June 7th, 2019 The Hague Palace of the Council of State › wp-content › uploads › 2019 › 03 › 2019... · – Florence ROCHELEMAGNE 07/06/2019 General Assembly –The Hague

General Assembly

June 7th, 2019The Hague

Palace of the Council of State20, Kneuterdijk

AGENDA of the GENERAL MEETING

1. Appointment of scrutineers and constitution of the Bureau:Sascha DALEN GILHUIJS.

2. Activity report from the co-Presidents:Béatrice DESHAYES & Etienne CLAES.

3. Financial report. Approval of accounts 2018: Etienne CLAES.

4. Approval of the budget 2019: Etienne CLAES.

5. Assessment of the 2020 contributions by category.

6. Overview of the proposed changes on the statutes.7. 0

8. Information about members admitted since last general assembly: Sascha DALEN GILHUIJS.

9. Election of new Executive Committee members:Sascha DALEN GILHUIJS.

7. Others.207/06/2019 General Assembly – The Hague

➢ Advisory role to European Institutions (e-Justice, Cepej,…)

➢ Find an Expert (ongoing project)

➢ Development of activities:

• Training for Bailiffs, Lawyers and Experts (TBLE)

• Training partnerships in France with national Council of

Bars, with Paris bar law school and with the National

School for Judiciary

• “Statistics” in cooperation with CEPEJ

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EEEI activities in 2018-2019

07/06/2019 General Assembly – The Hague

• Members of EEEI

– Institutional members

– Individual members

• Organization of EEEI

• Activity of various committees

01/06/2018 4General Assembly – The Hague

Find an Expert

• A centralized access to all Member States’ directories of experts will be given on the e-Justice website.

• Cooperation with the Council of the European Union.

• Project co-financed by European Commission – DG Justice.

• Budget: 256 K€. Contribution of EC: 205 K€.

• Timeline September 2017 until August 2019.

• Current state: Information sheets are finalized and uploaded on ECAS; final meeting will take place end of July 2019.

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This publication has been produced with the financial support of the Civil Justice Programme of the European Union. The contents of this publication are the sole responsability of the EEEI and can in no way be taken to reflect the views of the European Commission.


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Training of Lawyersand Judges


Country2018 Achievements 2019 Forecasts

EEEI-Partner

FR

National Council

of French bars

(CNB)

A framework contract for E-learning

design has been signed. Design of an E-

learning module on RGPD was launched.

Delivery of RGPD module + 2 other

modules (cybercriminality + general

moduke about judicial expertise).

FRParis-bar school

(EFB)

Editorial team gathering and writing

quick-off of an academic work "The

lawyer's handbook on judicial expertise".

Other partnerships suspended due to

budget shortage and change of

management.

Renewal of partnerships.

FR

National school

for Judiciary

(ENM)

Ongoing discussions on partnerships

about foreign projects (e.g. “ADJA”).

Establish contact with continuous

training department (national and

international further projects).

Other

countries

EU Commission

/DG Justice

TBLE' (Bailiffs/Lawyers/Experts)

training project submitted to EC

EEEI Website -Design of a subsite dedicated to

training initiatives

- -Translation of FR initaitives.

Call for EU-training project-leaders

• European Commission for the Efficiency of Justice (CEPEJ) 47

member states of the Council of Europe. EEEI is an active observer.

Thanks to this active participation, EEEI

✓ Has gained access to the statistical sources of CEPEJ

✓ Contributes to statistics and to the report on judicial experts.

✓ Promotes the concepts identified within the framework of the projects carried out (Eurexpertise, EGLE, Find an Expert)

✓ Measures countries progress in respect of the quality standards of judicial expertise.

• EERE: European Electronic Register of Experts

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Developments


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147 members:

o 47 Institutional members

o 100 Individual members

On top of this, institutional partners are actively

taking part in the works, and will hopefully become

members.

EEEI’s members


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• Institutional members

− 47 members representing 11 countries.

BE, CZ, DE, ES, FR, IT, LU, NL, PT, RO, UK.

