Jayhawks Breaking Barriers 5.pdf · •Isolation-not having community, or keeping rigid boundaries •Unconscious Bias •Know that everyone has it, including you •“Men earn more

JayhawksBreakingBarriersWorkshop5:PracticalSkillsAshleyCarlson- acarlson5@kumc.eduAssistantDirectorofPostdoctoralAffairsandGraduateStudiesatKUMCJulieBurkhart- [email protected]

WomeninSTEMAlookatthelandscapeforwomeninScienceTechnologyEngineeringandMath

Photofromwww.redbubble.com byalexandrapentel

MindtheGap!

• UndergradwomenearningSTEMdegreesfairlyevenly• Disparitiesmoreapparentbyfield- computerscience,engineering,andphysicalsciencehavefarfewerfemalegrads• Womenfromminoritygroupsaredramaticallyunderrepresented• Womenareroughlyhalfofthecollegeeducatedworkforce,butbarelyoveraquarteroftheSTEMworkforce• Thingsareimproving- thisisanexcitingtime!

GettingBeyondBias

• WorkLifeLawatUCHastingsshows5patternsofbiasatplay:• Proveitagain- pastsuccessdiscounted• Thetightrope- balancingfeminineandmasculinecharacteristics• Thematernalwall- careerandmotherhood• Tugofwar- competingagainstotherwomenforlimitedspace• Isolation- nothavingcommunity,orkeepingrigidboundaries

• UnconsciousBias• Knowthateveryonehasit,includingyou• “Menearnmorebecausetheybelievetheyareworthmore- andwomenagree”–PBSNewshour

MakingtheLeap

• Examineyourownbiasandbuildyourconfidence• Whenconsideringanemployer,checkouttheirdiversityandinclusionefforts,networktolearnmoreabouttheculture• Beanadvocate• Buildateamofmentorsandchampions• Beinformed- knowyourrights(AAUWhasgreatresources)• Equipyourselfwiththelanguageandconfidencetoconfrontbiaswhenithappens

TheBrandCalled…You!

"Personalbrandingisaboutmanagingyourname— evenifyoudon’townabusiness— inaworldofmisinformation,disinformation,andsemi-permanentGooglerecords. Goingonadate?Chancesarethatyour“blind”datehasGoogledyourname. Goingtoajobinterview?Ditto."

--TimFerriss,theAuthorof"The4-HourWorkweek"

Whatispersonalbranding?

8

Whyispersonalbrandingimportant?

Ithelpsyoutostandoutfromthecrowd!

BrandingYou

9

• AnIDENTITYiswhatapersonthinksabouthim/herself– oftentimesnotwhatisreality.

• AREPUTATION– whatothersthinkaboutyoufromhistory,actions,andbehaviors.

• ABRAND- yourbranddefineswhat‘they’thinkthat‘they’thinkaboutyou.

Howareyoubuildingyourbrandwhileincollege?

10

1. Understandyourself2. Marketyourself• Networking• SocialMedia• Tools

PersonalBrandinginaNutshell

http://www.pwc.com/us/en/careers/campus/assets/img/programs/personal-brand-workbook.pdf

https://www.youtube.com/watch?v=dnGQvoqtP88

HowtoMakeaGoodFirstImpression

OnlinePresence

• Researchyourself• Delete,delete,delete,or…• Changeyourprivacysettings• Payattentiontothedetails• Keepyourstoryconsistent

Networking(orSchmoozing)withConfidence

• PerfectyourelevatorpitchElevator Pitch1. Hook- Get their interest2. Action- What do you do3. Value- Why does it matter4. Impact- A success story5. Engage- Connect & follow up

• Bepurposeful• Bevisibleandaccessible• Practice2-waynetworking• Bringafriend• Askforameeting

üBeprepared– itcanhappenanywhereatanytime!

TheJobSearchFindingtherightopportunities

Getready

• Setrealisticexpectations• Spendtimethinkingaboutwhatyouwant• Buildyournetworkbeforeyouneedit• Haveapplicationmaterialsreadyandbeprepared

Getset

• Donotjustrelyontheweb• Telleveryoneyouknowthatyouarelooking• Bevisible

Go!

