Job Application Letter Checklist

Content

1. Your address and contact details 2. the date 3. the full name of the person you are writing to, and/or

his/her job title 'The Personnel Manager' 4. the address of the organisation you are applying to 5. the salutation; e.g. Dear Ms Chan 6. a subject heading; e.g. Application for the Post of

Trainee Manager 7. First paragraph: 'I am writing to apply for the post of ...,

which was advertised ... on (+date). 8. working experience relevant to this job 9. education relevant to this job 10. descriptions of how you fulfil all the requirements in the

job advert or necessary for this post 11. why you want to work for this organisation (showing your

knowledge of the organisation) 12. when you are available for interview 13. Yours sincerely / faithfully 14. your signature 15. your full name 16. enclosures

 

Organisation

order: decide whether your education or your working experience is more useful to the employer, and put that in the second paragraph

write good topic sentences: start each paragraph with words that show what it is about; e.g. 'My working experience...'; 'My degree in... '; 'My leadership skills...'; 'The reason that I would like to work for your company is...'

write a different job application letter for each organisation that you apply to. You will need different addresses, dates, and names, and you will need to emphasise different skills, qualifications and experience depending on the requirements of the job.

 

Register

be polite and formal, but not too polite; e.g. don't use "esteemed"

 

 

Conventions

format your letter in block style: everything except the subject heading is left-aligned, and leave an empty line between each paragraph

write the month as a word, not a number, to prevent confusion between the British and American systems; e.g. 05/02/2010 is confusing, so use 5 February 2010'.

in the date you do not need to use st/nd/rd/th or a comma. with 'Dear Sir', 'Dear Sirs' or 'Dear Sir or Madam', use

'Yours faithfully'. With 'Dear Mr Wong' use 'Yours sincerely'

if you use a comma after the salutation, use one after the 'Yours sincerely/faithfully'. Otherwise omit them both. Be consistent.

follow the conventions in your industry. The guidelines given here are general ones. You may want to make your letter stand out by doing something different, and that is acceptable as long as you follow the conventions in your field.

 

Room 354, Block 6Model VillageNorth PointHong Kong

Phone: 24862893Mobile: 95427415E-mail: wwm654@hkinternet.com 12 October 2010

Mr William ChanPersonnel ManagerWong And Lim ConsultingPO Box 583Kwai ChungKowloon

Dear Mr Chan

Application for the Post of Management Trainee

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 12 October 2010.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2011. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.

My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.

During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you.

Yours sincerely

 

 Wong Wai Man Wilfred

Encl: Resume

Sample 2

Dear Sir/Madam,

I am writing to inform you of my interest for the position of Business Executive as was recently made available in your company.

I recently obtained my Degree from the University of Chulalongkorn with a Second Class Upper Division. As a graduate in Business Communication, I have acquainted myself with a range of skills that would allow me to blend with the organizational’s culture, and propel the team to new height of success.

Apart from being a proactive learner, I was actively involved in extra-curricular activities inside and outside of campus. I was in the organizing committee that launched one of the biggest career and education fairs in the state in July 2007, attended by over 30,000 people, and officiated by the city mayor. Additionally, I was the deputy chairman for the Photography Club, as well as the Secretary for the Swimming Club.

My enthusiastic involvement in many activities outside of the academic circle has served me well in nurturing my leadership and communication skills, which are essential to succeed in the working world.

Together with the cover letter, I attach herewith my resume for your full consideration. I appreciate your time reviewing my application, and it will be a pleasure for me to attend an interview with you at your convenient time.

Yours sincerely,

John Fresh-Graduate.

Sample 3

Santos,1234, West 67 Street,Carlisle, MA 01741,

(123)-456 7890.

Date: 1st June, 2008

Mr. RoneeyPersonel ManagerABC Dept12345 Lackey Blvd.Landsville, USA 12345

Dear Mr.Roneey:

This letter is in response to your advertisement of an opening in Pharmacy (Pharmacist)Technician division on May 29, 2008 New York Times. This position matches my career interests and is strongly compatible with my skills and experience.

I have cooperation,communication skills and can perform repetitive tasks.I also have integrity and confidentiality as I work in assisting licensed pharmacists with clerical duties in managing a pharmacy , serving as clerks or cashiers who mainly answer telephones, manage money, supply and stock shelves, and executing other administrative duties; working directly with pharmacy technicians ; carrying out more complicated duties than aides;( see my resume for the detail ). Inevitably, a Well-trained and professional Pharmacy Technician and Aide is highly needed to the growth and integrity of any Health Center. I believe I am the one who has the skill set and the experience you’re looking for.

I would appreciate the opportunity to discuss how my education and experiences will be helpful and useful for you as the further consideration. I will be contacting you tomorrow morning on phone to talk about the possibility of arranging an interview. Thank you for your attention and consideration

Sincerely Yours,

Santos

Enclosures:

1. Resume

2. Letter of appreciation

3. Letter of recommendation