paraphernalia will be fined on the first occurrence, 2nd offense will result in that Soror being suspended from the organization for 90 days; 3rd offense the Soror will be suspended 120 days and name submitted to National Leadership for potential revocation of membership.

VENDOR OPPORTUNITY

1. Any Soror that would like to suggest a vendor, can have the potential vendor submit a vendor application. Potential Soror vendors must have been a member of Kappa Epsilon Psi for a minimum of 1 year. Sorors must also produce a letter from the leadership showing that they are in good standing. 2. The Vendor Application Process includes:

a. Submitting a completed vendor application b. Submitting photos and/or samples of merchandise c. The committee will review the application and photos/samples d. A letter of Approval / Denial will be sent to the vendor applicant. If approved, at that time the vendor will be requested to pay the required vendor fee and sign/complete a vendor agreement. e. A license will be issued to each approved vendor that has paid the appropriate vendor fee as proof of authorization to solicit sale of paraphernalia using Kappa Epsilon Psi trademarks.

3. Vendor Fees are as follows: $375.00 for third-party vendors, $250.00 for Kappa Lambda Chi Military Fraternity members and $200.00 for Sorors.

4. The vendor application and agreement can be found on the sorority webpage. A request for an application may also be sent to the paraphernalia committee at the paraphernalia address: [email protected]

mailto:[email protected]



All vendors are required to have the following items

1. An up-to-date business license and tax identification number. 2. Display their merchandise via a website and/or social media page in order to

facilitate the purchasing of merchandise. 3. Vendors that utilize social media, i.e., Facebook to display their items must

make a separate area/folder where Kappa Epsilon Psi Military Sorority Incorporated merchandise is displayed.

4. Have prices available under photo unless the item is customized. 5. Have a payment system where Sorors can request refunds or dispute purchases

such as Paypal or Square utilizing goods and services option and not friends and family. 6. Vendor applications will be accepted and reviewed for the next calendar year

during the last quarter (Oct-Dec) of the sorority year. 7. The vendor fees are valid from January 1 – December 31 and are required to be

paid on the 1st of January and deemed to be late after the 15th of January.

VENDORS FOR KEΨ EVENTS

1. All vendors will receive a notice/letter from the Paraphernalia Director, or her designee inviting them to KEΨ events, this includes all Regional Crossings. 2. The Pearl Process Director or her designee will provide a yearly events calendar to the paraphernalia director. All vendors are requested to make themselves available for annual events, i.e., Reveille and state wide events. 3. Vendors will have 14 days to RSVP for local events and 30 days for annual events. All vendors supporting annual events are requested to have enough merchandise to support the approximate attendees for the event.

FINES/ PROBATION / SUSPENSION

Any vendor of Kappa Epsilon Psi Military Sorority that solicits sale of unapproved merchandise, inappropriate customer service practices, stealing or using images of other vendors without approval, infringing on another vendor’s business according to the (non-compete clause) or found to degrade the organization in any way that is unjust or demeaning will be subject to violations as follows: 1st offense - issued a written warning; 2nd offense - issued a fined of $150 and placed on a 90 day Probation; 3rd offense - suspension and/or vendor contract will be voided as an authorized vendor for Kappa Epsilon Psi Military Sorority without refund of the vendor fee.

REVOCATION OF SOROR/FRAT VENDOR STATUS

If at any time a Soror vendor of Kappa Epsilon Psi or Frat vendor of Kappa Lambda Chi has their membership revoked either by suspension or expulsion, their vendor contract will be voided. *Exception to policy: Previous Soror vendors can elect to pay the rate difference required to become a 3rd Party vendor in order to continue as an approved vendor with Kappa Epsilon Psi Military Sorority. Previous members of Kappa Lambda Chi may elect to become a third party vendor by paying the full 3rd party vendor fee without proration.



UNAUTHORIZED PARAPHERNALIA ITEMS Any products which KEΨ determines, in its reasonable discretion, to be lewd, pornographic, violent, immoral, illegal, indecent, in poor taste, or otherwise inconsistent with the image and standards of the sorority. Any uncertainty please consult with the paraphernalia committee prior to purchasing. Appendix III

Jackets

ALL Jackets, must include the full sorority name. *** KAPPA EPSILON PSI MILITARY SORORITY, INC. ***

Jacket, Greek Letters, and Colors:

1. Black – Greek Letters will have a foreground color of Light Pink and the background color will be Purple or White outline. All other letters on the jacket will be Light Pink.

2. White – Greek Letters will have a foreground color of Purple and the background color will be Light Pink or a White outline. All other letters on the jacket will be Light Pink or Purple or a combination of both.



