JDE AP 9.x Rapid Exercise Book 1

7/23/2019 JDE AP 9.x Rapid Exercise Book 1

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JD Edwards EnterpriseOneAccounts Payable RegularExercise Book 1Rel 9.x



Activity 1: Verifying Accounts Payable Constants

In this activity, you will review the activity overview and identify Accounts Payable constants.

Slide 24



Activity Overview

To establish how your AP system processes transactions, your company has defined these standards.

You will:

• Create batches without comparing the amount entered with expected amounts.

• Not require approval of AP documents before they are posted to the general ledger.

• Create one automatic entry to the AP liability account for each document.

• Edit for duplicate invoice numbers and return a warning message.

Your task is to identify the AP constants settings that your company uses and verify that they are set up

properly. Generally, one person in your company sets constants. For this activity, your instructor will set up

the AP constants for the entire class.

Important! The classroom workstations are set up to replicate a real business environment. Any changes that

you make to your system could affect the entire class. Please do not make any changes in the database unless

instructed to do so in an activity or by the instructor.



Activity Detailed Steps

Perform the detailed steps to complete the activity.

Identifying Accounts Payable Constants

Based on the information in the activity overview, answer the following questions to identify AccountsPayable Constants.

Question Answer

Will the batch control option be required?

Will you activate the manager approval option?

What method will you use to create offset entries?

What code will you use to specify the message forduplicate invoice numbers?

Setting Up Constants (Instructor led)

To set up constants:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Accounts Payable Setup,Accounts Payable Constants.

2. Select Accounts Payable Constants.

3. Enter the following information:

Form Element Value or Status

Batch Control Required Blank

Manager Approval of Input Blank

Offset Method Y

Duplicate Invoice Number Edit Y

4. Click OK and then Cancel.

Results for Identifying Accounts Payable Constants

These are the answers to the activity question:



Question Answer

Will the batch control option be required? No

Will you activate the manager approval option? Yes

What method will you use to create offset entries? Set the option to Y, which creates one offset for each

document by account.

What code will you use to specify the message for

duplicate invoice numbers?

Specify the code Y to create a warning message when the

system locates a duplicate invoice number.

This concludes the activity. Please do not continue.



Activity 2: Setting Up a User Defined Code

In this activity, you will review the activity overview and create a special handling code UDC.

Slide 32



Activity Overview

Your company requires that any payment over 25,000.00 USD must have the Chief Financial Officer (CFO)

sign the check. To group all checks over this dollar limit, you will create a payment handling code to attach to

vouchers over this limit.

Important! The classroom workstations are set up to replicate a real business environment. Any changes thatyou make to your system could affect the entire class. Please do not make any changes in the database unless






Activity 3: Setting Up Standard Payment Terms

In this activity, you will review the activity overview and set up a net payment term with discounts.

Slide 39



Activity Overview

Your company uses a supplier that offers you a two percent discount if you pay them within five days of the

invoice date. You are responsible for the full invoice amount by 30 days. Your task is to set up a unique

payment term so that you can take advantage of the agreement with your supplier.

Note. This class environment uses a database that is shared among multiple students. As a result, you willoften need to segregate your data using a unique two-digit identification number. Your instructor will assign

you a student identifier to be used throughout this course. You will need to use your student identifier

whenever an activity task uses the term <user ID>. Please do not work on any activities in your activity

guide unless told to do so by your instructor.





Activity 4: Setting Up Advanced Payment Terms

In this activity, you will review the activity overview and:

1. Set up a complex due date rule.

2. Set up an advanced payment term with a due date rule.

3. Add an installment payment term.

Slide 47











Payment Term D< user ID>

Description Discount with due date rule

Discount % .02

Discount Due Date Rule (due date rule you just created)

Net Due Date Rule N30

4. Click OK.

5. Find your payment term to verify that it was successfully created.

6. Click Close.

Adding an Installment Payment Term

To add an installment payment term:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Accounts Payable Setup, PaymentTerms Revisions, Advanced Payment Terms.

2. Click Add.



Payment Term I<user ID>

Description Installment with discount

4. Click OK.

5. Locate and select the row with your installment payment term.

6. Select Installments from the Row menu.



7. Enter the following information for your first sequence:


Percent of Installment 20

Discount % .05

Disc Due Date Rule DNEXT


8. Enter the following information for your second sequence:



Discount % .03



9. Enter the following information for your third sequence:



Discount % .01



10. Enter the following information for your fourth sequence:



Discount % .01



11. Verify that the Total Percentage amount is 100.00.



12. Click OK.

13. Click Close.




Activity 5: Setting Up AAIs for AP

In this activity, you will review the activity overview and set up an AAI for Trade with an offset code.

Slide 56



Activity Overview

Your organization has decided that they would like to track employee expenses on a separate AP trade

account. To accomplish this, you need to set up a unique PC AAI item with an offset code of EM<user ID>.

Theoffset code is attached to employee expense vouchers so that the AAI creates the offsetting entries to the

account 1.4190.








Set Up an AAI for Trade with an Offset Code

To set up an AAI for trade with an offset code:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts, Payable, Accounts Payable Setup,Automatic Acctg Instructions.

2. Find and select the row for AAI item PC, Company 00001.

3. Click Copy.



Item Number PCEM<userID>

Company 00001

System 04

Sequence No. 4.020

Business Unit 1

Object Account 4190

Account Use Description line 1 Employee Accounts Payable

Account Use Description line 2 GL Offset Code of EM<user ID>

5. Click OK.

6. Locate the PC AAI item that you just created.

7. Verify that you have the correct offset code and object account.

8. Click Close.




Activity 6: Setting Up Tax Information


• Set up a tax authority.

• Set up a tax rate area.

Slide 70



Activity Overview

It is your responsibility as the AP administrator to set up the tax information that is required during voucher

entry to comply with governmental tax regulations. Because you are using a supplier who does business in the

tax area of Golden, California, you must set up the new tax authority and the corresponding tax rate for that

area.

The tax authority is Golden City Treasurer at 105 West Hill Street, Golden, CA, 92656. Assign the taxauthority the address book number 401<user ID> and set up both the address book record and the supplier

master record. You will pay the tax authority through electronic funds transfer.

The tax rate area for Golden, California has two tax authorities:

• Department of Taxation, address book number 4349, which assesses a 5.5 percent tax.

• Golden City Treasurer, address book number previously assigned, which assesses a 2.5 percent tax.

Set up the tax rate area, GOLD<user ID>, as effective from January 2011 through December 2017.








Setting Up a Tax Authority

To set up a tax authority:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Accounts Payable Setup, TaxSetup.

2. On the Tax Setup menu, right-click on Tax Authorities (P01012) and select Values.

3. On the Entry tab, verify that the Supplier Master processing option is set to 1 (Display this form).

4. Click OK.

5. On the Work With Addresses form click Add.

6. Enter an address number of 401<user ID>.

7. Select the Address Book tab, and enter the following information:


Alpha Name Golden City Treasurer <userID>

Search Type TAX

8. On the Mailing tab, enter the following information:


Address Line 1 105 West Hill Street

City Golden

State CA(California)

Postal Code 92656

9. On the Additional 1 tab, set the Payables Y/N/M equal to Y.

10. Click OK.

11. On the Supplier Master Revision - Vouchers tab, enter T (Electronic Funds Transfer) in the PaymentInstrument field.

12. Click OK.

13. Click OK again to bypass the Address Book warning message.

14. Click Cancel and then click Close.



Setting Up a Tax Rate Area

To set up a tax rate area:

1. On the Tax Setup menu (G00218), select, Tax Rate/Areas (P4008).

2. Click Add.

3. On Tax Rate/Area Revisions, enter the following information:


Tax Rate/Area GOLD<user ID>

Description Golden Tax

Effective Date January 3, 2011

Expiration Date December 31, 2017

4. For the first Tax Authority, enter the following information:


Address number 4349(Department of Taxation)

Tax Rate 5.500(5.5%)

5. For the second Tax Authority, enter the following information:


Address number (Use your tax authority created in the previous task).

