Embed Size (px)
Citation preview
UNION COUNTY
BOARD OF ELECTIONS
WELCOMES YOU TO THE
POLL WORKER
TRAINING SEMINAR
FOR THE
JULY 7, 2020 PRIMARY ELECTION
THANK YOU
Thank you for working for theUnion County Board of Electionsto ensure a fair and transparentelection by implementing therules and regulations governingelections in New Jersey.
TRAINING CLASS
SIGN IN
Training Class is mandatory for first time Poll Workers.
All Poll Workers are required to attend one Training Class every two years.
Training is Mandatory for COVID-19 Primary Election Poll Workers!
When attending Training Class you must sign in to receive credit. Please send a note in the question section of the www.ucnj.org/pollworker website with your name and address so we know you attended. You may also email [email protected].
IF YOU DO NOT SIGN IN
You will not be given credit for attending.
If you were required to attend, and did not, $50.00 will be deducted from your check.
QUESTIONS?PLEASE SUBMIT YOUR QUESTIONS
DURING THE PRESENTATION IN THE
FORM ON THE WEBSITE AT
WWW.UCNJ.ORG/POLLWORKER OR
EMAIL TO [email protected].
WE WILL GO THROUGH ALL
QUESTIONS AT THE END!
POLL WORKER DUTIES
Your duties as a Poll Worker include:
Opening & Successfully using the Voting Machine
Opening the polls on time
Determining who may vote
Keeping order
Closing the polls
Completing official documents & returning supplies
Be a productive team member!
THINGS TO REMEMBER
Report to polling place by 5:15am
Polls open promptly at 6:00am. Use a cell phone for most accuratetime
If you are late or the polls open late, your pay will be reduced
If you are sick or cannot report to your polling place, notify theElection Board right away by calling 908-527-4120
As an extension of the Board of Elections, you shall presentyourself in a professional manner, limit cell phone use toemergencies and break times and complete and sign all forms.
Break Times: 1 hour meal break staggered among the workers tobe taken before 5pm. No more than one worker on break at atime. Small breaks permitted throughout the day. Sign in and outat lunch time. A majority of the board is required to be present atall times.
No food or drinks shall be near voting machines or materials.
VOTE! Don’t forget to vote!
You are encouraged to vote at every election.
If you are assigned to a district where you do not
vote, you should use a Mail in Ballot. Ballots are
available at the County Clerk’s Offices in both
Elizabeth and Westfield up until 3pm the day
before the election.
If your polling place is nearby, you may vote on
your one hour meal break.
WHAT’S NEW?
COVID-19 = CONFUSION
Poll Workers may NOT
accept ballots!!!
Post Marked on Election Day
Deliver to the Union County BOE, Elizabeth, NJ by 8pm
Deliver to a ballot drop box location by 8pm– Cranford – Cranford Community Center, 220 Walnut Avenue
– Elizabeth – Union County Administration Building, 10 Elizabethtown Plaza
– Plainfield – Plainfield Municipal Building Parking Lot, 515 Watchung Way
– Union – Union Township Municipal Building Rear Entrance, 1976 Morris Avenue
– Westfield – Fraser Building, 300 North Avenue East
THE VOTING MACHINE
• Yes, the machine needs to
be set up.
• Please use the reference
materials inside your binder
for the step by step
instructions to turn on the
machine.
• Any questions, please call
the office at 908-527-4123.
US DEPARTMENT OF JUSTICE
ADA COMPLIANCE The US Department of Justice will be conducting site surveys on Election Day. They
have been provided letters from our office and badges. They will be making sure our
polling places are ADA compliant.
All poll workers and master poll worker must sign the Compliance Checklist.
US DEPARTMENT OF JUSTICE
BILINGUAL AWARENESSThe US DOJ will be monitoring our polling places for bilingual awareness. They have been
provided letters and badges.
The poll workers may be asked questions about how to assist a Spanish-speaking voter.
When you visit your polling places, please make the poll workers aware that the DOJ will be
visiting for this purpose.
WHAT’S NEW?
ADA COMPLIANCE
ADA Compliance Checklist (Blue Folder): 1 per Polling Place. Must be filled out by Poll Workers and checked by Master Poll Worker
WHAT’S NEW?IMPROVING COMMUNICATION
WITH OUR POLL WORKERS
• Everbridge is the system the County uses for First Alert.