• Recommendedplacestolook• Bigboards- Monster,Indeed,LinkedIn,Glassdoor• Smallboards- professionalorganizationsandlocalboards• Specificboards- knowaboutUSAjobs.gov

• Filteryoursearch,knowkeywordstomovequickly• Knowyourflexpointsandwherejobdescriptionsmightflex

Keepgoing!

• Remembertoberealistic-chancesareyouwon’tbesuccessfulrightaway• Itwillbeok- landingagreatjobisaboutfindingtherightfit,bothforyouandtheemployer• Perseverancepaysoff!

AnalyzingaJobDescriptionScreeningandinterpretingajobannouncement

WhyAnalyze?

• Analysiswillhelpyou• Weedoutpostingsthataren’tworthyourtime• Identifythebestopportunities• Preparethebestapplicationpossible

• Questionstoanswerinyouranalysis:• Doyouwantthisjob?• Doyouqualifyandwillyougetthroughscreening?• Willyouhaveareasonableshotatlandingthisposition?• HowshouldItailormyapplicationmaterialstostandoutfromthecrowd?

Wheretostart

• Readmanyannouncements-lookforthemesandidentifyquality• Yourfirstimpression,initialscreening• Aretherequirements/qualificationsappropriate?• Beonthelookoutforscams!• Bewaryoflow-effortannouncements

Requirements&Qualifications

• Applyifyoumeetatleasthalf• Educationisahardrequirement- it’sverifiable• Importanceisindicatedindescendingorder,toptobottom• ATS:ApplicantTrackingSystemsautomaticallyscreen• Compareotherpostingstoidentifythe‘fluff’• Keepaneyeoutforsoftoruniqueskillsthatcanliftyouabovesimilarlyqualifiedcandidates

Duties&Responsibilities

• Thesearegoodindicatorsofvaluesandworkenvironment/culture• Askyourself:Doyouwanttodothesethings?• Importanceisindicatedindescendingorder,toptobottom

seek

lead

innovate

self-start

listen

teamwork

OtherTid-Bits

• Lookforapplicationinstructions• Beonthelookoutforaquestion- isananswerexpectedinyoursubmission?• Carefullynotewhatisrequiredandhowitshouldbesubmitted

• Knowthecompanythatishiring• Helpstoweedoutscams• Providesusefulmaterialfortailoringyourmaterials

• Considerthesalary• Usesiteslikesalary.comorglassdoor.comtofindcomparablepositionsifthesalaryisn’treadilyavailable

KnowtheCode

• Teamplayer=Workingwithpeople• Strongorganizationalskills=busyworkload• Leadershipqualities=commandandinspirepeople• Additionaldutiesasassigned=beflexibleandwillingtolearn

PracticeActivity

• Getwithoneortwopeopleatyourtable&selectajobannouncementfromthoseprovided• Discussandpracticeanalyzing• Whatthingshelpwithinitialscreening?• Howwouldyouconsidertherequirements/qualifications?• Whatcanyoulearnfromtheduties/responsibilities?• Aretherespecificapplicationinstructions?• Isthereinfoaboutthecompany?• Arethereanycodewords?Whatdotheyreallymean?

• Afterafewminutes,we’llreportout

Thingstolookfor…

• ApplicationInstructions• LowEffort/ScamPosting• SpecificNumberofReferences• HardRequirements• SoftRequirements• SoftSkills• CompanyInfo• SalaryInfo

• CodeWords• EducationRequirements• IndicatorsofCompany

WorkingwithStaffingAgencies

#1:Staffingagenciesonlyhaveaccesstolow-levelandlow-payingjobopportunities

#2:Staffingagenciesaren’talong-termemploymentsolution

#3:Recruitersdon’tcareaboutmypersonalandcareergoals

#4:Candidateswilllosemoneybyworkingwithastaffingagency

#5:IfIfindemploymentthroughastaffingagencyIwon’treceivehealthinsuranceorotherfringebenefits

CommonMyths

--AngelaMiddendorf,ScientificAccountManageratAerotek

QuestionsandDiscussion

QuickBreak

ElementsofanApplication

CoverLetter

• Expandsuponandintroducesyourresume• Nomorethan1page,3-4paragraphs• Usestandardbusinessletterformatting• Usethecoverletterto…