Tax Rate 2.500

6. Press Tab to move to the next line to verify that the total tax is 8.00.

7. Click OK.

8. Click Cancel.

9. On the Work With Tax Rate/Areas form locate your code to verify you successfully created a new TaxRate/Area.




Activity 7: Setting Up Supplier Records


• Verify processing options.

• Create a supplier with default and Who's Who information.

• Create a supplier with purchasing and bank account information.

• Create a foreign currency supplier.

• Revise supplier information.

Slide 82



Activity Overview

Your company has established relationships with three new suppliers. Before creating purchase orders or

vouchers, or issuing payment to these suppliers, you must create supplier records. Manually assign the

supplier numbers from the table below, as you will verify their setup in later activities.

Supplier Address Number

Venture Ad Concepts 431<user ID>

United Supplies Corporation. 432<user ID>

Provisions Inc. 433<user ID>

Before creating your suppliers, verify that the Supplier Master Revision form is set to display the Tax ID.

First Supplier

Venture Ad Concepts is located at 4200 E 9th Avenue, Kansas City, MO 64101. Their phone number is (816)555-3300 and their fax number is (816) 555-3322. Their chief executive officer (CEO) is Mark Anderson.

Your business manager has negotiated payment terms of two percent if paid in five days or net due in 30

days. You can use the new payment term that you set up in the previous lesson. The expenses for this supplier

will always be charged to the advertising account in business unit 9. Venture Ad's corporate tax identification

number is 9753124<user ID>.

Second Supplier

United Supplies Corporation will be used for purchasing items for your company's distribution division, but

they require a minimum order amount of 100.00. The carrier they use for deliveries is SPD Freight Company.

Your purchasing manager has negotiated to pay them the first of the month by electronic funds transfer. Their

bank routing number for First Bank of Chicago is 900543<user ID>.You will deposit payments into their

checking account number, 432005<user ID>

Your AP supervisor has requested that you set up a long address number of UNITED<user ID>so that the

supplier can be accessed more quickly. The individual authorized to approve logged vouchers for this supplier

is Annette Walters.

United Supplies Corporation is located at 3999 Main Street, Chicago IL 60601. Their Tax ID is 923476<user

ID>.

Third Supplier

Provisions Inc. is a foreign supplier located at 28 Ave de la Bourbonnais, Lyon France 78996. You will pay

them the net amount in 30 days of the invoice date. They need to be paid in euro currency.

Supplier Revision

After you have set up the United Supplies record, you have been informed that you need to calculate and

track VAT taxes to be reported to your Golden Tax area. You must go back into your supplier master to

update this information. The payment terms have also been renegotiated so that you can take advantage of a 1

percent discount if you pay within 10 days of the invoice date. Otherwise, the net is due in 30 days.








Activity Detailed Step


Verifying Processing Options

To verify processing options:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry.

2. Right-click on Supplier Master Information and select Values.

3. On the Entry tab, verify the Tax ID is blank (Display this field).

4. Click OK.

Creating a Supplier with Default and Who's Who information

Follow the steps given below for creating a Supplier with Default and Who's Who information.

Creating a Supplier Master

To create a supplier master:

1. On the Work With Supplier Master form, click Add.

2. Enter an address number of 431<user ID>

3. On the vouchers tab, enter the standard payment term that you created for a 2 percent discount S<userID>.

4. Click the G/L Distribution tab and enter a default expense account of 9.8605.

5. Click the Tax Information tab and enter the following:


Person/Corporation C

Tax ID 9753124<user ID>

6. Click OK to enter address information.

Creating an Address Book Record for a Supplier

To create an address book record for a supplier:



1. On the Address Book tab, enter the following information:


Alpha Name Venture Ad Concepts

Search Type V

2. Select the Mailing tab and enter the following information:


Address Line 1 4200 E 9th Avenue

City Kansas City

State MO

Postal Code 64101

3. Select the Additional 1 tab and verify that the Payables Y/N/M field is set to Y.

4. Click OK.

5. On the Supplier Master Revision form, click Cancel.

6. On the Work With Supplier Master form, locate the supplier that you just entered.

7. Select A/B Revision from the Row menu.

8. On the Address Book Revision form, select Phones from the Form menu.

9. Enter the following information for line number 1:

Grid Column Label Value or Status

Prefix 816

Phone Number 555-3300

Phone Type Blank (system-generated value)

10. Enter the following information for line number 2:


Prefix 816

Phone Number 555-3322

Phone Type Fax





7. Click OK.



1. On the Address Book tab, enter the following information:


Alpha Name United Supplies Corporation

Long Address Number UNITED< user ID>

Search Type V



Address Line 1 3999 Main Street

City Chicago

State IL

Postal Code 60601

3. Click OK and then click Cancel.

Entering Bank Account Information

To enter bank account information:

1. On the Work With Supplier Master form, select the row with the supplier that you just entered.

2. Select Bank Account from the Row menu.

3. Click Add.

4. On the Set Up Bank Accounts By Address form, select the supplier record type option.



Bank Transit Number 900543<user ID>

Bank Account Number 432005<user ID>

Description First Bank of Chicago

Checking or Savings Account Blank (system-generated value)



6. Click OK, and then click Cancel.

7. On the Work With Bank Accounts By Address form, click Find to verify your bank account record.

8. Click Close.

Creating a Foreign Currency Supplier

Follow the steps given below to create a supplier who is paid in a foreign currency.

Creating a Supplier Master Record

To create a supplier master record:

1. On the Work With Supplier Master form, click Add.

2. Enter a new supplier number of 433<user ID>.

3. Select the Voucher tab, and enter the following information:


Default Code EUR

A/B Amount Code EUR

Payment Creation By Voucher

4. Click OK



1. Select the Address Book tab, and enter Provisions Inc. for the alpha name



Address Line 1 28 Ave de la Bourbonnais

City Lyon

Postal Code 78996

Country FR

3. Select the Additional 1 tab.

4. Use the visual assist button and select F (Foreign Supplier) in the Payables Y/N/M field.

5. Click OK and then click Cancel.



Revising Supplier Information

To revise supplier information:

1. Find and select your supplier for United Supplies Corporation 432<user ID>.

2. On the Vouchers tab, change the payment term from 004 to 001.

3. Select the Tax Information tab, and enter the following information:


Tax Expl Code V

Tax Rate/Area GOLD<user ID>

(Use the Golden tax area created in activity 6.)

4. Click OK.

5. Click Cancel.




Activity 8: Creating Purchase Orders


• Enter a purchase order for stock items.

• Enter a purchase order for services.

Slide 93



Activity Overview

Many of the vouchers in the accounts payable system are generated from purchase orders. Some purchase

orders are for products that affect inventory, while others are for services only. In this activity, you will enter

both types of purchase orders.

