JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND …

JOINT PLAN FOR DoD NONCOMBATANT EVACUATION AND REPATRIATION Nov 2005

HEADQUARTERS, DEPARTMENT OF THE ARMY

WASHINGTON, D. C. 20310-0300

PREFACE

1. Repatriation is the procedure whereby American citizens are officially processed back into the United States subsequent to their evacuation from overseas. In addition to the official processing, eligible noncombatants will be provided various services to ensure their well-being and transportation to their final destination.

2. In situations when an evacuation occurs and a national emergency has not been declared, the Department of Health and Human Services (HHS) National Emergency Repatriation Plan delegates repatriation responsibilities to governmental agencies for their respective personnel and family members.

3. Department of Defense Directive 3025.14 (Noncombatant Evacuation Operations) designates the Secretary of the Army as the DoD Executive Agent for repatriation of DoD noncombatants. When requested, the Army shall also provide repatriation services to non-DoD personnel. Under conditions of a national emergency, DoD may be unable to provide these services if involved in military operations.

4. The Deputy Chief of Staff, G-1, Army, has been designated as the Action/Executing Agent for repatriation plans and operations.

5. This Joint Plan has been written to respond to situations when DoD is responsible for repatriation operations. It directly supports the evacuation plans developed by each Theater commander. The decision to implement this plan will be dependent on the scale of the noncombatant evacuation. While the plan primarily applies to a large-scale evacuation, it may be adapted for smaller, less precipitous engagements.

6. This plan is effective for planning upon receipt, and for execution upon order of the Secretary of Defense. It is unclassified; however, it will be discussed only with those agencies outside DoD involved in noncombatant evacuation and repatriation planning and/or execution.

7. This document rescinds the Joint Plan for DoD Noncombatant Repatriation, dated 11 August 1999. Changes to this Plan and future iterations of the Plan will be updated on the worldwide web. Very limited distribution of written copies of this Plan will be made.

Preface



SUMMARY OF CHANGES

Since the December 2002 Updated publication of the 11 August 1999 edition of the Joint Plan for DoD Noncombatant Repatriation, the following significant changes are incorporated into the current edition of the Plan:

1. Addition of four new Annexes:

Annex F: Claims (Former Legal Assistance) Annex L: OCONUS Safe Havens Annex M: Pet Responsibilities Annex N: Recommended NEO Packet Items

2. New or extensive revision to 20 Appendices:

Annex A-- Appendix 2 (New): Procedures for Evacuee Deaths Annex D-- Appendix 3 (Change): from Repatriation Sponsor Checklist to Repatriation Site Volunteer Checklist (Note change in terminology) Appendix 4 (New): Repatriation Processing Accountability Flowchart Appendix 7 (Revised): Recommended Processing Floor Plan Appendix 8 (Revised): Processing Sheet Instructions --DD Form 2585 Appendix 9 (New): Family Assistance Control Center Checklist Annex F-- Change from Legal Assistance to Claims Annex I -- Updates to all three Appendices regarding ARRS Hardware and Software Annex J-- Appendix 1 (Old) Deleted: Service Fund Cites (Note: Maintained in separate document posted to Army, G-1, Noncombatant Evacuation and Repatriation Website) Annex K-- Consolidated Compensation Policies and placed information papers on website for easier updating and maintenance Appendix 1 (Old) Deleted: Military Families Safe haven Allowances Appendix 2 (Old) Deleted: DoD Civilians Safe haven Allowances Appendix 3 (Old) Deleted: OCONUS Safe havens--Revised and moved to new Annex L Appendix 4 (Old) Deleted: Pet Responsibilities During an Evacuation--Expanded and moved to new Annex M Appendix 5 (Old) Deleted: Recommended NEO Packet Items and moved to new Annex N Appendix 1 (New): Military Allowances Matrix Appendix 2 (New): (Draft) Debit Card Annex L-- (New): OCONUS Safe Havens Appendix 1 (New): Examples OCONUS Safe Haven Request (four individual Service Letters) Annex M-- New: Pet Responsibilities Appendix 1 (New): Tips for Responsible Pet Ownership Appendix 2 (New): Traveling with Pets Annex N-- New: Recommended NEO Packet Items Appendix 1 (New): Recommended Contents for NEO Kit Annex O (Former Annex L): Designated Repatriation Sites (Updated) Appendix 1: Designated Military APODs (Updated) Appendix 2: Designated Military SPODs (Updated) Appendix 3: Support for International Airports (Updated) Annex P (Former Annex M): Acronyms and Abbreviations Annex Q (Former Annex N): Definitions Annex R (Former Annex O): Distribution Annex S (Former Annex P): Blank Forms (Eight new forms included) Appendix 1 (New): Forms Index

3. Addition of 18 new acronyms to Annex P

4. Addition of eight new terms to glossary in Annex Q

5. Organizational/agency changes updated and included throughout text, e.g., CINCSOUTH responsibility for Executive Repatriation Operations in Puerto Rico deleted--CDR USPACOM and CDR USA FORSCOM remain; CINC changed to Combatant Commander/COMCOM; SDDC vice MTMC; Army ODCSPER to Army, G-1; INS to BCIS in new Department of Homeland Security (DHS); CBP responsibilities formerly in Department of Agriculture now in DHS; NTS now DNTS

6. JFTR and JTR references updated

7. New--Procedures for death of a noncombatant evacuee included in Annex A

8. Eight new official forms for use included

9. New--Sample Service letters for OCONUS Safe haven Requests

Summary of Changes

HEADQUARTERS, DEPARTMENT OF THE ARMY WASHINGTON, D. C. 20310-0300

TABLE OF CONTENTS

Basic Plan

Annex A - Joint Repatriation Coordination Center (JRCC) Composition of the JRCC

Appendix 1 Procedures for Evacuee Deaths

Annex B - CDR FORSCOM Authority/Responsibilities Annex C - CDR USPACOM Authority/Responsibilities Annex D - Repatriation Center Operations

Appendix 1 Recommended Joint Processing Support Teams Appendix 2 Repatriation Procedures Checklist Appendix 3 Repatriation Site Volunteer Checklist Appendix 4 Repatriation Processing Accountability Flowchart Appendix 5 Proposed Repatriation Operations Cover Letter Appendix 6 Proposed Generic Welcome Briefing Appendix 7 Recommended Processing Floor Plan Appendix 8 Processing Sheet Instructions Appendix 9 Family Assistance Control Center Checklist

Annex E - Public Affairs

Annex F - Claims Annex G - Civilian Personnel Operations

Appendix 1 Centralized Civilian Personnel Offices

Annex H - Family Support Policies

Appendix 1 Designated Service Family Centers

Annex I - Automated Repatriation Reporting System (ARRS)

Appendix 1 Agency Update Centers Appendix 2 Agency Hardware & Software Requirements Appendix 3 Site Hardware & Software Requirements

Annex J - Financial Management

Appendix 1 DD Form 1610 Instruction Sheet

Annex K - Compensation Policies

Appendix 1 Military Allowances Matrix Appendix 2 (Draft) Debit Card

Annex L - OCONUS Safe Havens

Appendix 1 Examples OCONUS Safe Haven Request

Annex M - Pet Responsibilities

Appendix 1 Tips for Responsible Pet Ownership Appendix 2 Traveling with Pets

Annex N - Recommended NEO Packet Items

Appendix 1 Recommended Contents for NEO Kit

Annex O - Designated Repatriation Sites

Appendix 1 Designated Military APODS Appendix 2 Designated Military SPODS Appendix 3 Support for International Airports

Annex P - Acronyms and Abbreviations

Annex Q - Definitions

Annex R - Distribution

Annex S - Blank Forms

Appendix 1 Forms Index



JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION BASIC PLAN

REFERENCES:

a. DoD Directive 3025.14, "Protection and Evacuation of U.S. Citizens and Certain Designated Aliens in Danger Areas Abroad (Short Title: Noncombatant Evacuation Operations)," November 5,1990.

b. DoD Directive 5124.2, "Assistant Secretary of Defense (Force Management and Personnel)," July 5, 1985.

c. “Memorandum of Agreement Between Departments of State and Defense on the Protection and Evacuation of US Citizens and Designated Aliens Abroad," July 14, 1998.

d. Unified Commands, Noncombatant Evacuation Plans.

e. Department of Health and Human Services, National Emergency Repatriation Plan. (December, 1983, revised February 18, 1986.)

f. Memorandum of Understanding between the Department of Army, G-1 and the Department of the Army, Installation Management Agency and the United States Army Forces Command, April 3, 2003.

g. Presidential Executive Order 12656, "Assignment of Emergency Preparedness Responsibilities," 18 November 1988.

h. 31 United States Code 1515, Authorized Apportionments Necessitating Deficiency of Supplemental Appropriations. Dated 13 Sep 82.

i. Joint Federal Travel Regulations Volume 1, Chapter 6 available at https://secureapp2.hqda.pentagon.mil/perdiem (Applies to Uniformed Service Members and Family Members).

j. Joint Travel Regulations Volume 2, Part A, Appendix 1 available at https://secureapp2.hqda.pentagon.mil/perdiem (Applies to Federal Employees and Family Members).

k. Department of Defense Financial Management Regulation, Volume 8, Civilian Pay Policy and Procedures

l. Department of Defense Financial Management Regulation, Volume 12, Special Account Policy and Procedures, Chapter 23. m. Department of State Standardized Regulations (Government Civilians in Foreign Areas) Chapter 600.

n. DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) Program," July 19, 2004

TASK ORGANIZATION: Not applicable.

1. SITUATION

a. General. (1) Overseas evacuations occur under a variety of circumstances - civil unrest, military uprisings, environmental concerns, natural disasters. Dependent on the situation, the Department of State (DoS) may approve an authorized (voluntary) or ordered (mandatory) departure of federal employees (military and civilian) and their families. In the authorized/ordered departure approval, DoS will designate a particular country, normally the continental United States (CONUS) (the 48 contiguous states and D.C.), as the safe haven for federal employees and their eligible family members for thirty

days as they assess the situation. The authorized/ordered departure may be extended in 30 day increments to a maximum of 180 days. Department of Defense (DoD) may have only a few or many noncombatants located in the endangered country.

(2) The departure of private American citizens (AMCITS) is at their own discretion; however, many will normally take advantage of the protection and transportation provided by the United States Government (USG). DoS may also approve the evacuation of selected host nation and third country nationals (TCN’s). When CONUS is declared the safe haven, federal families will be repatriated back into the United States. AMCITS and designated aliens will be brought to safety, and are responsible for reimbursing DoS for transportation costs incurred on their behalf.

b. Authority.

(1) Executive Order (EO) 12656 (Assignment of Emergency Preparedness Responsibilities) assigns specific responsibilities to various federal agencies during national security emergencies, to include overseas evacuations and subsequent repatriation operations.

(a.) Sec. 1301. Under the direction of the President and in consultation with the Secretaries of Defense (SECDEF) and Health and Human Services (HHS), the Secretary of State (SECSTATE) is responsible for the protection or evacuation of all U.S. citizens abroad, including DoD noncombatants. This authority does not extend to military personnel of the Armed Forces, including Defense Attache Systems and Defense Intelligence Agency (DIA) personnel assigned to the Embassy, unless otherwise agreed. DoD is also primarily responsible for the protection and evacuation of U.S. citizen noncombatants at the U.S. Naval Base, Guantanamo, Cuba.

(b.) Sec 801. The Secretary of Health and Human Services, in coordination with the heads of Federal departments and agencies, is responsible for providing assistance to U.S. citizens or others evacuated from overseas areas, including DoD noncombatants. Their plan relies on state and local government to carry out the operational responsibilities of repatriation.

(c.) Sec 502. SECDEF shall advise and assist the SECSTATE and the heads of other federal Departments and Agencies, as appropriate, in planning for the protection, evacuation, and repatriation of U.S. citizens in overseas areas.

(2) DoD Directive 3025.14 designates the Secretary of the Army as the DoD Executive Agent for Repatriation Plans and Operations in connection with the return of noncombatant evacuees. As the Executive Agent, the Secretary of the Army shall:

(a) Appoint the Army member of the Washington Liaison Group (WLG) to coordinate the execution of noncombatant evacuation operations (NEO) responsibilities outlined in the State-Defense Memorandum of Agreement.

(b) Act as the designated DoD Executive Agent for Repatriation planning and operations, and coordinate within the DoD and other Federal Agencies, as well as state and local agencies, as needed, in planning for the reception in the U.S. and onward movement of DoD dependents, non-emergency DoD civilians, U.S nationals, and designated aliens evacuated from overseas areas.

(c) Establish and operate a Joint Repatriation Coordination Center (JRCC) to assume the responsibilities outlined above.

(d) Ensure that procedures are in place that meet the needs of DoD noncombatants as specified in this plan upon arrival to a safe haven location.

(e) Ensure that procedures are in place to collect valid personnel data on evacuees throughout the safe haven period and to distribute this information to agencies throughout the DoD.

(3) The Secretary of the Army has designated the Deputy Chief of Staff for Personnel (G-1), Army, as his Action/Executing Agent to perform the duties described in (a)-(e) above, on his behalf. (4) The Commander, Forces Command (CDR FORSCOM) as designated by the Commander, United States Joint Forces Command (CDR USJFCOM) and the Commander, United States Pacific Command (CDR USPACOM) are the Army's executing agents for repatriation operations. CDR FORSCOM is responsible to the G-1 for executing repatriation operations in CONUS and U.S. territories other than those in the Pacific theater. CDR USPACOM is responsible for repatriation operations in Hawaii, Alaska, and U.S. territories in the Pacific. In addition, as directed by CDR USJFCOM, CDR FORSCOM has tasking authority over the Services in CONUS with respect to repatriation operations.

(5) See command line organizational structure below.

c. Assumptions.

(1) A threat of general war will not exist at the time this plan is implemented.

(2) Full mobilization activities will not be in progress.

(3) Noncombatant Evacuation Operations are not resulting from execution of an existing Operations Plan (OPLAN) or Major Regional Conflict (MRC) scenario.

(4) Evacuation of DoD noncombatant evacuees has been authorized/ordered by the Department of State.

(5) Adequate civilian and military transportation will be available in the overseas area involved. Although returning evacuees may arrive at military and civilian ports of debarkation (PODs), it is anticipated that most arrivals will be at military PODs. The primary mode of transportation will be U.S. Transportation Command (USTRANSCOM) controlled airlift (either military or civilian charter). It is anticipated that limited use will be made of sea transport.

(6) Although the evacuation of pets with families is not authorized by Federal Regulations, past experience has shown that evacuees will bring pets with them. Therefore, repatriation centers and intermediate processing/staging areas must be prepared to take care of pets. Families are financially responsible for moving their pets to and from the theater. IAW DoDR 4515.13, the transportation of pets at government expense is not an entitlement; but rather, "Passengers traveling under Permanent Change of Station (PCS) orders may be allowed to ship their pets at their own personal expense. For this privilege, pets are defined as 'dogs and cats only,' and are limited to two for each family. Requests to deviate from this policy, i.e., number, type, or weight of pets, will be submitted through Service Headquarters to Air Mobility Command (AMC) for consideration." Also, see Annexes M and N for further discussion regarding pets.

(7) Carry-on baggage is subject to limitations imposed by the carrier. Unaccompanied baggage, household goods, and privately owned vehicles (POVs) will NOT accompany evacuees, but may be shipped separately. (8) Medical evacuation will normally be through aero-medical channels. Alternate modes of transportation must be considered in instances where airlift is not available because of higher priorities.

(9) Authority under 31 USC 1515 allows the evacuation of personnel without regard to the availability of an appropriation. Evacuation and repatriation costs not capable of being absorbed within current mission funds will require a request for supplemental funding from Congress.

(10) Sufficient civilian and military aerial and seaports of debarkation will be available to support execution of this plan. (11) Evacuation of multiple theaters or geographic areas may occur simultaneously and require concurrent actions.

(12) Repatriation Centers may be required to process individuals other than DoD personnel.

(13) DoS may request HHS to assume responsibility for all repatriation operations, including DoD noncombatants, after operations have commenced. In this case, the HHS plans and orders take precedence over those of HQDA, G-1. However, HQDA, G-1 will still be responsible for ensuring all DoD families are properly cared for and receive their evacuation allowances.

(14) DoD families outside the Theater may be prevented from entering the Theater due to a stop-movement order. This order will affect families on leave or those about to make a Permanent Change of Station (PCS) move.

(15) Each DoD family may elect to evacuate individually via commercial air or alternate means of transportation. Note: Should war (full mobilization) be declared, the Department of Health and Human Services National Repatriation Plan as governed by Executive Order 12656 will be implemented.

d. Supporting Agencies.

(1) Military Services, Defense Agencies

(a) Army (b) Navy (c) Air Force (d) U.S. Marine Corps (e) Defense Agencies, to include:

(1.) Defense Finance and Accounting Service (DFAS) (2.) Defense Logistics Agency (DLA) (3.) Defense Intelligence Agency (DIA) (4.) National Security Agency (NSA) (5.) Department of Defense Education Activity (DoDEA) (6.) National Geospatial-Intelligence Agency (NGA) (7.) Defense Information Systems Agency (DISA) (8.) Defense Contract Audit Agency (DCAA) (9.) Defense Commissary Agency (DECA) (10.) Service Exchange Agencies (AAFES, NES)

(2) U.S. Transportation Command (USTRANSCOM)

(a) Military Surface Deployment and Distribution Command (SDDC) (b) Air Mobility Command (AMC) (c) Military Sealift Command (MSC)

(3) Department of Homeland Security

(a) U.S. Coast Guard (b) Bureau of Customs and Border Protection

e. Coordinating Departments, Commands, and Agencies.

(1) Supported theater/combatant commander.

(2) Department of State (DoS).

(3) Department of Health and Human Services (HHS).

(a) Social Security Administration, Office of Family Assistance, Repatriation Program. (b) United States Public Health Service, Quarantine Office.

(4) Department of Justice (DoJ), Federal Bureau of Investigation (FBI). (5) Department of Treasury, Office of Fiscal Service.

(6) Department of Transportation (DoT), Maritime Administration.

(7) Department of Homeland Security. (a) Bureau of Citizenship and Immigration Services (b) Federal Emergency Management Agency

(8) Non-Government Agencies [(i.e., American Red Cross (ARC), Salvation Army, United Services Organization (USO), etc.)]

2. MISSION.

a. To provide for the orderly, expeditious debarkation, processing and onward movement of DoD noncombatant evacuees and non-DoD evacuees (if required), when withdrawn by national authority from an overseas location under non-emergency conditions. The mission pertains to operations directed by the Department of State, the Department of Defense or other appropriate authority whereby noncombatants are evacuated from a foreign country when their lives are endangered by war, civil unrest or natural disaster to safe havens typically in the Continental United States (CONUS).

b. To provide assistance for DoD families who are prevented from entering the overseas country on PCS orders or from returning to their homes within the overseas country by a stop-movement order.

c. To monitor the entire safe haven situation until DoD families are rejoined with their sponsors or go to designated places.

3. EXECUTION.

a. Concept of Operation.

(1) At the onset of a crisis situation in an overseas country, Department of State (DoS) will hold senior level interagency meetings with DoD and other Federal Agencies to discuss the potential evacuation. If it appears that DoD will assist in the evacuation, the Secretary of Defense (SECDEF) will authorize and direct the Chairman, Joint Chiefs of Staff (CJCS) to issue an appropriate warning order to the supported Combatant Commander. The Secretary of State’s formal request, when approved by the President, will generate the Execute Order directing NEO. If CONUS has been declared the safe haven, the magnitude of the operation and composition of evacuees (DoD, AMCITs, host nation personnel, TCNs, etc.) will determine DoD’s involvement in the repatriation operation.

(2) During an evacuation when an official Repatriation Site is established, availability of air and/or surface transportation will be determined by the DoS and/or USTRANSCOM in coordination with the supported Combatant Commander upon receipt of the warning order. The actual number of evacuees arriving in CONUS (to include Alaska and/or Hawaii) will vary daily, based on transportation scheduling in coordination with the overseas theater.

(3) HQDA, G-1 will coordinate and direct the repatriation operation as well as the assistance provided to other eligible DoD families who are unable to enter the subject country due to the stop movement order.

(4) CDR FORSCOM and CDR USPACOM, as the executing agents, will assist the designated Repatriation Site(s) during the execution of the repatriation operation as ordered by HQDA, G-1. They will provide assistance to the Repatriation Site in their planning and coordination efforts with other DoD agencies, the Military Services, Federal, state and local agencies as required.

(5) The individual Military Services/DoD Agencies will provide necessary support to effectively receive and process respective families, both evacuees who enter through designated Repatriation Sites (see Annex O) and also eligible families who are unable to process through these sites (stop movement personnel or those who come out via commercial air). Under HQDA oversight, the Services/DoD Agencies will assume follow-on responsibility for their respective family members throughout the family’s safe haven period (see Annex D; JFTR, Volume 1,Chapter 6; JTR Vol 2, Part A, Appendix 1 and Entitlements Messages).

(6) Evacuations also may occur when no repatriation site is established.

b. Responsibilities.

(1) The Supported Combatant Commanders will:

(a) Fully develop OPLAN ANNEX C, Appendix 10 to maximize Noncombatant Evacuation without impeding the deployment of warfighters and their equipment.

(b) Coordinate and develop Contingency Plans (CONPLANs) for designated areas of responsibility (AORs). See Annex C, CDR USPACOM Authority/ Responsibilities.

(c) Ensure that all supporting NEO plans within the supported Combatant Commander’s Area of Responsibility (AOR) are integrated to address NEO issues from initial evacuation through departure from the Combatant Commander’s AOR. These plans should ensure that all DoD family members in the command are accounted for, to include those who are out of the country on leave and cannot return.

(d) Provide the JRCC with the names, addresses, and phone numbers of individuals on leave out of the country. Provide evacuee data (e.g., number of evacuees, names of individuals on flights, designated POD, etc.) to the JRCC, with an information copy to CDR FORSCOM and Component MAJCOM, AFAG and/or USPACOM J-1.

(e) Provide HQDA, DAPE-MP-PRO, a copy of their OPLAN ANNEX C, Appendix 10 for review and coordination prior to Joint Staff review of the OPLAN. (f) Ensure that all DoD employees and family members in the command have adequate documentation (see Annex N). Keeping NEO packets updated will eliminate a great deal of difficulty for families if they are evacuated.

(g) Ensure family integrity is maintained as much as possible during the movement. Every evacuee must be assigned an identification number and must be entered into the Defense Non-Combatant

Evacuation Operations (NEO) Tracking System (NTS) prior to departure from overseas. The overseas command will appoint noncombatant evacuee escorts for all unaccompanied DoD dependent children and individuals with special needs from point of embarkation to their final safe haven location. The overseas command funds escort travel if the escort is returning to the theater upon completion of mission. Escorts must carry with them proper guardianship papers or powers of attorney that allow them to turn over children to appropriate family members in the U.S. (h) Early in the evacuation planning cycle, coordinate directly with HQDA, G-1 to determine which repatriation sites have been designated and the flow priority. Site selections will be made by HQDA, G-1 in coordination with the Washington Liaison Group (WLG), DoS, HHS, USTRANSCOM and the Service Commands. The supported Combatant Commander provides funding for USTRANSCOM chartered flights. (i) Securely tag all luggage accompanying family members.

