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JSC Anaklia City

Request for Proposal Dredged Sediments disposal on Land and Anaklia SEZ EIA Report

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JSC Anaklia City

Request for Proposal

Dredged Sediments disposal on Land and Anaklia SEZ EIA Report

AC-001-PR-RFP-001

September 24, 2018

6 Marjanishvili Street Tbilisi 0102, Georgia

[email protected]

mailto:[email protected]

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Table of Contents

1 SUMMARY INFORMATION .................................................................................................................................. 4

2 INTRODUCTION ................................................................................................................................................... 5

2.1 Closing Date and Time ................................................................................................................................ 5

2.2 List of Acronyms & Definitions .................................................................................................................... 5

3 PROJECT DESCRIPTION ........................................................................................................................................ 6

3.1 General ........................................................................................................................................................ 6

3.2 Project scope............................................................................................................................................... 7

4 MAIN CONDITIONS ............................................................................................................................................. 8

4.1 Not an offer ................................................................................................................................................. 8

4.2 Reservation of Rights .................................................................................................................................. 8

4.3 Respondent's Responsibility ....................................................................................................................... 8

4.4 Respondent’s Expenses .............................................................................................................................. 8

4.5 Confidentiality ............................................................................................................................................. 8

4.6 Release ........................................................................................................................................................ 8

4.7 Health & Safety Requirements (H&S) ......................................................................................................... 9

4.8 Law .............................................................................................................................................................. 9

4.9 Language ..................................................................................................................................................... 9

4.10 Examination of RFP ..................................................................................................................................... 9

4.11 Inquiries ...................................................................................................................................................... 9

4.12 Addenda Process......................................................................................................................................... 9

5 SCOPE OF WORKS ............................................................................................................................................. 10

5.1 General ...................................................................................................................................................... 10

5.2 Scope 1 ...................................................................................................................................................... 10

5.3 Scope 2 ...................................................................................................................................................... 10

6 FORM OF PROPOSAL ......................................................................................................................................... 11

6.1 Form of Proposal and submission instructions ......................................................................................... 11

6.2 Signature ................................................................................................................................................... 11

6.3 Schedule for Selection .............................................................................................................................. 11

7 EVALUATION ..................................................................................................................................................... 11

7.1 Qualifications and Evaluation Criteria ...................................................................................................... 11

8 SCHEDULE A – SCOPE & SPECIFICATIONS ......................................................................................................... 12

8.1 Scope 1 - Baseline Studies and Impact Assessment/Mitigation for Marine Sediments

Disposal/Reclamation on Land During Phase 1 Port Construction ....................................................................... 12

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8.1.1 General .............................................................................................................................................. 12

8.1.2 Baseline studies and Impact Assessment/Mitigation ....................................................................... 12

8.1.3 Mandatory requirements for performing the scope ........................................................................ 12

8.1.4 Schedule ............................................................................................................................................ 14

8.2 Scope 2 – Preparation of SEZ Phase 1 EIA ................................................................................................ 14

8.2.1 Screening and Scoping Report .......................................................................................................... 14

8.2.2 Draft Environmental Impact Assessment Report ............................................................................. 15

8.2.3 Environmental Management and Monitoring Plan .......................................................................... 16

8.2.4 Public Consultation ........................................................................................................................... 16

8.2.5 Final Environmental Impact Assessment Report .............................................................................. 16

8.2.6 Coordination of permitting process .................................................................................................. 16

9 SCHEDULE B – FORM OF PROPOSAL ................................................................................................................. 18

10 SCHEDULE B‐1 – RESPONDENT’S TECHNICAL & FINANCIAL PROPOSAL .............................................................. 20

11 SCHEDULE C – APPENDICES .............................................................................................................................. 22

12 SCHEDULE D – PROJECT MILESTONE SCHEDULE .............................................................................................. 23

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1 SUMMARY INFORMATION

Description Date

RFP issued, sent to prospective respondents 24.09.18

Services requested Dredged Sediments disposal on Land and Anaklia SEZ EIA Report

RFP questions due 01.10. 2018, 19:00, Georgia Standard Time (GET)

Addenda or clarifications posted (if necessary) 03.10.2018, 19:00 Georgia Standard Time (GET)

Contact Person Mr. Beka Bibiluri

Inquiries contact information

Closing date and time to submit Proposals 09.10.2018 19:00, Georgia Standard Time (GET)

Proposal submittal Via www.Etenders.ge ‐ platform

Proposed interviews, Tbilisi, Georgia

(if required)

11.10.2018 – 15.10.2018

Form of Proposal See Schedule B

Form of Contract See Appendix 1 of Schedule C

http://www.etenders.ge/

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2 INTRODUCTION

Anaklia City (“AC”) invites pre‐qualified interested parties (the “Respondents”) with relevant experience to

submit a Proposal under this Request For Proposal (the “RFP”).