We worked with Public Information to develop a group
specifically for Poll Workers.
• We can communicate using Text Messages, Email
Messages and Phone Messages.
• We will only use this for official communication from the
office and will not share contact information with an
outside office or company.
• Messages include mailing of assignments, posting of
training dates and reminder of paycheck pick up dates.
WHAT’S NEW?
COVID-19 = CONFUSION
SUPPLY BAG DELIVERIES
The Municipal Clerks are coordinating the deliveryof the supply bags to and from the pollinglocations! THEY ARE VERY, VERY HEAVY!
No Poll Worker Pick Ups or Drop Offs!!!!
WHAT’S NEW?
COVID-19 = CONFUSION
Executive Order 144 – 2020 Primary Election
Consolidated Polling Places: 87 Locations / 89 Tables
Every Dem and Rep will automatically receive a VBM
Every UNA will automatically receive a VBM Application
Only Paper Provisional Ballot Voting at the Polls
Only disabled voters can use the voting machine
WHAT’S NEW?
COVID-19 = CONFUSION
Multiple districts will be assisted by one set of poll workers.
SETTING UP YOUR SPACE
&
KEEPING YOU SAFE
SOCIALLY DISTANCING THE DISTRICT & PPE
SOCIALLY DISTANCING THE DISTRICT & PPE
Socially distance one poll worker per table
Socially distance the provisional ballot voting privacy
screens
Every voter gets their own pen
PPE – per Poll Worker:
One Mask
One Face shield
1 small hand sanitizer
4 pairs of gloves
For Voters: Disinfectant Wipes and Hand Sanitizer
300 pens (1 per voter!)
PPE
THE SUPPLY BAG
WHAT’S NEW?
COVID-19 = CONFUSION
SUPPLY BAG DELIVERIES
The Municipal Clerks are coordinating the deliveryof the supply bags to and from the pollinglocations!
No Poll Worker Pick Ups or Drop Offs!!!!
There is one Supply Bag per LOCATION.
Each bag will have the American Flag and the ADA Folder.
Supply bags will be delivered to and picked up from you at the polling location. Do not leave until the bag is picked up!!
SUPPLY BAG
THE SUPPLY BAG
THE AMERICAN FLAG
One Flag per polling
place.
The stars are always displayed to the left,
whether flying horizontally or vertically.
SIGN, SIGN, EVERYWHERE A SIGN…
HANG UP ALL SIGNS
POSTING VOTE TOTALS
Post near the entrance of the polling place.
Write in the Town, Ward, if applicable, andDistrict in the top line.
Number of votes must be completed every 2hours: Machine Votes + Provisional Votes= Cumulative Total.
The machine vote or public count is foundon the bottom left hand side of the screen.
Do not handle the Provisional Ballotsthroughout the day. As a Provisional Ballotis voted and returned, keep a hash markcount and then transfer to the poster.
POSTING VOTE TOTALS
Keep track of provisional ballots using hash marks throughout the day.
TOWN
BERKELEY HTS
WARD DISTRICT :1
Time Machine
Votes
Provisional
Ballots
Cumulative
Total
8:00am 0 50 50
10:00am 1 75 76
12:00pm 2 85 87
2:00pm 4 95 99
4:00pm 4 100 104
6:00pm 4 110 114
WHAT’S IN THE SUPPLY BAG?
1. Election Day Resource Binder
2. Voter Challenge/Complaint Forms (English/Spanish)
3. Street Index/Polling Place Locator
4. State Board Member Training Manual
5. Election Day Guide Flip Booklet
6. Voter Registration Forms (5 English/5 Spanish)
7. Sample Ballots (5)
8. 3-Step Voting Instructions/Personal Choice Instructions (Laminated)
9. Four Easels (Transfer of Registration, Spanish Interpreter, Complaint, Ward/District)
10. State Voting Information Sheet (English/Spanish)
11. 3 Envelopes (Zero Proof, Municipal Clerk, County Clerk)
12. Voting Authority Booklets (Red Bag)
13. Poll Books (Blue Bag)
14. Provisional Ballots (Orange Bag)
15. Supply Envelope
16. Tape
17. Magnifier
18. Flag/Wet Flag Bag (1 per District)
19. Electioneering Notice (1 per District)
20. “Vote Here” Sign (1 per District)
21. Voting Machine Key Envelope
ALL THIS STUFF…
THE SUPPLY ENVELOPE
IN THE ELECTION DAY RESOURCE BINDER
• Pens
• Alcohol Swabs
• Rubber Bands
• Paper Clips
• Letter tabs for the Poll
Books
• “My Name Is” Stickers
• Business Cards
• Wire for the Flag
THE POLL BOOK = VOTER LIST
Or
THE POLL BOOK
DO YOU WANT TO GET PAID?