(j) Following the completion of the evacuation, the supported commander will provide DAPE-MP-PRO with an After Action Report (AAR) of "Lessons Learned."

(k) Ensure individual repatriation operations are supported, i.e., those operations whereby evacuees depart overseas under individually arranged travel itineraries.

(1) Office of Secretary of Defense shall: Coordinate with Department of Army G-1 in all planning aspects of the evacuation and repatriation operation.

(a) The Under Secretary of Defense for Policy (USD(P)) shall work closely with the Department of State on NEO policy matters, shall provide guidance for military assistance for protection or evacuation of noncombatants, and shall appoint the DoD Executive Agent for Repatriation.

(b) The Assistant Secretary of Defense ((Special Operations and Low Intensity Conflict) (ASD(SO/LIC)) shall act as NEO coordinator for the Secretary of Defense within the Department of Defense and shall coordinate with the Department of Army to ensure the timely reception, processing and monitoring of the movement, location and welfare of noncombatant evacuees from the evacuation area to their safe haven and return to their duty station or onward movement to final destination.

(c) The Principal Deputy Assistant Secretary of Defense (Personnel and Readiness) (PDUSD(P&R)) shall coordinate with ASD(SO/LIC) and Department of Army to suspend, as required, the forward movement of DoD noncombatants to any danger area abroad and authorize return; and shall ensure reimbursement of expenses for DoD noncombatants and uniformity among the military Services regarding allowances for per diem, travel and transportation.

(2) Department of Army, as appointed by the Office of the Secretary of Defense as the DoD Executive Agent for Repatriation, shall:

(a) Develop and maintain a Joint Plan for DoD Noncombatant Repatriation.

(b) Designate and ensure Repatriation Sites are established and repatriation supporting plans are developed for each site. Ensure DoD noncombatants evacuated under conditions addressed by this plan receive adequate assistance and support upon arrival at the Repatriation Center(s). Additionally, the DoD Executive Agent will ensure that families affected by the stop movement order receive the same quality of assistance and support received by the families that have been processed through the Repatriation Center(s). (c) Ensure noncombatant personnel accountability procedures and automated systems are in place. (d) Establish a Joint Repatriation Coordination Center (JRCC) as described in Annex A for large-scale evacuations/repatriations.

(e) Coordinate within DoD and with other Federal, state and local agencies all matters related to the repatriation of DoD noncombatant evacuees as well as emergency repatriation planning by civilian agencies.

(f) Be the central point of contact within DoD for all statistical information relative to the evacuation and the status of DoD families.

(g) Monitor and coordinate transportation requirements with USTRANSCOM and Joint Task Force commanders as required. (3) CDR FORSCOM and CDR USPACOM, as executing agents, will: Execute this plan upon direction of the HQDA, G-1. Implementing instructions are found in Annexes B, C and D.

(4) Military Services/DoD Agencies will:

(a) Provide funding for safe haven expenses of all respective personnel affected by the departure. (Army will provide a fund cite for emergency usage IAW JFTR Volume 1, Chapter 6 and JTR Volume 2, Part A, Appendix 1. Army will be reimbursed for any costs incurred for non-Army personnel.) (See Annex J.)

(b) Provide personnel for staffing the JRCC as required. The JRCC will provide all guidance to the field regarding entitlements pursuant to the evacuation. (See Annex A.)

(c) As required by CDR FORSCOM and CDR USPACOM, provide augmentation personnel for designated Repatriation Sites. (See Annex D, Appendix 1.)

(d) Perform family assistance sponsorship functions for respective family members. (See Annex H.)

(e) As required by CDR FORSCOM and CDR USPACOM, assume responsibility for the repatriation processing and onward movement of evacuees through respective Repatriation Sites. (See Annex O.)

(5) Installation/Base Commanders with primary processing responsibilities to the selected port(s) of debarkation listed in Annex O will:

(a) Execute the repatriation mission upon direction of HQDA, G-1. Assistance to evacuees may include, but is not limited to, financial aid, family needs and health care, temporary lodging, legal and personal affairs, civilian personnel actions, etc. (See Annex D.)

(b) Develop and maintain supporting plans in conjunction with HQDA, G-1 and CDR FORSCOM and CDR USPACOM (as applicable).

(c) Following the completion of the repatriation operation, the Installation/Base Commander will provide DAPE-MP-PRO with an After Action Report or "Lessons Learned."

(6) U.S. Transportation Command (USTRANSCOM) will:

(a) Coordinate the movement of evacuees to PODs with the supported Combatant Commander and JRCC to manage the flow of evacuees and preclude the stressing of processing capabilities of any one POD. Should any Repatriation Center become saturated, HQDA, G-1 will work with the supported Combatant Commander and USTRANSCOM to reschedule or, as a last resort, divert flights to another Repatriation Center. USTRANSCOM will provide evacuee arrival schedules to the POD to prevent processing backlogs and to provide expeditious movement through the POD. Upon departure from the evacuated country, Air Mobility Command (AMC) will provide arrival information and an on-board manifest communicated via their command and control system to the designated ports of debarkation.

(b) Perform transportation management functions in support of evacuation and repatriation operations.

(c) If necessary, arrange for additional terminal facilities, provide for temporary open and covered storage facilities, and arrange for additional support personnel, as required.

(d) Arrange for group movement of evacuees, as required, in accordance with applicable travel regulations.

c. Coordinating Instructions:

(1) Direct communication between the Military Services and DoD Agencies is authorized in planning and execution.

(2) Base Commanders with primary processing responsibilities at the port of debarkation will coordinate with appropriate Federal agencies, e.g., Bureau of Citizenship and Immigration Services (BCIS); Bureau of Customs and Border Protection (CBP); Quarantine Officer, Public Health Services, etc.; state and local officials; and supporting agencies of military Departments in preparation and execution of supporting plans.

(3) The Joint Repatriation Coordination Center (JRCC) will maintain liaison with the Department of State, U.S. Embassy, the Armed Forces Institute of Pathology (AFIP) and the U.S. Army Casualty and Memorial Affairs Operations Center (CMAOC) as appropriate in the case of the death of an official DoD evacuee. See Annex A, Appendix 2 for procedural details in this event.

4. Administration and Logistics

a. DoD evacuees will proceed from OCONUS to the designated Repatriation Site/safe haven location using an evacuation travel order/DD Form 1610 (Request and Authorization for TDY Travel of DoD Personnel) prepared by an authorized DoD representative upon notification of evacuation (see Annex J). In cases where an order cannot be prepared overseas prior to departure, the appropriate Service representative at the processing center will publish the evacuation travel order to send the evacuated family from their retroactive point of departure through to their final destination. Only DoD personnel (military and civilian) and command-sponsored dependents are entitled to transportation and housing from the POE to final safe haven. All others, i.e., private AMCITS, accompanying alien family members and escorts, and host nation and TCN evacuees must proceed at their own expense IAW the JFTR and JTR.

b. Arriving noncombatant evacuees will be processed and onward moved to their final safe haven location as expeditiously as possible. If transportation arrangements cannot be made for immediate onward movement after processing, arrangements will be made for temporary housing at military installations or commercial facilities.

c. Each Service is responsible for providing financial assistance for their eligible military and civilian employees and their families. Financial assistance is provided in the form of deployable teams to designated repatriation sites for initial payments to evacuees. It also includes all follow-on payments to evacuees while in safe haven locations, as well as initial and follow-on payments for eligible individuals who were unable to process through a repatriation site. These payments will be made by Service designated centralized locations. Per agreements made between the specific Services and DFAS, DFAS will provide financial support for Army and DoD Agency noncombatants. (See Annex J.) Specific guidance articulating DoD fund cites may be found in the Entitlements Message for Personnel Withdrawing from a particular country under evacuation notice.

d. Upon arrival of evacuees at their final destination, the nearest installation in the local area is responsible for family support in coordination with the evacuee’s sponsoring Service or agency. The sponsoring installation will assist the family, regardless of Service affiliation, with any problems or needs that may arise, such as family support, return transportation requirements, household goods

claims, etc. The sponsoring installation will also provide assistance to families affected by stop movement orders. e. It should be noted that each DoD Repatriation Site, in conjunction with and support of HHS, should be prepared to process all U.S. citizens and designated foreign nationals.

f. Each Service has designated follow-on family support service to a separate office/agency (see Annex H, Appendix 1). Based on DoS and DoD guidance, these designated offices/agencies will provide evacuees with information regarding changes in status as required for families to move from their safe haven to a designated place or return to their overseas location and provide updated information in the Automated Repatriation Reporting System (ARRS). g. HQDA, G-1, in conjunction with CDR FORSCOM, CDR USPACOM, and the Services will monitor the overall situation of DoD families while in a safe haven status.

5. Command and Communications

a. Command. For repatriation operations, CDR FORSCOM and CDR USPACOM are the supported commanders for the designated Repatriation Installation/Base Commander upon execution of this plan. The JRCC is an ad hoc organization chaired by HQDA, G-1 and, on order, is staffed by Service representatives in the Pentagon, who will coordinate the repatriation operation and provide the initial support to families who have been unable to process through the Repatriation Site. (See Annexes A and H as well). The support comes by way of an explanation of entitlements, preparation of orders, collection of DD Form 2585(s) (Repatriation Processing Center Processing Sheet), providing information to evacuees, and coordination with Defense Finance & Accounting Service (DFAS). See Annex J for more information.

b. Communication. Service communication agencies will be prepared to augment communications facilities with sufficient personnel to accommodate additional workloads and/or expanded communications services as required.

ANNEXES:

A. Joint Repatriation Coordination Center (JRCC)

B. CDR FORSCOM Authority/Responsibilities

C. USPACOM Authority/Responsibilities

D. Repatriation Center Operations

E. Public Affairs Procedures

F. Claims

G. Civilian Personnel Operations

H. Family Support Policies and Family Center Responsibilities

I. Automated Repatriation Reporting System

J. Financial Management

K. Compensation

L. OCONUS Safe Havens

M. Pet Policy and Responsibilities

N. NEO Kit

O. Repatriation Sites

P. Acronyms

Q. Definitions

R. Distribution

S. Forms

BASIC PLAN



ANNEX A TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION JOINT REPATRIATION COORDINATION CENTER (JRCC)

1. SITUATION.

a. General. The Joint Repatriation Coordination Center (JRCC) is a joint operational cell established in the Pentagon by Department of the Army to support repatriation operations. Based on the magnitude of the evacuation, the JRCC will be activated and staffed at the call of the Deputy Chief of Staff, Army,G-1, the executing agent for repatriation for the Secretary of the Army.

b. Authority. See Basic Plan.

c. Assumptions. See Basic Plan.

d. Supporting Agencies. See Appendix 1.

e. Coordinating Departments, Commands, Agencies. See Basic Plan.

2. MISSION.

a. The JRCC has oversight of the entire repatriation operation, particularly to include the official DoD evacuees who process through the designated Repatriation Site(s). Additionally, the JRCC is responsible for ensuring that all DoD evacuees and families affected by the subsequent stop movement order receive adequate assistance and appropriate entitlements throughout the safe haven period. JRCC will coordinate orders, financial assistance, job assistance/job placement with parent organizations as required for respective stop movement families.

b. The JRCC will arrange for disposition of an official DoD evacuee who dies during the evacuation/Repatriation process by maintaining liaison with the Department of State, U.S. Embassy, the Armed Forces Institute of Pathology and the U.S. Army Casualty and Memorial Affairs Operations Center and/or local authorities as appropriate.

c. The JRCC is also responsible for keeping the Defense establishment and other Federal Agencies (on an as-needed basis) informed about the repatriation aspects of the operation.

3. EXECUTION.

a. Concept of Operation. At the onset of an evacuation, required team members will be notified based on the anticipated population to be served. Members of the JRCC will coordinate entitlement messages and other situational personnel guidance with their respective Services/DoD Agencies before distribution to the field.

b. Responsibilities. See Appendix 1 to this Annex for the composition of the JRCC agency. DoD representation will be based on the agency evacuation population. Team representatives will also respond to the needs of respective family members who have been unable to process through the designated Repatriation Site(s).

c. Coordinating Instructions. Representatives will coordinate relevant information with their parent Headquarters, Major Commands and respective family members.

4. ADMINISTRATION AND LOGISTICS.

a. The JRCC Team Chief will ensure the JRCC telephone number (1-888-852-4880 and the Service Family Center toll-free numbers (See Annex H, Appendix 1) are passed to necessary commands, agencies, and designated Repatriation Sites so that communication lines can be quickly established.

b. Staffing of the JRCC will be based on requirements for the current operation. The JRCC may be required to function on two twelve-hour shifts. Services/Agencies tasked to provide JRCC members will ensure a minimum of one on-call alternate be designated for each position. JRCC team members must possess at least an interim Top Secret Clearance. (See Appendix 1 of this Annex.)

c. All DoD repatriation taskings and operational messages will be directed and released from the JRCC.

5. COMMAND AND COMMUNICATIONS. The JRCC Team Chief will have operational oversight of the repatriation mission.

A


APPENDIX 1 TO ANNEX A JOINT REPATRIATION COORDINATION CENTER (JRCC) COMPOSITION OF THE JOINT REPATRIATION COORDINATION CENTER

POSITION GRADE SOURCE Team Chief (1) O-6/GM15 Army/(G-1) Asst Team Chief (1) O-5/GS13-14 Army/(G-1) Mil Personnel Rep (1) O-4/Civ Army (1) Navy

(1) Air Force (1) Marine Corps (1) JCS J1

Civ Personnel Rep (1) Civ/GS12 & above (1) Army (1) Navy (1) AF/NAF (1) Marine Corps (1) Air Force (1) DoDEA (1) JCS/J1

Family Spt Rep (1) O-5/O-4/Civ (1) Army (1) Air Force (1) Navy (1) Marine Corps (1) C. Guard

Entitlements Rep (1) JFTR Expert JTR Expert

Trans Rep (1) O-5/O-4/Civ JCS/J4

Operations Rep (1) O-5/O-4/Civ JCS/J3 Public Affairs Rep (1) O-5/O-4/Civ OSD Legal Affairs Rep (1) O-5/O-4/Civ Army Finance Rep (1) O-5/O-4/Civ DFAS Medical Rep (1) O-5/O-4 Army TRICARE Rep (1) Civ TRICARE Admin NCO (1) E-6/E-5 Army Clerk Typist (1) N/A Army

Notes: Requirement will be based on number of Service/Agency affected personnel. Activation of the JRCC is approved by OSD and communicated to CJCS for execution. Army, G-1, as the DoD Executive Agent, coordinates with JCS to publish appropriate orders to the Services to man the JRCC. The JRCC will normally operate within the Personnel Contingency Cell (PCC) of the Army Operations Center (AOC) in the Pentagon. This is a secure area and an interim Top Secret clearance (at a minimum) is required. Members from the Services tasked to perform this mission typically will work for Army in a TACON role. The Army PCC is equipped with secure and non-secure phones, FAXes and computer terminals to allow rapid transition to a JRCC.

A-1



APPENDIX 2 TO ANNEX A JOINT REPATRIATION COORDINATION CENTER (JRCC) PROCEDURES FOR EVACUEE DEATHS

1. The purpose of this Appendix is to provide guidance and establish procedures and responsibilities for the accountability and disposition of remains for an official DoD evacuee who dies at any point during the evacuation/Repatriation process. Regardless of venue/scenario when an evacuee dies, appropriate documentation and notification must be filed. In general, when the DoD Executive Agent for Repatriation is overseeing the repatriation operation in CONUS, a Casualty Feeder Report (DA Form 1156) and a witness statement (DD Form 565) must be filed regarding the decedent. These forms may be found in Annex S of this Plan.

2. If an official DoD evacuee (i.e., employee, either military or civilian, or family member) dies overseas prior to departure for the designated safe haven, the Department of State and U.S. Ambassador as well as local authorities in country will be notified. The DA Form 1156 and DD Form 565 will be completed and forwarded to the local Casualty Assistance Center for processing. If the death occurs in a non-permissive environment, it may become necessary to proceed with a temporary burial, mark the coordinates and return to the site later to collect the remains for repatriation to the U.S. If an official evacuee from an agency other than DoD or a private American citizen dies at an overseas venue, the State Department will assume the lead for coordination and notification.

3. If an official DoD evacuee dies on board a plane bound for the CONUS destination, the captain of the plane may decide to land at an interim stop or continue to CONUS. If the plane is a DoD military aircraft, DoD will assume the lead for coordination and notification. State Department and the U.S. Embassy will be notified and the DA Form 1156 and the DoD Form 565 will be filed with the local Casualty Assistance Center. The Armed Forces Institute of Pathology (AFIP) and the U.S. Army Casualty and Memorial Affairs Operations Center (CMAOC) as well as local authorities will be contacted upon arrival in CONUS. AFIP maintains a 24 hour duty phone at 301/319-0000 and CMAOC can be contacted at 1/800/626-3317. Same procedures would be followed if the plane stops at an interim point, e.g., Guam. If the plane is a commercial conveyance chartered by the Department of State, DoS will assume the lead for any death among evacuees regardless of classification. DoD will complete forms cited for any deaths among their constituency.

4. If an official DoD evacuee dies at the CONUS Repatriation Site during the repatriation operation, the local authorities and/or medical examiner are contacted as well as the DoS, U.S. Embassy, AFIP and CMAOC and the two forms previously discussed are completed and sent forward.

5. If an official DoD evacuee dies in CONUS as a result of traveling under an individually arranged travel itinerary, the Family Support Unit Service representative assigned to meet and support that DoD employee or family member will contact the appropriate Repatriation Service POC, who will then notify all concerned agencies and ensure that the two forms already mentioned are completed. If the decedent was staying with family, ensure that the family is assuming responsibility for disposition of the remains.

A-2



ANNEX B TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION CDR FORSCOM AUTHORITY/RESPONSIBILITIES

1. SITUATION.

a. General. See Basic Plan.

b. Authority. The Army G-1, in coordination with Commander, Joint Forces Command, has designated the Commander, US Army Forces Command as an executing agent over repatriation operations within the Continental U.S. and the U.S. territories of Puerto Rico and the U.S. Virgin Islands.


d. Support Agencies. See Basic Plan. e. Coordinating Commands and Agencies: See Basic Plan.

2. MISSION. CDR FORSCOM will:

a. Assist HQDA, G-1 in planning for repatriation operations within the FORSCOM designated area of responsibility (AOR). Planning includes conducting site visits to designated primary installations/bases and reviewing their repatriation plans biennially.

b. Provide operational oversight on behalf of HQDA G-1 and ensure all necessary assistance is given to the tasked primary processing installation/base commander in his/her execution of the repatriation operation (See Annex D).

c. Develop a supporting/implementing plan to the DoD Plan that includes an outline of operations and planning requirements for FORSCOM Headquarters for those installations/bases tasked to conduct repatriation safe haven operations.

3. EXECUTION.

a. Concept of operations: CDR FORSCOM will be prepared to provide a supporting liaison team to the tasked primary processing installation/base (designated Repatriation Site). CDR FORSCOM will task appropriate Service Commands to provide manning for Joint Service Processing Teams (see Appendix 1 to Annex D) at designated Repatriation Center(s)/port(s) of debarkation, as required.

b. Responsibilities:

(1) The Forces Command Deputy Chief of Staff, G-1 will provide the liaison team for the designated Repatriation Site and act as the FORSCOM tasking authority for the Site Commander.

(2) The Command Surgeon, in conjunction with Service Surgeons General will coordinate with the Commander, U.S. Army Medical Command to ensure military hospitals and veterinary services within CONUS are alerted and provisions are made for reception of special medical cases and pets.


Direct communications within military channels and with other Federal and State agencies is authorized and encouraged down to the local level in the planning and execution of this plan.

4. ADMINISTRATION AND LOGISTICS. See Basic Plan.

5. COMMAND AND COMMUNICATIONS.

CDR FORSCOM has two roles in repatriation operations in the FORSCOM designated AOR (CONUS). He is the supported commander to the Services and Agencies in his executing role and the Supporting Commander to the Repatriation installation/base commander.

B



ANNEX C TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION CDR USPACOM AUTHORITY/RESPONSIBILITIES

1. SITUATION.


b. Authority. The Secretary of the Army, as DoD EA for repatriation, has designated the Commander, U.S Pacific Command (USPACOM) ) as executing agent over repatriation operations in Hawaii, Alaska and the U.S. territories (Guam, Marshall Islands) in the Pacific theater. USPACOM J-1 is the lead agency for these operations.


d. Support Agencies. See Basic Plan. e. Coordinating Commands and Agencies: See Basic Plan.

f. Policy.

(1) USPACOM will publish a Contingency Plan (CONPLAN) that includes an outline of the concept of operations and planning requirements for those installation/commands tasked to conduct repatriation/safe haven operations.

(2) All Service components to USPACOM will provide personnel for the Joint Service Processing Teams at the designated Repatriation Site(s)/port(s)of debarkation.

(3) Installation/base planners will be required to coordinate their plan with the State/Territorial Emergency Repatriation Coordinator.

2. MISSION. USPACOM will:

a. Assist HQDA G-1 in planning for repatriation operations in the USPACOM designated area of responsibility (AOR). Planning includes conducting site visits to designated primary installations/bases and reviewing their site repatriation plans.

b. Provide operational oversight on behalf of HQDA G-1 and ensure all necessary assistance is given to the tasked primary processing installation/base commander in his/her execution of the repatriation operation (See Annex D).

3. EXECUTION.

a. Concept of operations: USPACOM will provide a supporting liaison team to the tasked primary processing installation/base (designated Repatriation Site). USPACOM will task appropriate Service Commands to provide manning for the Joint Support Processing Teams at designated Repatriation Center(s)/port(s)of debarkation, as required.


(1) HQ USPACOM J-5 will:

(a) In coordination with J-1 publish a Concept Plan (CONPLAN) that includes an outline of operations and planning requirements for those installations/commands tasked to conduct repatriation/safehaven operations.

(b) Monitor daily reports from processing centers on the Automated Repatriation Reporting System.

(c) Ensure each Service organization provides follow-up assistance to DoD evacuees within the USPACOM AOR.

(d) Coordinate religious support for the designated processing centers.

(2) The Command Surgeon, in coordination with the Global Patient Movement Requirements Center at Scott AFB, IL, will ensure military hospitals within CONUS are alerted and provisions are made for reception of special medical cases. The Command Surgeon, in coordination with USMEDCOM, will ensure veterinary services are available for pets arriving OCONUS (Alaska, Hawaii, etc.)

(3) The USARPAC Staff Judge Advocate (SJA), in coordination with other USPACOM component SJAS, will assist in the transfer of custody of unaccompanied minor family members from the overseas escort to the receiving guardian or person who otherwise is designated by the sponsor and has adequate legal authority to care for minor family members.