2.1 Closing Date and Time

To participate, a Respondent must deliver its Proposal in accordance with the instructions set forth in

this RFP before the Closing Date and Time specified in the Summary Information.

2.2 List of Acronyms & Definitions The table below has been compiled to provide a list of the key consolidated abbreviations and technical terminology for this project. It is not meant to be inclusive of all acronyms/terminology.

Abbreviation

Description

ADC

Anaklia Development Consortium LLC

AC

JSC Anaklia City, who engages the Respondent, and legal successors to AC and permitted assignees

Client AC

Contractor Respondent

Contract Means a formal written contract between AC and a Selected Respondent to undertake the Services/Works, the preferred form of which is attached as Appendix 1 of Schedule C

EIA Environmental Impact Assessment

EBRD European Bank for Reconstruction and Development

ESIA Environmental and Social Impact Assessment

Employer AC

EoI Expression of Interest

EU European Union

FIZ Free Industrial Zone

GoG Government of Georgia

Grantor Government of Georgia

HALO The HALO Trust – Hazardous Areas Life Support Organization – is a leading mine clearance NGO

IA 3 October 2016 Investment Agreement between AC and the Grantor relating to the build, operation and transfer of the Anaklia Deep Water Black Sea Port

IFC International Finance Corporation

IFI International Financial Institutions

ILO International Labor Organization

LoD Limits of Detection

MoEPA Ministry of Environmental Protection and Agriculture

Proposal Documents/package to be submitted by the Respondents based on the RFP

Respondent Who is engaged by AC to perform the Services/Works, and legal successors to the Respondent and permitted assignees

RFP Request for Proposal

SEZ Special Economic Zone

SOW Scope of Work

Tender documents

Documents/Package uploaded on etenders.ge by AC

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TEU Twenty Foot Equivalent Container

3 PROJECT DESCRIPTION

3.1 General

ADC has been awarded the right to develop, construct and operate the Anaklia Deep Water Black Sea Port

on a design, finance, build, operate and transfer basis under the Investment Agreement executed with the

Grantor (the “IA”, as amended from time to time). The Anaklia Port is a greenfield port project located on

the Black Sea at a focal point on the historic Silk Road between China and Europe. The Anaklia Port site

is located just south of the Enguri River and the village of Anaklia on the Black Sea, and just north of the

Kolkheti National Park in the Samegrelo‐Zemo Svaneti Region of Georgia. The multi-commodity terminal will

be developed in phases on approximately 340 hectares. Phase 1 will include a container terminal capable of

accommodating a 10,000 TEU vessel and a dry bulk terminal capable of handling Panamax vessels with

subsequent phases to expand container and dry bulk capacity in addition to constructing an unspecified

liquid bulk terminal in future phases. ADC has prepared a concept design Master Plan for the Anaklia Port as

per the guidelines of the IA, completed the project’s environmental assessment, undertaken a wide range of

feasibility, technical, and engineering studies, in addition to obtaining regulatory approvals and project

permitting for the facility development. Additional information on the Anaklia Port project can be found at

www.anakliadevelopment.com

The Master Plan for the Anaklia Port has been prepared by ADC and comprises the planned development of

Phases 1‐9. The site earmarked for port development is located near Anaklia, Georgia (42°23´ N, 41°43´ E).

Refer to Figure 1 for the on‐shore boundary of the proposed development. The marine part of the project

covers 225 ha.

Figure 1: Anaklia Port and Anaklia

SEZ Boundaries

http://www.anakliadevelopment.com/

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Anaklia Special Economic Zone (SEZ) project was initiated in mid of 2017 year. JSC ”Anaklia City” was

established as separate legal entity to develop and manage the project implementation. Anaklia SEZ is

envisaged as first multi-functional special economic zone in Georgia with key advantage of location adjacent

to the first Deep Sea Port in Georgia. The project was supported by the Government of Georgia and special

legal and economic status of the territory was defined in the Constitution of Georgia.

Currently, the procured consortium of leading professional consulting companies BuroHappold Engineering

(UK) and Moffatt & Nichole (US) is working on the study to deliver the economic demand forecast, business

model and master plan for Anaklia SEZ project. According to ongoing study the zone will comprise of logistics,

light industrial and trading/wholesale clusters to capitalize on the proximity to the new maritime

infrastructure, access to the multimodal transportation links (road and railway) and advantages of Georgia’s

FTAs with the markets of over 2.3 billion population (EU, China, EFTA, CIS and Turkey). Based on the current

master plan the Phase 1 of the Anaklia SEZ (by 2027 year) will encompass development of up to 110 hectares

of territory, which will be dedicated for the logistics facilities, light industrial park, office spaces,

trading/wholesale facilities, auxiliary infrastructure and green/public spaces. The first phase of the project

will also have sub-phase by 2024 year, which will comprise of about 55 hectares mainly for logistics and light

industrial parks. In long-terms the project is envisaged to become a large-scale Special Economic Zone

consisting of different industrial, business service clusters and modern logistics platform for the region of

Caucasus and Central Asia.