− EEEI is actively working with 73 institutions

representing 16 countries.

AT, BE, BG, CZ, DE, ES, EL, FR, IT, LU, NL, PL, PT,

RO, SK, UK

Relations withinstitutional members


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− New individual members:

Admission ofnew members


BARBU Daniela -- Romania EGINARD Marc -- Italia

BLANKEN Willem -- Netherland FERRIERES Jean-Marie – France

BRUTIN David -- France KROL Tjeerd – Netherland

CHAZAL BERNHART Michèle-- France LENZ Christiane -- Germany

CANALINI Michele -- Italia PAMPUKHA Hennadii -- Ukraine

CHAFIKI Abdelmajid -- Morocco PIKE Andrew -- Netherland

CHATELAIN Frédéric -- Belgium PONTOUT Thierry -- France

COHAS Michel -- France PORTER Richard - United Kingdom

DELMOTTE Philippe -- France SERVOLE Arnaud -- France

DESCROIX Carole -- France VALLET Claude - France

DESECHALLIERS Robert -- France

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You will take part in EEEI’s upcoming projects

• inventory and harmonization of proceedings of expertise for criminal

justice, as well as the exchange of information between the judicial

systems of European countries ;

• the training at European level, of legal experts and of judges and lawyers

about “the right use of judicial expertise.”

• a reflection on the creation of a European directory of experts that could

be published on the website of e-Justice of the European Union.

The payment of an EEEI annual fee entitles the member to:

• Have articles published at the website or be mentioned in the EEEI

Newsletter, relating to judicial expertise from the viewpoint of Experts,

Lawyers, Judges or Academics, providing the Article is relevant and of

substantial quality, to be decided by the EEEI Steering Committee or the

Communication Committee;

Why becoming a member?Entitlements (1)

General Assembly – The Hague07/06/2019

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• Work with the EEEI in Projects that are organized by the EEEI, in

cooperation with the EU, as long as the EEEI Steering committee accepts

this collaboration in order to carry out the project successfully;

• Have access to information generated or kept by EEEI that can be of

importance in any matter concerning judicial expertise, as long as this

information can be delivered by EEEI according to the rules of

confidentiality and data protection;

• Be in personal contact with any member or members of the board or

participants in any EEEI project in order to answer questions or be of

assistance in any matter concerning judicial expertise in the EU;

• Be given assistance by EEEI in finding an adequate contact in any matter

concerning judicial expertise;

• Receive the periodic digital newsletter of the EEEI, for which an e-mail

address is needed;



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• Invitation to the annual general meeting with voting power as an

individual member and/or as representative of an institutional member ;

• Be entitled to actively participate to projects and other activities of EEEI

• Be included in the Directory of members on the website of the EEEI;

• For experts who are individual members, use the EEEI logo in their reports

(for Courts or for general customers), as well as specify their EEEI

membership as: “individual member of EEEI”;

• Make use of the EEEI Logo; (For institutional members on the website in

general, if desired with the announcement “Institutional member of EEEI”

and for individual members only directly related to information on the

individual, if desired with the announcement “Individual member of

EEEI”).



• COMEX and Steering Committee

• Working Groups:

o Communication: Martine Otter

o Finances: Nico Keijser

o Training : Benoit de Clerck

o Public Relations and Artificial Intelligence : Robert

Ranquet

o CEPEJ – Statistics: Alain Nuée and Eric Parize

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Who does what in EEEI’s organization? (1)


• Projects:

o Find an Expert: Béatrice Deshayes and Etienne Claes

o EERE: European Electonic Register of Experts – Jean-

Raymond Lemaire and Robert Ranquet

o TBLE: European Training for Bailiffs, Lawyers and

Experts - Benoit de Clerck

• Orientation Committee (Institutional members): Alain Nuée

• Accreditation committee

• Scientific committee: Gilles Cuniberti

• Staff: Nathalie Sillon

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Who does what in EEEI’s organization? (2)


• Orientation committee -- Alain Nuée

Reflection on EEEI’s ethical orientation, e.g.:

o what are the ethical ways to finance the Institute?

o criteria for new members’ selection

• Accreditation committee: decision on the admission of new

members

• Scientific committee -- Pr Gilles Cuniberti

Assistance in any scientific tasks, e.g.: preparation of the

questionnaire for FIND AN EXPERT, review of the work

produced by the work groups

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Who does what in EEEI’s organization?