(4) When installations/bases within the PACOM AOR are being used as intermediate staging bases (ISB’s), onward flow information will be provided to HQ DA, G-1 (through the JRCC, if activated) for coordination with CDR FORSCOM and preparation of designated repatriation sites.


Direct communication within military channels and with other Federal and

State agencies is authorized and encouraged down to the local level in the planning and execution of this plan.

4. ADMINISTRATION AND LOGISTICS. See Basic Plan.

5. COMMAND AND COMMUNICATIONS. See Basic Plan.

C



ANNEX D TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION REPATRIATION CENTER OPERATIONS

1. PURPOSE. To provide guidance and establish responsibilities for military installations/bases tasked to provide support to DoD noncombatants evacuated from overseas.

2. SITUATION.


b. Authority. HQDA G-1, in coordination with CDR FORSCOM and/or USUSPACOM and USTRANSCOM, determines the installation(s)/base(s) that will have primary and backup responsibilities for repatriation operations. See Annex O (Repatriation Centers).

c. Assumptions. See Basic Plan. DoD noncombatants may be evacuated under extremely stressful conditions and may require special support.

d. Support Agencies. See Basic Plan.

e. Coordinating Departments, Commands/Agencies. See Basic Plan.

3. MISSION. The designated Repatriation Site Commander(s) will develop plans for the reception, processing and onward movement of noncombatants who have been evacuated from an overseas area.

4. EXECUTION.

a. Concept of Operation. After coordination with appropriate headquarters and CDR FORSCOM and CDR USPACOM, HQDA G-1 will task the primary processing installation/base with repatriation operation responsibilities. The tasked installation/base commander will oversee and be responsible for all aspects of the repatriation operation. As determined by the tasked installation/base commander, the CDR FORSCOM and CDR USPACOM will ensure the supporting Services/DoD Agencies provide all necessary personnel to be members of Joint Service Processing Teams (JSPTs) for the Repatriation Site (see Appendix 1 of this Annex).

b. Responsibilities: The tasked installation/base commander will:

(1) Determine necessary staffing and space allocation for the port ofdebarkation(POD)/Repatriation Site. Planning should include other federal agencies, such as Department of Health and Human Services, State Department and private aid organizations if required. Close coordination should also be maintained with Department of Homeland Security, Bureau of Citizenship and Immigration Services

(BCIS) (Cmd Ctr: 202/616-5000) and Bureau of Customs and Border Protection (CBP) representatives to ensure adequate support for their functions at the POD.

(2) Solicit volunteers and interpreters to serve as sponsors to guide each evacuee/family (DoD and non-DoD) through the entire processing procedure. Processing commences once the family has cleared Immigration and Customs. Volunteers will assist the families in completing the DD Form 2585, Repatriation Processing Center Processing Form. (See samples at Appendix 8 of this Annex.)

(3) Information from the DD Form 2585 must be entered into the ARRS on site. The hardcopy DD Form 2585 will be forwarded to the military Services/DoD Agencies listed in Annex H for retention (addresses at Annex H, Appendix 1).

(4) Provide all facilities and services required for evacuee assistance. Support provided may include but is not limited to ID cards, financial entitlements/aid, billeting, emergency medical care, legal services, respite care, information and referral, family service assistance and onward transportation (See appendices to this Annex).

(5) Ensure interviews between consenting evacuees and the news media are coordinated through the Public Affairs Officer and conducted in a suitable atmosphere.

(6) Provide each DoD evacuee with a Family Information Packet. Dependent on the particular operation, this packet will provide general information concerning DoD Family Service programs, a listing of Family Service Centers, a listing of Service and DoD Agency follow-on support phone numbers, information sheets on entitlements, follow-on financial assistance, and civilian personnel guidance if applicable, and other information pertinent to the evacuees final destination.

(7) Collection of properly completed DD Form 2585 for each evacuee family is a CRITICAL task.

(8) Family support assistance is a critical asset to the installation. The employment of the Family Assistance Center (FAC)/Family Assistance Control Center (FACC) model provided at Appendix 9 of this Annex is recommended to assist commanders in establishing the Repatriation site. Family support personnel are encouraged to follow the guidance and procedures established in the checklist in this example.

D



APPENDIX 1 TO ANNEX D (REPATRIATION CENTER OPERATIONS) RECOMMENDED JOINT PROCESSING SUPPORT TEAMS

TEAMS GRADE OF TEAM CHIEF

SERVICE PROVIDED

Repatriation Team Chief O-6/O-5 Direction and operational guidance Military Personnel Team Coordinator

O-4/O-3 Orders, identification cards; enter DD Form 2585 data

DoD Civilian Personnel Team Coordinator

Civ Verification of overseas service on official orders, etc

Medical Services Team Coordinator

Physician/ Medical

Specialist

Emergency medical assistance

Veterinary Services Team O-4/O-3 Care and feeding of animals; overnight

Coordinator boarding; shots; quarantine; onward movement.

Transportation Services Team Coordinator

O-4/O-3

(CIV)

Government transportation requests & reservations.

Liaison with USTRANSCOM & commercial transportation agencies. Advice on household goods, POVs and baggage.

Ground Transportation and Baggage Handling Services

O-3/Civ

Transportation to/from airfield. Baggage handling at the POD, transportation in and around the base.

Legal Team Coordinator O-4/O-5

Civ

Legal counseling, claims advice & assistance in custody transfers

Public Affairs Team Coordinator O-4/O-5 Release of information to the general public and assistance with media coverage of repatriation operations

Family Support Team Coordinator

O-4/O-5

Civ

Volunteer management for interpreters and initial sponsorship. Identify follow-on assistance and assist with completion of DD 2585s

Child Care Service Providers Civ Volunteer management for child care Chaplain O-4/O-3 Chaplain assistance / counseling

services Finance Team Coordinator O-4/O-3/Civ Disbursements for DoD safehaven

allowances/TDY/PCS/advance pays & legal claims (if applicable). Entitlements experts.

Emergency Relief/Aid Organizations American Red Cross

NA Financial assistance for DoD families and employees.

Provide personal care items, refreshments and support DHHS

Clerical Support NA To be determined by the lead agency at each POD

Representatives of: Nonappropriated Fund Agency Human Resources Offices, e.g., AAFES, NEX

Answer questions from NAF employees

Department of Health and Human Services

NA Provide support to U.S. citizens and foreign nationals.

Department of State NA Provide support as required to handle their personnel and foreign nationals

NOTES: 1. The tasked installation/base commander will determine manning requirements for the repatriation operation. Actual positions and number of personnel to fill these positions is dependent on support requirements at each repatriation center. 2. Primary support will be provided by the tasked primary and designated backup installation(s)/base(s) in Annex L. Each Service/DoD Agency, as required by the Repatriation Site commander and tasked by the CDR FORSCOM and/or CDR USPACOM, will provide staff augmentation.

3. An ambulance should be prepositioned to support emergency requirements.

D-1



APPENDIX 2 TO ANNEX D (REPATRIATION CENTER OPERATIONS) REPATRIATION PROCEDURES CHECKLIST

Aircraft Arrival (Public Health; Department of Homeland Security: Immigration/Customs/Agriculture; Department of State (DoS);DoD meet aircraft.) Note: The creation of the Department of Homeland Security combined the former U.S. Customs Service, U.S. Immigration and Naturalization Service and the U.S. Department of Agriculture’s Animal, Plant and Health Inspection Service. The duties of these former agencies are now incorporated into the Bureau of Citizenship and Immigration Services and the Bureau of Customs and Border Protection of the DHS.

AT THE PLANE

Onboard welcome by DoS or local official and processing center representative. Clear first with BCIS and CBP.

Secondary Inspection Area for Citizenship and Immigration

Smoking Area

Baggage handlers/equipment

Security police escort Sniffer dogs for baggage

Media area (secure)

Emergency Medical team and ambulance availability (ensure pediatrician is on site)

Quarantine area (if required)

Transportation to processing center (if not adjacent to arrival area)

Pet holding & care areas (veterinarian services available)

INITIAL PROCESSING CENTER (SECURE HOLDING AREA)

Seating

Public address system

Welcome briefing (senior official)

Processing briefing (See Appendix 5 of this Annex)

Red Cross canteen (small) or allowable food

Magazines/TVs/VCRs with children’s movies Adequate restroom facilities to include running water to wash hands

Transportation coordination desk

Information Area available for questions regarding family members separated during an evacuation.

Interpreter availability

Information Packet provided

Provide, if necessary, the Repatriation Processing Center Processing Sheet (DD Form 2585)

Immigration/Customs/Animal & Plant Inspection /FBI

Police secure area

INITIAL PROCESSING CENTER (NON-SECURE WORK AREA)

Repatriation site processing volunteer escort station (first stop after immigration and customs); first quality control check of DD Form 2585

Secure baggage holding area

Red Cross canteen

Restroom facilities

Child care (cribs/diapers/TV(video)/toys)

Copy and fax machine(s)

Transportation office/Government Contract Travel/Commercial

Transportation Office (CTO) for onward air/ground travel.

Phone lines for up to 10 stations (situation dependent)

FINANCE (SECURE AREA FOR CASH)

Security

Travelers’ checks, if at all possible; and/or portable ATM

TELEPHONES

For evacuee use (local calls at government expense & long distance calls at the evacuee's expense); Sale of prepaid telephone cards

TRANSPORTATION

To airport (if necessary)

To billeting/hotels w/next day pick-up for travel to airport, train/bus station, etc.

BILLETING STATION

MEDIA/PUBLIC AFFAIRS

Area preferably away from (outside) processing area interview area

PET INFORMATION AND MOVEMENT COORDINATION STATION

DoD FAMILY SUPPORT COORDINATION STATION

LEGAL STATION FOR CLAIMS

MEDICAL STATION (INCLUDES PEDIATRICIAN) CHAPLAIN/COUNSELING STATION

DHHS STATION if applicable

DoS STATION if applicable

VOLUNTEER AGENCY SUPPORT (i.e., RED CROSS, SALVATION ARMY, etc.) MESSING

Preferably outside processing area Preferably available after processing is complete

FINAL CHECKOUT STATION

Review/turn in completed DD Form 2585 prior to departure from Repatriation Site. This is a critical task.

STAFF SUPPORT

DATA PROCESSING AREA(S) FOR DD FORM 2585 AND FINANCE RECORD INPUT

TRAINED DATA ENTRY CLERKS

ADMINISTRATIVE SUPPLIES, i.e., DESKS, CHAIRS, PROCESSING FORMS, PENCILS, PENS, etc.

DRINKING WATER

SEPARATE CANTEEN OR REFRESHMENT AREA FOR STAFF WORKERS & VOLUNTEERS

COMMUNICATION EQUIPMENT, i.e, TELEPHONES (CLASS A/DSN ACCESS), NON-SECURE FAX CAPABILITY, HAND-HELD RADIOS, CELLULAR PHONES

PRODUCE VIDEOTAPE OF REPATRIATION CENTER OPERATION TASKS AND FUNCTIONS

General Comment. In 1997 HQDA G-1 produced a repatriation training film, “Repatriation Operations: Taking Care of Families”, which accurately walks the viewer through a repatriation operation. This film is a compilation of actual experiences and lessons learned from the evacuations of the Philippines, Guantanamo and Saudi Arabia. A second film, “Steps to Safety: Noncombatant Repatriation and You”, which addresses the preparation of DD Form 2585, was distributed in March 1998. Both can be obtained through FORSCOM, G-1: 404/669-6797; DSN: 367-6797; Toll-free: 1/800/851-7607

D-2


APPENDIX 3 TO ANNEX D (REPATRIATION CENTER OPERATIONS) REPATRIATION SITE PROCESSING VOLUNTEER CHECKLIST FOR DOD FAMILIES

Upon assignment of family unit, introduce yourself and lead the families away from the line. Review and assist the family if necessary in completing the DD2585 and quickly familiarize yourself with the family’s needs based on Pg.8 of DD2585. Note: Be sure that the appropriate processing team annotates on Pg. 8, 9, or 10 the services provided.

MILITARY PERSONNEL STATION - Stop if a military command sponsored family member needs assistance with orders or amendments. Stop if any DoD family member (command or non-command sponsored) needs ID cards.

CIVILIAN PERSONNEL STATION - Stop if the evacuee is employed as a DoD civilian or is a family member of a DoD civilian employee. Orders or amendments should only be prepared for families of those with transportation agreements.

FINANCE STATION - Stop for DoD pay computation (advance pays, travel & safe haven allowances).

CASHIER STATION- Stop if the DoD employee or family member is due to receive payment.

FINANCE HELP STATION- Stop for questions regarding pay, entitlements, etc.

MEDICAL STATION- Stop if evacuee needs medical/dental assistance, prescriptions or TRICARE info.

TRANSPORTATION/GOVERNMENT CONTRACT TRAVEL STATION- Stop if the evacuee needs follow-on transportation (airline tickets).

FAMILY SUPPORT STATION- Stop if the evacuee needs any of these services:

Information on nearest base to final destination (site package).

Needs someone from FSC to meet them at destination point or arrange follow-on assistance.

Encourage evacuee to stop if it is apparent they are experiencing anxiety.

CHAPLAIN STATION- Stop if evacuee wishes to speak to a chaplain.

BANK - Stop if evacuee wants traveler’s checks.

EMERGENCY/FINANCIAL ASSISTANCE- Stop if evacuee has need for:

Unusual circumstances, needs clothing, etc.

BILLETING STATION- Stop if evacuee needs overnight lodging.

Does evacuee have a pet that they want to take to the hotel? If so make sure they ask for a hotel that accepts pets.

LEGAL- Stop if the evacuee needs legal assistance.

PETS- Stop if the evacuee has pets to arrange for pickup, boarding, visitation.

TRANSPORTATION- Stop if evacuee needs transportation to airport or overnight lodging.

2585 CHECKPOINT (Mandatory)-Turn in completed form. THIS TASK IS CRITICAL. Evacuee entitlements may be adversely affected if not submitted.

YOUR FAMILY IS NOW READY TO FOLLOW ONE OF SEVERAL OPTIONS: (Note: Airline departures may or may not be from the same arrival facility.)

If the flight departs within a short time, Pick up children, baggage, pet (if applicable) and proceed.

If the flight is several hours away, or airline tickets are not ready, take the family to a rest area and:

Pick up plane ticket(s) (if applicable). -- Stay with family until flight leaves! (or until they feel everything is in place). -- Approximately one hour before flight departs, gather children, baggage and pets (if applicable).

If the plane is scheduled the next day or at a later date:

-- Gather children, baggage and pet (if applicable) and proceed toward whatever ground transportation has been arranged. Assist with getting baggage into the van.

-- If tickets were not available prior to departure, instruct family on where & when to pick up ticket(s). Also advise them if ground transportation to the airport has been arranged). -- Check with family the next morning to see if they have any additional needs.

If family has any additional needs/concerns, they should contact the Family Center representative on the processing line (if in progress), or at ___________ during duty hours, or at __________________________________ during non-duty hours.

At the point where your family leaves today by ground transportation for the motel or by plane to their final safehaven location, your sponsor duties with this family are complete with the exception of next day departures. Evacuees who are leaving the next day should be contacted to see if they have any additional needs.

Be sure to check with your respective Service POC to see if additional duties are required prior to leaving the airport!

You can be assured that the assistance you have provided to the families will make a very difficult ordeal more pleasant. Thank You!

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APPENDIX 4 TO ANNEX D (REPATRIATION CENTER OPERATIONS) REPATRIATION PROCESSING ACCOUNTABILITY FLOWCHART

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APPENDIX 5 TO ANNEX D (REPATRIATION CENTER OPERATIONS) PROPOSED REPATRIATION OPERATIONS COVER LETTER

1. The following is a suggested template for use in welcoming repatriating DoD evacuees back to CONUS: DATE_______________

DEPARTMENT OF DEFENSE (DOD) EVACUEES

Welcome back to the United States. We realize that what you have experienced has been a little unsettling. Our goal is to make this part of your journey home a pleasurable one. Every attempt has been made to ensure the reception process here is as quick and as easy as possible.

The Processing Center that your assigned repatriation site processing volunteer will guide you through is a necessary part of your return to the States. The DD Form 2585, Repatriation Processing Form, will be used to ensure that immediate follow-on support is provided at your final destination and help us account for any support provided.

When you reach your final destination, contact the nearest military Family Support Center, regardless of your military Service branch, to receive further family assistance. Phone numbers for these Centers, as well as for follow-on financial support and Service/DoD Agency civilian personnel guidance, are listed in your “Family Information Packet.”

A list of central contact phone numbers for designated Service Support Centers is attached (SEE ANNEX H, APPENDIX 1). You will want to call them for any questions or problems that you might have or if you later move after you reach the final destination that you designated on the DD Form 2585. They can also provide you with updated information regarding the situation overseas.

Our warmest wishes are with all of you as your family begins this process of resettling.

Signed by the Tasked Primary Installation/Base Commander

Link to Word Template

D-5



APPENDIX 6 TO ANNEX D (REPATRIATION CENTER OPERATIONS) PROPOSED (GENERIC) WELCOME BRIEFING (Template for Recommended Use)

1. Good ________. My name is _________. Can everyone hear me? On behalf of the Secretary of Defense and (the commander), I want to welcome you back to the United States. I know that you have just gone through a difficult time and we are here to do everything we can to help you to process as quickly as possible and be on your way to your final destination. With your cooperation, we can provide you with a great deal of assistance in a short period of time.

2. One of the first points of business is for you to ensure that the personnel Repatriation Processing Center Processing Sheet (DD Form 2585) is completely and properly filled out. You will have a

volunteer assigned to help you with your form and with processing. This form tells us exactly what assistance you need and will expedite your processing.

3. Following your inspection and clearance by Public Health, Immigration, and Customs, and Agriculture, we will begin processing you onward to your final destination. The various stations you will find are:

a. Military and Civilian Personnel b. Finance c. Medical Aid d. Commercial Travel Services e. Red Cross f. Salvation Army/Other Civilian Emergency Aid g. Billeting h. Family Services i. Child Care j. Meal Service k. Ground Transportation l. Telephone Service m. Secure Baggage Hold Area n. Traveler's Checks o. Military Aide Agencies p. Judge Advocate/Legal Services q. Chaplain r. Pets -- arrange for pick up, boarding, and/or visitation. Pets themselves are stationed in a secure area with Veterinary support.

4. You will find a processing flow control desk immediately after clearing customs. Volunteers will meet and direct you to the appropriate stations based on the information you provided in your Repatriation Processing Center Processing Sheet (DD Form 2585). Each family will require different levels of support and information. For each category of support or information you require, ensure that you visit the appropriate station to ensure your needs will be satisfied. If you are escorting unaccompanied minor children please ensure the flow control desk is made aware of this fact.

5. I now would like to orient you to the physical layout of this processing center (point out medical facilities, rest rooms, child care center, etc.).

6. If you need help at any time during this process, please ask anyone wearing a special badge/hat/etc.

7. When your processing is completed, please drop off your Repatriation Processing Center Processing Sheet (DD Form 2585) at the final processing station. This is important to ensure accurate records are maintained for this evacuation; that you have indeed received all the help you need; to provide you with appropriate sponsorship at your final destination; and probably most important to you, that you are informed of any changes to entitlements.

8. As you exit the processing area, members of the news media may be present. Should you desire to speak with them, representatives from military public affairs will arrange an interview for you and assist you, if you wish. Otherwise, an exit route has been coordinated that will enable you to bypass them.

9. If there are no further questions, we would like to start the processing beginning first with any personnel who require special assistance.

10. Again, welcome back to the United States of America. We are very happy that you are here. With your cooperation, we will get you ready for onward movement as quickly as possible.

Link to Word Template

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APPENDIX 7 TO ANNEX D (REPATRIATION CENTER OPERATIONS) RECOMMENDED REPATRIATION PROCESSING CENTER FLOOR PLAN

PURPOSE. To provide a suggested floor plan to assist in planning for and executing repatriation processing.

D-7


APPENDIX 8 TO ANNEX D (REPATRIATION CENTER OPERATIONS) REPATRIATION PROCESSING CENTER PROCESSING SHEET (DD FORM 2585)

PURPOSE. The processing form should be provided to the evacuees and completed by them prior to their arrival at the repatriation center. If the evacuees have not received and completed a form prior to their arrival, they will complete the form at the repatriation center. Families acting as escorts will complete a separate form for each family group they are escorting. Shown at sections A, B, and C are samples of three completed forms. Each section reflects a different situation. The names and all associated personal information such as SSN, birth dates, addresses, telephone numbers, passport and alien numbers, financial data, etc. are fictional. Any similarities to real people are purely coincidental.

SECTION A - Reflects a DoD dependent spouse who is also a DoD employee who works for the Air Force. She has 2 children, one of whom needs medical assistance. ANNEX D.8 DD Form 2585 Example A.doc

SECTION B - Reflects 2 unaccompanied minor children being escorted back to the United States by the DoD spouse shown in Section A. The children are to stay with their grandfather in Los Angeles, CA. ANNEX D.8 DD Form 2585 Example B.doc

SECTION C - Reflects a private U.S. citizen who has been evacuated with his Philippine wife and child, neither of whom are U.S. citizens. The evacuee requires financial and lodging assistance from the Department of Health and Human Services. ANNEX D.8 DD Form 2585 Example C.doc

D-8


APPENDIX 9 TO ANNEX D (REPATRIATION CENTER OPERATIONS) FAMILY ASSISTANCE CONTROL CENTER (FACC) CHECKLIST This ANNEX is not directive. Family support personnel are encouraged to employ the recommended guidance and procedures outlined in this Air Force EXAMPLE. 1. FAMILY ASSISTANCE CONTROL CENTER (FACC)

a. FACC Operations. The FACC will be staffed 24/7 for as long as required. Supportive counseling services will be provided to those needing emotional support. Private facilities will be maintained for casualty notifications. Following confirmation of casualties, the FACC will serve as a centralized location for required services such as family member briefings, assistance, legal assistance, etc.

(1) FACC Staff: FACC staff will include the FACC Commander (1 MSS/CC), NCOIC of Operations, and assigned representatives from Public Affairs, Airman and Family Support Center, Chapel, Life Skills, Military Personnel Flight, Casualty Affairs, Legal, Finance, Transportation, Medical Group, to include pediatrician and Veterinary support for pets, Family Advocacy, Community Center, Child Development Center, Mortuary Affairs, and American Red Cross. Other representatives may be required based on the nature of the disaster. Additional support will be provided through other base personnel and volunteers.

(2) Staff Responsibilities: Staff will work a 12-hour shift with a 1/2-hour shift changeover brief. All staff are charged with on-going needs assessment to ensure the FACC provides timely, accurate, and complete services to families.

(3) Procedures:

(a) All staff and volunteers will be clearly identified with a badge/hat.