• Showyouunderstandandtooktime• Demonstratewritingskills• Highlightandexpanduponskillsandexperience

• Showyouarefamiliarwiththecompany

CoverLettersTips

• Findthenametoaddresstheletterto• Proofread!• Emailoptions• Briefemailwithattachedcoverletter• Orcopyandpastethecoverletterintoemail

• Removeformattingandkeepitsimple• Omitbusinessletterblocks

• Hardcopylettersshouldbehand-signedalongwithtypedname

CoverLetterBody

• Startwithyourinterestintheposition,howyoulearnedoftheopening• Nameyourcontactifyouwerereferred

• Next2paragraphshighlightskills&qualifications• Thisistheplacetotailoryourletterspecificallyforthisopening

• Finalparagraphsummarizeyourqualifications,reinforceyourinterest,andsaythankyou!

YourAddressBlock

Date

GreetingUseformal- DearMr./Ms./Dr.___:wheneverpossible

CompanyAddressBlockIncludetherecipient’snameandtitlewheneverpossible

Sincerely,SignatureTypedName

BasicCoverLetterBuildingBlocks

Body1. Interest2. Qualifications3. Qualifications4. Summarize

Topportionisyourbusinessletterformattingandagoodplacefortemplateuse

ResumesandCVs

Resume• Succinct• Targetedmarketingtoolforyourprofessionalself• 1-2highlyformattedpages• Usedoutsideacademia,government&research

CV• Ongoinghistoryofacademicachievement• Unlimitedlength• Verylittleformatting• Usedprimarilywithinacademia,research&government

ResumeRules

• Keepinmindthereisnouniversalstandard,eachresumeis,andshouldbe,somewhatunique• Therightformatistheformatthatbestservesyourneeds- avoidtemplates• Keepinmindthesearegeneralrulesandvaryinternationally• Resumesarenotstaticdocuments,theyshouldbeupdatedoften

ResumeFormat

• Length• Ideally1page,nevermorethan3• Ruleofthumbis1pageper8-10yearsofexperience• Includeyournameonallpages

• Font• Name18-21(largestonpage)• Headers10-14• Body10-12• TimesNewRoman,Palatino,Cambria,Helvetica,Arial,orCambria

ResumeLayout

• Keepmarginsbetween.5”- 1”• Useheadersandbulletpoints• Donothyperlink• Printonwhiteoroffwhitepaper• SubmitinPDFformatwhenelectronic

ResumeBuildingBlocks

• Block1:Startwithyournameandcontactinformation• Useaprofessionalemailaddress• Streetaddressisoptional

• Block2:SummaryorObjectiveStatement• Shouldfollowdirectlyafteryourcontactinformation• Canbeomitted,butisrecommendedasausefultool


ObjectiveStatements• Ashortstatementofyourprofessionalgoal• Canhelpclarifyintentionsforcareerchangers• Atrendthatmaybegoingoutofstyle

SummaryStatements• Abriefhighlightofskillsandexperience• Canhighlightacareerthemeforthosewithexperienceorwhenestablishingyour“brand”• Isbecomingamorefavoredelementofobjectives


• Block3:Education• Listinreversechronological• Includetheinstitution,yearofgraduation,degreeandsubjectarea• Considerlocationofinstitution,honors,andcertificates• Don’tincludethesistitle,individuals’names,GPA,orhighschoolinformation


• Block4:Experience• Formatofexperiencedependsontheresumestructure• Listworkhistoryinreversechronologicalorder• Includejobtitle,yearsemployed(2010-2013),andemployer• Include1-3bulletpointsthatdescribeexperience

• Eachbulletshouldstartwithanactionword• Usequantifiable,specificinformation


• Block5:Otheroptionalpieces• Specifictechnicalskills,suchassoftwareorequipment• Volunteerexperience• Donotinclude

• Birthdate• Maritalstatusorchildren• Salaryrequirement• References• Hobbies

NameContactInformation

SummaryorObjectiveorQualifications

EducationListhighereducation,mostrecentdegreefirst

ExperienceListworkHistory,mostrecentjobfirst• Providebulletsofwhatthejobentailed,startingwithaverbOrlistskillareasandprovideexamples• Providebulletswithexamples,alsostartingwithaverb