COMPLETE THE POLL BOOK PAY VOUCHER
Town, Ward & District must be completed at the top of the voucher. To ensure payment, each Poll Worker must provide all information requested
legibly! By Statue, checks will be issued between 20 and 30 days after Election Day.
ASSISTING
THE
VOTER
PROCESSING THE VOTER
A COVID-19 CHEAT SHEET
PROVISIONAL BALLOT BAG
PROVISIONAL BALLOT BAG
INVENTORY SHEET
You will open the
Provisional Ballot Bag
for each district
IMMEDIATELY!!!
This is the only way
voters can vote, if they
are not disabled!
Must be signed by
each Poll Worker
Reseal the bag with
the RED Seal inside
the bag at the end of
the day
PROVISIONAL BALLOTS & ENVELOPES
Provisional Ballots
Provisional Envelopes
NOTICE TO PROVISIONAL VOTERS
Provide a
copy to each
Provisional
Voter.
SEALING THE
PROVISIONAL BALLOT BAG
If you opened the
Provisional Ballot
Bag to issue a
Provisional
Ballot, you must
reseal the bag
with the RED
seal.
WHAT’S NEW?
COVID-19 = CONFUSION
Poll workers will have VOTERLISTS, not Poll Books.
Look up W/D
Look up Party
Need to know whichProvisional Ballot to issue
OR In the case of a disabledvoter, which ballot toactivate on the machine
THE POLL BOOK
PROCESSING A VOTER IN THE PRIMARY ELECTION
This voter MUST
chose! DEM or REP!
This voter MUST
vote Republican!
This voter MUST
vote Democratic!
THIS IS THE MOST COMMON ERROR IN A PRIMARY!
Check District to give
the correct ballot
WHAT’S NEW?
COVID-19 = CONFUSION
Instructions for Assisting a Disabled Voter
ONLY disabled voters may vote on the machine
Disabled voter to complete the “Certificate for Disabled Voters” certifying they
cannot vote on a provisional ballot.
Poll Worker calls the BOE at 908-389-5200 to see if a VBM was issued and
returned
IF NOT: Voter may vote on the machine
IF VBM Was Returned: Voter may NOT vote
Poll Worker Looks up Voter Name in Voter List to get the W/D and completes
the VA Slip
Machine attendant accepts the VA Slip, activates the machine, W/D and Party
Ballot for the disabled voter
If the poll worker needs assistance setting up the assistive hearing device for the
voter, call 908-389-5200.
WHAT’S NEW?
COVID-19 = CONFUSION
Instructions for Assisting a Disabled Voter
THE POLL WORKER ACTIVATES THE MACHINE:
THE BALLOT CARD
The poll worker accepts the voting
authority slip from the voter. Hold
onto the slip until the voter has
completely voted. Then deposit the
slip into the clear Voting Authority Slip
Bag.
The poll worker inserts the Ballot Card
as indicated on the screen, with the
notch to the upper right.
In a primary election, the poll worker
will also activate the voter’s party.
This activates the machine for voting.
The poll worker closes the curtain and
steps away.
THE POLL WORKER ACTIVATES THE MACHINE:
IN A PRIMARY
Poll worker selects the
correct Ward and District
THE POLL WORKER ACTIVATES THE MACHINE:
IN A PRIMARY
In a primary election,
the poll worker will also
activate the voter’s
party.
NOW, BACK TO
THE SUPPLY BAG
THE SUPPLY BAG
ELECTION DAY RESOURCE BINDER
THE SUPPLY BAG
ELECTION DAY REFERENCE GUIDE
THE SUPPLY BAG
STEP BY STEP INSTRUCTIONS
Opening the Polls
Activating the
Machine
Closing the Polls
Return Materials
to Municipal
Clerk
MUNICIPAL STREET INDEX
If the voter is not in the poll book,
check that they are at the correct
polling place by asking for their
address and using the STREET
INDEX AND POLLING PLACE
LOCATOR!