3. Pink – Greek Letters will be Pink with a background color of Purple or White. All other letters on the jacket will be Purple.

4. Purple – Greek Letters will be Purple with a Light Pink or White background or outline. All other letters on the jacket will be Light Pink.

5. Tan/Khaki – This jacket can be done different ways when it comes to the Greek Letters. You can do a Purple or White Background and Pink Foreground or vice versa. All other lettering should be the same color…i.e. the left sleeve, right sleeve, and lettering on back should either be Purple or Light Pink. At no time should you have your line name in Pink and then the Crossing Line name in Purple.



6. Half and Half (combination of the authorized colors). – Greek letters will be as previously stated above

7. Grey – This jacket can be done different ways when it comes to the Greek Letters. You can do a Purple or White Background and Pink Foreground or vice versa. All other lettering should be the same color…i.e. the left sleeve, right sleeve, and lettering on back should either be Purple or Light Pink. At no time should you have your line name in Pink and then the Crossing Line name in Purple.



Initial and Custom Line Jackets Effective Fall 2017

Initial Line Jackets New Sorors MUST be enrolled in the New Dawn Rose Mentorship Program. After 6 months of membership, new Sorors may request approval to purchase and wear a PINK or PURPLE jacket w/ONLY the Greek letters on the right and embroidered sorority name and crest on the left over the heart as the initial line jacket. After 12 months and completion of the program, the Soror is permitted to complete the sleeves and back of the line jacket with approved initial layout. The Soror will be authorized, after completion of the program, to purchase and wear all other authorized jacket colors (white, khaki, black, pink and purple). *ALL SORORS INITIATED PRIOR TO FALL 2017 WILL BE GRANDFATHERED* 1. Front of Jacket

� CREST: The Sorority crest should be embroidered over the heart (left chest). � GREEK LETTERS: The Greek Letters Kappa Epsilon Psi should be on the right side,

opposite the crest. � MISC: It is customary but not mandatory to have the Greek letters: Kappa Epsilon

Psi written across the Greek letters.

2. Sleeves � The left sleeve will have State Name of Chapter/Cluster and Line i.e. Georgia– Alpha ,

Beta, Gamma, etc. or Abbreviation HI; NC; GA or NL (National Line) and line name � If there are more than four Greek letters in the line name given by the Pearl Process use

the Greek symbol; if less than four, you have the option to spell it out or use the symbol as follows (this only applies when using single letters):

Note 1: Lines that are in double letters use only symbols examples below: National Line Alpha Delta: NL-ΑΔ; Hawaii Zeta Rho: HI-ΖΡ Note 2: Due to the growth of our organization there may be a repeat, such as GA-Alpha however the differentiation from one line to another would be the right sleeve with depicts the year and season as well as the name of the line. 3. The right sleeve will have the season and will be abbreviated as follows:

� Spring is SPR � Summer is SMR � Fall is FALL � Winter is WTR � The year you were initiated will be displayed as: 15, 2016 or 2K15 etc.



4. Back of Jacket.

� For initial jackets, the following items are mandatory: 1. Soror Line Name (must be acronym or name spelled out; not both) 2. Soror Numeric line number 3. Overall line name

**If your line name has the word KEY in it, it is to be written as Key**

Custom Line Jackets

� Custom or subsequent line jackets are authorized after approval from the paraphernalia director or upon delegated approval to a paraphernalia committee member or representative.

� The Line Number and/or Picture that is associated with your line name may be centered on back

� The overall line name centered on the lowest portion of the back � The picture/image must correlate or make reference to a Soror’s

individual line name and must be approved from the paraphernalia director before it can be created.

� Any customized jackets or any other apparel resembling the layout of a line jacket CANNOT have pictures/images that are provocative in nature, such as cartoon/superhero/avatar silhouettes resembling an exotic dancer or of any minimally dressed woman/man/figure. These designs will NOT be approved as they do not represent the brand of Kappa Epsilon Psi Military Sorority as an Elite Professional.

� If you are concerned about the style of authorized design, please contact your local Paraphernalia representative or the Paraphernalia committee.