Purchase Order for Stock Items

Before you enter a purchase order for stock items, verify that these options are blank:

• The Cost Protection processing option on the Display tab

• The Header Display processing option on the Processing tab for the Enter Purchase Orders program.

Using your supplier number, add a purchase order as of June 30, 2017 to United Supplies Corporation for

branch/plant 30. Except for the promised delivery date, which is July 15, 2017, all of the other dates on the

order are for June 30, 2017. The stock items that you are entering are for items 2010 (quantity of 100) and

2005 (quantity of 75).

Record the batch number that the system assigns _____________.

After you add the purchase order for the two stock items, print the purchase order, and then verify that the

system correctly updated its status to 280 (Print Purchase Order).

Purchase Order for Services

Before you enter a purchase order for advertising services, you must verify the following processing option

settings for the Enter Purchase Orders program:

• The Line Type processing option on the Default tab is set to J.

• The Header Display processing option on the Processing tab is set to blank.

• The Budget Hold Code processing option on the Budgeting tab is cleared.

Using your supplier number, enter the purchase order for your advertising supplier, Venture Ad Concepts for

branch\plant 30 for June 30, 2017. Except for the promised delivery date, which is July 15, 2017, all of the

other dates on the order are for June 30, 2017. The extended cost for the advertising services (account 9.8605)

is 4,000.00.

Record the batch number that the system assigns _____________.

After you add the services purchase order, print it and review it using the PDF Viewer.








Entering a Purchase Order for Stock Items

To enter a purchase order for stock items:

• Create a stock purchase order.

• Print a stock purchase order.

Creating a Stock Purchase Order

To create a stock purchase order:

1. Select Navigator, EnterpriseOne Menus, Supply Management, Procurement and SubcontractManagement, Daily Processing, Stock Based Purchasing, Purchase Order Processing.

2. Right-click on the Enter Purchase Orders menu and select Values.

3. Verify the following processing options on the Defaults tab:


Order Type OP

Line Type S

Override Next Status 280

4. Select the Display tab, and verify that the Cost Protection processing option is Blank.

5. Select the Processing tab, and verify that the Header Display processing option is Blank.

6. Click OK.

7. Click Add.



Supplier 432<user ID>

Branch/Plant 30

Order Date June 30, 2017



9. Click the Line Defaults tab, and enter the following information:


Requested June 30, 2017

Promised Delivery July 15, 2017

G/L Date June 30, 2017

10. Enter the following information for your first stock item:


Item Number 2010

Quantity Ordered 100

11. Enter the following information for your second stock item:


Item Number 2005

Quantity Ordered 75

12. Select the Order Detail tab and record your purchase order number. __________


Printing a Stock Purchase Order

To print a stock purchase order:

1. On the Work With Order Headers form, locate your purchase order.

2. Select the row with your order.

3. Select Print Order from the Row menu.

4. On Printer Selection, click OK.

5. On the Work with Headers form, select Detail Revision from the Row menu.

6. In the grid area, locate the Next Status column and verify that the Last Status code is 280 (Print PurchaseOrder) on both detail lines.

7. Click Cancel, and then Close.

Entering a Purchase Order for Services

Follow the steps given below for entering a purchase order for services.



Creating a Services Purchase Order

To create a services purchase order:

1. Select Navigator, EnterpriseOne Menus, Supply Management, Procurement and SubcontractManagement, Daily Processing, Services/Expenditures Based Purchasing, Services/Expenditures POProcessing.

2. Right-click on the Enter Purchase Orders menu and select Values.

3. Verify the following processing options on the Defaults tab:


Order Type OP

Line Type J

Override Next Status 280

4. Select the Processing tab, and verify that the Header Display is Blank.

5. Access the Budgeting tab, and verify that the Budget Hold Code processing option is blank.

6. Click OK.

7. Click Add.




Branch/Plant 30

Order Date June 30, 2017

9. Select the Line Defaults tab, and enter the following:


Requested June 30, 2017

Promised Delivery July 15, 2017






Extended Cost 4,000.00

Description 1 Advertising Services

Account Number 9.8605

11. Access the Order Detail tab and record your purchase order number. __________


Printing a Services Purchase Order

To print a services purchase order:

1. On the Work With Order Headers form, locate your purchase order.

2. Select the row with your order.

3. Select Print Order from the Row menu.

4. On the Printer Selection form, click OK.

5. Click the bar along the inside edge of the browser window to reveal the carousel container.

6. Click the Recent Reports menu.

7. Locate and click the tile for your report.

8. Click Open on the File Download form.

9. Review your purchase order.

10. Close the PDF Viewer.

11. In the Submitted Job Search form, click Delete to remove your report.

12. Click OK on the delete confirmation window.

13. Click Close three times.




Activity 9: Receiving Stock Item Purchase Orders


• Enter a receipt for a stock item purchase order.

• Review receipt journal entries.

Slide 100



Activity Overview

As part of the procurement process, you must record the receipt for the inventory received before you can

generate the voucher for payment. Before you enter the receipt, you must verify the following processing

option settings for the Enter Receipts by PO program (P4312):

• The Acceptable Incoming Status Code 1 processing option on the Status Default tab is set to 230.



• The Cost Protection processing option on the Display tab is set to blank

• The Receiving Mode processing option on the Display tab is set to 1.

• The Landed Costs processing option on the Process tab is set to blank.

• The Receipt Routing processing option on the Process tab is set to blank.

Select the stock purchase order that you entered for United Supplies Corporation and enter the corresponding

receipt using a G/L date of July 18, 2017 and a receipt date of July 15, 2017. Fully receive the first item

(2010) on the order and partially receive the second item (2005) with a quantity of 50Clear the Amount field,

if completed, so that the system can update it correctly.

Record the following information:

• Receipt Document Number _________

• Receipt Batch Number __________

Then, locate your purchase order to receive and record the quantity that is still open:







Entering a Receipt for Stock Item Purchase Order

To enter a receipt for stock item purchase order:

• Verify processing options for Enter Receipts by PO.

• Enter receipt information.

Verifying Processing Options for Enter Receipts by PO

To verify processing options for Enter Receipts by PO:

1. Select Navigator, EnterpriseOne Menus, Procurement and Subcontract Management, Daily Processing,Stock Based Purchasing, Purchase Order Processing.

2. Right-click on Enter Receipts by PO and select Values.

3. Select the Status Default tab, and verify the following processing options:


Acceptable Incoming Status Code 1 230



4. Select the Display tab, and verify the following processing options:


Cost Protection Blank

Receiving Mode 1

5. Access the Process tab, and verify the following processing options:


Landed Costs Blank

Receipt Routing Blank

6. Click OK



Entering Receipt Information

To enter receipt information:

1. Find and select your stock item purchase order for United Supplies Corporation.



G/L Date July 18, 2017

Receipt Date July 15, 2017

3. Verify that the system assigned a 1 in the Rec Opt field to receive your first line for item number 2010 infull.

4. Select the second item and select Details from the Row menu.

5. Review the information and click OK.

6. To enter a partial receipt for item 2005, change the following information:


Rec Opt

Quantity

1

50

Amount Blank

7. Click OK.

8. Record your receipt document number and batch number.

Document Number Batch Number

9. Click Find on the Work With Purchase Orders To Receive form to refresh your view.

10. Answer the following question:

Question Answer

What is the quantity still open for your order?

