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JEE
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T 12th JA
N 2013
Hospitalityand Ticketing 2013
S a t 1 2 t h J a n u a r y
JEE
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TSE
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OLO
– SA
T 12th JA
N 2013
Jeep Portsea Polo features top Australian and International polo players and matches in a setting that is irreplaceable, stunning Portsea. Add to this - beautiful people, chic marquees, delicious food and wine, a hot January day and you have a buzz like nowhere else. Jeep Portsea Polo attracts over 5,000 people who enjoy the event in a variety of corporate marquees, young membermarquees, car park style marquees and relaxed general viewing areas by the sea.
There are many ways to experience this year's Portsea Polo including:
Corporate & Private MarqueesJeep Portsea Polo is the perfect place to host a corporate function or entertain. There are 3 private marquee options to choose from with all marquees located in prime viewing position immediately beside the polo ground.
*self catering permitted, non-member applications welcome
Syndicated Marquees & General Admission
Details & pricing coming soon.
See following pages for more details... booking form on page 8.
1. Supersite Marquee – $145pp+gst (your own marquee, min purchase 80 tickets)
2. Jarman Marquee – $160pp+gst (your own marquee, min 40/max 70 tickets)
3. Member Marquee* – $105pp+gst (your own marquee, min 40/max 80 tickets)
There will be 3 fun syndicated marquees to choose from in addition to the general viewing area.The marquee options include prime viewing of the polo whilst enjoying the best of entertainment, food & drink.The general admission option is for those who prefer to dust off a deck chair and relax amongst the teatree.
1. SUPERSITE MARQUEEYour own superbly appointed hospitality marquee located on the corporate side of ground in the absolute prime viewing position immediately beside the polo field. Package includes:
Catering Damm Fine Food and Fred & Ginger Catering are Jeep Portsea Polo’s preferred event caterers.Please contact either:Damm Fine Food – Georgia Pike on 9281 1400 [email protected] Fred & Ginger Catering – Emma Musgrove on 9329 7765 [email protected]
Furniture Harry The Hirer is Jeep Portsea Polo’s exclusive event hirer – please contact Craig Garrow on 03 9429 8688 or [email protected]
Greenery Botanical Events is Jeep Portsea Polo’s exclusive greenery supplier – please contact Kena Roach on 0450 601 751 or [email protected]
$145/pp+gst (min 80 people)
• Entry ticket for each guest• Large hospitality site (6m x 16m) including 6m x 6m summit marquee,outdoor garden area, slatted jarrah fencing, 4 large market umbrellas• Site & Marquee increase in size according to number of guests
• Company identification sign in full colour • Security person for your marquee entrance• 2 host passes; 4 carpark passes• Event program for each guest• Power to site if required• Catering and furniture additional
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Marquee Layout for 100pp
2. JARMAN MARQUEEYour own hospitality marquee located on the corporate side of ground in prime viewing position immediately beside the polo field. Package includes:
$160/pp+gst (min 40/max 70 people)
Catering Damm Fine Food and Fred & Ginger Catering areJeep P ortsea Polo’s preferred event caterers.Please contact either:Damm Fine Food – Georgia Pike on 9281 1400 [email protected] Fred & Ginger Catering – Emma Musgrove on 9329 7765 [email protected]
Furniture Harry The Hirer is Jeep Portsea Polo’s exclusive event hirer – please contact Craig Garrow on 03 9429 8688 or [email protected]
Greenery Botanical Events is Jeep Portsea Polo’s exclusive greenery supplier – please contact Kena Roach on 0450 601 751 or [email protected]
• Entry ticket for each guest• Spacious hospitality site (3m x 14m) including 3m x 3m marquee,outdoor garden area, slatted jarrah fencing, 2 large market umbrellas• Site and Marquee increase in size according to number of guests
• Company identification sign in full colour • Security person for your marquee entrance• 1 host pass; 2 carpark passes• Event program for each guest• Power to site if required• Catering and furniture additional