In addition, in mid of 2018-year, JSC “Anaklia City” procured consortium of UK based Shearman & Sterling

and top tier Georgian law firms to develop the concept of legal framework for the SEZ to be translated into

Organic law of the zone. The incentives packages of the Anaklia SEZ will consist of fiscal reliefs, special

customs regimes, international regulations and dispute resolution solutions.

The Anaklia SEZ will be commenced simultaneously with the phase 1 of Anaklia Deep Sea port project by end

of 2020 year to complement and capitalize on the integration of the zone with new multimodal infrastructure

(maritime, road and railway).

3.2 Project scope

General dredging activities are the part of Phase 1 port development. During implementation of above

mentioned works, about 10M m3 marine sediments will be dredged from port Phase 1 area and

disposed/reclaimed on Anaklia SEZ Phase 1 (110ha) and further development Phases area (140ha). High of

reclamation area should not exceed 6.5m.

Performing of these activities requires SEZ site clearance and preparation for reclamation. Therefore,

Environmental and Social Impact assessment studies shall perform prior to activities start. Assessment of

marine part of the proposed project has been completed as part of Port Phase 1 EIA and ESIA and could be

used during preparation the Environmental and Social assessment documentations for SEZ

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4 MAIN CONDITIONS

4.1 Not an offer

This RFP does not constitute an offer. No agreement shall result upon the submission of Proposals. AC shall not be under obligation to enter into any agreement with anyone in connection with this RFP and responses received. AC will not have any obligation to anyone in connection with this RFP unless AC executes and delivers an agreement in writing approved by AC’s authorized signing authorities.

4.2 Reservation of Rights

AC reserves the right to accept the Proposal that it deems most advantageous, and the right to reject any or all Proposals for any reason, in each case without giving notice. AC reserves the right to contract only for selected services, products, or compensation. AC reserves the right to negotiate with any Respondent as it sees fit, or with another Respondent or Respondents concurrently. In no event will AC be required to offer any modified terms to any other Respondent. AC also reserves the right not to accept any Proposal submitted, and may seek additional or further Proposals from any other party or parties. AC shall incur no liability to any other Respondent as a result of such negotiations or modifications.

4.3 Respondent's Responsibility

Respondents shall thoroughly examine all RFP documents and make independent judgement as to the circumstances and conditions affecting their Proposal. Failure on the part of Respondents to examine and investigate thoroughly shall not be grounds for any claim that Respondent did not understand the conditions of the Proposal. Each Respondent shall, before submitting its Proposal, thoroughly examine and assess the requirements and specifications set out in the RFP, the financial resources, management and labor, equipment and materials needed, all relevant laws, rules, notices, directives, standards, orders and regulations, licensing and permit requirements and other circumstances that may affect its Proposal. Submission of a Proposal constitutes a representation by the Respondent that it is familiar with and accepts all the foregoing.

4.4 Respondent’s Expenses

All Proposals shall be prepared and submitted at the expense of the Respondent. No Respondent shall have any claim for any compensation of any kind whatsoever, as a result of participating in this RFP, and by submitting a Proposal each Respondent shall be deemed to have agreed that it has no claim. AC shall not be under any obligation to return or save either the original or any copies of any Respondent’s Proposal, and all documents submitted, whether original or copies, shall be kept or disposed of by AC.

4.5 Confidentiality

All submissions become the property of AC and will not be returned to the Respondent. AC will hold all submissions in confidence unless otherwise required by law.

4.6 Release Each party submitting a Proposal, by submitting a Proposal, accepts all of the conditions and stipulations set out herein, and acknowledges and agrees that AC will have no liability or obligation to any Respondent except only the party, or parties, if any, awarded an agreement by AC in its sole discretion, and agrees that, if not awarded an agreement, then, whether or not any express or implied obligation has been discharged by AC, AC shall be fully and forever released and discharged of all liability and obligation in connection with the RFP and all related matters, and all procedures which preceded.

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4.7 Health & Safety Requirements (H&S) Contractor and its subcontractors shall protect employees from all worksite exposures and shall have received appropriate training before beginning Contractor’s Work at the Project site.