(b) A FACC computerized sign-in/out log will be utilized to capture such information as full names of service members and family members, relationship of waiting parties to potential casualty, and phone numbers/location where family members may be reached. A sign-in/out log will also be used to track personnel, to include volunteers, who are supporting the FACC.

(c) The FACC single entry point will be monitored to ensure the safety and privacy of all family members and friends.

(d) The FACC will ensure coordination of assistance to family members residing outside the local area who elect to come to the Repatriation Site to assist with family needs.

(e) No information will be released regarding the disaster without clearance from Public Affairs. No information will be released on the status of casualties until confirmation is received that next-of-kin have been notified.

(f) The FACC Commander will advise the Battle Staff (BS) when augmentees from other installations, to include local USA and USN resources, are required.

b. Call Center Operations. The Call Center will be staffed 24/7 for as long as required.

(1) Staff: Call Center staff will include a Call Center Director and information and referral staff/volunteers.

(2) Staff Responsibilities: Staff will work an 8-hour shift answering phones with a 1/2-hour changeover brief. The duty of answering phone calls from concerned families and friends can be very stressful. The shorter shift ensures optimum customer service.

(3) Procedures:

(a) All staff and volunteers will be clearly identified with a badge/hat.

(b) Staff will maintain a log of all incoming calls.

(c) Staff will provide hourly data summaries to the Call Center Director.

c. Tasks.

(1) The FACC Commander (1 MSS/CC) will:

(a) Standup the FACC at the direction of the 1 FW/CC or OSC.

(b) Provide command and control for the FACC and Call Center.

(c) Recall or place FACC staff on standby.

(d) Communicate with the BS to obtain and provide status reports.

(e) Conduct daily staff meetings with all representatives, usually in the morning.

(f) Facilitate daily family member briefings, usually in the afternoon.

(g) Conduct semi-annual training.

(h) Conduct annual exercises.

(2) The FACC NCOIC (1 MSS) will:

(a) Assist the FACC Commander.

(b) Coordinate logistical support for the FACC.

(c) Ensure signs are placed at strategic location to direct customers to the FACC.

(d) Ensure adequate supplies are available.

(e) Ensure the safety and comfort of family members.

(f) Conduct on-going needs assessments and report findings to the FACC.

(3) Communications Squadron (1 CS) will:

(a) Install seven (7) computers (five (5) for Call Center/two (2) for FACC Operations).

(b) Install phones.

(c) Activate the FACC 1-800 number.

(d) Update the installation Public Web Page with PA approved information.

(e) Conduct on-going needs assessments and report findings to FACC Commander.

(4) Services Squadron (1 SVS) will:

(a) Assign Child Development Center staff to provide on-site child care.

(b) Provide updates from Mortuary Affairs.

(c) Provide just-in-time training for Family Liaison Officers.

(d) Direct School Liaison Officer to coordinate with school personnel.

(e) Establish POC to work lodging requests, both on and off base.

(f) Establish POC to receive and distribute food donations.

(g) Conduct on-going needs assessments and report findings to FACC Commander.

(5) Security Forces Squadron (1 SFS) will:

(a) Provide force protection for safety and privacy of family members.

(b) Conduct on-going needs assessments and report findings to FACC Commander.

(6) Public Affairs (1 FW/PA) will:

(a) Publicize the 1-800 information line and activation of the FACC.

(b) Include the FACC on the PA fax list for the latest press releases.

(c) Clear all information for release by FACC and Call Center staff.

(d) Provide the FACC with answers to potential questions.

(e) Conduct on-going needs assessments and report findings to FACC Commander.

(7) Family Support Center (1 MSS/DPF) will:

(a) Manage the Call Center and provide just-in-time training.

(b) Provide staff to work check-in stations.

(c) Coordinate assignment of tasks to volunteers.

(d) Monitor FACC staff.

(e) Manage all volunteer donations to include money, in-kind, and work.

(f) Screen and place volunteers (phones, greeters, childcare, logistics, etc.).

(g) Provide AF Aid Society (AFAS) assistance.

(h) Conduct on-going needs assessments and report findings to FACC Commander.

(8) Chapel Staff (1 FW/HC) will:

(a) Provide emotional and spiritual support to families and responders.


(9) Life Skills Support Center (1 MDOS/SGOMH) will:

(a) Consult when family members may require medical interventions.

(b) Serve as OPR for Critical Incident Stress management (CISM) services.

(c) Conduct on-going needs assessments and report findings to FACC Commander.

(10) Military Personnel Flight (1 MSS/DPM) will:

(a) Assign Casualty Assistance Representative to the FACC.


(11) Legal (1 FW/JA) will:

(a) Provide legal assistance to affected families.

(b) Provide Summary Court Officers just-in-time training.


(12) Finance (1 CPTS) will:

(a) Provide military/travel pay financial counseling and assistance. (b) Conduct on-going needs assessments and report findings to FACC Commander.

(13) Logistics Resources Squadron (1 LRS) will:

(a) Provide transportation through Vehicle Dispatch.

(b) Provide u-drive vehicle for FACC staff use.


(14) American Red Cross (ARC) will:

(a) Provide financial assistance.

(b) Send emergency communication messages.

(c) Provide volunteer support.

Conduct on-going needs assessments and report findings to FACC Commander.

D-9


ANNEX E TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION PUBLIC AFFAIRS (PA)

1. SITUATION.

a. General. Public and news media interest may be expected to focus on:

(1) Reasons for the return of noncombatant evacuees.

(2) Progress of the evacuation.

(3) Care, treatment, and informational needs of evacuees, their trip experience prior to and during the evacuation or withdrawal, and the situation in the overseas area immediately prior to their return to the United States.

(4) Effects of evacuation on the future status of military personnel in the evacuated area.




e. Coordinating Departments/Commands/Agencies. Not applicable.

2. MISSION. To provide public and news media information related to the care and treatment of DoD family members upon their return to the U.S. To protect the privacy rights of evacuees during the repatriation process.

a. Concept of Operations.

(1) The Office of the Assistant Secretary of Defense (Public Affairs) (OASD (PA)) will supervise the public affairs aspects of this plan and approve proposed Public Affairs Guidance (PAG) developed under DOD Instruction 5405.3., Development of Proposed Public Affair Guidance (PPAG) April 5, 1991.

(2) The Office of the Chief of Public Affairs (OCPA), Department of the Army, will coordinate public affairs planning and provide initial public affairs information to the Joint Repatriation Coordination Center (JRCC).

(3) PA personnel from the designated installation(s)/base(s) will provide public affairs functions at the port(s) of debarkation. If further augmentation is needed, requests should be forwarded through CDR FORSCOM and/or CDR USPACOM to the individual Services.

(4) CDR FORSCOM and/or CDR USPACOM will provide any required assistance to Service installations with public affairs activities.

(5) Guidelines for Release of Information.

(a) Release of unclassified information regarding the evacuation or withdrawal of DoD evacuees from overseas areas will be made available to the public through PA channels following initial release by the OASD (PA).

(b) News media inquiries regarding the domestic or international situation, political factors leading to the decision or U.S. foreign policy will be answered only within the context of previously issued national news releases and OASD (PA) approved PAG. Inquiries of that nature, which cannot be answered within the context of a previous release, will be forwarded to the OASD(PA) by the most expeditious means available.

(c) News media requests to interview individual DoD returnees or groups of returnees will be honored, subject to the consent of the individual(s) involved and unless otherwise directed. Public Affairs Offices will assist news media representatives in arranging interviews.

(d) The following levels of release of information will apply:

(1) Initial release authority resides with the OASD (PA). The Military Services or public affairs offices at the Ports of Debarkation (POD) will be responsible for proposing the initial statement and questions and answers to Joint Repatriation Coordination Center (JRCC).

(2) Following the initial release by OASD(PA), release authority will be delegated to CDR USPACOM PA and HQFORSCOM PA and further delegated as deemed appropriate to the Public Affairs Officer responsible at the Repatriation Center. Subsequent releases at the Repatriation Site will remain within the scope of PAG approved by OASD (PA). Copies of releases will be provided by electronic message to the JRCC. Questions beyond the scope of approved guidance will be referred to OASD(PA).

(3) Dependent upon the situation overseas, there will be a need to brief the evacuees and to provide them with facts, news and other information at reception locations, in order to dispel rumors and otherwise help them adjust to a potentially tense and difficult situation. PA materials will be prepared and furnished at the Repatriation Site by the responsible Public Affairs Office based upon guidance provided by CDR USPACOM PA or HQ FORSCOM PA. Evacuees must be thoroughly briefed by a Public Affairs Officer or designated representative regarding the potential for individual media interviews.


(1) Office of the Assistant Secretary of Defense (Public Affairs) OASD (PA) will:

(a) Provide guidance for the execution of the public affairs aspects of this plan upon implementation.

(b) Make the initial news release regarding the evacuation or withdrawal of DoD evacuees from overseas areas and subsequent repatriation operations.

(c) Process service-generated news releases for national release.

(d) Respond to national level news media inquiries concerning evacuation or withdrawal of DoD evacuees from overseas areas and subsequent repatriation operations.

(e) Provide approved PAG as required using DODI 5405.3.

(f) Receive information, via the public affairs element of the JRCC, from the military Services, unified commands, and processing support teams at POD for use in issuing news releases or responding to news media inquiries at the national level.

(2) Office of the Chief Public Affairs, Department of the Army, will:

(a) In conjunction with CDR FORSCOM and/or CDR USPACOM arrange for public affairs planning in support of this plan.

(b) In coordination with CDR FORSCOM and/or CDR USPACOM, be prepared to assist local commanders in obtaining personnel to augment local DOD public affairs operations as required.

(c) Make Service-wide distribution of appropriate information received from OASD (PA) and/or the public affairs element of the JRCC.

(3) JRCC will:

(a) Receive, review, coordinate and forward to OASD(PA) for release those news releases and questions and answers of national interest generated by the military services or commands/agencies/ports of entry in the field.

(b) Disseminate information concerning the status of repatriation operations to Service chiefs of public affairs/ information and OASD (PA).

(c) Maintain coordination with OASD, CDR FORSCOM and CDR USPACOM PAO on news releases.

(4) Service Chiefs of Public Affairs/Information will:

(a) Be prepared to assist local commanders in obtaining personnel to augment local POD public affairs operations, as required in coordination with CDR FORSCOM and/or CDR USPACOM.

(b) Make Service-wide distribution of appropriate information received from OASD (PA).

(c) Respond expeditiously to JRCC requests for Service-unique information and/or for review and coordination of proposed news releases of national interest generated by field elements and intended for use/release by OASD (PA) or other federal agencies. (d) Upon direction by OASD(PA)/CDR USPACOM PAO respond directly to news media requests for Service-unique information.

(e) Be prepared to give daily information briefing updates to augment national and DoD press briefings.

(5) CDR FORSCOM and CDR USPACOM will:

(a) On receipt of a warning order for execution of this plan, CDR FORSCOM and/or CDR USPACOM will coordinate with public affairs personnel at the designated installation(s)/base(s) responsible for POD operations to determine personnel status and requirement for augmentation.

(b) Office of the Chief of Public Affairs (OCPA), CDR FORSCOM and CDR USPACOM will:

(1) When given release authority from OASD(PA), serve as release authority and further delegate as appropriate.

(2) Coordinate with all appropriate Major Commands, and USTRANSCOM in the development of an information plan to cover repatriation operations and provide information, as appropriate to the Office of the Chief of Public Affairs (OCPA), HQDA DCSPER and OASD(PA).

(3) Coordinate with OASD(PA) and appropriate public affairs officers of installations in the coverage of the joint reception station activities to ensure adequate coordination in the release of newsworthy items.

(4) Ensure evacuee interviews with the news media are coordinated at the lowest level consistent with the operational situation and the preferences of individual evacuees.

(5) Provide proposed PAG using 5405.3 as implemented by the specific command.

(c) Will report Public Affairs activities and issues in a daily situation report to the JRCC.

(6) Commander of Servicing Installation will:

(a) Prepare plan to support implementation of this joint plan in the event the installation is called upon to support evacuation operations.

(b) Upon implementation, prepare to set up a media center to take care of the large numbers of media representatives which will be covering the repatriation operation.

(c) Will report Public Affairs activities and issues in a daily situation report to CDR FORSCOM and/or CDR USPACOM.

5. COORDINATION AND COMMUNICATIONS.

a. Direct communication between public affairs offices of all DoD Agencies at all levels is authorized. OASD(PA) will speak with "one voice" for all DoD agencies.

b. When repatriation is ordered, communications will be channeled to OCPA CDR FORSCOM and/or CDR USPACOM PAO. Information copies of messages will be sent to the JRCC, located in the Army Operations Center (AOC), at the Pentagon.

6. ADMINISTRATION AND LOGISTICS. Installations involved in repatriation will provide all necessary equipment to include word processors, printers, typewriters, copy machines, desks, telephones, fax machines, and transportation.

E



ANNEX F TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION CLAIMS

1. SITUATION.

a. General. In most instances, it is unlikely that families will know if, and to what extent, personal property has been damaged. It is possible, however, especially during evacuations resulting from natural disasters, that a partial claim payment will be authorized for disbursement at the Repatriation Center. Information regarding the filing of claims will be available at the Repatriation Center. More often than not, claims processing will be authorized while the family is at their safe haven/designated place.

b. Authority. DoDD 5515.3 authorizes payment of claims for property lost during an evacuation. Claims payments must be approved by a properly appointed claims attorney, Claims Judge Advocate, Staff Judge Advocate or Head of an Area Claims Office. Only those whose families were command sponsored (those who were officially authorized on orders) are eligible for reimbursement of damages.


d. Support agencies. See Basic Plan.


2. MISSION. To provide guidance on paying claims for private property lost or damaged during an evacuation.

3. EXECUTION.

a. Concept of Operations. Personnel Claims Act (PCA) processing must be authorized and should not interfere with the orderly, expeditious movement of evacuees. Eligible claimants are active duty military or DoD civilian employees who are serving overseas on official orders and are an agent or legal representative for an eligible claimant who has an appropriate powers of attorney (POA) from an authorized sponsor or a survivor of a deceased eligible claimant. The spouse of a proper claimant may file a claim on behalf with only a written authorization signed by the claimant. Spouses do not need a formal power of attorney.

b. Responsibilities of legal personnel at the Repatriation Site or final safe haven location, when authorized and based on the family’s immediate need, will assist eligible DoD families in processing PCA claims.

c. Coordinating Instructions. Claims may be authenticated with a copy of the family’s household goods inventory from the previous Personal Property Shipping Office or other evidence of ownership of the property that is claimed as lost or destroyed. Inventories may be obtained with the help of the origin transportation office for the last regular PCS move. Transportation office will have records showing the name and address of the household goods carrier that moved the soldier for up to three years from the completion of the move. The carrier should have a copy of the inventory from that move.


a. DD Form 1842, Claim for Loss of or Damage to Personal Property Incident to Service, should reflect SPONSOR’s information even if the form is being prepared by a family member who has POA.

b. Only partial payments will be made at the Repatriation Site; final claims must be processed at the safe haven/final destination. Claimants should be advised they shall be responsible for repaying all improper payments made to them, usually through the sponsor's paycheck. Partial payments will be made by the supporting Service/DFAS finance team.

c. The total maximum payment of $100,000 cannot be waived, however, normal maximums for different types of properties within the total amount may be waived by Service JAG's. Losses covered by insurance are NOT payable. Any advanced partial payment received on a claim ultimately paid by insurance will be remitted to the U.S. Government as directed.

F



ANNEX G TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION CIVILIAN PERSONNEL OPERATIONS

1. SITUATION.

a. General. Noncombatant evacuations occur under Department of State authorized (voluntary) or ordered departures. Therefore, dependent on the situation, the evacuation may include all DoD civilian employees and their families, or all DoD civilian (except Emergency Essential) employees and their families, or only DoD civilian employee family members. There will also be civilian employees and/or their families out of the country that will be affected by the corresponding stop movement order. This

annex addresses the assistance that will be provided to DoD civilian employees, both appropriated and non-appropriated fund employees. Contracted employees are not DoD civilian employees; they work for a contracted firm doing business for the US government. Safe haven allowances (transportation to a final safe haven and subsistence expense allowances) for civilian employees and/or their dependents are addressed in Annex K.



d. Support Agencies. All Service and DoD Agency civilian personnel organizations, e.g., Department of Defense Education Activity, Defense Logistics Agency, Defense Commissary Agency, etc. e. Coordinating Commands and Agencies. Not applicable.

2. MISSION. To provide assistance to DoD civilian employees during repatriation operations and safe haven period. Assistance includes an explanation of personal employment rights and entitlements under the current operation. It may also include job assistance and job placement (temporary or permanent). 3. EXECUTION.

a. Concept of Operations: All DoD civilian employees who process through the designated Repatriation Center, to include those whose sponsors are military, will report to the civilian personnel processing desk for assistance/instructions. Other eligible DoD civilian employees who are unable to process through the Repatriation Center must contact both their designated Service Family Centers listed in Annex H for assistance with orders, etc. and their Service Headquarters Civilian Personnel organizations at Appendix 1 of this Annex for instructions.


(1) The Office of the Deputy Assistant Secretary of Defense (Force Management Policy) Civilian Personnel Policy will coordinate with the Joint Repatriation Coordination Center (JRCC) on any plans or policies that have been developed affecting DoD civilian personnel during the current evacuation/repatriation operation.

(2) Service and DoD Agency Headquarters will develop plans addressing employment instructions for all categories of evacuated employees. These plans should address such issues as safe haven locations, frequency of required reporting, pay, leave, employment entitlements, etc. This information will be provided to personnel assisting employees at the designated Repatriation Center and the Centralized Service/DoD Civilian Personnel organizations (Appendix 1). Service and DoD Agency Headquarters will also provide individuals to augment the designated Repatriation Center civilian personnel processing point and the JRCC (Pentagon) for servicing employees, as required.

(3) The JRCC will coordinate OSD situational decisions regarding DoD civilian employees with the designated Headquarters Civilian Personnel organizations, Service Family Centers and designated Repatriation Center(s). Service and DoD Agency Civilian Personnel organizations, shown at Appendix 1 of this Annex, will advise their serviced employees concerning basic rights and entitlements and inform them of situational decisions regarding the current operation. Employees with return rights will be advised that it is mandatory that they report to parent agency immediately upon reaching safe haven to get instructions for the safe haven period. JRCC will coordinate with designated Component Service Headquarters to issue orders and obtain travel and subsistence expense allowance advances for employees/dependents who are unable to process through designated Repatriation Centers. These designated centers will ensure personnel accountability for respective employees through entry of relevant DD 2585 information into the Automated Repatriation Reporting System.

(4) Servicing Human Resource/Civilian Personnel Offices or Civilian Personnel Advisory Centers of evacuating DoD employees will advise them of documentation required. As a minimum:

(a) A copy of initial PCS orders;

(b) DD Form 1617 Transportation Agreement - Overseas Employee (The transportation agreement is essential in determining safe haven entitlements. U.S. employees who have been hired overseas and do not have transportation agreements are not authorized to safe haven entitlements.);

(c) DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel, (see Annex P for blank form);

(d) Documents showing employment status, e.g., SF 50, Notification of Personnel Action; SF 75, Request for Preliminary Employment Data, etc.;

(e) Most recent Leave and Earnings statement, e.g., DFAS Form 1, Department of Defense Civilian Leave and Earnings Statement;

(f) Completed and approved Authorization for Emergency Evacuation Advance and Allotment Payments for DoD Civilian Employees, DD Form 2461 (optional). See Annex S for blank form. Completed forms will show sponsor's fund cite in the appropriate block and required signatures;

(g) Hard copy/diskette of current employment application, e.g., resume and any other applicable documents;

(h) DD Form 2585, Repatriation Processing Center Processing Sheet, (see Annex S for blank form).

If the family elects to move to the sponsor's next post because of imminent change of station, they may elect to depart under PCS orders in lieu of evacuation orders. If PCS orders are used, no subsistence expense allowances are payable (see Annex K).

(5) The civilian personnel processing team at the designated Repatriation Center will be led by a representative from the host installation/base, with additional representatives from each of the Services/DoD Agencies, as required. The DoD Civilian Assistance and Re-Employment (CARE) office should be contacted for a representative to participate in the processing of civilian employees. The CARE office representative will provide advice on employee placements. The primary responsibilities of the team are to verify the employee’s employment status, prepare orders, if required, or amendments for eligible employees and/or their dependents, advise employees concerning basic rights and entitlements and inform them of situational decisions that have been made regarding the current operation. Employees with pre-identified alternate work locations will be advised to report to that location in a TDY status. Those employees without a pre-identified alternate work location will be advised that it is mandatory that they report to their parent agency (see Appendix 1 of this Annex) immediately upon reaching safe haven to get instructions for the safe haven period. Information and instructions will be provided in hard copy as well. Employees with pay inquiries should be referred to the Finance Section. The team will maintain a listing of employees processed. Although employee placement is not a function performed at the Repatriation Center, the Joint Service Processing Teams will provide evacuees advice on where to turn for this information.

(6) Designated Service Family Centers will obtain DD Form 2585, Repatriation Processing Center Processing Form, from employees that were not able to process through the designated Repatriation Center and enter the information into the Automated Repatriation Reporting System.

c. Coordinating Instructions. See Basic Plan.

4. ADMINISTRATION AND LOGISTICS. a. Welcome Packet employment information, e.g., employment applications and forms, Service specific employment policies, entitlements information (NAF/APF), DoD Priority Placement Program, etc. (See Annex K, Appendix 2).

b. Administrative and technical support is regionalized within DoD. Hence, FORSCOM may have to task the military Services for Repatriation Site support for civilian employees.

c. Applicable regulations.

(1) Joint Travel Regulation (JTR) Volume 2 (2) DODD 1400.20-1-M (DoD Program for Stability of Civilian Employment) (3) DODD 1400.20-2-M (Counseling Manual for DoD Program for Stability of Civilian Employment) (4) DODD 1425-M (DoD Civilian Personnel Manual) (5) DODD 1401.1-M (Personnel Policy Manual for Non-appropriated Fund Instrumentalities) (6) Department of State Standardized Regulations

d. Forms.