JEE
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N 2013
Marquee Layout for 50pp
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JEE
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Marquee Layout for 40pp
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$105/pp+gst (min 40/max 80 people) 3. MEMBER MARQUEE* * self catering permitted, non-member applications welcome
Your own alfresco style hospitality marquee located on the members side of the ground in prime viewing position immediately beside the polo field. Package includes:
Catering Damm Fine Food and Fred & Ginger Catering are Jeep Portsea Polo’s preferred event caterers.Please contact either:Damm Fine Food – Georgia Pike on 9281 1400 [email protected] Fred & Ginger Catering – Emma Musgrove on 9329 7765 [email protected]
Furniture Harry The Hirer is Jeep Portsea Polo’s exclusive event hirer – please contact Craig Garrow on 03 9429 8688 or [email protected]
Greenery Botanical Events is Jeep Portsea Polo’s exclusive greenery supplier – please contact Kena Roach on 0450 601 751 or [email protected]
• Entry ticket for each guest• Hospitality site (3m x 14m) including 3m x 6m alfresco marquee (no side walls), outdoor garden area,slatted jarrah fencing, 2 large market umbrellas• Site & Marquee increase in size according to number of guests
• 1 host pass; 2 carpark passes• Member Marquees are non-powered sites• Catering & furniture additional• Self catering is permitted (conditions apply) or contact Damm Fine Food/Fred & Ginger Catering
LOCATION & TIMES Point Nepean Quarantine Station Point Nepean Road, Portsea VIC 3944 (enter via the National Park entrance) Mel Ref: 156, C2
MARQUEE FURNITURE & HIRINGSHarry The Hirer is the exclusive event hirer and has a large range of furniture and catering items for hire. Please contact Craig Garrow at Harry The Hirer on 9429 8688 or [email protected] for all your furniture and hiring needs – check out the full range of items available at www.harrythehirer.com.au. All your furniture will be delivered to your marquee prior to your arrival on event day. Please note no other hirer will be permitted
on-site.
CATERING• Supersite and Jarman Marquees – must use either Damm Fine Food or Fred & Ginger Catering • Member Marquees – can choose to self cater or use Damm Fine Food or Fred & Ginger Catering
DRESSWe suggest neat casual attire for all guests. Ladies should avoid wearing high heeled shoes as these are not suited to the polo ground and surrounds.
Dogs and PetsPlease note dogs and other pets are not permitted in Point Nepean Park or the surrounding precinct
EVENT CONTACTPortsea Polo Office (c/o Focal Promotions)Suite 1, 20 Wangara Road, Sandringham VIC 3191PO Box 6 Sandringham VIC 3191Tel: (03) 9585 8330 Fax: (03) 9585 8332 Email: [email protected]
Gates Open – 11:00amGame 1 – 12:30pmMusic & Entertainment – 2:15pmGame 2 – 3:30pmMusic & Entertainment – 5:00pmEvent Concludes – 6:00pm
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Site Plan
Main Entry
Entry
Transport Compound(Bus and free Transporter)
100m
i
i
General Admission Area Member
Marquees
Supersite MarqueesSyndicated Marquees
Jarman Marquees
Member Marquees
JEE
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$ 1 0 F R O M E V E R Y T I C K E T P U R C H A S E I S D O N A T E D T O M U R D O C H C H I L D R E N S R E S E A R C H I N S T I T U T E
Hospitality Marquee Booking Form• Private & Corporate Marquees - use this booking form mail/fax/email completed form to Portsea Polo Office Focal Promotions, PO Box 6 Sandringham Vic 3191 Tel 03 95858330 Fax 03 95858332 Email [email protected]
• Syndicated Marquees & General Admission tickets - purchase online at www.portseapolo.com.au