Otheroptionalpieces• Skills• Volunteerwork

BasicResumeBuildingBlocks

ChronologicalResume

• Presentsinformationinchronologicalorder• Bestforindividualswhosehistoryisinlinewiththeirdesiredpositionorthosewhowishtohighlighttheirprofessionalprogression• Notidealforthosewithgapsinworkhistoryorarechangingcareerpaths• Informationispresentedwithmostrecentitemsfirst




ExperienceListworkHistory,mostrecentjobfirst• Providebulletsofwhatthejobentailed,startingwithaverb


BasicResumeBuildingBlocks:Chronological

FunctionalResume

• Highlightsexperienceandskills• Doesnotnecessarilypresentitemsinchronologicalorderandmayomitpositionsinworkhistory• Usefulforearlycareerindividuals,canincludeinternships,shadowingandothertypesofexperience• Formathasoptions- canpresentexperiencebyjobtitle,employer,skillarea- butmustbeconsistentthroughout




ExperienceSkillareasandprovideexamples• Providebulletswithexamples,alsostarting

withaverb


BasicResumeBuildingBlocks:Functional

WorkHistoryListpastpositions,startwithmostrecent

HybridStyleResume

• Useselementsofbothchronologicalandfunctionalresumes• Popularinphysicsandmath,lesssowiththebiologicalsciences• Typicallyleadswithskillsandabilitiesinafunctionalstyle,followedbyemploymenthistoryandexperienceinachronologicalstyle• Canbegoodforindividualswhowanttoshowoffskillsandabilitiesbutalsodemonstrateadevelopingprofessionalhistory• Likefunctionalresumes,offersflexibilitytohighlightindividualstrengths




ExperienceSkillareasandprovideexamples• Providebulletswithexamples,alsostartingwithaverb


BasicResumeBuildingBlocks:Hybrid

WorkHistoryListpastpositions,startwithmostrecent

ResumeVocabulary

• NopronounslikeI,we,my,she,him,etc.• Donotuseabbreviations• Definitelynoslang,internetspeak,orinformallanguage• Spellcheck&proofread

• Avoidstatingtheobvious• Verbs!Experienceshouldalwaysbedemonstratedanddescribedwithactionwords• Whatareyousaying?• CopyyourresumetextintoaworldcloudgeneratorlikeWordletohelpidentifythemesandkeywords

Tailoringfortheposition

• Aresumeisnotastaticdocument• Adjustresumeandcoverletterforeveryapplication• Findkeywords,experience,andqualificationsinthejobpostingtohighlightinyourresumeandcoverletter

References

• Relevantexperience• Choosesomeonewhoknowsyourexperienceinparticularareas.• Ex.Whenapplyingforafacultyposition,choosesomeonewhoknowsyourexperienceteachingandyourwritingskills.

• Discussyouroverallcharacter• Youwillwantsomeofyourreferencestoabletodiscussitemslikeyourworkethic,positiveattitude,etc.

• Internalreferences• Theyprovideaninstantconnectiontowhereveryouareapplyingto.• Especiallyhelpfulinlargerworkplaces.

ReferenceEtiquette

• Howtoask• Askforpermissionfirst.• Inpersonorphonecall.

• Keeptheminformed• Updateallreferenceswhenyouapplyforanewpositionandtheyaskforreferencecontactinfo.• Sendthemtheactualjobdescription.

• Wheretolistyourreferences• Somepositionsmayaskforthemupfront,whileotherswillwaituntillaterinthesearchprocess.

Lettersofrecommendation

• Whenleavingaposition,itmaybeappropriatetoaskforaletterofrecommendation• Thesedifferfromareferenceinthatyoucanusetheseforfuturepurposes.• Givesyouadditionalcredibilityanddoesnotforceareferencetorecalldetailedexperiences.