Appendix IV

BUSINESS and COMMUNITY SERVICE ATTIRE Proper attire must be worn while attending all Kappa Epsilon Psi Military Sorority Incorporated Meetings and Community Service. KEΨ Official Elite Professional/Business Attire: When attending official sorority sanctioned events/meetings (Regional Crossings, Leadership Meetings, or Reveille), the Professional Business Attire is as follows: Black Blazer with crest and name embroidered (Soror “Government Last Name”; DO NOT use line name), Long Sleeve White Button Down Dress Shirt also embroidered as stated for the blazer (must be tucked in and buttoned to the second button to the top just below neck at a minimum; NO cleavage should be seen with or without a tank worn underneath), black pants or skirt and black closed toe shoes. In case of warm weather, the blazer may be removed. The white blazer may only be worn by Sorors currently serving as National Leadership. For National Meetings. At the discretion of the National President she may dictate that a different color blazer or shirt may be worn. Ensure all attire is properly sized without appearing too large or too small (tight). Local Business/Meeting Attire: Sorors may adjust the wear of business attire to a ¾ length button down shirt, short sleeve button down, and/or polo shirt, (shirt will be tucked in and buttoned appropriately as stated above) black pants/skirt, black closed toe shoes and blazer. Shirt and blazer must be one of the authorized sorority colors. **Any Sorors that previously had Soror Line Name embroidered, may be grandfathered for internal chapter/cluster business meeting wear ONLY. *A Soror should display/use her government name when representing the sorority in a public environment or at sorority wide business events in sorority business attire. This presents the appearance of an Elite Professional. Line Names should only be utilized in casual attire or a casual internal sorority setting, not encouraged while conducting official business. Fellowship/Soror Sunday Attire For Fellowship/Soror Sunday, Sorors should wear all black attire to include black shoes and may add a purple or pink scarf/accessory to their black attire. The scarfs can be purchased at any of your local beauty supply stores. In observation of Breast Cancer Awareness month Sorors are welcomed to wear the pink breast cancer awareness scarf (available for purchase at local stores). Exception may be made if a special attire request is made for the event or a Soror is serving in a different capacity for the fellowship event (i.e. usher or special event theme). Please ensure upon purchasing and/or wearing of these items that they are in good taste and uphold the traditions of



Kappa Epsilon Psi Military Sorority Incorporated. Ensure all attire is properly sized without appearing too large or too small (tight).

Blazer w/ Crest and Soror Name Blazers, will only bear the authorized crest for wear on garments. Blazers may be purchased from the following companies: www.blair.com; Item #604424. Colors: Light Pink (listed as Pink Moon), Black, and Purple (listed as Plum) and www.blazerdepot.com; item listed as Ladies Black, Pink, or Purple. Black Blazers may be purchased from other resellers with approval ensuring that it is IAW paraphernalia guidelines, trademarked items must be sewed on by an authorized vendor. All members are mandated to purchase a blazer as of January 1, 2017.

KEΨ Community Service Attire All members of a chapter/cluster must wear the same attire while performing community service as a group for uniformity and professional appearance while representing Kappa Epsilon Psi. All community service shirts must be a polo style shirts. All shirts must have the same design as outlined for business attire (sorority crest and full sorority name on the left chest and Soror legal name on the right chest).

http://www.blazerdepot.com/



Appendix V

RITUAL / INITIATION ATTIRE ***Mandatory for the Ritual Ceremony*** 1. Standardized Ritual (White) Dress The white dress is for a ritualistic ceremony, so the dress selected for purchase must be PURE WHITE (utilize the paper test for clarity); length must be at a minimum knee length but can be longer; conservative in nature (not bodycon or stretch contouring fit or style) and represent a positive classy image that the sorority should convey to others and ourselves. All members of chapters/clusters must have the same ritual style dress. New initiates as Winter 2018 must have the same dress from the approved vendor “EShakti” www.eshakti.com Style: CL0044176. Dresses must be ordered by the end of Week 2 to ensure guaranteed delivery. Any Region/Chapter/Cluster that fails to adhere to the standardized ritual attire will be fined by the National President. Cluster or Chapter Big Sisters/Dean of an active Pearl Process Line will wear the same dress as their respective line for the ritual/initiation. National Line Big Sisters/Dean of an active Pearl Process line are permitted to select the same dress as their respective lines for the ritual/initiation or they may wear a dress that has been previously approved. Exceptions to the Rule: 1. In the event that a dress is out of stock in a particular size, there should be an immediate substitute available, all other substitutions must be approved by the Pearl Process or Regional Director. 2. Any Soror that transfer’s membership from one region/chapter/cluster to another can either purchase the same dress as the new region/chapter/cluster or keep her approved ritual dress previously purchased. Examples of appropriate dresses:

http://www.eshakti.com/



2. Required Shoes for Ritual Ceremony: Closed Toe Shoes are the ONLY authorized shoes for the ceremony. The only authorized colors for ceremonial shoes are white. No open toe shoes will be worn for the ritual ceremony. 3. Miscellaneous Accessories Pantyhose although are not required but if worn, should complement Sorors skin color. Sorors and new initiates must wear undergarments that do not show color bleeding through nor designs or patterns to maintain the True/Pure white appearance of the ritual dress. The member pin is required to be placed on the left breast above the heart. If a collared dress is worn, the member pin will not be placed on the collar. Only two rings may be worn, one on each hand, with a wedding set counting as one ring. Makeup is to be applied modestly (should not easily rub off onto another Sorors dress) and jewelry can consist of one bracelet, a pearl necklace and watch. Pearl necklace but should not be excessively large, loud and gaudy or distracting to the Sorority pin. Earrings may be worn but must be either pearl, gold, silver or clear in color. Earrings can be stud or dangle as a tear drop style, but must not hang excessively. No more than two earrings per ear can be worn. Members should be well groomed with hair styled and nails manicured/pedicured.



Appendix VI SPECIAL EVENTS

1. Crossing/Probate/Induction Attire Sorority Crossing (Probate) Attire will be the Official ΚΕΨ Sorority Elite Professional /Business Attire unless otherwise directed by sorority policy or change implemented. Members should be aware of their presence, posture, action, and language IAW the Code of Conduct, Code of Ethics and Disciplinary Action Code (Policy 17-018). There is no mandated attire/dress code for Sorors of Kappa Epsilon Psi when attending other organizational events or ceremonies. 2. Pin Attire for Special Events (Conferences and Reveille) The sorority member pin can be worn only in the ritual white dress, unless directed to be worn for leadership conferences and/or Reveille. The Sorority pin dimensions from top to bottom are three quarter inches and should not be altered. Any other sizes are not authorized. As of August 2016, there is a new Sorority pin, any Sorors who are not in receipt, please contact your Membership Coordinator for the correct pin. Any questions pertaining to the Crest (pin) or its usage should be directed to the Paraphernalia Director or her designee. 3. Banners/ Logos / Food Items: Banners: All banners are subject to be reviewed and MUST be approved by the National Paraphernalia Director. Banners are not subjected to be made by authorized vendors, but ensure that the colors, crest and trademarked items meet all the paraphernalia guidelines. Banners can be purchased from office supply stores such as Staples and Office Max. Banners must have the sorority name at the top and chapter/cluster name below it. Please consult the paraphernalia committee for any questions. Chapter/Cluster Logos (Seals): Chapters/Clusters may request approval from the National Paraphernalia Committee to create a logo for local use on seals, stationary or other printed material. The sorority name “Kappa Epsilon Psi Military Sorority Inc”. and/or the Greek letters “ΚΕΨ” MUST be located on all items and NOT appear smaller or below the chapter/cluster name. An example image is below to use as a guide.

Food items: All food items must be store bought or catered. No Soror is allowed to produce food items for general public consumption unless they possess all the State approved catering license/certifications for handling and preparing food items. Proof of a valid business license for a food service must be provided. When ordering store bought food items in which the crest is placed on cakes, cookies etc. please provide a legible copy of the crest to the baker and ensure prior to purchasing that it mirrors the likeness of the actual item.



Appendix VII

VIOLATIONS AND FINES FINES: It is the responsibility of all Sorors to be aware of the guidelines. The fines will be determined based on the violation and number of offenses (fines are assessed for each offense). Exception to Policy 17-018; Disciplinary Action Code: Due to the nature of intellectual property; Warnings will only be issued to new Sorors who are within 30 days from the date of initiation.

a. 1st Offense Sorors (all members over 30 days of membership) will be fined:

$150.00 for the use of unauthorized vendor $100. 00 for the misuse of the crest/shield, the sorority name or colors. $50.00 not using the correct Greek lettering; using KEY instead of “ΚΕΨ”

b. 2nd

Offense: Sorors (all members over 30 days of membership) will be fined according to the following fine schedule and issued a 90 day suspension from Sorority and KLC events:

$300.00 for the use of unauthorized vendor $200. 00 for the misuse of the crest/shield, the sorority name or colors. $100.00 not using the correct Greek lettering; using KEY instead of “ΚΕΨ”

Chapter/Cluster will also be fined according to the fine structure above for the 1st Offense upon a chapter/cluster member receiving her 2nd offense:

*This also applies if chapter/cluster violations occur for banners, business cards, etc.

c. If a Soror receives a 3rd Offense, she will be fined according to the 2nd Offense rules and her name will be submitted to National Leadership for consideration of 120 day Suspension or Revocation of Membership for Habitual Violation of Paraphernalia Guidelines.