Prevention of accidents and adverse environmental impacts (i.e., incidents) on or near Contractor's Work is Contractor's responsibility. Contractor shall take all necessary precautions to assure the safety of all persons, property and the protection of the environment during performance of Contractor's Work and will protect Contractor’s Work and adjacent property from damage caused by Contractor's operations. Contractor will conform to all applicable laws and regulations relating to health, safety and the environment (HSE) and with site-specific health and safety and environmental plans, and any required activity-specific environmental plans. Contractor shall designate a qualified representative(s) responsible for assuring safety and environment are implemented at the Project site.

Contractor shall at all times be solely responsible for all aspects of HSE in connection with Contractor's Work and any Subcontractor work, including initiating, maintaining and supervising, and complying with all HSE precautions, permits and plans, even if AC establishes an HSE program for the entire Project. As minimum contractor shall comply with H&S requirements described in Appendix 4.

At RFP stage, bidder shall provide company’s general H&S Management Plan and KPI’s for last two-year performance period.

4.8 Law

This RFP shall be governed by and construed in accordance with the laws of Georgia, which shall be deemed the proper law thereof.

4.9 Language

Official language is English.

4.10 Examination of RFP

Respondents will be deemed to have carefully examined the RFP, including all Attachments, prior to preparing and submitting a Proposal with respect to any and all facts that may influence a Proposal.

4.11 Inquiries

All questions related to this RFP must be directed in writing on etenders.ge, before the final date for

questions set out above in the Summary of Information. Respondents finding discrepancies or omissions in

the RFP or having doubts as to the meaning or intent of any provision, should immediately notify AC via

etenders.ge platform. No oral conversation will affect or modify the terms of this RFP or may be relied upon

by any Respondent.

4.12 Addenda Process

If an amendment is required to this RFP, a written addendum that will form part of this RFP will be issued.

Any changes relating to this RFP will be provided to Respondents by means of written addenda via

etenders.ge platform. The Respondent shall be deemed to have acknowledged such addenda; and by

submitting a Proposal each Respondent shall be deemed to have agreed with this process related to the

addenda. Information given orally will not be binding.

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5 SCOPE OF WORKS

5.1 General

Consultant’s proposal shall consist of a narrative overview description of tasks, deliverables for each task,

completion date for each task, and a budget schedule showing approximate level of effort and costs by task

for each. Pricing for the initial screening and scoping effort will be a firm fixed price. Pricing for the remaining

activities will initially be estimated costs until the completion of the screening and scoping effort. Following

completion of the screening and scoping report, the budgets for the remaining tasks will be finalized and will

be converted to firm fixed price for each of the tasks and their associated deliverables. Where appropriate,

key assumptions are included below.

All information and correspondence with AC shall be in English and Georgian and AC shall have ownership of

all data and information collected (in original format) as part of the scope.

For the specific scope of works please refer to section 8 - Schedule A of this RFP

5.2 Scope 1

Consultant shall perform all required Environmental and Social studies for disposal and reclamation of marine

sediments on land during Anaklia Deep Sea Port Construction Phase 1. The studies will provide

Environmental and Social analyses to support AC make decision to preferred actions and agree the disposal

options and methodologies to Government of Georgia and International Financial Institutions.

As part of Anaklia Deep Sea Port Phase 1 development, AC already developed EIA and ESIA studies and they

will be transferred to Consultant upon granting of the contract. AC already holds existing baseline data and

references that would otherwise be investigated and sought by the Consultant, and it is the intent of AC to

have the Consultant review the existing documents and incorporate any information to the data collection

process in order to meet the requirements of the National laws of Georgia and International Financial

Institutions.

AC has already identified 110 ha land at the Phase 1 development of Anaklia Special Economic Zone (SEZ) for

marine sediment disposal and additional 140ha to be identified by Consultant at the SEZ further

development areas with consideration of the lowest Environmental and Social impacts. Consultant shell take

in to the account that, the proposed studies shall be used during EIA preparation process for SEZ Phase 1

development (Scope 2).

5.3 Scope 2

Consultant shall perform Environmental Impact Assessment (EIA) for Anaklia Special Economic Zone (SEZ)

Phase 1 Development. AC is requesting a proposal from Consultant to prepare the EIA report based on the

national legislation and IFI requirements. The EIA will provide environmental analysis to support AC’s decision

making on the preferred action direction for the Anaklia SEZ Project.

The project is assumed to be a Category A project for purposes of the requirements and standards of the EIA

report. This shall be confirmed by the Consultant during the screening and scoping effort.

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6 FORM OF PROPOSAL

6.1 Form of Proposal and submission instructions

Proposals must be submitted in the Form of Proposal set out below as Schedule B. Proposals shall be submitted electronically to AC via etenders.ge and wherever applicable deliver hard copy package to the AC office, 6 Marjanishvili Street, Tbilisi 0102, Georgia, October 09, 2018 ‐ 19:00 p.m. Tbilisi Time.