One Poll Worker may also stand at
the front entrance and assist voters
as they come in so they know which
district they vote in.
THE SUPPLY BAG
TRAINING & REFERENCE
State of New Jersey
District Board Member
Training Manual &
This Presentation
Municipal
Clerk’s List
THE SUPPLY BAG
SAMPLE BALLOTS (1 PER STYLE)
Sample Ballots can be used to:
Demonstrate how to vote
Allow voters to review the ballot before voting
VOTER REGISTRATION FORMS
ENGLISH (5) & SPANISH (5)
Deadline to
register to vote
is 21 days
BEFORE
Election Day!
No same day
registration in
NJ!
COMPLAINT & CHALLENGE FORMS
CHALLENGERS
CHALLENGERS
PERMITS & BADGES
Permits to Agent or Challenge:
Issued by the BOE directly to
the Challengers. Must be
surrendered by the Challenger
to the Poll Worker.
At-Large permits are laminated
and remain with the challenger.
Official Challenger Badges:
Must be worn at all times by
the Challenger.
CHALLENGERS
DO’S AND DON’TS
Challengers may NOT
challenge Provisional
Ballot Voters – Only
Machine Voters
Be familiar with the Do’s
and Don’ts and enforce the
rules
Give each challenger a
copy for their reference
Do not close the polls
on any machine
until everyone who
arrived before 8:00pm
has voted, even if your
line is empty.
CLOSING
THE
POLLS
• Use a cell phone to confirm time, to close the
polls.
• Announce that the polls are closed.
• Make sure everyone in the room has voted, even
if your line is empty.
CLOSING THE POLLS
THE VOTING MACHINE
• Please use the reference
materials inside your binder
for the step by step
instructions to close down
the machine.
• Any questions, please call
the office at 908-527-4123.
All Poll Workers shall Sign & Date the Tapes.
Place 1 Result Tape and 1 Write-In Report in the Red Pouch
to the County Clerk.
Place 1 Result Tape in the White Envelope to the Municipal
Clerk.
The Result Tapes will be VERY, VERY LONG!!! Be patient
as it prints and separate it in the correct spot!
THE RESULTS TAPES
COVID-19 = CONFUSION
CLOSING THE POLLS
Remove Red Seal Tape
Remove USB Stick CAREFULLY
Touch Blue Power Off Button
BALLOT CARD COLLECTION
BIN REMOVAL
Step 1: Open
the door on the
side of the
windowed
compartment.
Step 2: Push
the bottom teal
lever towards
the front of the
machine.
Step 3: Lift the
Ballot Card
Collection Bin
out from the
back of the
machine
Step 4: Seal the
Bin!
PUT MATERIALS BACK IN SUPPLY BAG
DO NOT LEAVE
MESSENGERS ARE COMING TO PICK UP THE BAGS
WAIT FOR THE MESSENGERS!!!IF IT’S 8PM AND YOU STILL HAVE VOTERS, THEY HAVE TO WAIT!
JUST A FEW MORE THINGS…
NOTHING should be
plugged into the voting
machine
COMMON POLL WORKER
BLUNDERS
IN A PRIMARY:
- If the poll book indicates the voter is a Democrat, they
MUST vote Democrat!
- If the poll book indicates the voter is a Republican, they
MUST vote Republican!
- If there is no party affiliation, the voter MUST chose!
- If the voter argues, they MUST vote Provisional!
COMMON POLL WORKER
BLUNDERS
Before issuing a Provisional Ballot, be sure the voter is
voting in the correct district by checking the Street Index
& Polling Place Location Book in the supply bag!
Sign the Pay Voucher if you would like to get paid!
When in doubt, call our office! 908-527-4123
QUESTIONS?
UNION COUNTY
BOARD OF ELECTIONS
CONTACT US
(908) 527-4123
VISIT US
271 North Broad Street, Elizabeth, NJ 07208
www.ucnj.org/ucboe
STUDY YOUR TRAINING MATERIALS
Board Worker Training Guide and Presentation is available on the
Board of Elections Website