(a) Employee’s application (e.g., resume or other applicable forms) (b) DD Form 2461, Authorization for Emergency Evacuation Advances and Allotment Payments (c) DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel


G



APPENDIX 1 TO ANNEX G (CIVILIAN PERSONNEL OPERATIONS) CENTRALIZED SERVICE/DoD AGENCY CIVILIAN PERSONNEL ORGANIZATIONS

Air Force Commercial (703) 695-7186 DSN 225-7186

Army Commercial (703) 693-2127 DSN 223-2127

Navy Commercial (202) 685-6480 DSN 235-6480

Marine Corps Commercial (703) 784-9379 DSN 278-9379

DoD Agencies Commercial (703) 696-1268 DSN 226-1268

DFAS Commercial (703) 607-1137 DSN 327-1137

DODEA Commercial (703) 696-3104 DSN 226-3104

DLA Commercial (703) 767-6436 DSN 427-6436

COE Commercial (202) 761-0453 DSN 763-0453

DECA/EUROPE Commercial 496315367151

DECA/PACIFIC Commercial (714) 726-6659 DSN 997-6659

DISA Commercial (703) 607-4427 DSN 327-4427

AAFES Commercial (214) 312-3286 DSN 967-3286

NEX Commercial (703) 614-2013 DSN 224-2013

HQ USAF/SV Commercial (703) 522-4575 DSN 222-4575

CARE Office Commercial (703) 696-1799 DSN 226-1799

G-1



ANNEX H TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION FAMILY SUPPORT POLICIES AND FAMILY CENTER RESPONSIBILITIES

1. SITUATION.

a. General. In planning for and executing evacuation and repatriation operations, and throughout the entire safe haven period, DoD Family Centers play a significant role in the support of families.



d. Support Agencies. Service Family Centers will provide assistance to all DoD families (military and DoD civilian employee), regardless of Service affiliation.

e. Coordinating Departments/Commands/Agencies. See Basic Plan.

2. MISSION. Provide humanitarian assistance for DoD/Non-DoD civilian employees and DoD/non-DoD family members, affected by an authorized/ ordered departure from an overseas country throughout the entire safe haven period.

3. EXECUTION.

a. Concept of Operation. OCONUS Family Centers assist in the development of Theater evacuation plans and prepare DoD families for an eventual evacuation. CONUS Family Centers provide essential services during the repatriation operation, and local assistance and aide when families reach their safe haven/final destination.


(1) The Office of the Deputy Chief of Staff, G-1, Army will provide basic information on what families can expect during an evacuation and repatriation operation - personal responsibilities (documents required for repatriation and entitlements),

entitlements and assistance that will be available and who is authorized to entitlements via the HQDA, G-1 web page and training films.

(2) During the actual operation and throughout the safe haven period, the Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD (P&R)) will coordinate with Service representatives to inform them of situational developments. (3) During the repatriation operation, it is recommended that family support personnel utilize the Family Assistance Center (FAC) model, or some variation thereof, to assist commanders in establishing the Repatriation Site and will:

(a) Coordinate with private sector organizations (Red Cross, Salvation Army, USO etc.) to provide augmentation support, temporary necessities (clothing, food, child care, etc.) financial aid, interpreters, and emotional support for the families.

(b) Organize and train volunteers and interpreters to act as sponsors for families during processing. Sponsors will ensure that families check-in at appropriate processing points so they receive appropriate allowances and necessary assistance (see Checklist in Annex D, Appendix 3). They also will assist families in correctly filling out DD Form 2585/Repatriation Processing Center Processing Sheet (see Samples in Annex D, Appendix 8).

(c) Provide a point of contact (name, phone number) for the repatriated family at the Family Center nearest the family’s intended safe haven/final destination. If time is limited, at a minimum, personnel will provide families with information and annotate the appropriate phone number for follow-on support at the family’s intended safe haven/final destination. A listing of installation/base Family Centers is available at the Military Family Research Center website at http://www.mfrc-dodqol.org/progDir.

(4) Those families who evacuate under authorized or ordered departure using regularly scheduled commercial airlines should contact their representative Service/Agency or the nearest installation family center/community service center.

(5) Families who have been affected by a stop-movement order will be directed by their point of contact in the Theater to contact their Service/DoD Agency representative for further family assistance.

(6) Upon reaching their safe haven/final destination, families will contact the local installation/base Family Center. Family Center personnel will act as the family’s liaison to the base community and will ensure that families are kept apprised of current situational information, conduct family support meetings, if appropriate, coordinate services offered by the Red Cross, Salvation Army, USO and other private organizations desiring to assist evacuees, and forward updated addresses and phone numbers of the families to the designated Service Family Support Headquarters in Appendix 1 of this annex.

(7) Upon termination of the evacuation, family centers provide official notification to the evacuees and assist with their return and personal property shipment.

c. Coordinating Instructions. See Basic Plan.

4. ADMINISTRATION AND LOGISTICS. Basic information on safe haven benefits will be provided on the Army HQDA, G-1 home page under NEO/Repatriation at http://www.armyg1.army.mil/MilitaryPersonnel/neo. Training films to acquaint families with repatriation operations and how to fill out DD Form 2585, “Repatriation Processing Center Processing Sheet,” are available through FORSCOM at http://www.forscom.army.mil.

5. COMMAND AND COMMUNICATION. See Basic Plan.

H



APPENDIX 1 TO ANNEX H TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION SERVICE FAMILY SUPPORT CENTERS

JOINT REPATRIATION COORDINATION CENTER ADDRESS: DAPE-JRCC 300 ARMY PENTAGON Washington, DC 20310-0300 PHONE: 1-888-852-4880 C: (703) 693-2109, DSN: 223-

ARMY: US ARMY FORCES COMMAND ADDRESS: AFAG-FM 1711 Hardee Avenue, S.W. BUILDING 200, Marshall Hall Fort McPherson, GA 30330-1062 PHONE: 1-800-851-7607; C:(404) 669-6797; DSN: 367- ADDRESS: HQ, Installation Management Agency SFIM-OP-R 2511 Jefferson Davis Hwy Arlington, VA 22202-3926 PHONE: 1/800/833-6622 C: 703/602-4239, DSN: 332-

NAVY: COMMANDER, NAVY PERSONNEL COMMAND ADDRESS: PERS-660 5720 Integrity Drive Building 768 NSA Millington, TN 38055-6600 PHONE: 1-866-827-5672; C:(901) 874-5672; DSN: 882-

AIR FORCE: AIR FORCE PERSONNEL CENTER ADDRESS: HQ AFPC/DPPTF 550 C Street, West, Suite 11 RANDOLPH AFB, TX 78150-4713 PHONE: 1-866-299-0596; C:(210) 565-4448; DSN: 665-

MARINES: DIR OF FAMILY SERVICES ADDRESS: MARINE CORPS BASE HQMCC MHF 2034 BARNETT AVE QUANTICO MARINE CORPS BASE, VA 22134-5012 PHONE: 1-866-886-2918; C: (703) 784-0295; DSN: 278-

COAST GUARD: US COAST GUARD ADDRESS: COMDT G-C2 2100 2d Street S.W. WASHINGTON DC 20593-0001 PHONE: C: (202) 267-6635

H-1


ANNEX I TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION AUTOMATED REPATRIATION REPORTING SYSTEM (ARRS)

1. SITUATION.

a. General. The Repatriation System is a Defense Manpower Data Center (DMDC) computer software application package that will be used by all repatriation processing centers. The Repatriation System streamlines the processing of all overseas evacuees and updates a centralized personnel data base for accountability.





2. MISSION. To provide personnel in the Department of Army, Office of the Deputy Chief, G-1 (HQDA, G-1), Joint Repatriation Coordination Center (JRCC), Office of the Secretary of Defense (OSD), Joint Chiefs of Staff, J-1, the Services and Department of Defense (DoD) Agencies, and other Federal, state and local Agencies with required evacuee processing information and statistics.

3. EXECUTION.


(1) HQDA, G-1 will alert DMDC on potential evacuation. DMDC will provide Defense Non-Combatant Operations (NEO) Tracking System (DNTS) closure equipment and the training at the designated Repatriation Site(s). The Repatriation Site(s) will be responsible for providing 10 PCs with CD reader, Head Sets for listening to CBT ARRS Training, and access to Internet via their LAN. The Repatriation Site(s) will be responsible for shipping the DNTS equipment back to DMDC after the evacuation.

(2) At the designated Repatriation Site(s), personnel should be able to input data on approximately 1200 evacuees per day. Data for noncombatants from the DD Form 2585 (Repatriation Processing Center Processing Sheet) is entered into the DMDC Central Repatriation Database using the WEB at each Repatriation Site.

(3) Each of the Services has designated Centers (see Annex H, Appendix 1) to contact each family regarding its situation at the safe haven location and update information in the database as it changes.

(4) The Theater Headquarters, the Joint Repatriation Coordination Center (JRCC), Service Headquarters and their designated Personnel Centers, Joint Chiefs of Staff, J-1, Executing Agents, and other government agencies have access to evacuee information on an as-required basis through various pre-formatted reports or on-line query capability. Managers can also use the system for applications and personnel summary reporting.


(1) HQDA, G-1 will evaluate the efficiency, applicability and practicality of software for current repatriation operations. HQDA, G-1 will also approve/authorize Agency access and distribute passwords.

(2) If activated, the JRCC will provide all relevant statistical information to Service, DoD Agency headquarters and other federal agencies as required during the repatriation operation. In the absence of a JRCC, HQDA, G-1 will accomplish this task.

(3) DMDC will develop and provide initial fielding of software packages, equipment, and User's Guides, as required. They will provide an advisor to the Repatriation Center to assist in the set up of the system, conduct initial testing, and ensure the Repatriation Site staff is trained. DMDC will archive repatriation data upon notification by HQDA, G-1.

(4) Designated Primary Repatriation Sites will supply required equipment, if needed, and provide necessary personnel to input data during the repatriation operations.

(5) If required, agencies will purchase required equipment and provide necessary personnel to operate workstations. Agencies will provide initial data on respective family members that were unable to process through designated Repatriation Sites, and update information on all respective noncombatants as it changes. Agencies will go to their respective designated Centers for follow-on data.


(1) Before the evacuation, each repatriation center will provide 10 personal computers (PCs) with CD readers and Head Sets for listening to CBT Training on the ARRS System. Each repatriation center will input data into the DMDC Repatriation Database from the DoD Form 2585 using the Repatriation Sites WEB. Two hand held Bar Code scanners will be shipped for final closure of the DNTS. (See Appendix 3 to this Annex.) DMDC will provide training at the Site and will turn over the Data processing operations to the Repatriation Site Manager. The Repatriation Site Manager will be responsible for shipping the NTS equipment to DMDC after the evacuation.

(2) Each Agency will require a minimum of 10 PCs with LAN connection and a printer for reports.

5. COMMAND AND COMMUNICATION. See Basic Plan.

I



APPENDIX 1 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM AGENCY UPDATE CENTERS

Agency Centers NEO/Repatriation POC Systems POC HQDA, G-1 Directorate of Plans, Resources

and Operations Division DSN 223-2109

Personnel Decision Support Management Office DSN 222-1437

Army IMA HQ, IMA

DSN 332-4239 Information Mgmt Office DSN 332-1823

Army HQ FORSCOM, G-1 Deputy Chief of Staff

FORSCOM Plans & Ops Division DSN 367-6797

Navy Commander, Naval Installations,

Fleet Support Millington, TN DSN 882-0536;4329

Commander, Naval Installations, Fleet Support Millington, TN DSN 882-0536;4329

Marine Corps HQ USMC

Command & Community Readiness Division DSN 278-9526

Manpower Information Division DSN 278-9051

AF Personnel Center

Directorate of Personnel Accountability Readiness & Operations Div Personnel Readiness Branch DSN 665-2020

Family Matters Ops Directorate Personnel Prgs DSN 665-4448/2631

HQ PACOM HQ PACOM J1 Manpower, Personnel &

Administration Directorate Manpower & Readiness Div Exercise & Readiness Branch DSN 315-477-2200/2300

USPACOM Information System Support DSN 315-477-7777/8022

J-54 Strategic Planning & Policy Directorate DSN 315-477-5068 Same as Above

I-1



APPENDIX 2 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM AGENCY HARDWARE AND SOFTWARE REQUIREMENTS

* Computer: 600 mhz Pentium III or greater recommended with Audio Output

• Monitor: SVGA Color Screen (1024 x 768 resolution) • Memory: 128 Megabyte RAM (minimum)

Head Set: For Computer Bases Tutorial (CBT) training • Disk Drives: 2 Gigabyte Hard Drive, one 3.5” Floppy Drive, and 10X CD-ROM (minimum

configuration) • Operating System: WIN 2000 • WEB: Access to Internet via Repatriation Sites LAN • Other Software: Microsoft Internet Explorer 6.0 SP1 with all current security patches

* Printers: HP Laser Jet 4SI or compatible

I-2


APPENDIX 3 TO ANNEX I AUTOMATED REPATRIATION REPORTING SYSTEM REPATRIATION SITE HARDWARE AND SOFTWARE REQUIREMENTS

Upon arrival at the repatriation sites and after debarkation, evacuee bracelets will be scanned employing the Defense Non-Combatant Operations (NEO) Tracking System (DNTS) in order to close out the evacuation.

DNTS Equipment needed on site for close-out of the evacuation:

* 2- Symbol PDT 3500 Hand Held Scanners and Cradles (plus 4 batteries and charger)

• ARRS Equipment necessary for reporting arrival of evacuees: • Workstations supplied by the Repatriation Centers • 10 - Computers: 600 mhz Pentium III or greater recommended with Audio output • 10 - Monitors: SVGA Color Screen (1024 x 768 resolution)

10 – Head Sets for Computer Bases Tutorial (CBT) training • Memory: 128 Megabyte RAM (minimum) • Disk Drives: 2 Gigabyte Hard Drive, one 3.5” Floppy Drive, and 10X CD-ROM (minimum

configuration) • Operating System: WIN 2000 • WEB: Access to Internet via Repatriation Sites LAN • Other Software: Microsoft Internet Explorer 6.0 SP1 with all current security patches

* 1- Printer: HP Laser Jet 4SI or compatible

I-3



ANNEX J TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION FINANCIAL MANAGEMENT (FM)

1. SITUATION.


b. Authority.

(1) The Service Components have the authority (37 USC 405A) to provide special allowances for their Service members and family members under an authorized/ordered evacuation from overseas locations. Entitlements for military eligible family members during an evacuation are described in Joint Federal Travel Regulation (JFTR), Vol. 1, Chapter 6.

(2) Federal employees and their family members are also authorized (5 USC 5521-5527) pay and special allowances during an authorized/ordered evacuation from overseas location. Joint Travel Regulation (JTR), Vol. 2, Appendix 1(COLA-UJ-1) addresses entitlements for federal employees and their family members.

(3) Evacuation of personnel is authorized without regard to the availability of an appropriation (31 USC 1515). The authority for the Components to expend these funds for an evacuation comes through the issuance of an authorized/ordered departure directive from the Secretary of State, Secretary of Defense, or their authorized representatives.

c. Assumptions. See basic plan.

2. MISSION. Provide financial entitlements for DoD civilian employees and DoD family members beginning at the point of repatriation or stop movement and ending at the termination of the safe haven period. Financial allowances include, but are not limited to, advance payments (when authorized by sponsor), travel, safe haven allowances and subsistence expense allowances to authorized individuals, and legal claims settlements when authorized by OSD/parent organization.

3. EXECUTION.


(1) Each of the DoD Service Components has designated its permanent change of station (PCS) account within their military pay appropriation to fund the costs of its Service members’ family members during noncombatant evacuations.

(2) As the DoD Executive Agent, the Army has a centrally managed allotment (CMA) to fund the costs for eligible DoD civilian employees and their family members in emergencies if the respective parent organizations do not provide fund cites for them.

(3) Each federal Agency is required by law to reimburse another agency for the evacuation costs (travel and per diem) of their personnel when incurred by the other Agency. If the Army’s CMA is used for any non-Army personnel, the Secretary of the Army (Operating Agency 22) will seek reimbursement from that non-Army Agency.

(4) DoD families processing through the Repatriation Center will obtain initial advance travel and per diem payments and advances against pay (when authorized) from the Service/DFAS representatives. DoD families who have been affected by the corresponding stop movement order will obtain financial entitlements from personnel at the centralized Service/DFAS Sites listed in paragraph 3. b (5)(d) below. All follow-on payments and final settlements will be made by these designated Service/ DFAS Sites. Finance personnel at installations/bases, or DFAS Operating Locations/Centers are not authorized to make payments to evacuees without prior coordination with the Service/DFAS supporting sites. They will do so only in emergency situations.


(1) The Army as the DoD Executive Agent, is responsible for general guidance for repatriation.

(2) The Department of State (DoS) will:

(a) Issue an authorized/ordered departure message for the evacuation of noncombatants.

(b) Arrange for transportation to bring noncombatants to safety, whether through commercial means or military transport. A memorandum of agreement between DoS and OSD identifies specific Departmental responsibilities for funding a State/Defense evacuation.

(3) The Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD (P&R)) will provide policy guidance on the financial allowances for evacuees to the HQDA, G-1 for widespread Service dissemination. Memoranda provided by the PDUSD (P&R) provide

authorization for DoD Components to expend funds for the evacuation. (4) DoD Component and Agency Comptrollers and/or Financial Managers will:

(a) Provide fund cites for evacuation expenses (per diem and transportation) of Service family members and Service/DoD Agency civilian employees. Fund cites are also referenced in the individually released Entitlements messages and change with the Fiscal Year.

(b) Provide name and phone number of point(s) of contact to the Office of the Assistant Secretary of the Army, (Financial Management and Comptroller) ATTN: SAFM-BUC-E, 109 Army Pentagon, Washington, DC 20310 to facilitate reimbursement of costs for any Service Component/DoD Agency civilian personnel and/or family members when Army’s CMA has been used. If the Defense Component Comptroller fails to provide name, address or phone number for their point of contact, the Army will submit billings (SF 1080s) to the Assistant Secretaries (Financial Management & Comptroller) of the Services and the Under Secretary of Defense (Comptroller) for resolution.

(c) Provide monthly incremental cost reports to the DFAS-DE/ICCI, 6760 East Irvington Place, Denver, Colorado 80279-2000, in accordance with Chapter 23, Volume 12, of the Financial Management Regulation. Component Comptrollers will submit an SF 1080 to DFAS-DE/ICCI, with supporting documentation, for any amount cited on the Cost Report requiring cost reimbursement for non-DoD employees or their family members. The DoS/DoD Cost Responsibility Matrix (for NEOs) can be found in Appendix 2, Chapter 23, Volume 12, DoD Financial Management Regulations and the 24 July 1998 memorandum from USD (Comptroller) identifies revised cost responsibilities.

(d) Provide trained finance fly-away teams to augment the Repatriation Center operation, as required. Service/DoD Agency numbers for establishing these teams are:

Army: DFAS-Indianapolis, IN C: (317)510-3301; DSN: 699-; TPS/NEO: 1/800/759-4118

Navy: BUPERS C: (703)693-0205; DSN: 223-

Air Force: Headquarters, Air Force, SAF/FMPC, Pentagon C: (703)695-0140; DSN: 225-/Closest individual base- Point of contact 210-652-6357, DSN: 487-3483

Marine Corps: Marine Corp Finance, Kansas City, MO: C: (816)926-5720; DSN: 465-5720

DoD Agency civilians (does not include Service civilians) DFAS-Indianapolis, IN; C: (317) 542-3301; DSN: 699-

(5) The Assistant Secretary of the Army (Financial Management & Comptroller) will:

(a) Provide a fund cite for use by DoD civilian personnel and/or family members for the evacuation costs (per diem and transportation only) in the event the appropriate parent organization is unable to provide funds in a timely manner. (b) Adequately fund the CMA to cover all costs associated with the emergency funding for federal civilians, if required. Request supplemental funding as needed.

(c) Notify Resource Services Indianapolis (JDRS-I) when the designated fund cite has been activated.

(d) Provide monthly incremental cost reports to the DFAS-DE/ICCI, 6760 East Irvington Place, Denver, Colorado 80279-2000, in accordance with Chapter 23, Volume 12, of the DoD Financial Management Regulation. If reimbursements are required for non-DoD evacuees, Component Comptrollers will submit an SF 1080 to the DFAS-DE/ICCI.

(6) U.S. Army Resource Services, Indianapolis (JDRS-I), Indiana will:

(a) Notify the Office of the Assistant Secretary of the Army, ATTN: SAFM-BUO-C, 109 Army Pentagon, Washington, D.C. 20310 when additional funding is required for the CMA to cover costs of the noncombatant evacuees.

(b) Initiate SF 1080 billings to all non-Army DoD agencies for reimbursement of costs associated with the noncombatant evacuation of their personnel and/or family members. Billings for non-Army non-DoD agencies (as Coast Guard) will be submitted through ASA(FMC) to DFAS-DE as described in 3.b.(6)(d) above.

(c) Maintain historic financial records for the civilian evacuee account.

(7) The Defense Finance and Accounting Service - Denver Center (DFAS-DE/ICCI) will:

(a) Consolidate SF 1080s received from the DoD Component Comptrollers requesting reimbursement for non-DoD repatriation costs and submit to appropriate agency for payment.

(b) Provide a DoD Contingency Operations Cost Report to Component Comptrollers, Office of the Secretary of Defense (Comptroller) and DA DCS, G-1 in accordance with Chapter 23, Volume 12 of the DoD Financial Management Regulation.

(8) Representatives at the Military & Civilian Personnel Processing Points at the Repatriation Center will:

(a) Verify evacuee’s entitlements (command versus non-command sponsored military family members and DoD employees and/or their family members with transportation agreements (TAs) versus locally-hired US citizens (see Annex K for entitlements).

(b) Prepare orders (see Appendix 1 of this Annex) or amendments as required. Request for orders do not constitute amended orders, and amendment order must be prepared. Military members who are ordered to depart an area being evacuated must be either in a TDY or PCS status. A local fund cite will be used for their TDY. Escorts from the Theater who are to return to duty will also be funded by a local fund cite.

(c) DoD civilian employees who are ordered to depart an area being evacuated must be either in a TDY or PCS status.

c. Coordinating Instructions. Direct coordination between interested planning agencies and Services at all levels is authorized for planning actions in conjunction with this annex. All supporting plans and directives will be fully coordinated, as required prior to issuance.

4. ADMINISTRATION AND LOGISTICS. (Payments)

a. Repatriation Site.

(1) Upon request by Joint Repatriation Coordination Center, the Services and DFAS will deploy trained finance teams to support payments at the designated location(s). These teams will

(a) Make payments for safe haven allowances (per diem and transportation) for a period NTE 30 days, civilian and military pay advances (when approved in advance by the sponsor) and legal claims advances if authorized. DFAS will process military pay advances. A Civilian Pay Representative will process civilian pay advances.

(b) Ensure that each order (DD 1610) presented includes an estimated amount for the family’s allowances for a period of 180 days, unless a lesser duration has been identified.

(c) Process orders through normal accounting channels. Forward additional copies to respective centralized sites identified in 4b.(1) below for follow-on payments. In the event payments were made against the designated CMA in 3b (6) above, a copy of the family’s orders will also be forwarded to US Army Resources and Programs Agency, HQDA Resource Management, Resource Services Indianapolis/RSI, 8899 East 56th Street Room 222T, Indianapolis, Indiana 46249-3005

(d) In an effort to decrease costs, facilitate efficiency and convenience, and reduce the necessity for handling large sums of cash or travelers’ checks, HQDA, G-1, the Executive Agent for Repatriation Operations, has entered into an agreement with the U.S. Treasury Department and DFAS to implement a NEO Debit Card program. The pilot program commences in 2005. At this time instead of cash evacuation allowance disbursements, evacuees will be issued a NEO Debit Card which DFAS will replenish in 30 day increments throughout the duration of the evacuation. Evacuees will be able to use this card to pay for lodging, withdraw cash, make purchases—i.e., this card functions like any other personal debit card provided by one’s financial institution. For large group evacuations DFAS will continue to keep a limited amount of cash on hand for emergency situations ONLY. At the conclusion of the pilot program phase, any required changes or improvements will be made and the NEO Debit Card will become the standard mode of evacuation allowance disbursements.

b. The Repatriation Site finance team chief will:

(1) Arrange with the supporting installation/base banking facility to “sell” cash to the supporting finance teams for making cash payments, as required. (2) Coordinate with the supporting installation/base bank facility to sell/or provide free of charge traveler’s checks to civilian employees/family members.