6.2 Signature

Proposals shall be submitted under the signature of individuals authorized to sign such Proposals and commit

the Respondent’s firm to provide the services contemplated in the RFP. In the case of a joint submission,

Proposals shall be clear and signed by an authorized signatory for the Respondents or Respondent group.

6.3 Schedule for Selection

Proposals will be reviewed on receipt and ranked based on thoroughness, quality of the proposed team, experience, project approach and proposed cost. The selection team will then determine if the selection can be made based on the submittals or if in‐person interviews will be required to ask questions or confirm qualifications.

7 EVALUATION

7.1 Qualifications and Evaluation Criteria

All submitted proposals that meet the proposal format and requirements outlined in this RFP will be

reviewed and ranked by AC. Evaluation criteria will include:

1. Extent, relevant experience and qualifications for the proposed project manager and key project personnel.

2. Quality of the narrative describing the process, timeline and resource requirements necessary to complete the Scope of Work described in Schedule A of this RFP.

3. Project understanding and Respondents approach to delivering best quality best service to client. 4. The respondents will be competitively evaluated on the basis of their proposed unit rates,

proposed price. 5. Company HSE policy 6. Project Schedule with defined completion dates of various sites and works. 7. Payment Terms.

mailto:[email protected]

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8 SCHEDULE A – SCOPE & SPECIFICATIONS

8.1 Scope 1 - Baseline Studies and Impact Assessment/Mitigation for Marine

Sediments Disposal/Reclamation on Land During Phase 1 Port Construction

8.1.1 General

In addition to SEZ Phase 1 Development 110ha land, Consultant shall identify the additional 140ha at SEZ

future development zones for disposal/reclamation of 10M m3 dredged marine sediments on land (250ha in

total). Consultant shall provide all required studies for submission of above mentioned activities to MoEPA

and IFI. Proposed studies shall support EIA preparation process for SEZ Phase 1 development.

8.1.2 Baseline studies and Impact Assessment/Mitigation

AC expects consultant to develop baseline studies and impact assessment/mitigations on following subjects:

• Geology

• Archeology

• Landscape

• Land resources and soil quality

• Biodiversity

• Ground and surface water quality

• Traffic

• Noise

• Air

As part of Proposal, Consultant on the other hand shall advise AC on the additional baseline studies, investigations and modelling if they are required to comply with GoG and IFI requirements. Consultant shall review and analyze the data collected through these baseline studies, in conjunction with the baseline data collected through the screening effort to determine and assess the impacts and mitigation measures. These studies and assessments shall include National Legislation and IFI requirements. Consultant shall provide separate Baseline Data Reports (English/Georgian) to client for review and approval. It is intended that this task will be a collaborative effort with weekly status updates and additional communication as required.

8.1.3 Mandatory requirements for performing the scope

• Land resources and soil quality - provide the soil sampling and analyses at 12 locations.

Analytical suite should be in consistence with Georgian MPC and Netherlands Target Values.

Provide data analyses, interpretation and recommendations based on analytical results (Table 1)

• Biodiversity – complete the study of terrestrial Biodiversity (Marine part is covered by Port EIA and ESIA)

• Ground Water Quality – Develop 5 monitoring wells (one in a middle of the area and other four at the boundaries of reclamation zone). 4 monitoring wells will stay there to implement GW monitoring program provided by Consultant. Monitoring parameters are listed in Table -2

• Surface Water Quality – Provide the Surface Water Quality baseline sampling at 5 monitoring locations. Monitoring parameters are listed in Table -2

• Ambient Air Monitoring – Provide the Ambient air baseline sampling at 3 monitoring locations (as minimum). Monitoring parameters are listed in table 3.

• Noise Monitoring – Provide Noise monitoring at 3 monitoring locations (as minimum). The sound

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level meters shall be fully calibrated, traceable to IEC 61672-1: 20131 for a ‘Class 1’ Sound Level Meter.

Table 1 – Soil Monitoring Parameters

Parameters

Arsenic

Cadmium

Cooper

Mercury

Chromium

Nickel

Lead

Selenium

Zinc

Cyanide

TPH

PAH

TOC

Sulphate

Chloride

Sodium

pH

Table 2 – Surface and Ground Water Monitoring Parameters

Monitoring Parameters

Aluminum Total Cyanide

Antimony Chloride

Arsenic Total Alkalinity

Barium Sulphate

Beryllium Nitrate

Boron Nitrite

Cadmium Ammoniacal

Calcium Nitrogen

Chromium (IIII) Total Phosphorus

Crhomium (VI) Fluoride

Copper pH

Mercury BOD

Lead Color

Magnesium Total Hardness

Manganese (II) Volatile Organic Compounds (VOC)

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Manganese (IV) Total Petroleum hydrocarbons

Molybdenum TOC

Sodium PAH

Nickel PCB

Selenium Total E-Coli

Iron Total Bacteria count

Zinc DDT

Table 3 Ambient Air Quality Monitoring

Parameters

Nox

Sox

CO

PM10

PM2.5

Analytical methodologies and LoD to be proposed by Consultant based on revision of the Georgian and

International standards on Soil, Ground and Surface Water. Above mentioned requirements and all other

studies (listed in 8.1.2) methodologies could be the subject of revision from GoG or IFI side and in case of AC

proposed changes in number of monitoring locations or analytical suites, Consultant shall provide and

perform additional scope of work.