Terms and Conditions The purchase of a ticket or marquee package or use of an entry ticket constitutes a contract between the event promoter and the marquee/ticket holder. Any marquee package or ticket purchased and a patron’s entry to and presence at the Jeep Portsea Polo is subject to the following terms and conditions. 1. Tickets are not refundable or replaceable and damaged, defaced or tampered with tickets will not be accepted. 2. The ticket holder assumes all risk and danger incidental to event equipment/structures and the game of polo and releases the Promoter, Parks Victoria, Focal Promotions, the VPC, all of their sponsors, participating players and all of their agents from any and all liabilities resulting from the assumption of such risk and danger. 3. The promoter retains the right to change the event format due to inclement weather and the promoter is not liable for any damage, compensation, loss or expenses as a result of inclement weather. no refunds will be available in the event of poor weather. 4. Marquee Facilities and tickets to the event must not, without the prior written consent of the promoter, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services. 5. Corporate signage permitted to be located outside a marquee is restricted to the front fence identification sign supplied in the package by the promoter. 6. Jeep Portsea Polo is an 18+ licensed event. Anyone under the age of 18 must be accompanied by a parent/guardian at all times. 7. The promoter retains the right to refuse entry or access to the venue and eject patrons within reason at any time. 8. Underage drinkers, excessive drinkers, illegal drug users or patrons displaying antisocial behavior may be ejected or dealt with by event security and/or police. 9. Clients booking marquee packages are required to use the promoter appointed official suppliers. Harry The Hirer is the event’s exclusive on-site hiring company and no other hiring company will be permitted on-site. Damm Fine Food and Fred & Ginger Catering are the preferred event caterers and no other unauthorised caterer will be permitted on-site. 10. The following items cannot be brought into the event without prior written consent from the promoter – eskies, cutlery, sharp knives, glassware, alcoholic beverages, tents, tables or market/cafe umbrellas. The following items can be bought into the event for use in the public viewing area only – snack food, soft drink/water in sealed plastic bo ttles, fold out chairs and picnic rugs. Ticket holders and their property may be inspected for prohibited items on entry or during the event. Tickets holders found with prohibited items may be refused entry, ejected or have those items confiscated. Confiscated items will be donated to charity and will not be returned, replaced or reimbursed. 11. The event site is an area of TOTAL FIRE ban. Patron’s detected using flame including bbq’s, fires or gas bottles may be fined by the Fire Authorities and ejected from the event. 12. Ticket holders grant permission to the promoter to use the holder’s image and likeness in relation to any live or recorded television or other media or reproduction in whole or part of the event. 13. Dogs and other pets are not permitted in Point Nepean Park or the polo event precinct. 14. By agreeing to the T&C’s you give your consent to the promoters and third party suppliers to use photographic images taken at the event for marketing purposes.
JEE
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N 2013
Hospitality Marquees Qty Cost (Inc. GST) Amount 1. Supersite Marquee (min 80 people) $159.50/pp $
2. Jarman Marquee (min 40/max 70 people) $176/pp $
3. Member Marquee (min 40/max 80 people) $115.50/pp $
$ Sub total $
Credit card charge (Visa/Mastercard 2%, Amex/Diners 4.5%) $
Total $
Payment (please tick) Visa MasterCard Amex Diners
Cheque (payable to Focal Promotions) Direct Deposit (bank account details supplied on invoice)
Card Number: Expiry Date:
Cardholder Name:
Signature:
Confirmation All marquee bookings are subject to availability and the terms and conditions below. A $1000 non-refundable payment is required at time of booking and full payment must be received by 30 November 2012. All bookings will only be confirmed upon receipt of final payment. No refunds of marquee or ticket purchases will be issued at any stage and tentative bookings will not be accepted. This document will be a tax invoice for GST purposes when payment is made - please retain a copy for tax purposes. All prices are inclusive of GST. ABN 76 007 374 325. I understand that by signing and sending this booking form I confirm that I have read the terms and conditions below and will abide by them.
Signature: Date:
AddressName:
Company Name:
Address:
Postcode:
Phone: Mobile:
Email:
