Drafted: 1.21.2016 Page 1

JANUARY MONTHLY MEETING MINUTES

Date: Tuesday, January 19, 2016 Time: 6:30 – 8:00 pm Location: Starbucks @ Seattle Hill Road Board Members in Attendance: Allen Gilbert, Shanda Murphy, Larry Willard Board Members Absent: Jal Pradeep Homeowners in Attendance: Greg Meinhold, Bassam Bayouk, Scott Bachler, David Teerlink, Dave Butisbauch , Deb Harvey, (Pioneer Trails homeowner) Ed Gillis TREASURER’S REPORT Period Ending Balance for Checking 12/31/2015: 1205.03 Ending Balance for Savings 12/31/2015: $1736.52 Certificate of Deposit: $12,864.66

Expenses for Year to Date to 12-31-015 Bank Fees: 120.00 Landscaping and Grounds keeping: 9308.21 Utilities: 1685.18 Repairs and Maintenance: 1232.48 Office Expense: 301.69 Computer/Internet: 406.78 Corporate fees: 10.00 Interest Income: 9.08 Professional Fees: 317.50 Postage and Delivery: 218.48 Annual Picnic: 783.40 Late Fees: 292.75 Money received from dues to date is $14965.84

NEIGHBORHOOD WATCH To get on the email list, email Deb Harvey at md.harvey@comcast.net

CURRENT BUSINESS Homeowners Dues invoices were mailed in December. Homeowners were asked to pay by 1/1/2016.

Dues for 2016 are $100.00 per lot. Late fees accrue if received after 2/1/2016.

Another note regarding dues, it is the homeowner’s responsibility to provide the association with a current mailing address. We have about a dozen that get returned for bad addresses or rentals. We aren’t always notified when homes have been turned into rentals or sold. Resending notices are timely and costly so please send us a quick email if your mailing address has changed or you have moved.

We now have 3 open board positions and looking for willing homeowners to volunteer an hour or two a month. The board is operating at 60% so any interest is greatly needed. Contact the board’s email if interested.

These forms have been reviewed and approved. Copies will be mailed to homeowners.

Drafted: 1.21.2016 Page 2

o Sarah Karr 12408 45th Ave SE: New Certainteed Presidential TL Roof Autumn Blend (verbally approved – copy mailed)

o September Clouse 12412 44th Dr SE: New roof Certainteed Presidential TL Roof Shadow Grey – Verbally approved and copy mailed)

o Damian Smith 4505 126th St SE – New corner shed – specs approved and form verbally approved and copy mailed)

o Damian Smith 4505 126th St SE – New Cedar Fence – verbally approved and copy mailed)

Extensive damage done to the park over the MLK holiday weekend. Our landscaper has surveyed the damage and will repair at a cost $450. The tracks will be raked out and will be reseeded. If anyone has any information regarding this incident, please get in touch with the association.

A leak has been discovered in the park and Mae Landscaping is aware of it and will be troubleshot in May when water is scheduled to resume. The leak appears to be in the NW corner of the park but further investigation will determine the location.

A situation has arisen regarding an installed RV Shelter on 45th Ave SE. We had several homeowners in attendance at the meeting expressing their concern with this structure. The board did approve an RV structure at a 12x12x30 in September 2015. However, the homeowner installed a much larger shelter that is higher and wider than originally specified. After a 90 minute discussion, it was decided to await a decision pending from Snohomish County’s review and response. The issues that have been brought up for the county to address are the following:

o The structure is over 200 sq ft o The setback from the fence should be 5’ – appears to be closer o The setback from the property line should be 25’ is required – appears to be closer o No gutters o 2 previous outbuildings on the property – county allows only one o SWPPP (Storm Water Protection Plan) - A SWPPP is a narrative and site plan that identifies

measures such as best management practices that prevents soil erosion and sedimentation.

The new homeowner has indicated that he has no plans of altering or removing at the current time.

Complaints have been filed on behalf of the association and by a homeowner on 45th Ave SE representing several homeowners on this street.

Another meeting is tentative upon completion of the investigation by the county. REMINDERS

Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. The association can’t stress enough how important it is to get these forms in before beginning your project. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an email address for faster response.

Next monthly board meeting is Tuesday, February 16, 2016. Location is pending.

Drafted: 3.1.2016 Page 1

MARCH MONTHLY MEETING MINUTES

Date: Tuesday, March 1st, 2016 Time: 6:30 – 7:30 pm Location: Frost @ Mill Creek Towne Center Board Members in Attendance: Allen Gilbert, Shanda Murphy, Larry Willard, Jal Pradeep Board Members Absent: None Homeowners in Attendance: None TREASURER’S REPORT Period Ending Balance for Checking 02/29/2016: 15,527.78 Ending Balance for Savings 02/29/2016: $1736.58 Certificate of Deposit: $12,865.10

Expenses for Year to Date to February 2016 Bank Fees: 6.00 Landscaping and Grounds keeping: 982.80 Utilities: 51.05 Office Expense: 92.70 Corporate fees: 10.00 Interest Income: .50 Professional Fees: 300.00 Postage and Delivery: 14.70 Member Assessments: 15,770.00

NEIGHBORHOOD WATCH To get on the email list, email Deb Harvey at md.harvey@comcast.net

CURRENT BUSINESS Homeowners Dues invoices were mailed in December. Homeowners were asked to pay by 1/1/2016.