• All required equipment and technologies should be included in the proposal.

• All required permits necessary to achieve this scope of work within the scheduled duration.

• During execution phase of the scope contractor to provide the bi-weekly reports.

8.1.4 Schedule

Consultant shall complete this scope within tan (10) weeks from the beginning of the contract.

8.2 Scope 2 – Preparation of SEZ Phase 1 EIA

8.2.1 Screening and Scoping Report

Consultant will perform a Screening exercise and analysis to determine the requirements of the EIA. Consultant

will identify the consequences of the screening to determine the complete requirements of the EIA. Tasks

associated with the Screening effort include but are not limited to:

• Impacts: Evaluate the project and identify potential impacts from both environmental and social issues.

• Data Collection: Collect all available data on the present baseline situation for review and analysis.

Consultant shall utilize data collected and available from past projects performed by the Consultant

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relevant for the Anaklia SEZ development, internet, libraries, local and departmental authorities, data

shared by AC and internal databases available to the Consultant.

• National Legislation Requirement Summary: Perform an analysis of the national legislation on the EIA

and consult government officials as necessary.

Consultant will then perform a Scoping step to identify key issues in an early stage of the planning process so

that they can be further addressed in the future stages of the EIA process. The project and activities will be

studied and translated into potential impacts quantitatively. Consultant shall “scope-out” non-relevant issues

at this phase to determine only required issues to be addressed as part of the EIA. Tasks associated with the

Screening and Scoping effort include but are not limited to:

• Evaluate the project and identify potential impacts from both environmental and social issues.

• Perform site visits as required.

• Determine the requirements of the detailed studies to be performed based on any data gaps following

the screening process. The evaluation and determination of these data gaps shall be such that the EIA

meets the requirements of National Laws.

• Determine permitting requirements.

• Identify project stakeholders, key stakeholder groups and propose public consultation strategies.

• Provide a detailed time schedule of activities to be completed through the final EIA report. This

schedule shall include all baseline studies, data collection activities, impact assessments, mitigation

measures, draft EIA, management plan, public consultation, updating of the EIA relevant document

(MPD, Emergency response plan etc) and final EIA.

Deliverable: Complete Screening and Scoping Report - provided to AC for review. Complete Baseline Data

Reports (English/Georgian) submitted to client for review and approval.

Other Considerations: It is intended that this task will be a collaborative effort with weekly status updates and

additional communication as required.

Schedule: Consultant shall provide this report within four (4) weeks from receipt of data from the client and

baseline data (air, noise, landscape, traffic) conducted by consultant.

8.2.2 Draft Environmental Impact Assessment Report

Consultant shall provide AC with a draft EIA report in accordance with National Legislation and IFI requirements

following review, analyzation and assessment of baseline data and investigations. Consultant shall also liaise

with the project designer during this stage to allow for a collaborate effort for any required design changes and

mitigations from potential impacts. This report should be inclusive but not limited to the following:

• Executive and Technical Summary – brief overview of all sections with particular emphasis on possible

impacts and technical measures;

• Introduction and inventory of all applicable law, policies, conventions, regulatory framework, on all

levels (local, national and international);

• Legal and Institutional Framework – Analyze national laws, international conventions and IFI

performance standards;

• Description of the project and all activities in construction and operation phase;

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• Baseline Data - Environmental Issues relevance, baseline situations, potential and expected impacts,

knowledge gaps, needs and possibilities of mitigation and need for monitoring. Environmental issues

shall include the following at a minimum: climate, geology, geomorphology, mineral resources, natural

hazards, coastal processes, flora and fauna, soils, land use, water resources, terrestrial ecology and

biodiversity, historical monuments and cultural heritage, landscaping and visual, safety, noise,

vibrations, traffic, air quality and waste

-Social issues as required under the Georgian Legislation;

-Physical Environment;

-Biological Environment;

-Existing Infrastructure;

-Land tenure and use;

-Cultural Heritage;

• Analyses of the Alternatives;

• Expected Impacts and Mitigation Measures;

• Impact Management and Monitoring;

• Reporting Requirements;

• Environmental Management and Monitoring plan;

8.2.3 Environmental Management and Monitoring Plan

Immediately following identification of the impacts, Consultant shall begin work on the Environmental and

Social Management plan. This plan shall describe actions to be undertaken prior to the construction and

operation phase. These measures will be implemented to the project design. The Environmental and Social

Management Plan will be performed in parallel with the EIA. Consultant shall liaise with the designer as

required to adequately perform this activity.

8.2.4 Public Consultation

Following the screening and scoping effort, it may be determined that a number of public consultation efforts

will be required for the project. Public consultation shall include presentations to stakeholders including

organizations, government agencies and the general public. The consultant in coordination with AC, Ministry of

Environment Protection and Agriculture of Georgia shall conduct such consultations and provide relevant data,

digital presentations, develops minutes of the public consultation meetings as well as other documentation

necessary for this task. The Consultant shall advise AC on any public consultation requirements as set forth in

the National laws and legislation.

8.2.5 Final Environmental Impact Assessment Report

In addition to the EIA documents consultant has to prepare Technical and Environmental Executive Summaries

of the EIA and updated management plans and EIA supplementary documents (MPD’s, Waste Management

Plan, Air Emission Plan, Emergency Response Plan etc.) as required under Georgian legislation. Review and

comments of the draft EIA will be completed by the Georgian Government Public review, the relevant financial

institutions and project stakeholders for the project. Following completion of these reviews, the Consultant

shall incorporate all comments and measures for completion of the Final EIA report and submitting it for

obtaining of the State Ecological Conclusion Report.

8.2.6 Coordination of permitting process

Bidder shall lead the permitting process on behalf of AC and shall engage the relevant administrative or private

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agencies as required. Scope is inclusive of all communication and coordination efforts between AC and relevant entities.

Bidder shall cooperate and communicate with AC’s team as required. Bidder shall be responsible for preparing of the relevant EIA required documentation such as: Maximum Permisable Air Emission Discharge Document, Maximum Perisable Water Discharge Document, Waste Management Plan and Emergency Response Plan. Consultant will be responsible for conducting of the Archaeological survey and obtaining of the Archaeological Clearance from the National Museum of Georgia. (Center for Archaeological Studies CAS)

• All required equipment and technologies should be included in the proposal.

• All required permits necessary to achieve this scope of work within the scheduled duration.

• Respondent’s proposal price for this work shall remain in effect for a period of no less than 12 months from the date of the proposal.

• During execution phase of the scope contractor to provide the bi-weekly reports.

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9 SCHEDULE B – FORM OF PROPOSAL

TO: JSC Anaklia City RE: REQUEST FOR PROPOSALS Dredged Sediments disposal on Land and Anaklia SEZ EIA Report

1.0 Proposal

We, _, (Name of Respondent) of (Address of Respondent)

Pursuant to and in compliance with the Request for Proposals and any issued addenda, and being familiar with the requirements for performance under the Request for Proposals, and familiar with the Site and all relevant laws, rules, regulations, zoning, licensing and permit requirements, and the intent, difficulties, facilities and local conditions attendant to performing the Services/Works that may affect our Proposal, hereby submit this Proposal.

2.0 SCHEDULES

We confirm that the following schedules are attached to and form part of this Proposal: (1) Schedule B‐1 – Respondent’s Technical & Financial Proposal for Services

3.0 ACKNOWLEDGEMENT

Respondent hereby acknowledges: (a) AC will rely on the Respondent’s submitted information and the representation that the Respondent has the capability to undertake and complete the responsibilities and obligations contained in this Proposal and the Agreement to be executed by AC and the Respondent, if the Respondent is awarded the Contract, and the Respondent understands AC will so rely.

(b) AC has the right to make any further inquiry it deems appropriate to substantiate or supplement information supplied by the Respondent.

(c) AC has the right to reject any and all Proposals, to withdraw the RFP, to reissue the RFP, to enter into negotiations with any and all Respondents, and to accept any Proposal or proposal that, in AC’s judgement, will provide the level of service to the public.

(d) Respondent solely will bear all costs incurred by Respondent in connection with the preparation and submission of this Proposal and with Respondent’s costs associated with any negotiations with AC. Under no circumstances will AC be responsible for any such costs.

4.0 DECLARATION

Respondent hereby declares: (a) that it has complied with the requirements of the Instructions; (b) that, in submitting this Proposal, it is not relying on any information or documents provided on by or on behalf of AC other than the RFP Documents;

(c) that this Proposal is genuine and not collusive or made in the interest of or on behalf of any person not

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named herein;

(d) that it has not, directly or indirectly, induced, or solicited any other Respondent to submit a sham Proposal or any other person to refrain from submitting a Proposal, and that it has not in any manner sought by collusion to secure for itself or for any other person any advantage over any other Respondent.