If you are in doubt of an item you would like to purchase, please contact your local paraphernalia representative or the paraphernalia committee prior to making your purchase.

Appeal: Soror will have 48 hours to contact the paraphernalia committee (local/national as applicable) to submit an appeal. Upon receipt, the request will be reviewed by the National Paraphernalia Director/committee and voted on for a final decision. Payments: Soror will remit fine payment to the link provided by the National Treasurer within the fine letter. A copy of the receipt should be sent to the Paraphernalia Director [email protected] within 72 hours of receipt of notification of violation or upon final decision of appeal. Local representatives will be forwarded a copy of violations for tracking. Sorors who do not pay their fine(s) will be subject to suspension and placed as an inactive member by National Leadership.

mailto:[email protected]



Appendix VIII

SORORITY TRADEMARKS

Kappa Epsilon Psi Military Sorority, Inc. Goods and Services Clothing, namely, hats, jackets, pajamas, pants, polo shirts, t-shirts, scarves, gloves, shoes, belts IC 025 - Clothing, footwear, headgear. - Clothing, footwear, headgear. US Class Codes 022, 039 Class Status Code 6 – Active Class Status Date 2014-11-15 Serial Number 86446580 Word Mark Kappa Epsilon Psi Military Sorority, Inc. Status Date 2014-11-15 Filing Date 2014-11-06 Mark Drawing 4000 - Standard character mark Typeset

ΚΕΨ

Sorority Greek Letters Combined Goods and Services IC 200. US 200. G & S: Indicating membership in a military sorority. FIRST USE: 20061030. FIRST USE IN COMMERCE: 20061210 Mark Drawing Code (2) DESIGN ONLY Design Search Code 28.01.05 Alpha (Greek letter); Greek characters; Omega (Greek letter) Serial Number 86011411 Filing Date July 16, 2013 Current Basis 1A Original Filing Basis 1A Published for Opposition December 10, 2013

http://trademarks.justia.com/international-class-code/025



Registration Number 4488144 Registration Date February 25, 2014 Owner (REGISTRANT) Yashica Hill INDIVIDUAL UNITED STATES 950 SW 88th Ave PEMBROKE PINES FLORIDA 33025 Description of Mark Color is not claimed as a feature of the mark. The mark consists of Greek letters "KAPPA" "EPSILON" and "PSI". Type of Mark COLLECTIVE MEMBERSHIP MARK

Sorority Call Sign Wording Goods and Services Clothing, namely, hats, scarves, gloves, shoes, belts IC 025 - Clothing, footwear, headgear. - Clothing, footwear, headgear. US Class Codes 022, 039 Class Status Code 6 – Active Class Status Date 2015-03-10 First Use Anywhere Date 2011-04-04 First Use In Commerce Date 2011-04-04 Serial Number 86544293 Word Mark KEY-PSI Status Date 2016-07-26 Filing Date 2015-02-24 Mark Drawing 4000 - Standard character mark Typeset

http://trademarks.justia.com/international-class-code/025



Sorority Crest Goods and Services IC 025. US 022 039. G & S: Clothing, namely, scarves, shirts, hats, shoes, jeans, pants, jackets. FIRST USE: 20110404. FIRST USE IN COMMERCE: 20110404 Mark Drawing Code (2) DESIGN ONLY Design Search Code 03.15.10 Doves 13.01.03 Hurricane lamps; Lamps, hurricane; Lanterns (kerosene) 20.05.05 Bibles (open); Books that are open; Cook books (open); Encyclopedias (open) 24.01.02 Shields or crests with figurative elements contained therein or superimposed thereon 24.13.01 Cross,Latin (shorter horizontal lines); Latin cross (shorter horizontal lines) Serial Number 86549424 Filing Date February 28, 2015 Current Basis 1A Original Filing Basis 1A Published for Opposition January 26, 2016 Registration Number 4935042 Registration Date April 12, 2016 Owner (REGISTRANT) Kappa Epsilon Psi Military Sorority, Inc. CORPORATION FLORIDA P.O. Box 841401 PEMBROKE PINES FLORIDA 33084 Description of Mark Color is not claimed as a feature of the mark. The mark consists of a four sectioned crest with a dove in the upper left section, a lamp in the upper right section, a cross in the lower left section, and an open book in the lower right Type of Mark TRADEMARK Register PRINCIPAL Live/Dead Indicator LIVE

Documents

Kappa Epsilon Psi Military Sorority Inc · PDF fileKappa Epsilon Psi Military Sorority Inc. Paraphernalia Guidelines ... Once a member of Kappa Epsilon Psi Military Sorority Inc. you