Dues for 2016 are $100.00 per lot. Late fees have accrued as of 2/1/2016. About 25-27 late notices have been mailed the last week of February. 151 have been received to date.

Another note regarding dues, it is the homeowner’s responsibility to provide the association with a current mailing address. We have about a dozen that get returned for bad addresses or rentals. We aren’t always notified when homes have been turned into rentals or sold. Resending notices are timely and costly so please send us a quick email if your mailing address has changed or you have moved.

We now have 3 open board positions and looking for willing homeowners to volunteer an hour or two a month. The board is operating at 60% so any interest is greatly needed. Contact the board’s email if interested.

These forms have been reviewed and approved. Copies will be mailed to homeowner.

Drafted: 3.1.2016 Page 2

o Shively on 43rd Dr SE – approved for a Tuff Shed at 10x12 sq ft. Shanda and Larry have approved this request.

Extensive damage done to the park over the MLK holiday weekend. Our landscaper has surveyed the damage and will repair at a cost $450. The tracks were raked out and reseeded

A leak has been discovered in the park and Mae Landscaping will be contacted this week regarding troubleshooting and fixing the leak in the park. It is speculated that the leak is located in the NW corner of the park.

A situation has arisen regarding an installed RV Shelter on 45th Ave SE. The issue has been discussed with Bruce Bell (attorney) at Carson Law Group in Everett on February 22nd. Board members in attendance were Larry Willard and Shanda Murphy and homeowner Greg Meinholdt. A response has been submitted by the attorney to the board and the board is awaiting results from Snohomish County in their investigation.

REMINDERS Please remember to fill out the request form for any new roof projects or other types of major

construction BEFORE starting. The association can’t stress enough how important it is to get these forms in before beginning your project. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an email address for faster response.

Next monthly board meeting is Tuesday, April 5th. Location is at Frost in Mill Creek Town Center.

Drafted: 6.27.2016 Page 1

JUNE MONTHLY BOARD MEETING MINUTES

Date: Sunday, June 26, 2016 Time: 6:30 – 8:00 pm Location: Autumn Meadows Park Board Members in Attendance: Allen Gilbert, Shanda Murphy, Larry Willard Board Members Absent: None Homeowners in Attendance: Deb Harvey, David Teerlink, Pietra Gaebel TREASURER’S REPORT Period Ending Balance for Checking 05/31/2016- $14,488.74 Ending Balance for Savings 05/31/2016- $1,736.61 Certificate of Deposit: $12,865.10 4 Unpaid Dues for 2016

Expenses for period ending May 31, 2016 Bank Fees: 15.00 Landscaping and Grounds keeping: 3860.88 Utilities: 271.83 Repairs and Maintenance: 0.00 Office Expense: 92.70 Computer/Internet: 155.40 Corporate fees: 0.00 Interest Income: 426.61 Professional Fees: 2123.50 Postage and Delivery: 14.70 Late Fees: 143.64 Member Assessments: 18,128.00 Other Income: 1120.00

NEIGHBORHOOD WATCH To get on the email list, email Deb Harvey at md.harvey@comcast.net

CURRENT BUSINESS Forms approved at this meeting: Noda on 45th for installation of Shed, Athan on 127th for new roof,

Koudela on 44th for new fence, Denby on 43rd for new roof. Copies of signed and approved forms have been mailed 6/27/2016

Mae Landscaping checked for leaks in May and found none, however the board believes there is some sort of a leak due to increased water bills. The board will continue to monitor water usage and bills.

We now have 4 open board positions and looking for willing homeowners to volunteer an hour or two a month.

Archey’s Landscaping will be increasing their fees moving forward. This is the first noted increase in 5+ years.

Drafted: 6.27.2016 Page 2

Legal fees have already exceeded the budgeted amount for 2016 due to a situation with a RV shed

incorrectly installed on 45th Ave SE. We expect legal fees to continue throughout the year.

A resident on the corner of 126th/45th installed solar panels on the south side of his home. A form was submitted in early may asking for approved. At the meeting on 5/24, present board members indicated to the homeowner (Wilson) that this is a new product and situation and the board would have to do some research and get more info on this before we approved. On 6/22, the homeowner disregarded what we communicated and had the solar panels installed. The board is currently discussing what the next steps are for correcting the problem.

There is continued discussion regarding the situation with the RV Shed installed on 45th/122nd. The homeowner (Peterson) has until July 15th to obtain a permit for the structure. He is also currently being fined for not having a permit before erecting structure. Another homeowner has spoken with another attorney (Matt Cruz). This attorney felt there was precedence set and to possibly take legal action. The board has decided to hold off until after July 15th.