Reviewing Receipt Journal Entries

To review receipt journal entries:

1. Select Receipts Inquiry from the Row menu.

2. Select one of your receipt lines and select Journal Entries from the Row menu.




Question Answer

To which two accounts will your receipt batch be

posted?

4. Click Cancel and then Close.

Results

Question Answer

What is the quantity still open for your order? 25

Question Answer

To which two accounts will your receipt batch be posted? 1.1411 - Inventory

1.4111 - Received Not Vouchered




Activity 10: Creating Purchasing Related Vouchers


• Create a three-way voucher match.

• Create a two-way voucher match.

Slide 112



Activity Overview

The final step in the procurement process is to generate a voucher. Your company normally enters a receipt

and generates the voucher by matching it to the invoice. This is known as a three-way match. Instances also

occur when you must generate the voucher without entering a receipt. This is a two-way match.

Three-Way Voucher Match

Generate a voucher to pay United Supplies Corporation (your supplier number) by matching the receipt that

you entered in the previous activity to invoice number 214<user ID>. Use an invoice date of July 18, 2017

and a G/L date of July 31, 2017. Use branch/plant 30.

Record your voucher number _________ and your batch number ________.

Post the voucher batch. Review the PDF file to answer the questions in the activity steps. Delete the PDF

when you are done.

Two-Way Voucher Match

Generate a voucher to pay your supplier Venture Add Concepts. Match the line item for the purchase order

that you entered previously to invoice number 415<user ID>. Use an invoice date of July 18, 2017 and a G/Ldate of July 1, 2017. Use company 00001.

Record your voucher number _________ and your batch number ________.

Post the voucher batch. Review the PDF file to answer the questions in the activity steps. Delete the PDF

when you are done.








Creating a Three-Way Voucher Match

To create a three-way voucher match:

• Match voucher to open receipt.

• Post voucher batch.

Match Voucher to Open Receipt

To match voucher to open receipt:

1. Select Procurement and Subcontract Management, Daily Processing, Stock Based Purchasing, PurchaseOrder Processing, Receipts Matching and Posting, Match Voucher to Open Receipt.

2. Click Add.

3. On the Voucher Match form, enter the following information in the header area:



Invoice Number 214<user ID>

Invoice Date July 18, 2017


Branch/Plant 30

4. Select Receipts To Match from the Form menu.

5. On the Select Receipts to Match form, click Find.

6. Select both of your purchase order detail lines.

7. Click OK.

8. On the Voucher Match form, verify that the system loaded your order lines into the detail area.

9. Select the Show All Columns option from the Custom Grid field.

10. On the row for item number 2005, change the amount to voucher to 1,550.00

11. Click OK to complete the voucher.



12. Record your batch and voucher number.


13. Click Cancel to quit.

Posting Voucher Batch

To post the voucher batch:

1. On the Supplier Ledger Inquiry form, click Find to locate your voucher match batch.

2. Select the row with your batch in the grid and select Batches from the Row menu.

3. On the Work With Batches form, select your batch in the grid.

4. Select Post by Batch from the Row menu.


6. On the Work With Batches form, select Submitted Jobs from the Form menu.

7. On the Submitted Job Search form, select the last line for job R09801.

8. Select View PDF from the Row menu and answer the following questions.

Question Answer

To what accounts are the debit amounts posted?

To what account is the credit posted?

9. Close the PDF View.

10. Select the row for your job and click Delete.


12. Click close three times to close all forms.

Creating a Two-Way Voucher Match

To create a two-way voucher match:

• Receive and voucher the purchase order.

• Post the voucher batch.

Receive and Voucher Purchase Order

To receive and voucher the purchase order:

1. Select Navigator, EnterpriseOne Menus, Supply Management, Procurement and SubcontractManagement, Daily Processing, Services/Expenditures Based Purchasing, Services/Expenditures POProcessing, Receive and Voucher POs.



2. Click Add.

3. On the Voucher Match form, enter the following information in the header area:



Invoice Number 415<user ID>



Company 00001

4. Select Orders To Match from the Form menu.

5. On the Select Orders to Match form, click Find.

6. Select your purchase order.

7. Click OK.

8. On the Voucher Match form, verify that the system loaded your order line into the detail area.

9. Click OK to complete the voucher.



11. Click Cancel.

Posting Voucher Batch

To post the voucher batch:

1. Find your batch.

2. Select your batch in the grid and select Batches from the Row menu.

3. On the Work With Batches form, select your batch in the grid.




7. On the Submitted Job Search form, select the last line for job R09801.

8. Select View PDF from the Row menu and answer the following questions.



9. View your PDF and answer the following questions:

Question Answer

To what account is the debit amount posted?

To what account is the credit posted?

10. Close PDF View.

11. Select the row for your job and click Delete.


13. Close all forms.

Results

Answers: Three-way match journal entries

Question Answer

To what accounts are the debit amounts posted? 1.4111 (Received Not Vouchered)

30.6310 (Physical Inventory & Adjust)

To what account is the credit posted? 1.4110 (Accounts Payable - Trade)

Answers: Two-way match journal entries

Question Answer

To what account is the debit amount posted? 9.8605 (Advertising)

To what account is the credit posted? 1.4110 (Accounts Payable - Trade)




Activity 11: Creating Vouchers


• Enter standard vouchers.

• Enter a speed voucher.

• Revise an unposted voucher.

Slide 129









Entering Standard Vouchers

To enter standard vouchers:

1. Enter the first voucher using supplier master payment terms.

2. Enter the second voucher to override the default payment term.

3. Enter the third voucher with default GL distribution.

4. Enter the fourth voucher using advanced payment term.

5. Enter the fifth voucher with GL offset.

Entering the First Voucher Using Supplier Master Payment Terms

To enter the first voucher:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Standard Voucher Entry.

2. Click Add.

3. On the Enter Voucher - Payment Information form, enter the following information:


Company 00001

Supplier Number 432<user ID> (United Supplies Corporation)

Invoice Number DR7601<user ID>

Default Payment Terms Blank (system-generated value)

Invoice Date June 23, 2017


4. In the grid area, enter the following information:


Gross Amount 1,545.00

Remark Office equipment

5. Click OK.



6. On the Enter Voucher - G/L Distribution form, enter an account number of 1.2060 (Furniture & OfficeEquipment).

7. Click OK to complete the entry of your first voucher.

8. Record your voucher and batch number:


Entering the Second Voucher to Override the Default Payment Term

To enter your second voucher:



Company 00001

Supplier Number 4342

Invoice Number V1054<user ID>

Default Payment Terms 001




Gross Amount 150.00

Remark Freight Charges

3. Click OK.

4. In the grid area, use the visual assist button to find and select the Postage and Freight account number forbusiness unit 9.

Note. On the Account Master Search form, enter *Freight* in the Account Description field in the QBErow (the top row in the grid) and click Find.

5. Click OK.





Entering the Third Voucher with the Default GL Distribution

To enter a voucher with the default GL distribution:



Company 00001

Supplier Number 431<user ID>

Invoice Number VA49<user ID>


2. Enter the following information in the grid area:


Gross Amount 350.00

Remark Advertising

3. Click OK.

4. On the Enter Voucher - G/L Distribution form, click OK to accept the account and complete your thirdvoucher.


Question Answer

From where did the system retrieve the GL distributionaccount number?