(3) Determine requirements, in coordination with support finance teams, for work space, security of finance work areas, and the secure storage of cash and/or other negotiable instruments.

c. OCONUS intermediate staging bases (ISBs). ISBs may be used to provide overnight lodging and respite before evacuees move on to CONUS repatriation sites and eventual final destinations. Normally, evacuation payments will not be made at these locations.

(1) If payments are made to evacuees who are returning to CONUS, the paying organizations will forward all payment information (copies of payment vouchers, orders, etc.) to the respective site in paragraph 4 c.(1) below.

(2) If payments are made to evacuess who do not return to CONUS safe havens (i.e., remain in the vicinity of the ISB), follow-on payments will be made in accordance with the Combatant Commander's repatriation support plan.

d. Each Service and DFAS have established central sites to support payments for individuals while in their safe haven location and for families who did not process through designated repatriation sites.

(1) The following organizations have been designated:

Army: DFAS-Indianapolis, IN C: (317) 510-3301; DSN: 699- ; TPS/NEO 1/800/759-4118

Navy: Bureau of Naval Personnel, Washington, DC 1-888-227-3832 Air Force (Stop Movement): Randolph Air Force Base, TX 1-800-435-9941; C: (565) 652-2671/3483; DSN: 665-

*1/Air Force (West Coast): McChord Air Force Base, WA *1/Air Force (East Coast): Charleston Air Force Base, SC C: (803)566-3785; DSN: 673-

Marine Corps: Marine Corps Finance, Kansas City, MO: C: (816) 926-5760; DSN: 465-5720

DoD Agency civilians (does not include Service civilians) DFAS-Indianapolis; C: (317) 542-3301; DSN: 699-

*1/ Air Force evacuees who process through a West Coast Repatriation Site will receive follow-on payment support from McChord AFB; through an East Coast Repatriation Site from Charleston.

(2) Supporting centralized sites will:

(a) Publish 1-800 numbers upon notification that their services are required. Provide this number to Service Headquarters and the Joint Repatriation Coordination Center (888) 852-4880). Prepare family information packets for mailing to families.

(b) Provide initial safe haven advances for travel and per diem and pay advances, when authorized, to DoD military and civilian families affected by the stop movement order or others who cannot process through the Repatriation Center. Process orders through normal channels. In the event initial payments were made against the designated CMA in 3b (6) above, a copy of the family’s orders will also be forwarded to US Army Resources and Programs Agency, HQDA Resource Management Resource Services Indianapolis/RSI, 8899 East 56th Street Room 222T, Indianapolis, Indiana 46249-3005 and also forward copy of travel advances to Travel Pay Services ATTN: NEO Team, 8899 East 56th Street, Indianapolis, Indiana 46249-3700.

(c) Provide for follow-on payments for respective DoD families and make final settlement. Respond to families’ questions concerning payments and allowances throughout the process.


6. SERVICE FUND CITES. Military Service and DoD civilian fund cites are provided in the DoD Comptroller Financial Code Book, the HQ Department of Army website at http://www.armyg1.army.mil/MilitaryPersonnel/neo, or in the individually released Entitlements messages for Personnel Withdrawing from various overseas posts as noncombatant drawdowns occur.

J



APPENDIX 1 TO ANNEX J FINANCIAL MANAGEMENT INSTRUCTION SHEET FOR DD 1610

ITEM 1. Fill in date of request.

ITEM 2. Fill in name of evacuee and Social Security Number.

ITEM 4. Fill in duty station.

ITEM 6. Fill in phone number of duty station.

ITEM 7. Type of orders is "Evacuation."

ITEM 9. Purpose is "Authorized Departure" or "Ordered Departure."

ITEM 10 a. Fill in "NTE 180 Days" b. Complete the date of approximate departure.

ITEM 11. Document itinerary.

ITEM 14. Cite associated per diem and travel costs.

ITEM 15. Calculate and document the authorized advance.

ITEM 16. Fill in remarks IAW the sample DD 1610.

ITEM 2 (CONTINUED) Additional family members' names are documented here.

ITEM 16 (CONTINUED) Service toll-free numbers are documented here for further assistance.

J-1


ANNEX K TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION COMPENSATION POLICIES

1. Evacuees receive certain allowances payable when ordered or authorized to depart an overseas location. These allowances are contained in the Joint Federal Travel Regulations, Volume 1 (JFTR), Chapter 6, PART A, for eligible military dependents and Joint Travel Regulations, Volume 2 (JTR), Appendix I, Part A for civilian employees and their dependents. These regulations are found at https://SecureApp2.HQDA.Pentagon.mil/perdiem.

2. Instructions implementing the provisions of the JFTR and the JTR are issued from the Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD(P&R)). However, repatriation processing center and family support center personnel should be knowledgeable of some basic guidelines to more effectively assist evacuees.

In general, evacuees may expect to receive the following:

a. Transportation at government expense to a safe haven and, when authorized, from the safe haven to a permanent residence (designated place) for military dependents.

b. Safe haven per diem allowances are paid to command-sponsored eligible dependents. Current allowances are documented in the JFTR found at the web link provided in para. 1. Please note that the lodging portion of the per diem allowance is not paid unless the family is living in, and paying for, commercial quarters.

c. Allowances for civilian employees (see reference in para. 1.) and their dependents under an authorized/ordered departure include transportation expenses and travel per diem while traveling from the evacuation site to the U.S. (50 States and D.C.) safe haven location.

d. Either return travel if dependents are authorized to return overseas, or travel to the next duty station in a permanent change of station status, or travel to a designated place for eligible military dependents while the military sponsor completes his/her overseas tour.

e. Additional allowances, including shipment of household goods, shipment of vehicles, advanced payment of per diem, as addressed in the JFTR and JTR. (See citation in para. 1.) Family separation allowances are addressed in DoDFMR, Volume 7A, Chapter 27 at http://www.dod.mil/comptroller/fmr/

3. Instructions will also be included in the implementation and continuing memoranda/messages from the Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness regarding who has authority to approve most requests for exceptions. The most frequent exception is a request for alternate safe haven (for example, to safe haven in Puerto Rico or Germany rather than the continental United States (CONUS), i.e., the 48 contiguous states and D.C. The Secretary of State must act on a request for an alternate safe haven. See Annex L, Appendix 1 for additional, detailed information concerning alternate safe havens outside CONUS.

a. Request to safe haven in a location other than the one specified must be justified (often a request to safe haven in a location outside CONUS. The request must state why the designated safe haven (normally CONUS) is not suitable for the evacuees.

b. Once in a safe haven, requests to change safe haven (e.g., CONUS to outside CONUS) are authorized/approved only in hardship cases by State Department through PDUSD(P&R) and the Service. Requests for changes for personal reasons within CONUS are considered on an individual basis with PDUSD(P&R) being the decision authority unless further delegated.

4. Evacuees remain in safe haven status until the Department of State terminates the evacuation. Depending on the circumstances, evacuations may continue for a maximum period of 180 days. Consequently, evacuees may be in safe haven status for several months. Should reduced per diem rates (as dictated in the JFTR) prove inadequate to cover essential lodging and meal expenses, evacuees who are dependents of military personnel may request authorization for an increased per diem by submitting an actual expense list to the Per Diem, Travel and Transportation Allowance Committee. Civilian employees and their dependents with special family compositions not listed in JTR, Appendix I, Part A, par. 632.1(b) may request the special 150 percent rate for commercial lodging through the Civilian Advisory Panel (CAP) member (http://www.dtic.mil/perdiem/phdir.html) to the State Department. There is no other provision for an increased per diem for civilian employees and their dependents.

5. The matrix displayed in Appendix 1 of this Annex provides an overview of allowances for which military dependents may be eligible depending on their status (i.e., command-sponsored or non-command-sponsored) and situation (i.e., during the evacuation or upon its termination).

K


APPENDIX 1 TO ANNEX K COMPENSATION POLICIES MILITARY ALLOWANCES MATRIX

K-1



APPENDIX 2 TO ANNEX K COMPENSATION POLICIES (DRAFT) DEBIT CARD

The DoD Executive Agent for Repatriation has developed a Concept of Operations Plan for employing the use of a Debit Card to pay DoD official evacuees their evacuation allowances vice electronic funds transfer or cash disbursements. This program has been endorsed by all of the Services. Its details are described in this Appendix.

1. Current Process and Business Problem. During a NEO, each Service handles paying travel entitlements to evacuees and accounting for disbursements made in a similar fashion; however, some processes are Service unique. At times, current processes are inefficient and often result in the evacuees having too much cash on hand. An evacuation debit card impacts the current process in the following positive ways:

a. Enables multiple location access.

b. Reduces the volume of cash at evacuation locations.

c. Provides the security of banking process.

d. Facilitates processing and payment of advances and future payments.

e. Provides instant funding to the evacuee without burden of large amounts of currency.

2. Description of Evacuation Debit Card.

a. The evacuation Debit Card is a flexible, magnetic stripe card that uses the Internet as its infrastructure to deliver miscellaneous or non-recurring payments to individuals, or to allow government employees access to cash in their official duties.

b. The evacuation Debit Card is not a stored value card and it does not contain an integrated circuit chip.

c. It does not require any special point of sale (POS) equipment. d. The evacuation Debit Card is a flexible payment mechanism that can be used to deliver miscellaneous or non-recurring payments to individuals or to allow government employees access to cash in their official duties.

e. The program is managed by the e-Money Team within the U.S. Treasury – Financial Management Service working with JP Morgan CHASE Bank (CHASE). CHASE provides merchants across the nation with electronic payment processing for Visa, MasterCard, Discover, debit and other credit card transactions initiated at POS terminals or over the Internet.

3. How the Debit Card Works. The evacuation Debit Card is a magnetic stripe bankcard that can be used by Federal agencies to make payments to individuals. Federal agencies may load the card with any amount. The fund loaded is accounted for in a host system with a database of card serial numbers and associated card balances. The card is then issued to a Federal payee. Once issued to the payee, the evacuation Debit Card may be used at Automated Teller Machines (ATMs) to make cash withdrawals, or at point-of-sale (POS) terminals to make retail purchases. In addition, by choosing the U.S. Debit MasterCard Card (the card with the MasterCard logo) for this program, the cardholder is afforded the ability to use the Debit Card wherever MasterCard is accepted to make purchases or obtain cash advances. The card may be issued as a disposable payment mechanism, whereby a fixed amount of value is loaded to the card. Once this value is spent, the card is discarded; or, it may be used as a reloadable payment mechanism if the Federal agency determines to make multiple payments to the payee over a period of time. The evacuation Debit Card may be issued “on-the-spot” to a payee in an agency’s field office or may be issued out of a central office and mailed to the payee or distributed some other way. The functionality of the card includes an Internet funding process that enables government agencies to order and fund cards in advance via the web. All value loaded onto the cards is PIN protected and backed by a commercial bank. In addition to making payments to individuals outside the Government, the evacuation Debit Card may be issued to Government employees to allow them to access cash in carrying out their official duties.

4. Card Uses. The Debit Card can be used for the following purposes in addition to payment for evacuee travel and per diem allowances:

a. Travel/per diem b. Temporary payrolls, personal Services c. Stipends d. Replace imprest funds, third party drafts e. Replace bulk cash transfers f. Overseas access to foreign currency g. Payments to foreign visitors

5. Card Features. Prominent features of the Debit Card include:

a. Magnetic stripe card in any denomination b. Issued “on-the-spot” or over the Internet c. PIN protected d. Immediate activation e. No bank account required f. Used at ATM and POS locations g. Multi-lingual Interactive Voice Response (English and Spanish) h. Reports and statements available online i. Multiple cards can access the same pool of funds

6. Cardholder Operations. Cardholders can access and move funds via:

a. Point-of-Sale purchase b. ATM withdrawal c. Cash Advances at banks if card has MasterCard logo

7. Procedural Flow Chart. The flow chart below depicts the general process which overlays the debit card on existing procedures.

8. Procedural Assumptions. All evacuee travel payments will be made through the debit card. These payments include all travel advances, accruals, and the final settlement. The debit card will be overlaid on existing procedures for NEO travel payments as depicted in the flow chart above.

a. A Deployment Team, composed of three to five Service personnel who consistently support evacuation operations, will deploy to large group evacuation in-processing sites to fund and issue the Debit Cards. This team employs effective standard operating procedures and composure includes trained and properly appointed Cashiers and personnel trained in performing Travel Entitlement computations. Properly appointed personnel with written disbursing authority (cashiers) will complete card issuance.

b. JPMorgan CHASE is the Treasury Agent which manages the evacuation Debit Card program for the U.S. Treasury.

c. During a large group evacuation, multiple stations should be arranged such that the first station is Travel and the last station is disbursing. Filling out the forms first with Travel and then providing them immediately to the disbursing station allows extra time for disbursing personnel to input the necessary card information into the CHASE system. Adhering to the processing flow ensures that funded debit cards will be available for issue when the evacuee processes through the disbursing station.

d. The evacuee needs funding immediately.

e. The CHASE system has been tested to confirm it can handle hours of constant use without interruption of access.

f. Services must provide Internet capability so cashiers can access the debit card web site.

g. Both debit card training and debit card accountability will be centrally managed.

9. Program Establishment in the E-funds System. The DoD NEO Executive Agent will complete all information in the CHASE Implementation Package and Agency Requirement Profile. These documents establish the security hierarchy for participation in the E-funds System maintained by CHASE. CHASE also may require additional documentation.

10. Card Stock. For this program, the DoD NEO Executive Agent is using the Pre-Issued CHASE E-Funds card with the MasterCard logo. Each Debit Card is embossed with a Department of Defense NEO identification. An example of this card stock appears below:

11. Card Ordering and Distribution. CHASE will manage the initial order of debit cards through coordination with representatives of the DoD NEO Executive Agent. For subsequent card requests, authorized representatives of the DoD NEO Executive Agent can use the E-Funds website (www.efundscard.com) to order cards. An inventory of debit cards will be pre-positioned at locations determined by each Service with each Service having a minimum of one location: Army: DFAS-Indianapolis 100, Navy: San Diego Naval Base,CA 500, Norfolk Naval Base, VA 500; Air Force: Charleston AFB, SC 1000, Travis AFB, CA 1000; and Marine Corps: Marine Corps Base Quantico, VA 100. These locations will be confirmed through coordination with the DoD NEO Executive Agent and the Services. Cards expire 18 months after they are issued. To ensure cards do not expire while being used during an evacuation, the Services will order and replenish their pre-positioned card stocks every 12 months. To support a large scale contingency evacuation, 8000 cards will be kept in stock pile controlled by NEO.

12. Card Activation. Due to the nature of the application required to support the DoD NEO Executive Agent, CHASE will use Pre-Issued CHASE E-Funds card with the MasterCard logo. Features of this card include:

a. When a Debit Card number is pre-populated on CHASE E-Funds system, the card is activated. Funds actually are not placed on the Debit Card for use until the duly appointed cashier performs this operation via the secure Internet site at www.efundscard.com. Then the card is issued to the evacuee.

b. A PIN is pre-established and provided for each cardholder. Cardholders can contact CHASE to reset their PIN.

c. The Debit Card can be used immediately by the cardholder after the funded card has been issued. In the event a cardholder loses his/her card, he/she should contact CHASE immediately to obtain a replacement card.

13. Cardholder Enrollment. Authorized representatives of the Supporting Service (with proper appointment and written disbursing authority) are required to access the CHASE E-Funds system and input data in order to assign a card to each evacuee. Additionally, each Service is required to provide authorized representatives. The number of representatives will depend on the projected mission. The following data are required to issue a card for an evacuee:

a. First Name, Last Name, Mother’s Maiden Name

b. Address

c. State

d. ZIP

e. SSN # (last 4 digits only)

f. Cost Center Field (Service NEO Accounting Classification)

14. Agency/Organization Responsibilities

a. Military Service Responsibilities. Each of the Military Services will:

(1.) Designate a location where existing stocks of Debit Cards will be stored meeting security requirements in DODFMR, Volume 5 for blank card stock.

(2.) Fund Services’ share of the program.

(3.) Provide required hardware and communications support at repatriation site and/or at the supporting installation.

(4.) Designate a POC to initiate the ACH transaction to CHASE that deposits funds in the Services’ Reserve Account for funding debit cards.

(5.) Designate individuals for training. Appoint and train cashiers and a Service DO, where appropriate.

(6.) Manage their Services’ training program. (7.) Modify existing Service Evacuation Standard Operating Procedures (SOP) to reflect debit card procedures.

(8.) Army, as the DOD Executive Agent, has the following added responsibilities.

(a.) To establish a DOD NEO evacuation Debit Card policy cell to lead the other Services in establishing and maintaining DOD NEO evacuation Debit Card policy. The current policy point of contact is MAJ Matthew Voithofer, DSN 222-6889, 703 692-6889, [email protected].

(b.) To interface with agencies and organizations outside DoD regarding the evacuation Debit Card program.

b. DFAS Responsibilities. DFAS will:

(1.) Support program implementation by providing technical advice related to Military Service evacuation travel payment processing, disbursing, and accounting procedures.

(2.) Appoint DFAS-IN as the NEO DoD Executive Agent’s (Army’s) lead for maintaining existing Debit Card stocks.

c. Assistant Secretary of the Army (Financial Management and Comptroller) Responsibilities. ASA (FM&C) sets overall program policy and provides headquarters support. The U.S. Army Finance Command (USAFINCOM) will represent ASA (FM&C) as well as:

(1.) Coordinate, initiate and assist in guiding the implementation of the program.

(2.) Evaluate the program with the U.S. Treasury Department and Army, G1.

(3.) Maintain oversight and conduct annual reviews of the program.

d. U.S. Department of the Treasury, Financial Management Service Responsibilities. The U.S. Department of the Treasury serves as the interface between CHASE and the NEO DoD Executive Agent and designates the bank as the Fiscal/Financial Agent. Additionally, Treasury will:

(1.) Write and manage a Memorandum of Understanding to work with Department of the Army, DFAS, and the Army, G1.

(2.) Architect U.S. evacuation Debit Card solution for CIDC.

(3.) Establish bank account(s) at JP Morgan Chase Bank.

(4.) Provide high-level guidance for the U.S. evacuation Debit Card.

e. JP Morgan CHASE Responsibilities. As the fiscal/financial agent designated by the U.S. Treasury for the evacuation Debit Card program, JP Morgan CHASE will:

(1.) Provide customer support and training/hand outs on instructions for problem resolution, what to do if charges are improper, not posted properly, or posted for the wrong amounts, etc, and how Bank Regulation E applies.

(2.) Provide a web site that will be available 7 days a week, 24 hours a day, 7 days a week.

(3.) Provide one day of training on-site at each NEO Repatriation site on the CHASE E-Funds system. The training provided will be a “train-the-trainer” training and focus on using all aspects of the CHASE E-Funds system and best practices. Each Service will be required to train personnel. Each Service can request additional training from CHASE as they deem necessary; however, these additional training costs training will be funded by the requesting Service.

15. Residual values. Debit Cards expire 18 months after the card is initially ordered. If an evacuee does not use all funding on the card prior to its 18 month expiration, the evacuee must contact CHASE to get a refund for their remaining balance. The Card may be used at:

a. Any bank that accepts MasterCard. Banks that accept MasterCard can provide a cash advance up to the balance remaining on the card.

b. A POS terminal. A POS terminal may be used to purchase an item and receive cash advances up to the limits imposed by the retailer.

16. Contact JP Morgan CHASE. Contact information for JP Morgan CHASE is as follows:

a. Cardholders may obtain information 24 hours a day, 7 days a week via online at www.efundscard.com or by calling the customer Service center toll free number at 1-888-606-7058 (International #___________). Customer service representatives are available to assist families Monday – Friday from 0700 to 2400 EST and on Saturdays, Sundays and holidays from 0800 to 1700 EST. When customer service representatives are not available, the caller can use the automated voice response unit (VRU). If outside the U.S., a cardholder may call collect.

b. Clients (FMS or NEO) may access account information via the E-funds website 24 hours a day, 7 days a week. Efunds personnel may also be contacted directly at 1-888-606-5560 Monday – Friday, from 0700 to 2000 EST. If a client wishes to speak to a representative after hours or on weekends, representatives at 1-888-606-7058 will be able to offer assistance.

K-2



ANNEX L TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION OCONUS SAFE HAVENS

PURPOSE. To provide DoD employees and their dependents and DoD command-sponsored (for military dependents) dependents with cautionary information related to selecting an alternate safe haven Outside Continental United States (OCONUS, i.e., the 48 contiguous states).

During a noncombatant evacuation evacuees must request permission through their Service component and through the Office of the Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD(P&R)) to State Department to reside somewhere other than the designated safe haven (ordinarily the contiguous 48 states). Most often the request is for the family to reside in the spouse’s native country. See Annex L, Appendix 1 for samples of military Service-specific memoranda for generating requests for OCONUS safe havens.

Families who wish to safe haven OCONUS need to be informed of the following:

If evacuees are temporary residents in foreign safe haven locations, in most cases they do not have official status under the Status of Forces Agreement (SOFA) with the host government. They enter the country as tourists and may need passport visas or be required to pay taxes on property that they bring with them. Sponsors should be advised that the SOFA that the U.S. government enters into with the host country is for the sponsor and accompanying family members; it is not for isolated family members. Military dependents authorized an OCONUS safe haven are no longer command sponsored. In almost all cases, they are not authorized to use exchange facilities, DODEA schools, base housing, U.S. mail services, etc.

The sponsor’s request for his/her family to safe haven in a location other than the one specified must be justified and must show why the designated safe haven is not suitable for the evacuees. The request must also include an acknowledgment that the sponsor has been informed of the problems associated with his/her family relocating to an overseas safe haven. The final approving authority is not responsible for negotiating individual agreements with the host country for families who choose this option.

L



APPENDIX 1 TO ANNEX L OCONUS SAFE HAVENS EXAMPLE OCONUS SAFE HAVEN REQUEST

1. Process. The military or civilian sponsor will draft a memorandum containing the elements cited in the example below requesting the approval of an Alternate Outside Continental United States (OCONUS) safe haven for their eligible family member(s) who will be evacuating as the result of a Department of State (DoS) declared Authorized or Ordered Departure. Military Service member/DoD civilian employee sends the request through his/her Service/Agency chain-of-command. The Service/Agency processes the request through the Assistant Secretary level to the Principal Deputy Under Secretary of Defense for Personnel and Readiness for approval/disapproval before forwarding to DoS for final approval.