Shanda will get name of company who installed tennis court gate. The lock appears to be malfunctioning and needs repair.

A neighbor of Larry Willards’ will be replacing 2-3 posts at the residence of 44th/122nd (moots).

The tennis court will be chained up July 3rd-5th to prevent any further damage to the courts.

Still no status on the Moots residence regarding the vacancy and appearance. Attempts to make contact with the lienholder have been unsuccessful. The board is still pursuing options for this residence.

Two homeowners (David Teerlink and Pietra Gaebel) attended the meeting interested in board member positions. Larry and Allen will discuss their qualifications and will vote before the next meeting sometime in July.

REMINDERS

Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. The association can’t stress enough how important it is to get these forms in before beginning your project. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an email address for faster response.

Next monthly board meeting will be posted online

Drafted: 8.28.2016 Page 1

JULY MONTHLY BOARD MEETING MINUTES

Date: Thursday, July 21, 2016 Time: 6:30 – 8:00 pm Location: Autumn Meadows Park Board Members in Attendance: Allen Gilbert, Shanda Murphy, Larry Willard, David Teerlink Board Members Absent: Pietra Gaebel Homeowners in Attendance: Deb Harvey TREASURER’S REPORT Period Ending Balance for Checking 06/30/2016- $13,201.79 Ending Balance for Savings 06/30/2016- $1736.70 Certificate of Deposit: $12,866.80 4 Unpaid, 177 Paid - Dues for 2016

Expenses for period ending June 30, 2016 Bank Fees: 15.00 Landscaping and Grounds keeping: 5,034.78 Utilities: 306.94 Repairs and Maintenance: 0.00 Office Expense: 92.70 Computer/Internet: 155.40 Corporate fees: 10.00 Interest Income: 428.40 Professional Fees: 2,426.00 Postage and Delivery: 14.70 Late Fees: 178.20 Member Assessments: 18,328.00 Other Income: 1120.00

NEIGHBORHOOD WATCH No new information

To get on the email list, email Deb Harvey at md.harvey@comcast.net

CURRENT BUSINESS Welcome aboard David Teerlink and Pietra Gaebel. The new board members are longtime residents

of autumn meadows. They will be filling in 2 board member positions.

Forms that were discussed: Wilson @ 45th/126th: solar panels Donaldson @ 122nd: tree removal

Mae Landscaping checked for leaks in May and found none. The board reviewed the past year’s water bills and found that we’re within the same usage as past years so the board will not pursue any further inquiries about water leaks.

We now have 2 open board positions and looking for willing homeowners to volunteer an hour or two a month. If interested, contact that board.

Drafted: 8.28.2016 Page 2

Archey’s Landscaping will be increasing their fees moving forward. This is the first noted increase in 5+ years.

Legal fees have already exceeded the budgeted amount for 2016 due to a situation with a RV shed incorrectly installed on 45th Ave SE. We expect legal fees to continue throughout the year.

A resident on the corner of 126th/45th installed solar panels on the south side of his home. A form was submitted in early may asking for approved. The solar panels were installed without approval of the board. A letter will be drafted and sent to the homeowner.

There is continued discussion regarding the situation with the RV Shed installed on 45th/122nd. The homeowner (Peterson) obtained a permit for the structure. Some fines have been incurred but total amount is not known. A French drain was installed to meet some compliance issues. He is also currently being fined for not having a permit before erecting structure. Larry has repaired the lock/knob on the tennis court. Was cleaned thoroughly and WD-40 used and seems to be fixed.

The board has decided to not have the tennis courts cleaned this year. Our contractor who has been used in previous years will not be able to perform maintenance until October. The board has decided to hold off on cleaning and resume pressure washing and court repair next spring.

The board has discussed retaining new counsel as emails and phone calls have not been returned to board members and homeowners within autumn meadows.

Semi Annual garage sale is last Saturday in September (September 24th) ACTION ITEMS:

o Larry to visit Donaldson regarding tree removal o Shanda to schedule Backflow Testing with ABAT o David to contact A&R Solar for more info on Solar Panels o Shanda to contact Mr. Clouse regarding escrow check for home on 120th o Shanda to contact Property Management Company (Safeguard Properties in Valley View, Ohio o Shanda to research Solar Panel guidelines/restrictions in Snohomish county and inquire with

other HOA’s in the area regarding their policies/guidelines o David to inquire about new attorney to represent HOA or get suggestions/recommendations,

possible mitigation attorney? REMINDERS

Please remember to fill out the request form for any new roof projects or other types of major construction BEFORE starting. The association can’t stress enough how important it is to get these forms in before beginning your project. To get this form, please go to the website. All new roofs must be approved before installation begins. Please allow 7 days for the board to make contact with you. Please provide an email address for faster response.

Next monthly board meeting will be August 18th @ 6:30 at Autumn Meadows Park