6. Click OK.



Entering the Fourth Voucher Using an Advanced Payment Term

To create a voucher using an advanced payment term:



1. On Enter Voucher - Payment Information, enter the following information:


Company 00001


Invoice Number P200

Default Payment Terms D<user ID>


Note. After completing the header information, you should receive a Duplicate Supplier/Invoice warningmessage.

Question Answer

Which system setting that was set in a previous activity

might produce this error?

2. Change the invoice number to P200<user ID>to correct this error.




Gross Amount 5000.00

Remark Office equipment

5. Click the next line, and answer the following questions:

Question Answer

What is the discount available amount?

What is the due date?

Does this due date match the due date that you recordedin Activity 4, "Setting Up Advanced Payment Terms,"

"Setting Up Due Date Rule"?

6. Click OK twice to accept the warning message.

7. Enter account number 1.2060.

8. Click OK.





Entering the Fifth Voucher with a GL Offset

To enter a voucher with a GL offset:



Company 00001

Supplier Number 8446 (Jody Bennett)

Invoice Number TRVL<user ID>




2. Enter the following information, and then click OK:


Gross Amount 300.00

Remark Travel Expense

G/L Offset EM<user ID>

Note. You may need to change the Customize Grid option from Basic to Show All Columns for all gridcolumns to display.

3. Enter account number 9.8740.

4. Click OK.



6. Click Cancel.

7. Click Find to view the vouchers in your batch.

8. Click Close.



Entering a Speed Voucher

To enter a speed voucher:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Speed Voucher Entry.

2. On the Speed Voucher Entry form, enter the following information:



Company 00001

Invoice Number CW79<user ID>

Invoice Amount 1,850.00



Payment Remark Parts

3. Enter the following information on the first line:



Amount 1,000.00

4. Enter the following information on the next line:



Amount 850.00

5. Click OK



7. Click Cancel.



Revising an Unposted Voucher

To revise an unposted voucher:

1. Access the processing option values for the Standard Voucher Entry program, and select the Process tab.

2. Verify that the Voucher Entry Mode field contains a 1.

3. Click OK.

4. Find your voucher for Venture Ad Concepts; invoice number VA49<user ID>.

5. Select the line in the grid, and click Select.

6. Verify that the OK button does not appear on the toolbar.

Note. The OK button does not appear because the processing option that you set prevents changes tovouchers.


8. Repeat steps 1 – 3, but clear the value of 1 to allow voucher changes.

9. Find and select your voucher for Venture Ad Concepts, and select the second pay item.

10. Update the pay item with the following information:


Gross Amount 300.00

Discount Available Clear the value to recalculate the amount.

Note. You may need to change the Customize Grid option from Basic to Show All Columns for all gridcolumns to display.

11. Click OK.

12. On the Enter Voucher - G/L Distribution form, change the amount from 350.00 to 300.00 to create abalanced entry.

13. Click OK to complete the changes.

14. On the Supplier Ledger Inquiry form, click Find to verify your revision.

15. Click Close.



Results for Entering the Fourth Voucher

Question Answer

What system setting was set up in a previous activity that

would provide this error?

The A/P Constants setting for Edit Duplicate Invoice was

set toY (warning upon duplication).

Question Answer

What is the discount available amount? Discount available of 100.00 (2 percent of 5000.00).

What is the due date? Due date of July 24, 2017.

Does this due date match the due date that you recorded inActivity 4, "Setting Up Advanced Payment Terms,"

"Setting Up Due Date Rule"?

Yes, it should be the same date that you recorded afterrunning the simulator.




Activity 12: Entering Other Types of Standard Vouchers


• Enter a voucher with discounts.

• Enter a voucher using a split payment term.

• Enter an accounts payable debit memo.

• Enter a foreign currency voucher.

Slide 136



Activity Overview

To continue to validate your system setup, you will enter other types of vouchers, including:

• A voucher for which you must enter a discount percentage.

• A voucher that is paid in equal installments.

• A debit memo.

• A voucher in a foreign currency.

Using the information provided on the invoice, use the Standard Voucher Entry program to enter the various

types of vouchers.

Voucher with a Discount Percentage

Upon negotiation of a contract, the supplier Worldwide Communications has offered you a 15 percent

discount on your first invoice. Enter a voucher for 35,000.00 USD for software licenses that reflects a 15

percent discount. Use company number 00001, invoice number CD85<user ID>, and an invoice date of June

30, 2017. Distribute the entire amount to account number 9.8830.

Record the voucher number _________ and the batch number __________.

Voucher with Split Payment Terms

You made arrangements with United Supplies Corporation to split the amount of your computer purchases for

8,800.00 USD between two equal payments. Enter a voucher and assign to it a payment term that will split

the voucher into two equal payments. Record this voucher to company 00001 with a general ledger date of

June 30, 2017. The invoice number B189<user ID>is dated June 6, 2017. Distribute the entire amount to

account number 9.8840.


After completing your voucher, verify that it created two pay items with different due dates.

Debit Memo

SPD Freight Company has issued a 25.00 USD freight credit. Before you enter the debit memo, use Supplier

Ledger Inquiry to verify the open amount of the vouchers that you entered for them (use invoice number

<user ID>).

Then, enter a debit memo for the supplier for company 00001, invoice number V1054-C<user ID>, invoice

date July 2, 2017, and GL date July 6, 2017. Distribute the amount to account number 9.8730.


After you enter the debit memo, use the Supplier Ledger Inquiry program to inquire on the transactions that

you entered for supplier number 4342.

Record the document type that the system assigned to the debit memo _________.



Foreign Voucher

Provisions Inc. is a supplier who transacts business in euros. Enter a voucher for supplies for 150,000.00 EUR

to company 00001, invoice number FC3<user ID>, and invoice date June 15, 2017. You are entering this as

of June 30, 2017. Distribute the entire amount to account 3.8720.








Entering a Voucher with Discounts

To enter a voucher with a discount:


2. Click Add.



Company 00001


Invoice Number CD85<user ID>

Discount % Selected



Note. After you select the Discount % option, the Discount % field appears in the grid.




Discount % .15

Remark Software License

5. Click OK.

6. Enter account number 9.8830

7. Click OK.

8. Record the following voucher information:




Entering a Voucher Using a Split Payment Term

To enter a voucher using a split payment term:



Company 00001


Invoice Number B189<user ID>




2. In the grid area, enter the following:



Remark Computers

3. Click OK.

4. On the Enter Voucher - G/L Distribution form, enter an account number of 9.8840.

5. Click OK.



7. Click Cancel.

8. On the Supplier Ledger Inquiry form, locate your split payment voucher for United Supplies Corporation.




Question Answer

What are the due dates that the system assigned to each

pay item?

Pay Item 001

Pay Item 002

Entering an Accounts Payable Debit Memo

To enter an accounts payable debit memo:

• Review the open amount before the debit memo.

• Enter the debit memo.

• Review the open amount after the debit memo.

Reviewing the Open Amount Before the Debit Memo

To review your open amount before debit memo:





Invoice number (QBE row) V*

3. Click Find to locate the voucher that you entered for SPD Freight.

4. Record the open amount for your transaction: _______________________

Entering the Debit Memo

To enter a debit memo:

1. Click Add.





Company 00001


Invoice Number V1054-C<user ID>




3. Enter the following information


Gross Amount -25.00

Remark Freight Credit

4. Click OK.




Amount -25.00


7. On the Supplier Ledger Inquiry form, click Find to review your debit memo.


Question Answer

What is the document type assigned to your voucher?