OtherApplicationMaterials

• ResearchProposalorStatement• Roughly2pagestatementaboutyouraccomplishmentsandfuturegoals

• PersonalStatement• Writteninfirstperson,usually250-500words,introduceyourselfandyourfitfortheposition

• TeachingStatementorPhilosophy• 1-2pagedescriptionofyourpersonalunderstandingofteachingandpreferredtechniques

• FederalApplications• AllUSfederaljobsareatUSAjobs.gov – somerequiredafederalresumeformatandabuilderisanoptiononthesite

InterviewSkills

InterviewEtiquette

• Beontime!• Considerscoutingoutthelocationyouwillbegoingtoifyouareunfamiliar

• Dressprofessionallyandconservatively• Becourteoustoeveryone- receptionistsandadminstooespecially!• Bringcopiesofyourapplicationmaterialsaswellasotherhelpfulmaterialssuchasreferencesorwritingsamples• Bringanotepadandhaveyourmaterialsorganized

InterviewEtiquette

• Greetinterviewerswitheyecontact,afirmhandshake,andasmile• It’soktotakeabreath,calmyourself,andcollectyourthoughtsbeforeyourespondtoquestions• Bepreparedtoaskintelligentquestions• Aftertheinterview,sendathankyoutotheinterviewersfortheirtime

Doyourhomework

• Researchthecompany• Reviewthejobdescription• Reviewanyapplicationmaterialssubmitted,suchascoverletter• Identifyskillsandexperiencetohighlight• Reviewcommonquestionsandyouranswers• Preparetoaskinformedquestions

CommonQuestions

• Tellusaboutyourself• Focusonprofessionalexperience,strengthsandcareertrajectory• Don’tgetintoyourpersonallifeorunrelatedpoints

• What’syourgreateststrength• Focusonaqualificationforthisspecificpositionandvaluesofthecompany• Don’tgooverboardwithboastingorunderwhelmwithmodesty

• What’syourgreatestweakness• Behonest,showthatyouareself-awareandalsoworkingtoovercomeit• Don’tbeclichéwith“Iworktoohard”

CommonQuestions

• Whydoyouwantthisposition?• What’syourgreatestaccomplishment• Whydidyouleaveyourlastposition?• Whatdoyouknowaboutourcompany?• Describeatimewhen….• Youhadtoovercomeadifficultsituationorchallenge• Youtookinitiative• Dealtwithadifficultcoworker/supervisor/customer/client

S.T.A.R.

• Situation:Givebackground,setthescene• Task:Whatwasrequired,whowasinvolved• Action:Whatdidyoudo,whatskillsdidyouuse,whichofyourqualitieswereatplayandhow• Result:Whathappened,whatwastheoutcome?

STARPracticeActivity

• UseSTARtoanswerthefollowingquestion:• Tellusaboutatimewhenyouworkedonateam.• Remember• Situation• Task• Action• Result

• Usetheworksheettodraftananswer,thenpartnerwithaneighborandtaketurnsroleplayingtheinterviewer/interviewee

AskingQuestions

• Alwayshaveaquestion• Focusonaquestionaboutthecompany• Clarifyorexpandonapointdiscoveredinyourresearch

• Isthereanyreasonwhytheywouldn’thireyou?• Bepreparedtoaddressanyshortcomingsorconcernstheyhave

• Don’tasksomethingyoucangoogleorfindontheirwebsite• Avoidquestionsaboutpay,benefits,orapplyingtootherpositions• Stickwithquestionsthatalignwith“what’sinitforthem”

NegotiatinganOffer

BePrepared!

• Determineyoursalaryrequirements• Determinewhatismostimportanttoyou• Doyourresearchtodeterminemarketvalue• Useonlineresources• Leverageyournetwork

• Knowyourvalue• Makeyourask,unlessyoushouldn’t• Practice,practiceandpracticesomemore

Whatisimportanttoyou?

Locationorrelocationassistance

Stockinterest,signingbonus,variablepay

Benefits:Healthinsurance,retirementplan,vacationdays

Workfromhomearrangements

Startdate,title,travelassignments

Training,futureeducation,professional

development

KUWorkshop,ClosingtheGap:SalaryNegotiationSkillsforWomen

TheFirstDaysontheJob

QuestionsandDiscussion

Thankyou!

Documents

Jayhawks Breaking Barriers 5.pdf · •Isolation-not having community, or keeping rigid boundaries •Unconscious Bias •Know that everyone has it, including you •“Men earn more