2. Elements. Significant elements of information to include in the memorandum are:

a. Spouse’s name (if applicable).

b. Names and ages of children (if applicable).

c. Spouse is foreign-born (if applicable).

d. Spouse does not speak English (if applicable).

e. Spouse’s family/support network resides at location of requested OCONUS safe haven.

3. NOTE: It is important also to remember that Alaska, Hawaii, Guam, Puerto Rico, etc. (i.e., all U.S. territories exclusive of the 48 contiguous states), while part of the United States, are considered OCONUS safe havens in the event of overseas evacuations. Therefore, those evacuees wishing to safe haven in those locales MUST request an Alternate OCONUS safe haven approval even though the safe haven destination is not a foreign OCONUS safe haven.

4. Examples. The following examples in memorandum format are provided as a guide for submitting requests. Requests also may be submitted via message.

FOR AN ARMY FAMILY MEMBER Office Symbol Date

MEMORANDUM THRU Commander, XX Div, APO, XX, XXXXX-XXXX

Assistant Secretary of the Army (Manpower and Reserve Affairs), 300 Army Pentagon, Washington DC, XXXXX-XXXX

FOR Principle Deputy Undersecretary of Defense (Personnel and Readiness), Pentagon, Washington DC, XXXXX-XXXX

SUBJECT: Request for Alternate Safe Haven (OCONUS)

1. Request approval for the following family member(s) to be authorized an OCONUS Alternate Safe haven: Dependent(s) of Military Service, Rank, Name or civilian equivalent, e.g., U.S. Army LTC Bryan Jones: Sylvia Jones (spouse)

2. Complete OCONUS Safe haven address:

Sylvia Jones 1213 Winding Road Big Falls, Province B 44556 Blueland

Telephone: 0066123456789 POC (Blueland): Maurice and Eunice Bristol

3. Request is based on spouse being born in Blueland, immediate family for support resides in Blueland, and the family has no home available in CONUS.

4. For further information. Please contact COL Judy Smith at DSN XXX or COM XXX.

SAMUEL GREEN COL, IN Commanding

FOR A NAVY FAMILY MEMBER

12000 Ser DATE

FIRST ENDORSEMENT on ____NAME_____________ ltr of DATE

From: COMMAND TITLE To: Under Secretary of Defense (Personnel and Readiness) Via: Director, Fleet and Family Support Division(PERS-66) Via: Assistant Secretary of the Navy (Manpower and Reserve Affairs (M&RA)

Subj: REQUEST FOR ALTERNATE SAFE HAVEN

Ref: (a) Authorization Departure Message DTG

1. Per reference (a), family is being repatriated from country.

2. Reason for alternate safe haven is because state reason.

Approval signature

Copy to: COMMAND SERVICE MEMBER

FOR AN AIR FORCE FAMILY MEMBER

15 Sept 04

MEMORANDUM FOR HQ USAF/DPPC UNDER SECRETARY OF DEFENSE (PERSONNEL AND READINESS) In Turn

FROM: Capt Robert R. Smith, SSN 000-00-0000

SUBJECT: OCONUS Safe Haven Location Request - SAUDI Authorized Departure

1. Request an OCONUS safe haven location of England for my spouse, Peggy S. Smith, SSN 000-00-0000 and son, Mark L. Smith, SSN 000-00-0000. The OCONUS location/address is ________________________________, contact phone number is ______________________. My wife is a British citizen and has relatives located in England that can assist her during our family separation.

2. I understand that Status of Forces Agreement (SOFA) may limit my family’s use of U.S. Installations in England, specifically the commissary, AAFES, and more. My family will work directly with local base legal offices to determine use of base facilities. 3. Please contact me at DSN ________, commercial _________, email _________with any questions or concerns. ///SIGNED/// ROBERT R. SMITH Captain, USAF

L-1


ANNEX M TO JOINT PLAN FOR DOD NONCOMBTANT REPATRIATION PET RESPONSIBILITIES DURING AN EVACUATION

PURPOSE. To provide DoD employees and family members with information regarding the transportation of pets during an evacuation.

This memorandum addresses Department of Defense (DoD) movement of pets for DoD families during an evacuation. Families are financially responsible for their pets from the point of departure to the final safe haven destination. Transportation of pets at government expense is NOT an entitlement. Neither are there entitlements for a pet’s preparation for travel. To fly on most Air Mobility Command (AMC) or commercial airlines, including Department of State (DoS) chartered aircraft, requires some necessary paperwork for your pet. Required documents typically include completion of the DD Form 2209, Veterinary Health Certificate and the DD Form 2208, Rabies Vaccination Certificate. Samples of these forms may found in Annex S. Evacuees are advised to consult the pet transport guidance issued by a specific commercial carrier they are using for additional pertinent information or to access AMC for their latest pet transport guidance at http://www.military.com/Resources. Also note that many commercial carriers do NOT transport pets during certain periods, e.g., very hot summer months, and at other times space available can be at a premium, e.g., holiday periods. Hence, families should be prepared accordingly.

Because most families think of pets as additional family members, DoD authorities have gone to great effort in the past to evacuate pets along with the families. This may or may not be feasible in future evacuations; therefore, families must make plans for their pet to stay behind or to be transported out commercially. The cost of any commercial transport of the pets, either out of the theater or from the Repatriation Site to the final safe haven location will be borne by the family.

In the event that DoD can accommodate the transportation of pets through a military or chartered aircraft, families must bring the following with their pets to the NEO assembly area/evacuation control site/center:

• Separate pet containers for each animal except those with nursing litters. Containers must be airline-approved crates and large enough for the animal to stand up, lie down and turn around. Bedding such as towels or blankets may be included to provide cushion and warmth; however, too much makes it difficult for the animal to move freely. Crates with water bowls are preferable. Pet food items manufactured outside the United States often cannot be imported into the U.S.; therefore, do not ship items such as rawhide chew toys with the pet. Dog and cat food will be available at OCONUS assembly areas to the extent possible, intermediate staging areas and CONUS repatriation sites.

• Movement orders, health certificates and vaccination certificates should be attached in a waterproof pouch or bag to the outside of the crate, not inside. Written medication instructions and special care requirements should be given to personnel at the assembly point. Sufficient medications to cover the duration of the evacuation process should accompany the pet. Airlines generally require health certificates signed by a veterinarian within 10 days of the flight. Most states require a rabies vaccination less than one year old. Consult with the local veterinarian for other recommended vaccinations. Heartworm preventive is recommended for dogs entering many areas of the U.S.; testing and medication should start before the evacuation.

• Dogs and cats must wear collars with owner identification information unless restricted by a medical condition. Microchip identification is highly recommended.

• For pets other than dogs or cats: The pet carrier, cage or crate must meet airline requirements. Families should check to see if special permits are required for importation into the U.S. or if it is illegal to import the animal (for example, is the pet an endangered species). Include a copy of the permit, when applicable, in the special waterproof pouch or bag on the outside of the cage. The family should also verify any necessary quarantine requirements in advance. The family will supply special foods for these pets to cover the duration of the evacuation process.

NOTE: ALL PETS MUST BE ABLE TO CLEAR PUBLIC HEALTH UPON ENTRANCE INTO THE CONTINENTAL UNITED STATES.

Veterinary assistance will be available at the intermediate staging base and repatriation site. Families will arrange for follow-on transportation of their pets before they leave the Repatriation Site. In the event that pets are brought out to an alternate Repatriation Site, families will coordinate follow-on transportation arrangements with the processing team at the alternate site before leaving the area. Again, follow-on transportation costs are assumed by the family. Travel entitlements to the final safe haven location do NOT include the family’s travel to the alternate site to pick up pets while enroute. Pets will be provided overnight boarding at the Repatriation Site, if needed; however, thereafter there is no guarantee of furnished boarding which will be on a space available basis only. Any boarding of pets at a local kennel or quarantine costs will be the responsibility of the pet owner.

Things to consider in becoming a responsible DoD pet owner, especially if an overseas assignment is in the offing, are provided in Appendix 1 to this Annex.

NOTE: In addition to the DoD guidance provided herein, because the Department of State often arranges for chartered flights, evacuees should be aware of the Department of State’s official guidance on the evacuation of pets which is contained in their “Mission Drawdown Guidance” and reads as follows: “Pets: Potential evacuees should be warned as far in advance as possible that pets usually cannot be accommodated on an evacuation flight, and should be advised to plan accordingly.” In addition, all potential evacuees may wish to consult the Department of State’s official guidance regarding the preparation and transportation of pets under normal traveling conditions. This guidance provides some excellent pet care tips, is entitled “Traveling with Pets,” and can be found at http://www.state.gov/m/fsi/tc/c10442.htm as well as at Appendix 2 of this Annex.

The Humane Society of the United States maintains another extremely helpful website that contains a wealth of information and can be found at http://www.hsus.org. Numerous articles are posted on this site, including one devoted especially for military pet owners entitled “Military Personnel: Making

Arrangements for Your Pets.” Other articles address general issues and concerns, e.g., moving and pets, care tips, boarding, spay/neuter information, etc.

REMEMBER: PET OWNERSHIP IS A LIFELONG COMMITMENT!

M



M-1



APPENDIX 2 TO ANNEX M DEPARTMENT OF STATE GUIDANCE TRAVELING WITH PETS

While the guidance issued by both the Department of State and the Department of Defense is clear that “pets usually cannot be accommodated on an evacuation flight,” the DoS’ circular “Traveling with Pets” is included below to provide potential evacuees with excellent tips regarding preparation of their pets for travel in the event they can be accommodated on an evacuation flight.

Traveling With Pets For U.S. government employees:

• Visit or e-mail the Overseas Briefing Center (OBC) to inquire about pet entry requirements. • Notify the post that you will be bringing a pet and what kind.

For anyone traveling outside the United States with pets:

• Call the appropriate embassy in Washington to confirm the entry requirements. Some embassies will provide forms printed in English and in the host language for your veterinarian to complete. Some countries do not permit importation or have long quarantine requirements .

• Check the requirements to see how close to departure the required veterinarian examination, shots, and tests must be scheduled.

• Arrange with your veterinarian for required shots and certificates within the specified time period.(Even though not always required, it is recommended that you include shots for distemper and hepatitis).

Certification requirements vary from country to country. Some countries simply require the veterinarian who examines your pet to be licensed in the state of origin, and no USDA endorsement of the veterinarian's examination statement is required. Some countries will accept a standard letterhead health certificate and rabies certificate issued by a licensed veterinarian and endorsed by the USDA. However, other countries may require that your pet be checked by a federally accredited veterinarian and that a United States Interstate and International Certificate for Health Examination for Small Animals (AHPIS Form 7001) be issued by that veterinarian and endorsed by the USDA.(Since August 1994 only a federally accredited veterinarian can sign this form.) Carefully check the OBC country briefing box or call the embassy to determine the exact requirements before making an appointment with a veterinarian. Also check the airline you will be using for your pet. There have been cases where a country does not require a certification, but a particular airline does. There is a USDA endorsement fee of $16.50 per certificate for cats and dogs. (More than one dog or cat may be on a certificate.) For other animals, call the USDA at the numbers below.

The timetable for obtaining examination statements and certifications can be very tight. Plan well in advance to be sure all paperwork is complete in time for your shipping date. You may send your paperwork by mail or courier along with a rabies certificate, the appropriate fee for service, and a self-addressed stamped envelope or a pre-paid Federal Express envelope (if you are short of time) for return to you. Be sure that the veterinarian's name is legible, and include a contact person with a daytime telephone number. Pets examined by veterinarians in other U.S. areas should have the papers certified by the USDA-APHIS veterinary office in that state. The offices closest to the Washington, D.C., area are:

U.S. Department of Agriculture Animal & Plant Health Inspection Service (USDA-APHIS) Veterinary Services 1598 Whitehall Road Suite #A Annapolis, MD 21401 Tel: (410) 349-9643 or (301) 261-8072 (If driving: Take Rt.50 East. Just before the Bay Bridge, take Exit 31 to small outlet mall called Jamal's

Bay 50) USDA-APHIS

or

U.S. Department of Agriculture Animal & Plant Health Inspection Service (USDA-APHIS) Veterinary Services Washington Building, Suite 6000 1100 Bank Street Richmond, VA 23219 (804) 771-2774 If you wish to deliver the certificate in person, call 24 to 48 hours in advance for an appointment.

AUTHENTICATION OF THE USDA CERTIFICATE May be required by the country to which you will be traveling. Check with the embassy or with the pre-arrival cable available in the OBC country briefing box. If required, go to the:

Department of State's Authentication Office State Annex 1 (Columbia Plaza) 518 23rd Street NW Washington, DC 20520 Tel: (202) 647-5002 The office is open on a walk-in basis from 7:30 a.m. to 11:00 a.m., Monday through Friday. The authentication fee is $5.00 per document, and the average waiting time is one hour. Check should be made to U.S. Department of State.

If you are taking a relatively uncomplicated flight to post, it may be to your advantage to take your pet along as excess baggage. Ask the travel agent to provide you with a cost comparison of excess baggage versus air freight shipment.(Remember also to save your receipts for shipment as a legitimate "moving expense" for the IRS.)

Reserve air space for shipment as early as possible. Be sure to schedule arrival on a weekday and not a weekend, as it is usually necessary for animals to be cleared by a veterinarian upon arrival.

Alert the post in advance of flight and particulars, as it will often help speed the processing. Also, the post will then arrange temporary housing that allows pets.

Provide a sturdy, leak-proof crate (lined with absorbent material such as newspaper) that is large enough for the animal to stand, lie down, or turn around in, but not so large that the animal would be battered around in rough weather. Most U.S. carriers have shipping containers in various sizes available for purchase. However, shop early as they may not have all sizes in stock at the particular time you need one. (Once again, this is a moving expense; save the receipt.)

SHIPPING OF PETS CHECKLIST

• Let your pet become accustomed to the crate before shipment by having practice sessions that build in time of confinement. Be sure the pet has a comfortable pad to lie on and a few familiar toys. A leash should also be included with the crate.

• Put identification tags that include an emergency phone number around your pet's neck. • Print your name and destination address clearly on the shipping crate itself; also include your

pet's name, so that attendants can talk with him. If the pet has special habits--or bites--also include that information. You might want to list this information in other languages, depending on the countries transited. You should carry a photo of your pet with you. Feed him just a light meal about six hours before shipping--no water within two hours unless it is very hot (or the

animal is very small). A water dish that is attached so it cannot tip should be provided, but it should be conveniently located to allow an attendant to provide water at stopovers without being bitten. Send dry food along if the trip is long. If you send canned food, fasten an opener and dish to the crate in a cloth or mesh bag with feeding instructions clearly marked on the crate.

• Do not tranquilize the animal without your veterinarian's approval. • Exercise your pet just before shipping so your animal will sleep better during the trip. • Check with the agent who meets the flight about your pet's progress when you are changing

planes. Have your airway bill number readily available when doing this. • Allow plenty of time between connecting flights to be sure your animal is transferred to your

flight if traveling with you. • If there is a delay, the airline will kennel the pets when kennels are available. State on your

airway bill that your animal is to be taken to the animal port if there is a delay or stopover, if you desire the service.

• Arrange to have your pet picked up immediately upon arrival. Airline facilities for pets may be limited or nonexistent.

VETPORT AT KENNEDY AIRPORT

There is a privately owned veterinarian shelter at the Kennedy Airport for traveling animals. It is open 24 hours a day, including weekends and holidays. It is equipped to handle any kind of animal and has more than 140 species pass through its doors. The staff will examine, feed, water, exercise, and care for your pet during stopovers; veterinarians are available on the premises.

You can also write for crating directions and crates by sending a self-addressed envelope and postage stamp to Vetport. If there is a delay, they will kennel the pets. Normal rates per day (or part of a day) are: cats, $11; dogs, $16-20 (by size); extra for special diets, etc. Have all necessary vaccinations administered prior to shipping your pet. (The Vetport requires proof of vaccinations.) State on your waybill that your animal is to be taken to the Vetport if there is a delay or stopover! The address is: (This is not an endorsement but for informational purposes only. The U. S. government can provide no guarantees and accepts no responsibility thereof for any action taken on the visitor's part based on the information provided.)

Vetport Air Cargo Center Kennedy International Airport Building 189 Jamaica, New York 11430 Tel: (718) 656-8295 Fax: (718) 995-4757

For more information on the Washington area services that will help prepare and ship pets, contact the Overseas Briefing Center for a list of pet transporting services in Maryland and in Virginia.

M-2



ANNEX N TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION RECOMMENDED NEO PACKET ITEMS

PURPOSE. To provide DoD families information regarding necessary documentation for noncombatant evacuations.

1. Documentation. To be accepted for relocation and evacuation, noncombatants must present proof of citizenship or other documentation that validates ties to the United States, as listed below. For citizens of other countries authorized by the U.S. Department of State to be evacuated under the U.S. plan, noncombatants must show a clear tie to their parent country. Any of the following is sufficient and this documentation should be included in your hand-carried baggage/personal property:

a. Passport. (Preferred and most effective document to clear a safe haven country for United States or other destination country); b. Military or U.S. government identification (ID) card (U.S., DOD or government eligible dependents); c. Birth certificates, including adoption, marriage certificates, divorce decrees; d. Naturalization certificates, citizenship papers; e. Alien Registration Card (FmI-551).

2. Other Documentation. The following are desirable and ensure DoD families receive proper safe haven entitlements and process through the Repatriation Center expeditiously.

a. DD Form 2585 (Repatriation Processing Center Processing Sheet), required during inprocessing for personnel accountability while in a safe haven status. This information is entered into a family support system and ensures families can be kept apprised of latest news regarding changes in status. It is critical that this document be included for completion.

b. DD Form 1610 (Request and Authorization for TDY Travel of DOD Personnel), required for obtaining transportation and per diem entitlements during the evacuation and safe haven periods.

c. Copies of PCS orders that validate authorization for the sponsor and his/her family to be in the endangered country. For military service members, these orders will validate command sponsorship; for DoD civilians, orders will validate a return transportation agreement. These orders will ensure families who are authorized to be in the endangered country receive proper travel and safe haven entitlements.

d. DD Form 1337 (Authorization/Designation for Emergency Pay and Allowances) for families of military personnel and DD Form 2461 (Authorization for Emergency Evacuation Advance & Allotment Payments for DoD Civilian Employees) for DoD civilian personnel and their eligible family members. Without the appropriate form, required signatures, and, in the case of civilians, appropriate sponsor’s fund cite, families may not be able to receive an advance pay from the sponsor’s pay entitlements. These cannot be prepared and validated during processing.

e. Employment documents: Civilian employment resume. Government employees should have a copy of their SF 50, Notification of Personnel Action, indicating career status and a copy of their most recent performance appraisal.

f. Household Goods: SF 1203, U.S. Government Bill of Lading – Privately Owned Personal Property; Household Goods Descriptive Inventory; DD Form 619, Statement of Accessorial Services Performed. These forms were provided to the member/employee by the carrier when the households were packed/picked up for shipment. Documentation will expedite the claims process in the event of loss or damages and it is highly recommended that these documents be in the evacuee’s possession.

g. Immunization (shot) records, copies of important medical and dental records, medical insurance card/policy information, prescriptions and 30 day supply of medication as necessary.

h. A will and life insurance policy information.

i. Financial records (credit cards, checkbooks, bank statements, tax records, keys to safe deposit box, current bills, etc.).

j. Copy of vehicle registration/title. U.S. driver’s license, automobile insurance policy information.

k. Duplicate address book.

l. DoD parents who are to remain behind in the endangered country but whose children are under 18 must have specific powers of attorney for other adult noncombatants to escort their children to the designated safe haven and turn them over to the designated guardian.

m. Power of Attorney for escorted children.

n. School records, transcripts, test scores.

o. Household Inventory.

p. DD Form 2461 (Authorization for Emergency Evacuation Advance and Allotment Payments for DoD Civilian Employees).

q. DD Form 93 (Record of Emergency Data).

3. Money. For emergency use, $100 in cash and some of the local currency to defray costs of travel and subsistence on the economy if required. Large amounts of money should be secured, if possible.

4. Emergency supplies, as needed.

a. A 3-day supply of lightweight, high-energy, packaged ready-to-eat food.

b. A 3-day supply of baby food/formula, ready mixed (when appropriate).

c. Toiletries, to include those for baby when appropriate (toilet paper, soap, Kleenex, feminine hygiene articles, etc.)

5. Desirable emergency supplies include lightweight, easily disposable items as:

a. A backpack.

b. Blankets or sleeping bag.

c. Extra clothing, to include those for baby when appropriate.

d. A first aid kit.

e. A flashlight and extra batteries.

f. A small transistor radio and extra batteries.

6. Pets. If the commander makes a decision to evacuate pets, families will be required to pay for any transportation beyond the designated repatriation sites. Pet transportation costs are NOT an entitlement. Families who elect to come out on commercial air accompanied by their pets are responsible for all pet transportation costs and should be fully knowledgeable of the commercial carrier’s pet transport policies. Pet owners also should check to see if special permits are required for importation into the U.S. or if it is illegal to import the animal. In the event the pet is evacuated from the theater, the following will be required:

a. Any special food required by the animal during the evacuation process.

b. Separate pet containers for each animal except those with nursing litters.

c. Movement orders, health certificates (e.g., DD Form 2209, Veterinary Health Certificate) and vaccination certificates (e.g., DD Form 2208, Rabies Vaccination Certificate) attached in a waterproof pouch to the outside of the container.

d. Dogs and cats must wear collars with owner identification information unless medical condition precludes. Microchip identification is highly recommended.