Reviewing the Open Amount After the Debit Memo

To review your open amount after debit memo:

1. On the Supplier Ledger Inquiry form, locate your transactions for supplier 4342.

Be sure to clear the batch number so that you see all your transactions.

2. Verify that the total open amount is 125.00 — the original voucher for 150.00 minus the debit memo for

25.00.

Entering a Foreign Currency Voucher

To enter a foreign currency voucher:

• Enter the voucher.

• Review the voucher information.

Entering the Voucher

To enter the voucher:


2. Click Add



Company 00001


Invoice Number FC3<user ID>



4. Enter the following information



Remark Supplies

5. Click OK.

6. Enter the account number 3.8720.



7. Click OK.



9. Click Cancel.

Reviewing the Voucher Information

To review the voucher information:

1. On the Supplier Ledger Inquiry form, find and select your multicurrency voucher.

2. View the Enter Voucher - Payment Information form, and answer the following question:

Question Answer

What is the gross amount of your voucher?

Note. This is the amount that you will pay in the foreign currency.

Question Answer

What currency code did the system assign to thevoucher?

Where did this currency code come from?

3. Clear the Foreign option.

Note. You will receive an error message when you view your voucher in the base currency mode. Thismessage will disappear when you switch back to the foreign entry mode


Question Answer

What is the gross amount of your voucher?

Note. This is the amount in your base currency code.

5. Click Cancel.



Results for Entering a Foreign Currency Voucher

Question Answer

What currency code did the system assign to the voucher? EUR

Where did this currency code come from? Supplier Master




Activity 13: Entering Vouchers Using Other Methods


1. Process a logged voucher.

2. Process a recurring voucher.

3. Enter a voucher for multiple companies.

Slide 145



Activity Overview

After entering the basic vouchers required to pay the supplier invoices, you have three more invoices to

manage.

The first invoice is from United Supplies Corporation for shelves. After reviewing the chart of accounts, you

realize that the invoice must be entered as a logged voucher so that your manager can distribute it to the

proper general ledger account.

The second invoice is from Venture Ad Concepts for monthly advertising fees, which will require you to

enter a recurring voucher and to recycle it once.

The third invoice is from Midwest Tribune for subscription dues. Because the periodicals are for different

departments throughout different companies, you must enter the voucher using the Multi Company - Single

Supplier program.

Processing Logged Vouchers

In this part of the activity, you will process logged vouchers.

Entering a Logged Voucher

Enter a logged voucher for your supplier United Supplies Corporation in the amount of 325.00 for shelves.

The invoice you received was dated June 6, 2017, with an invoice number of DR85<user ID>. You should

record this voucher to company 0001 on June30, 2017.

Record the voucher number ___________ and the batch number__________.

Updating the Approver Number of the Supplier

After you enter the logged voucher, you learn that the approving manager has changed. Update the supplier

master record for United Supplies Corporation and change the approver to Monica Hunter (address booknumber 6016).

Updating the Approver Number for Logged Vouchers

Now that the supplier master record is updated, you must update the outstanding logged vouchers, changing

approver Annette Walters (address book number 2006) to approver Monica Hunter.

Create a new version of the Update Approver/Cat Code 7 program and assign it your student ID. Name the

version title <your name>Update Report and specify in the data selection to select all records equal to the

address book number for United Supplies Corporation. Also, set the Protect Category Code 07 processing

option to Y, and then run your version.

Reviewing the Logged Vouchers

Because the update program does not produce a report, you must verify that it updated the appropriate logged

vouchers. Locate your logged voucher for United Supplies Corporation, and verify that the Approver field is

changed to 6016.



Redistributing the Logged Vouchers

The approver, Monica Hunter, will be out of the office for several days. You have been asked to redistribute

the logged vouchers assigned to her. Using the Voucher JE Redistribution program, locate the vouchers for

approver number 6016. Using a redistribution date of July 11, 2017, select the voucher that you entered for

United Supplies Corporation (invoice number DR85<user ID>) and redistribute it to account 9.8700.

Processing a Recurring Voucher

In this part of the activity, you will process a recurring voucher.

Entering a Recurring Voucher

The advertising fees for Venture Ad Concepts must be paid every month. You should set up a recurring

voucher for 12 months for 1,000.00. When you enter this voucher on June 30, 2017, for your Financial

Distribution Company, you should reference invoice number V747<user ID>with a date of June 5, 2017.

Accept the default GL account that is set up for the supplier.


Recycling a Recurring Voucher

After you enter the recurring voucher, you must recycle it so that it generates a voucher for the next month.

Copy version ZJDE0002 of the Recycle Recurring Vouchers program using your user ID as the version

number and Monthly Recycle as the version title, and set the data selection to process your voucher number.

Review the PDF report and verify that the number of recycled records is one.

Entering a Voucher for Multiple Companies

The last voucher that you need to enter must be distributed to several business units in different companies.

Use the Multi Company - Single Supplier program to enter a voucher for subscriptions. Assign 659<user ID>as the invoice number, and enter an invoice date of June 25, 2017, and a GL date of June 30, 2017.

Distribute the following amounts to the corresponding accounts:

• 600.000 to account number 9.8670

• 400.00 to account number 6100.8670

• 300.00 to account number M10.6350


Using the Supplier Ledger Inquiry program, review your voucher to verify that the system assigned thefollowing company numbers to the corresponding account:

• Company 00001 for account number 9.8670.

• Company 00050 for account number 6100.87670.



• Company 00200 for account number M10.6350.

Important! The classroom workstations are set up to replicate a real business environment. Any changesthat you make to your system could affect the entire class. Please do not make any changes in the databaseunless instructed to do so in an activity or by the instructor.





Processing a Logged Voucher

To process a logged voucher:

• Change the company setup.

• Enter a logged voucher.

• Update the approver on the logged voucher.

• Redistribute the logged voucher.

Changing the Company Setup (Instructor led)

To change company setup:

Note. The instructor will lead you through the steps in this section.

1. Select Navigator, EnterpriseOne Menus, Financials, General Accounting, General Accounting SystemSetup, Organization and Account Setup, Company Names & Numbers.

2. Select the record for company 00001 and click Select.

3. Select the Use Suspense Account option.

4. Click OK and Close.

Entering a Logged Voucher

To enter a logged voucher:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Other Voucher Entry Methods, Voucher Logging Entry.

2. Click Add.



Company 00001


Invoice Number DR85<user ID>







Gross Amount 325.00

Remark Shelves

5. Click OK, and answer the following question:

Question Answer

Where did the system obtain the preliminary accountnumber?

6. On Journal Entry Prompt, click OK.

7. Record your batch and voucher document number:


8. Click Cancel.

9. On the Supplier Ledger Inquiry form, click Find, and answer the following questions:

Question Answer

What document type did the system assign to the

logged voucher?

How did the system know what document type to

assign?

10. Select your logged voucher, and answer the following question:

Question Answer

What is the approver number assigned to your logged

voucher?


Updating the Approver on the Logged Voucher

To update the approver on a logged voucher:

• Change the supplier approver number.

• Update the approver on existing logged vouchers.

• Run the global update.



• Review the updated logged voucher.

Changing Supplier Approver Number

To change the supplier approver number:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Supplier Master Information.