• The website has been fully renewed and is confirmed as a key reference:

o https://experts-institute.eu/en/

• Many more contributions, search engines, optimization/ improvements

• We must continue the internationalization of the website team and

strengthen it.

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Website/Communication


https://experts-institute.eu/en/

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• Wikipedia: the French release is online.

• Twitter: https://twitter.com/eeei_experts

• LinkedIn: https://www.linkedin.com/company/european-expertise-expert-

institute/

Website/Communication


• The newsletter becomes more focused

• The website is going to evolve in order to

promote the “Find an Expert project” to all

stakeholders

(Judges, lawyers, European institutions,

experts,…)

Please follow and share!

https://twitter.com/eeei_expertshttps://www.linkedin.com/company/european-expertise-expert-institute/

- They are still limited to membership fees.

- Due to the co-financing of projects by EC- DG Justice, we must find

sources of co-financing.

➔ EEEI must find solutions to increase its financial resources.

Our resources are scarce, but INDEPENDENCE is the top priority.

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Financial ressourcesof EEEI


1. Internal and external communication.

2. Increase the number of institutional and

individual members.

3. Work with Ministries of Justice and

representatives of Member States.

4. Implementation of further projects in

partnership with European institutions.

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Prospects


BALANCE SHEET

01/06/2018 21General Assembly – The Hague

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EEEI Profit & Loss 2018


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Budget 2019


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No changes compared to 2019

EUROS Minimum (€) Maximum (€)

Natural persons 120,00

Except for the magistrates, academics, students, individually

20,00

Legal persons 500,00 5.500 €

Fees 2020


Institutionals members1-500 p. > € 3,25 / p with minimum 500 €/year500-1000 > € 2,75 / p with minimum 1,625 €/year> 1000 > € 2,25 / p with minimum 2,725 €/year

tt

• Members whose mandates have come to an end

o Jennifer BOIROT

o Béatrice DESHAYES

o Claude DUVERNOY

o Jacques LAUVIN

o Kay LINNELL

o Rafa ORELLANA

o Jean-Michel ROMERO

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COMEX members


• Candidates for a new mandate

– Béatrice DESHAYES

– Claude DUVERNOY

– Jacques LAUVIN

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Candidates for theCOMEX

• New candidates

– Mihaela AGHENITEI

– Christiane LENZ

– Roch MENES

– Martine OTTER

– Eduardo Maria PICCIRILLI

– Richard PORTER

– Florence ROCHELEMAGNE


AGENDA EXTRAORDINARY GENERAL MEETING

1. Appointment of scrutineers and constitution of the Bureau: Sascha DALEN GILHUIJS.

2. President’s report and explanatory memorandum, Short

presentation on the amendment of the statutes: Béatrice

DESHAYES & Etienne CLAES.

3. Béatrice DESHAYES & Etienne CLAES.

4. Vote on the new Statutes.

5. Vote on the rules of internal procedure.

6. Power of attorney to complete formalities.

7. Other issues.


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Short presentation on the amendment of the statutes


The following articles are subject to change:

• Articles 2: Objectives (modern and clear wording)

• Articles 3: Registered office (address change)

• Articles 8: Members’ Duties (EEEI’s ethics code)

• Articles 9: Application (clear rules)

We thank all thosewho have

contributed to the development of

EEEI! General Assembly – The Hague 2907/06/2019

Documents

June 7th, 2019 The Hague Palace of the Council of State › wp-content › uploads › 2019 › 03 › 2019... · – Florence ROCHELEMAGNE 07/06/2019 General Assembly –The Hague