(e) that if awarded the Contract, I/we will at all times be the “prime contractor”. I/we further confirm that if I/we become aware that another Contractor at the place of the Services/Works has been designated as the “prime contractor”, we will notify AC immediately, and I /we will indemnify and hold AC harmless against any claims, demands, losses, damages, costs, liabilities or expenses suffered by AC in connection with any failure to so notify AC.

IN WITNESS WHEREOF, this Proposal has been executed this day of , 2018.

EXECUTION BY RESPONDENT:

(Name of Respondent)

Authorized Signatory

Name and Title

Authorized Signatory

Name and Title

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10 SCHEDULE B‐1 – RESPONDENT’S TECHNICAL & FINANCIAL PROPOSAL

1. The submission shall, as a minimum, include the following elements:

a) Completed Form of Proposal

b) Completed Pricing Schedules including Dayworks Schedules

c) A copy of the Respondent’s safety policy inclusive of Scope specific HSE management plan and

HSE KPI’s for last 2-year period

The following supplementary information shall be submitted as part of the Proposal in a suitably clear and

concise format:

1.1 A detailed program of the Works. The program should show sufficient detail to establish the

linking of the major elements of the program, time dependencies between activities, the critical

path and key events. It should also indicate the order and durations of the various work activities

for the whole of the Works. The program should contain items for design and fieldwork, as

necessary. The detailed program should take account of any restraints imposed by the Employer’s

ongoing operations and maintenance, physical/site limitations and other contractors’ work in and

around the Site, etc. on the sequence and timing of the Works;

1.2 A detailed cash flow forecast;

1.3 method statements for carrying out the work activities describing in detail how the Respondent

will provide the most suitable material for the Works;

1.4 A list of the proposed plant and equipment to be used;

1.5 A list of the major sub-contractors and suppliers that the Respondent intends to use, along with

details of their relevant experience;

1.6 CVs of the Respondent’s proposed key management personnel;

1.7 Details of the Respondent’s proposed design for parts of the Works to be designed by the

Respondent;

1.8 Details of any alternative materials or designs proposed by the Respondent.

1.8.1 For the avoidance of doubt, none of the supplementary information included with the

Proposal shall form part of any subsequent Contract.

1.9 Detailed Program Schedule illustrating Respondents intended scheme for the works

2. All Tender Documents, including drawings, remain the property of the Employer. If no Proposal is submitted, or if the tender is unsuccessful, all documents must be returned to the Employer.

3. Following the award of a subsequent Contract an on-demand performance security will be required, the amount of which shall be 10% of the accepted fixed price lump sum.

4. Insurance Policies According Appendix 8.

5. Respondents should note that post-Contract approval of all sub-contractors in accordance with the Conditions of Contract will be required.

6. Where the Respondent is a joint venture, copies of any joint venture or consortium agreement and particulars of the proposed contracting entities and proof of authorization of the parties signing the Proposal shall be submitted with the Proposal. Proposals shall be signed on behalf of each member of such joint ventures or consortia.

7. The Employer does not bind himself to accept the lowest or any Tender, or to proceed with the Tender

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process. Nor will he be responsible for or pay any expenses or losses which may be incurred by the Respondent in the preparation of his proposal.

8. When the Employer has decided that he is willing to accept a Proposal, a letter of acceptance will be sent to the successful Respondent.

9. The Respondent shall treat the details of the Tender Documents as private and confidential

10. Bill of Quantities – All prices to be quoted in US Dollars

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11 SCHEDULE C – APPENDICES

Below listed Appendices are uploaded on www.etenders.ge platform.

Appendix 1: -- Draft Contract (will be provided additionally)

Appendix 2: -- Bill of Quantities – Part of Contract

Appendix 3: -- N/A

Appendix 4: -- Health, Safety and Environmental Requirements – Part of Contract

Appendix 5.1: -- Document Control Requirements– Part of Contract

Appendix 5.2: -- Project Control Requirements – Part of Contract

Appendix 6: -- Quality Requirements – Part of Contract

Appendix 7: -- N/A

Appendix 8: -- Insurance Policies – Part of Contract

Appendix 9: -- N/A

Appendix 10: -- N/A

Appendix 11: -- N/A

Appendix 12: -- N/A

Appendix 13: -- N/A

Appendix 14: -- N/A

Appendix 15: -- N/A

Appendix 16: -- N/A

Appendix 17: -- N/A

Appendix 18: -- Deliverable milestone completion date – Part of Contract

http://www.etenders.ge/

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12 SCHEDULE D – PROJECT MILESTONE SCHEDULE

Milestone Deadline Fulfillment of whole project 180 calendar days after Notice to proceed