2. Locate and select your supplier number for United Supplies Corporation, 432<user ID>.

3. Change the approver from 2006 to 6016 (Monica Hunter)

4. Click OK.

5. Click Cancel, and then click Close.

Updating the Approver on Existing Logged Vouchers

To update the approver on existing logged vouchers:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, A/P Advanced & Technical

Operations, Update Approver/Cat Code 7.

2. On the Work With Batch Versions - Available Versions form, select the version ZJDE0001.

3. Click Copy.



New Version <your name>

Version Title <your name> Update Report

5. Click OK.

6. Select your version on the grid line and select Data Selection from the Row menu.

7. On the Data Selection form, specify the following criteria:

Operator Left Operand Comparison Right-Operand Value

Where Address Number (F0401) is equal to Literal 432<user ID>

8. Click OK.

9. From the Row menu, select Processing Options.

10. Enter 1in Category Code 07, and click OK.

Running the Global Update

To run the global update program:

1. On the Work With Batch Versions - Available Versions form, select your version and click Select.





Results for Processing a Logged Voucher

Question Answer

Where did the system obtain the preliminary account

number?

The default for the suspense account is specified in AAI

item PP.

Question Answer

What document type did the system assign to the logged

voucher?

PL

How did the system determine which document type to

assign?

By the Voucher Entry MBF (P0400047) version specified

in the processing option for the Standard Voucher Entry

program (P0411). The MBF processing option identifies adefault voucher document type to use.

Question Answer

What is the approver number assigned to your logged

voucher?

2006

Processing a Recurring Voucher

To process a recurring voucher:

• Enter a recurring voucher.

• Recycle a recurring voucher.

Entering a Recurring Voucher

To enter a recurring voucher:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Other Voucher Entry Methods, Standard Voucher Entry.

2. Click Add.





Company 00001


Invoice Number V747<user ID>







Remark Monthly advertising fee

Recur Freq (recurring frequency) MO

No. Pym (number of payments) 12

6. Click OK.

7. Click OK to accept the default expense account.



9. Click Cancel, and then Close.

Recycling a Recurring Voucher

To recycle a recurring voucher:

• Run the recycle program.

• Review the recycled recurring voucher.

Running the Recycle Program

To run the recycle program:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Other Voucher Entry Methods, Recycle Recurring Vouchers (R048101).



2. On the Work with Batch Versions - Available Versions form, make a copy of the version XJDE0002using your User ID as the name and Monthly Recycle as the title.

3. Click OK.

4. Select your version, and select Data Selection from the Row menu.

5. On the Data Selection form, specify the following criteria:

Operator Left Operand Comparison Right-Operand

Where Document Type (F0411) is equal to PR

And Recurring Frequency # of Payments

(F0411)

is greater than or equal to 1

And Frequency - Recurring (F0411) is equal to MO

And Document (Voucher, Invoice, etc.) (F0411) is equal to (Enter your recurringvoucher number)

Note. If you have additional rows of data selection, delete the remaining rows, so the version will runcorrectly.

6. Click OK.

7. Select your version of the recycle report, and click Submit.


9. Select Submitted Jobs from the Form menu.

10. Locate your batch and for report R048101, and select View the PDF from the Row menu.

11. Verify that the number of recycled records equals one.

12. Close the viewer.

Reviewing the Recycled Recurring Voucher

To review the recycled recurring voucher:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Other Voucher Entry Methods, Recurring Voucher Inquiry.

2. On the Supplier Ledger Inquiry form, locate your recurring voucher for Venture Ad Concept.

3. Record the batch and document number assigned to the recurring voucher created by the RecycleRecurring Voucher program.


4. Scroll to the right to verify that the number of payments has been reduced by one.

5. Click Close.







10. Click Cancel to return to Supplier Ledger Inquiry.

11. Find your voucher and review the company associated with each pay item.

Results

Scroll through the grid to verify that the system assigned the following company numbers based on your

account numbers.

Account Number Company Number

9.8670 00001

6100.8670 00050

M10.6350 00200

Note. Be sure to look at the Co (company) column, not the Doc Co column.




Activity 14: Performing Voucher Post


• Prepare for posting by placing a batch on hold.

• Post the vouchers.

• Revise a posted voucher.

• Void a posted voucher.

Slide 159



Activity Overview

In this activity, you will post vouchers and revise the posted vouchers.

Posting Vouchers

After you finish entering vouchers from the invoices that you received, you must post the batches to updatethe general ledger accounts. You will post all of the batches except the one that contains the voucher for

multiple companies; you will place that batch on hold. After posting your batches, you can verify your AAI

setup by reviewing the journal entries created by the system.

Placing a Voucher Batch on Hold

Using the Voucher Journal Review program, locate all of the unposted batches for your user ID. Select the

last batch and change the batch status from approved to pending so that it does not post.

Posting an Individual Batch

Locate the batch containing the logged voucher, review the voucher, and post the batch by selecting the

appropriate option from the Row menu.

Posting Multiple Batches

Instead of posting each batch individually, you decide to post all remaining batches for your user ID. Select

the Post Vouchers to G/L program, and copy version ZJDE0002 using your user ID as the name and Voucher

Post as the title. Enter data selection to select all approved voucher batches for your user ID. Do not change

the processing options. Run your version and view the PDF report.

Revising Posted Vouchers

In this part of the activity, you will revise and void posted vouchers.

Revising a Posted Voucher

After posting the voucher batches, you receive a call from the supplier United Supplies Corporation to notify

you that the invoice that they sent was incorrect. The correct amount is 1450.00 USD, not 1545.00 USD.

Locate the voucher for invoice number DR7601<user ID>, and revise the amount. Due to this change in the

gross amount, you must clear the appropriate discount and tax amount fields so that the system can

recalculate the correct amounts. Credit the same account for the difference in the amount.

Posting a Revised Voucher

Select the voucher that you revised, and post the batch. Verify that the batch successfully posted.

Voiding a Posted Voucher

The voucher that you entered for Parts Emporium (supplier number 4343) for invoice number CW79<user

ID> was given to you by mistake; the parts were never confirmed as having arrived. Locate the voucher and

void it.



Posting a Voided Voucher

After you successfully void the voucher, you must post it to update the general ledger accounts. Verify that

the batch is successfully posted.








Preparing for Posting by Placing a Batch on Hold

To prepare for posting by placing a batch on hold:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Daily Processing, Supplier &Voucher Entry, Voucher Journal Review.

2. Verify that the batch type is V (voucher entry) and that the Unposted Batches option is selected.

3. In the QBE row, enter STA1<user ID> as the user ID.

4. Click Find to display your unposted batches.

5. On the Work with Batches form, select the last row of your batches.

6. Select Revise from the Row menu.

7. Change the batch status from Approved to Pending.

8. Click OK.

9. On the Work with Batches form, verify that the status is Pending.

Posting the Vouchers

To post the vouchers:

•

Post by batch.

• Post by version.

Posting by Batch

To post by batch:

1. Locate the logged voucher batch:

2. Select your batch.

3. Confirm that this is your logged voucher batch, verifying that the document type is PL.

4. Click Close.




8. On the Submitted Job Search form, select the row with your General Ledger Post report (R09801).

9. Select view PDF from the Row menu.



10. Close PDF View.

11. Select the row for your job, and click Delete.

12. Click OK in the deletion confirmation window.

13. Click Close to close all windows.

Posting by Version

To post by version:

1. Select Navigator, EnterpriseOne Menus, Accounts Payable, Daily Processing, Supplier & Voucher Entry,Post Vouchers to G/L

2. Copy version ZJDE0002 using your user ID as the name and Voucher Post as the title.

3. Click OK.

4. Locate and select your new version.

5. Select Data Selection from the Row menu.

6. Enter the following:

Operator Left Operand Comparison Right-Operand Value

Where Batch Status (F0011) is equal to Literal A

And Batch Type (F0011) is equal to Literal V

And User ID (F0011) is equal to Literal STA1<user ID>

7. Click OK.

8. Select your version and submit it to run.

Do not change the processing options.