8. See Annex N, Appendix 1 for a quick-reference checklist of NEO Kit items.

N



APPENDIX 1 TO ANNEX N (RECOMMENDED NEO KIT ITEMS) RECOMMENDED CONTENTS FOR NEO KIT

The following check list is a good reference for items to include in an evacuee NEO Kit:

Documents

• ID Cards (military or US Government) • Passports for all Travelers (Visa, if required, as well) • Birth Certificates • Marriage Certificates • Naturalization Certificates, Citizenship papers (as applicable) • Alien Registration Card (FmI 551) (as applicable) • Power of Attorney (Family Care Plan/Spousal needs-as applicable) • Last Will and Testament • Financial Records (Checkbook/bank books/credit cards/ tax record/current bills, etc.) • Insurance Policies (car, life, health, etc.) • Completed Repatriation Processing Center Processing Sheet (DD Form 2585) • Request and Authorization for TDY Travel of DoD Personnel (DD Form 1610) • Copies of PCS orders authorizing family to be in endangered country (Validates command-

sponsorship, and for civilians, return transportation agreement) • Employment documents: Resume, latest pay voucher, latest performance evaluation • Medical records (Immunization, copies of important medical and dental records) • 30 Day supply of prescription medications • School records for children/adult evacuees (Transcripts, test scores, etc.) • Record of Emergency Data (DD Form 93) • Vehicle Registration/Title/ U.S. Driver’s License • Personal Property Inventory with Photos (DD Form 1701—Includes Household Goods) • Emergency Payment Authorization (DA Form 1337)

Money--emergency use Suggest US $100 minimum cash, some foreign currency

Pets

• Separate carrier for each animal • Collars on each animal with owner ID information (microchip recommended) • Health certificate/shot records attached to cage in waterproof pouch • Supply of pet food (specialty food, if required)

Miscellaneous

• Food supply for all travelers sufficient for 3 days • Baby toiletries (diapers, etc.) 3 day supply • Personal toilet articles (toothbrush, toothpaste, etc.) • Feminine hygiene articles • First Aid Kit • Flashlight with extra batteries • Backpack, small suitcase • Extra clothing • Blankets (seasonal)

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Table of Contents



ANNEX O TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION DESIGNATED REPATRIATION SITES

PURPOSE. To provide repatriation planners and executors a composite listing of the aerial and sea ports of debarkation that can and will be used as required to support evacuation operations. The bases and installations designated with primary responsibilities will be the lead agent, and those designated as backup and assist, as well as Service/DOD Agency support teams, will provide needed support to the repatriation operation as directed by Commander, FORSCOM, and USPACOM.

Most often evacuees will be brought out via air transport. However, in the event naval transport is used, naval ports have been designated as well. The preferred ports of debarkation are military bases (Appendixes 1 and 2), however, evacuees may come in through international airports (Appendix 3). In the event of the latter, installations/ bases have been designated to provide processing support at either the commercial airports or their own facilities.

Evacuations may require enroute intermediate staging/processing locations. Anderson AFB, Guam; Kadena AB, Okinawa, Japan; Yokota AB, Japan; Hickam AFB, HI; Elmendorf AFB, AK are a few that have been designated as intermediate staging bases (ISBs). ISBs would most likely provide overnight lodging and respite and onward transportation. As such, these bases should prepare plans that would accommodate and support large numbers of evacuees. Designated ISBs that are located on U.S. territory may also be required to process evacuees through U.S. Customs and Immigration & Naturalization prior to their onward movement to CONUS.

O



APPENDIX 1 TO ANNEX O (DESIGNATED REPATRIATION SITES) DESIGNATED MILITARY APODS

AIRFIELDS BACKUP AND ASSIST McGuire, AFB, NJ Aberdeen Proving Ground, MD Dover AFB, DE Aberdeen Proving Ground, MD Andrews AFB, MD Fort Belvoir, VA Naval Station Norfolk, VA Fort Monroe, VA

Charleston AFB, SC Fort Jackson/Charleston Naval Weapons Station, SC

MacDill AFB, FL Patrick AFB, FL Lackland AFB, TX Fort Sam Houston, TX Davis-Monthan AFB, AZ Fort Huachucua, AZ

Elmendorf AFB, AK Fort Richardson, AK McChord AFB, WA Fort Lewis, WA Naval Base, Seattle Travis AFB, CA Support provided by FORSCOM tasking NAS North Island , CA San Diego Naval Base, CA Hickam AFB, HI Fort Shafter, HI

O-1



APPENDIX 2 TO ANNEX O (DESIGNATED REPATRIATION SITES) DESIGNATED MILITARY SPODS

NAVAL SPOD BACKUP AND ASSIST Naval Base Norfolk, VA Fort Monroe, VA Naval Base San Diego, CA MCAS Miramar, CA Naval Base Pearl Harbor, HI Fort Shafter, HI

Hickam Air Force Base, HI

O-2



APPENDIX 3 TO ANNEX O (DESIGNATED REPATRIATION SITES) SUPPORT FOR INTERNATIONAL AIRPORTS

INTERNATIONAL AIRPORT PRIMARY INSTALLATION/BASE EAST COAST Baltimore/Washington Int’l, MD Ft Meade, MD Raleigh-Durham Int’l, NC Ft Bragg, NC Charleston Int’l, SC Charleston AFB, SC

Hartsfield-Atlanta Int’l, GA Ft McPherson, GA Tampa Int’l Airport , FL Patrick AFB, FL CENTRAL Dallas-Ft Worth Int’l, TX Naval Station, Jnt Res Base, Ft Worth, TX WEST COAST Seattle-Tacoma Int’l, WA Fort Lewis, WA Honolulu Int'l AP, HI Hickam AFB, HI

O-3



ANNEX P TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION ACRONYMS AND ABBREVIATIONS

ABW AIR BASE WING

ACC AIR COMBAT COMMAND

AER ARMY EMERGENCY RELIEF

AFIP ARMED FORCES INSTITUTE OF PATHOLOGY

AFMC AIR FORCE MATERIEL COMMAND

AFPC AIR FORCE PERSONNEL CENTER

AMC ARMY MATERIEL COMMAND

AMC AIR MOBILITY COMMAND

AOC ARMY OPERATIONS CENTER

AOR AREA OF RESPONSIBILITY

APOD AERIAL PORT OF DEBARKATION

APOE AERIAL PORT OF EMBARKATION

ARC AMERICAN RED CROSS

ARRS AUTOMATED REPATRIATION REPORTING SYSTEM

BCIS BUREAU OF CITIZENSHIP AND IMMIGRATION SERVICES

CARE CIVILIAN ASSISTANCE AND RE-EMPLOYMENT

CAT CRISIS ACTION TEAM

CBP BUREAU OF CUSTOMS AND BORDER PROTECTION

CMAOC CASUALTY AND MEMORIAL AFFAIRS OPERATIONS CENTER

CNO CHIEF OF NAVAL OPERATIONS

COMNAVBASE PEARL COMMANDER NAVAL BASE, PEARL HARBOR

CONUS CONTINENTAL UNITED STATES

CPO CIVILIAN PERSONNEL OFFICE/OFFICER

CTO COMMERCIAL TRAVEL OFFICE

DA DEPARTMENT OF ARMY

DCS, G-1 DEPUTY CHIEF OF STAFF, G-1 (PERSONNEL)

DFAS DEFENSE FINANCE AND ACCOUNTING SYSTEM

DHS DEPARTMENT OF HOMELAND SECURITY

DIA DEFENSE INTELLIGENCE AGENCY

DLA DEFENSE LOGISTICS AGENCY

DMDC DEFENSE MANPOWER DATA CENTER

*DNTS DEFENSE NON-COMBATANT EVACUATION OPERATIONS (NEO) TRACKING SYSTEM

DOC DIRECTOR OF CONTRACTING

DOD DEPARTMENT OF DEFENSE

DODD DEPARTMENT OF DEFENSE DIRECTIVE

DODEA DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

DODI DEPARTMENT OF DEFENSE INTRUCTION

DOL DEPARTMENT OF LABOR

DOS DEPARTMENT OF STATE

DOT DEPARTMENT OF TRANSPORTATION

EFM ELIGIBLE FAMILY MEMBER

EO EXECUTIVE ORDER

FAC FAMILY ASSISTANCE CENTER

FACC FAMILY ASSISTANCE CONTROL CENTER

FBI FEDERAL BUREAU OF INVESTIGATION

FEMA FEDERAL EMERGENCY MANAGEMENT AGENCY

FFSC FLEET & FAMILY SUPPORT CENTER

FM FAMILY MEMBER

FORSCOM U.S. ARMY FORCES COMMAND

HHG HOUSEHOLD GOODS

HHS DEPARTMENT OF HEALTH AND HUMAN SERVICES

HSC U.S. ARMY HEALTH SERVICES COMMAND

ISB INTERMEDIATE STAGING BASE

JAG JUDGE ADVOCATE GENERAL

JFCOM JOINT FORCES COMMAND

JFTR JOINT FEDERAL TRAVEL REGULATIONS (Military)

JTR JOINT TRAVEL REGULATIONS (Civilian)

JRCC JOINT REPATRIATION COORDINATION CENTER

JSPST JOINT SERVICE PROCESSING SUPPORT TEAM

LNO LIAISON OFFICER

MACOM MAJOR COMMAND (ARMY)

MAJCOM MAJOR AIR COMMAND (AIR FORCE)

MARFORLANT MARINE FORCES, ATLANTIC

MARFORPAC MARINE FORCES, PACIFIC

MCB MARINE CORPS BASE

MCAS MARINE CORPS AIR STATION

M&IE MEALS AND INCIDENTAL EXPENSE ALLOWANCE

MRC MAJOR REGIONAL CONFLICT

MSC MILITARY SEALIFT COMMAND

MTMC* MILITARY TRAFFIC MANAGEMENT COMMAND

NEO NONCOMBATANT EVACUATION OPERATIONS

NPC NAVAL PERSONNEL COMMAND

NTS* NONCOMBATANT TRACKING SYSTEM

OASD OFFICE ASSISTANT SECRETARY OF DEFENSE

OCONUS OUTSIDE CONTINENTAL UNITED STATES

OCPA OFFICE OF THE CHIEF OF PUBLIC AFFAIRS

OPM OFFICE OF PERSONNEL MANAGEMENT

PACAF PACIFIC AIR FORCE

PACFLT PACIFIC FLEET

PAO PUBLIC AFFAIRS OFFICE/OFFICER

PCA PERSONNEL CLAIMS ACT

PCC PERSONNEL CONTINGENCY CELL

POA POWER OF ATTORNEY

POC POINT OF CONTACT

POD PORT OF DEBARKATION

POE PORT OF EMBARKATION

POV PRIVATELY OWNED VEHICLE

SBI STATE BUREAU OF INVESTIGATION

*SDDC MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND (FORMERLY MTMC)

SOFA STATUS OF FORCES AGREEMENT

SOP STANDING/STANDARD OPERATING PROCEDURE

SPOD SEAPORT OF DEBARKATION

SPOE SEAPORT OF EMBARKATION

TACON TACTICAL CONTROL

TDY TEMPORARY DUTY

USACOM UNITED STATES ATLANTIC COMMAND

USAF UNITED STATES AIR FORCE

USAREUR U.S. ARMY, EUROPE

USARPAC UNITED STATES ARMY, PACIFIC

USEUCOM UNITED STATES EUROPEAN COMMAND

USCENTCOM UNITED STATES CENTRAL COMMAND

USMC UNITED STATES MARINE CORPS

USN UNITED STATES NAVY

USO UNITED SERVICE ORGANIZATIONS

USPACOM UNITED STATES PACIFIC COMMAND

USPHS UNITED STATES PUBLIC HEALTH SERVICE

USSOUTHCOM UNITED STATES SOUTHERN COMMAND

USTRANSCOM UNITED STATES TRANSPORTATION COMMAND

*MTMC now SDDC

*NTS now DNTS

P



ANNEX Q TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION DEFINITIONS

1. Authorized Departure. A procedure, short of ordered departure, by which mission employees or dependents or both, are permitted to leave post in advance of normal rotation when the national interests or imminent threat to life require it. For DoD, the departure of noncombatants includes the voluntary departure at government expense of uniformed dependents, nonessential DoD civilians and their families, families of essential DoD civilians, and DoDEA staff and/or faculty to an announced safe haven. Return also is at Government expense. Once evacuated, however, there is no return until the DoS/competent authority terminates the evacuation.

2. CONUS-hired. Commonly referred to as state-side hire.

3. Designated Place. Location selected by evacuated military family members as the place where they will establish a permanent residence when it has been determined by competent authority that their

return to the permanent duty station will not take place or is not expected to take place in the near future.

4. Dependents. Family members of household, as defined in Joint Federal Travel Regulation (JFTR), Volume 1, Appendix A and Joint Travel Regulations, Volume 2, Appendix A for military and civilian sponsors which can be found at https://SecureApp2.HQDA.Pentagon.mil/perdiem.

5. Emergency Action Committee. An organization established at a Foreign Service post by the chief of mission or principal officer for the purpose of directing and coordinating the post's response to contingencies. It consists of consular representatives and members of other local U.S. Government Agencies in a foreign country who assist in implementation of a DoS emergency action plan. Unless otherwise designated by the Unified Commander, the senior military officer in the consular district shall designate the military member(s).

6. Escort. An adult who accompanies a minor during the Department of State declared evacuation from an OCONUS post to the final safe haven destination where the minor is united with the legal guardian at the safe haven location. It is imperative that the escort be provided the appropriate Power of Attorney assigning legal custody of the minor for this purpose prior to the OCONUS departure.

7. Evacuation. The authorized or ordered departure of noncombatants from a specific area by the DoS, DoD, or the appropriate U.S. military commander. This refers to the movement from one area to another in the same or different countries. The evacuation is caused by unusual or emergency circumstances and applies equally to command- or noncommand-sponsored dependents.

8. Home of Record. In general, the place recorded as the home of the individual when commissioned, appointed, enlisted, inducted or ordered into a tour of active duty. For a detailed explanation, refer to the JFTR, Appendix A which can be found at https://SecureApp2.HQDA.Pentagon.mil/perdiem.

9. Joint Repatriation Coordination Center (JRCC). At the direction of the Deputy Chief of Staff, Army G-1, (DoD Executive Agent for repatriation of noncombatants) a coordination center consisting of representatives of affected Services and DoD agencies to assist in coordination of large-scale repatriation operations. The JRCC ensures DoD personnel and noncombatants receive adequate assistance andsupport for an orderly and expedient debarkation, movement to final destination in the United States, and appropriate follow-on assistance at the final destination. The JRCC is also responsible for keeping not only the Defense establishment, but all Federal Agencies, informed about the evacuation and repatriation operation.

10. Noncombatants.

a. U.S. citizens who may be ORDERED to evacuate by competent authority include:

(1) Civilian employees of all U.S. Government Agencies and their dependents, except as noted in subparagraph 10.b.(1), below.

(2) Military personnel of the U.S. Armed Forces specifically designated for evacuation as noncombatants.

(3) Dependents of members of the U.S. Armed Forces.

b. U.S. (and non-U.S.) citizens who may be AUTHORIZED or ASSISTED in evacuation (but not necessarily ordered to evacuate) by competent authority including:

(1) Civilian employees of the U.S. Government Agencies and their dependents, who are residents in the country concerned on their own volition, but express the willingness to be evacuated.

(2) Private U.S. citizens and their dependents.

(3) Military personnel and dependents of members of the U.S. Armed Forces outlined in subparagraph 10.a.(3), above, short of an ORDERED evacuation.

(4) Designated aliens, including dependents of persons listed in paragraph 10.a., above, as prescribed by the DoS.

11. Noncombatant Evacuation Operations (NEO). Operations directed by DoS, DoD or other appropriate authority wherein noncombatants are evacuated from areas of danger overseas to safe havens overseas or to the United States. NEO is complete when the noncombatants have arrived at the DoS designated safe haven.

12. Operational Environments. Pertains to the situation on site at the time of the evacuation: a. Permissive—No apparent physical threat to potential evacuees; host government will not oppose either their orderly departure or U.S. military assistance; b. Uncertain—The degree of danger is uncertain; the host government may or may not be in control and cannot ensure the evacuees’ safety; c. Hostile—Host government or other forces are expected to oppose evacuation and/or U.S. military assistance.

13. Ordered Departure. A procedure by which the number of USG employees or dependents or both at a Foreign Service post is reduced. Departure is directed by DoS (initiated by the chief of mission or the Secretary of State) to designated safe havens with implementation of the theater Combatant Commander NEO plan. When directed, ordered departure is mandatory for DoD family members. Failure to comply is at the risk of adverse personnel action, e.g., loss of command sponsorship.

14. Regional Liaison Groups. Joint State-Defense elements co-located with certain DoD unified commands for the purpose of coordinating post emergency evacuation plans with those commands. These monitoring bodies are established by the DoS to ensure in-country coordination of noncombatant emergency and evacuation planning by the two Departments. They provide advice and guidance to diplomatic and consular posts and military commands in their areas by: providing liaison between the Washington Liaison Group (WLG) and the posts, ensuring coordination exists between the various posts and military commands, assisting posts and commands in planning for evacuation and/or protection of U.S. citizens and certain designated aliens in case of emergency, reviewing and approving emergency evacuation plans, and forwarding approved plans to DoS for review and distribution.

15. Repatriation. The procedure where American citizens and their families are officially processed back into the United States subsequent to an evacuation. Evacuees are also provided various services to ensure their well-being and onward movement to their final destination.

16. Repatriation Site Volunteer. A person who assists at the Repatriation Site during a formal Repatriation Operation by helping with evacuee processing, directing evacuees to the appropriate work stations, answering questions, etc.

17. Safe haven. A place to which noncombatants under the U.S. Government's responsibility may be evacuated during an emergency. A location within or outside the United States to which noncombatants are authorized to travel for the purpose of temporarily remaining there until they are authorized to return to the location from which evacuated, or until they are authorized to travel to their final destination. A safe haven is also a place to which sensitive files may be sent for safekeeping during an emergency. An at-post safe haven is one or more protective shelters or the last line of defense available in the event of mass breaching of all other defenses. Safe havens are normally designated by the DoS, in coordination with the DoD.

18. Standfast. All noncombatants are required to remain in place and take appropriate precautions to limit exposure since immediate movement will involve unacceptable risks.

19. State-side Hire. See CONUS-hired.

20. Stop Movement. Upon Department of State declaration of an Authorized or Ordered Departure from an OCONUS post, no official personnel or eligible family members will be permitted to enter the country in evacuation status unless a waiver from the State Department is obtained.

21. Third Country National (TCN). A non-U.S. direct-hire employee employed by a U.S. Government Agency in a country where the employee is not a citizen.

22. U.S. Citizen Civilian Employee. A civilian employee of the Government of the United States who is a U.S. citizen with permanent residence in the U.S.

23. Washington Liaison Group (WLG). An interagency committee/joint monitoring body chaired by the DoS, with representation from the DoD to coordinate the preparation and implementation of plans for evacuation of U.S. citizens abroad in emergencies. The WLG coordinates with the regional liaison group ensuring in-country support of the noncombatant emergency and evacuation plan.

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ANNEX R JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION DISTRIBUTION

DEPT OF STATE (CMS, CA, FLO) DEPT OF HEALTH & HUMAN SERVICES (OFC OF REFUGEE SETTLEMENT) OUSD (P&R, CPP, FSS) OASD (SOLIC) CMDT USMC (MH-10,PL21) OJCS (J1/J3/J4/J5) CDR, U.S. PACIFIC COMMAND (J-12, J 543) CDR, U.S. ATLANTIC COMMAND (J1, J-523) CDR, U.S. EUROPEAN COMMAND (EC-J1, ECJ5-T) CDR, U.S. SOUTHERN COMMAND (J1, J5-PL) CDR, U.S. CENTRAL COMMAND (CCJ1, CCJ5, CCJ5) CDR, U.S. SPECIAL OPERATIONS COMMAND (J1, J5) HQUSAF (DPXX; DPPC, DPCC, JA) CNO (N3/N5) BUREAU OF PERSONNEL (66F, OCC) CDR, U.S. ARMY PACIFIC COMMAND (J-1, J-3, J-5) CDR, U.S. ARMY FORCES COMMAND (AFOP-OC) CDR, US FORCES, KOREA AND EIGHTH US ARMY (FKJ1, FK-J3, FK-J5) CDR, US FORCES, JAPAN (FJ-J1, FJ-J3, FJ-J5) DEF INTELLIGENCE AGENCY (DHA-4C) DEF MANPOWER DATA CENTER-WEST HQ DEF FINANCE & ACCOUNTING SVC (M/F) HQ, AIR MOBILITY COMMAND (DPX/DOX/TACC/XOO), SCOTT AFB, IL 62225 HQ PACIFIC AIR FORCE (XP) HICKAM AFB, HI 96853-5001 CDR NAVAL STATION NORTH ISLAND, SAN DIEGO CA 92135-7033 CDR NAVAL STATION NORFOLK 23505 CDR NAVAL STATION MAYPORT (N46), JACKSONVILLE, FL 32212-0102DEF 6 AIRWING/XP, MACDILL AFB, FL 33621-5502 37 TRW/XP, LACKLAND AFB, TX 78236-5156 45 SPWNG (XP), PATRICK AFB, FL 32925 60 AIRWING/MISSION SPT SQUADRON, TRAVIS AFB, CA 94535-5056 62 AIRWING/MISSION SPT SQUADRON, MCCHORD AFB WA 98438-1109

89 AIRLIFT WING/XP, ANDREWS AFB, MD 02331-7002 305 AIR MOBILITY WING/XP, MCGUIRE AFB NJ 08511 355 MISSION SPT SQUADRON, DAVIS MONTHAN AFB, AZ 85707 436 AIR WING/MISSION SPT SQUADRON/XP, DOVER AFB, DE 19902-7211 437 AIR WING/MISSION SPT SQUADRON/XP, CHARLESTON, SC 29404 611 AIR OPS GROUP/DO, ELMENDORF AFB, AK 99506-2130 CDR FT LEWIS (AFZH-PAX), FT LEWIS, WA 98433

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ANNEX S TO JOINT PLAN FOR DOD NONCOMBATANT REPATRIATION

BLANK FORMS: DD Form 2585, DD Form 93, DD Form 565, DD Form 1337, DD Form 1610, DD Form 1617, DD Form 1701, DD Form 1842, DD Form 2208, DD Form 2209, DD Form 2461, DA Form 1156 and SF 1203

For your convenience and use, attached are blank copies of the following forms:

DD Form 2585 , Repatriation Processing Center Processing Sheet;

DD Form 93 , Record of Emergency Data;

DD Form 565 , Statement of Recognition of Deceased;

DD Form 1337 , Authorization/Designation for Emergency Pay and Allowances;

DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel;

DD Form 1617, Transportation Agreement;

DD Form 1701 , Inventory of Household Goods;

DD Form 1842 , Claim for Loss of or Damage to Personal Property Incident to Service ;

DD Form 2208 , Rabies Vaccination Certificate;

DD Form 2209 , Veterinary Health Certificate;

DD Form 2461 , Authorization for Emergency Advance and Allotment Payments for DoD Civilian Employees;

DA Form 1156 , Casualty Feeder Report; and

SF 1203 , US Government Bill of Lading—Privately Owned Personal Property.

Most, but not all, of these documents may also be accessed via DefenseLINK at http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm and selecting the desired form by its number. When these forms are not readily available at an overseas post or CONUS installation or it

is not possible to access the DefenseLINK, the documents included herein may be reproduced in large quantities for emergency use.

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APPENDIX 1 TO ANNEX S (BLANK FORMS) FORMS INDEX

To facilitate the use and understanding of forms associated with Repatriation Operations, use the following index to locate reference to the various forms:

FORM NO. ANNEX(ES)

DD Form 93 N

DD Form 565 A

DD Form 1337 N

DD Form 1610 G, J, N

DD Form 1617 G

DD Form 1701 N

DD Form 1842 F

DD Form 2208 M, N

DD Form 2209 M, N

DD Form 2461 G, N

DD Form 2585 D, G, H, N

DA Form 1156 A

SF 1203 N

S-1

End of File