9. Click OK.


11. On the Work With Batch Versions - Available Versions form, select Submitted Jobs from the Form menu.

12. Select your job and select View PDF from the row menu.

13. Scroll through the report to review the G/L post information for each batch.

14. Close PDF View.

15. Select the row for you job and click Delete.


17. Close all windows.



Revising a Posted Voucher

To revise a posted voucher:

• Enter a voucher revision.

• Post the revised voucher.

Entering a Voucher Revision

To enter a voucher revision:

1. Select Navigator, EnterpriseOne Menus, Accounts Payable, Daily Processing, Supplier & Voucher Entry,Standard Voucher Entry.

2. Enter the supplier number 432<user ID>.

3. Using the QBE row, find your voucher for invoice number DR7601<user ID>.

4. Click Select.

5. On the Enter Voucher - Payment Information form, verify that the posted code is D.

6. Revise the gross amount from 1,545.00 to 1,450.00.

7. Click the Show All Columns option from the Custom Grid field.

8. Clear the following fields so that the system can recalculate them:


Taxable Amount Blank

Tax Amount Blank

Discount Available Blank

9. Click OK.

10. On the Standard Voucher Entry - G/L Distribution form, enter the following information in the first blankrow to create the balancing entry:



Amount -87.97 (remaining amount)

11. Verify that the remaining amount is 0 (blank).

12. Click OK.

13. On the Supplier Ledger Inquiry form, click Find to review the revised voucher lines



Posting the Revised Voucher

To post the revised voucher:

1. Select one of the pay items and select Batches from the Row menu.

2. On the Work with Batches form, select the row with your batch.


4. Click OK to complete the post and update the general ledger with the adjusted amount.

5. Click Find to verify that your batch status is now posted.

6. Click Close.

Voiding a Posted Voucher

To void a posted voucher:

1. Select Navigator, EnterpriseOne Menus, Accounts Payable, Daily Processing, Supplier & Voucher Entry,

Standard Voucher Entry.

2. Using the QBE row, locate your voucher for supplier number 4343, invoice number CW79<user ID>.

3. Select the row with your voucher, and click Delete.

4. Click OK to confirm the delete.

5. On the Enter G/L Date to Void form, click OK.

6. On the Supplier Ledger Inquiry form, click Find.

7. Select your voucher, and answer the following questions:

Question Answer

What is the new amount of the voucher?

What is the adjusting document type on the new line

created by the system

8. Click Cancel.

Posting the Voided Voucher

To post the voided voucher:

1. Select one of the pay items, and select Batches from the Row menu.

2. On the Work with Batches form, select the row with your batch.


4. Click OK to complete the post and update the general ledger with the adjusted amount.

5. Click Find to verify that your batch status is now posted.



6. Click Close.

Results for Voiding a Posted Voucher

Question Answer

What is the new amount of the voucher? 0

What is the adjusting document type on the new linecreated by the system

PE




Activity 15: Setting Up Multiple Bank Accounts for Suppliers


• Assign multiple bank accounts to a supplier.

• Assign a payment instrument and GL account relationship.

Slide 181



Activity Overview

United Supplies Corporation would like you to remit your payment using electronic funds transfer to a

specific bank account, which is different from the bank account that you set up for them previously.

Setting Up Multiple Bank Accounts for a Single Supplier

You will need to set up an additional bank record (type Y ) for United Supplies Corporation's bank, which isFirst Interstate Bank. The supplier has given you the following information for its checking account:

• Account number is 5897612<user ID>.

• Transit number is 45879561<user ID>.

Establishing a Payment Instrument and GL Account Relationship

To automatically send the payment electronically to the correct bank account for United Supplies

Corporation, you must set up the rules that enable the system to select the correct bank account. You will add

or verify that the payment instrument used for EFT is set up for the First Interstate Bank account. Assign the

record type Supplier Bank Account - Multiple, if necessary.








Assigning Multiple Bank Accounts to a Supplier

To assign multiple bank accounts to a supplier:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Accounts Payable Setup,Automatic Payment Setup, Bank Account Cross-Reference.

2. On the Work with Bank Accounts by Address form, locate the existing bank account information forUnited Supplies Corporation, supplier number 432<user ID> and select it.

3. On the Set Up Bank Accounts by Address form, select Multiple Accounts from the Form menu.

4. On the Set Up Multiple Vendor Bank Accounts form, click the Visual Assist button for the Record Typefield.

5. On the Select User Defined Code form, select record type Y(Supplier Bank Account - Multiple).

6. On the Set up Multiple Vendor Bank Accounts form, enter the following information:


Bank Transit Number 45879561<user ID>

Bank Account Number 5897612<user ID>

Description First Interstate Bank

Checking or Savings Account Blank (system-generated value)


8. On the Work With Bank Accounts by Address form, locate and verify that you now have two bankaccounts set up for your supplier, and then answer these questions:

Question Answer

What is the record type for the First Bank of Chicagoaccount?

What is the record type for the First Interstate Bankaccount?

9. Click Close

Assigning a Payment Instrument and GL Account Relationship

To assign a payment instrument and GL account relationship:



1. Select Navigator, EnterpriseOne Menus, Financials, Accounts, Payable, Accounts Payable Setup,Automatic Payment Setup, Multiple Vendor Bank Account Types.

2. Add or verify the following information:

Warning! Only one bank account can be set up for a specific bank and payment instrument. Therefore,the first student who performs this step should add the GL bank account information. After the bankaccount record for 1.1110.FIB is added, all other students should simply verify the setup information.


Payment Instrument T

G/L Bank Account 1.1110.FIB

Record Type Y


4. Click Close

Results

Question Answer

What is the record type for the First Bank of Chicago

account?

V

What is the record type for the First Interstate Bank

account?

Y




Activity 16: Setting Up a Payment Print Sequence

In this activity, you will review the activity overview and establish a payment sequence.

Slide 184



Activity Overview

The Payment Sequence program (P0415) enables you to define the order in which the payments are printed.

After you set up a sequence ID, you assign it to the appropriate processing option when you create payment

groups.

Create a payment sequence that prints the payments with attachments first, and then prints the payments by

payment-handling code, and then by payee alpha name. Use STD<user ID> as the sequence ID, and <yourname> Payment Sequence as the description.








Establishing a Payment Sequence

To establish a payment sequence:

1. Select Navigator, EnterpriseOne Menus, Financials, Accounts Payable, Accounts Payable Setup,Automatic Payment Setup, Payment Sequence.

2. Click Add.



Sequence ID STD<user ID>

Description < your name> Payment Sequence

Sequence 1 ATT(print attachments)

Sequence 2 (Use the visual assist button to locate the value for

payment-handling code.)

Sequence 3 ALPP(payee alpha name)

Sequence 4 AN8(address number)

4. Verify that the sequence of the preceding items is in ascending order.


6. Click Find to view the new print sequence.

7. Click Close.

Documents

JDE AP 9.x Rapid Exercise Book 1