January 13, 2016€¦ · D. Follow-up on Crawford Success Center Open House (December 3rd 6:00pm – 8:00pm, ... 1.4 Career Development - Students acquire, maintain, and enhance job

January 13, 2016

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NORTH CENTRAL STATE COLLEGE

BOARD OF TRUSTEE’S MEETING

Wednesday, January 13, 2016

5:30 pm – Fallerius Technical Education Center – Board Room (165-F)

I. CALL TO ORDER – Mrs. Linda Nelson Pledge of Allegiance, College Mission Statement

II. ROLL CALL – Mr. Stephen Williams

III. INTRODUCTION OF GUESTS – Dr. Dorey Diab

IV. FOCUS OF THE MEETING – Ms. Linda Nelson

V. OATH OF OFFICE – Mr. Stephen Williams

VI. PRESIDENT’S REPORT

A. Student Government/Phi Theta Kappa Update

B. North Central State College Foundation/Development Update

C. Capital budget requests

D. State legal symposium

E. Other Page 38

VII. REQUIRED APPROVALS AGENDA – Mrs. Linda Nelson

Consent Agenda

Minutes:

A. Approval of Minutes for December 2, 2015 Pages 8-18

Personnel Actions:

A. Consideration of Approval of Status Change – R-2016-01 Page 19

B. Consideration of Approval of Employment of College Personnel Page 20

– R-2016-02

C. Consideration of Approval of Contracts for Probationary and Page 21

Non-Probationary Faculty – R-2016-03

Regular Agenda

A. Consideration of Approval of Low Enrollment Courses and Programs Pages 22-26

Report – R-2016-04 – Dr. Dorey Diab/Dr. Karen Reed

B. Consideration of Approval of a Closed-End Motor Vehicle Lease Page 27

R-2016-05 – Dr. Dorey Diab/Mr. Koffi Akakpo

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C. Treasurer’s Report for November 30, 2015 – Mr. Koffi Akakpo Pages 28-34

VIII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT - Mrs. Linda Nelson

- Mr. Mark Brunn (OSU-M BOT)

IX. POLICY GOVERNANCE

A. Nominating Committee Report (IAW 02.91)

B. Discussion of Agenda Planning (IAW 02.72) – Mrs. Linda Nelson

– Owner Connections

C. Board Training (IAW 02.70) Page 35

1. Discussion of Policy Governance Scenario 4.3 – Mr. Steve Stone

– “How Do I Get More Information?”

2. Governance Policy Review (4.9) Page 36

– Ms. Elisabeth Morando

3. Annual Emergency CEO Succession Statement (IAW 04.90)

- Dr. Dorey Diab

4. Book Review (Redesigning America’s Community Colleges) Page 37

- Dr. Dwight McElfresh / Ms. Elisabeth Morando

X. BOARD CHAIRPERSON’S REPORT – Mrs. Linda Nelson

A. New date for February Board meeting will be February 17th.

B. Follow-up on OACC Governing Board Meeting (December 8th, 10am-2pm, Hyatt Regency

Columbus)

C. Follow-up on Employee Appreciation/Awards Reception (December 3rd 3:00pm – 5:00pm,

Kehoe)

D. Follow-up on Crawford Success Center Open House (December 3rd 6:00pm – 8:00pm,

Bucyrus, OH)

E. Follow-up on Joint OSU-M/NCSC Board Gathering (December 17th 6:00pm –

7:30pm, Eisenhower)

XI. MEETING EVALUATION – Mrs. Linda Nelson

XII. TIME AND PLACE OF NEXT MEETING

- Wednesday, February 17, 2015 – Fallerius Technical Education Center,

BOT Conference Room 165-F

XIII. ADJOURNMENTSUPL

BOARD OF TRUSTEE MEETING DATES

2016 All meetings will be held at NC State Main Campus

Fallerius Technical Building Board Room

5:30 pm (unless otherwise announced)

NCState Rep. OSU-M Meeting Date NCState Meeting Date OSU-M Rep.

January 13, 2016 M. Brunn

February 17, 2016 moved from the 26th

P. Heydinger

March 17, 2016 March 23, 2016 M. Howard

April 27, 2016 J. Cruse

May 25, 2016 P. Heydinger

June 16, 2016 June 22, 2016 T. Purtiman

August 24, 2016 D. DeVille

Sept. 15, 2016 Sept. 21, 2016 C. Irvin

November 17, 2016 October 26, 2016 J. Goudy

December 7, 2016 D. Daniels

OSU-M 2016 Meeting Information:

Meetings are 4:30 p.m. – 6:00 p.m. in Eisenhower Room 113 (Board Room)

North Central State College

ENDS Policy Statements

1.0 Global Ends Policy - North Central State College exists for the citizens of

its service region to attain the knowledge and skills to succeed in their chosen

path for learning, work, or enrichment, sufficient for the college to justify

available resources.

1.1 Equal Opportunity/Diversity - The proportion of students from

economically or educationally disadvantaged backgrounds is at least equivalent

to the proportion in the local communities.

1.2 Job Readiness - Students prepared for employment success will have the

knowledge of occupational choices, skills, work habits, and job leads necessary

for economic self-sufficiency.

1.3 High Demand/Emerging Technologies - Students are capable of

successfully performing in a variety of roles in business and industry including

high demand and emerging technology industries.

1.4 Career Development - Students acquire, maintain, and enhance job skills

that remain relevant in changing jobs markets.

1.41 Foundation for learning (The ability to learn)

1.42 Flexible and creative problem solving

1.43 Necessary licenses and certificates

1.44 Administrative skills

1.5 Transferability - Students prepared for advanced academic success will

have the ability and the prerequisite academic experience sufficient for entry

into a four-year college or university.

1.6 Enrichment - Enrichment opportunities exist to reflect community needs

and values.

North Central State College Board of Trustees (2016 - COLLEGE ACTIVITIES CALENDAR)

January 2016 13 - Regular Board of Trustees Meeting (Fallerius)

February 2016 17 - Regular Board of Trustees Meeting (Fallerius)

March 2016 17 - OSU-M Board of Trustees Meeting (Eisenhower)

23 - Regular Board of Trustees Meeting (Fallerius)

April 2016 22 – NCO Hall of Excellence Event (Ralph Phillips Conf. Center)


May 2016 25 - Regular Board of Trustees Meeting (Fallerius)

June 2016 16 - OSU-M Board of Trustees Meeting (Eisenhower)


22 – Annual BOT Planning Retreat (Fallerius)

July 2016 No Regular Board meeting scheduled for July 2016

August 2016 24 - Regular Board of Trustees Meeting (Fallerius)

September 2016 15 - OSU-M Board of Trustees Meeting (Eisenhower)


October 2016 26 - Regular Board of Trustees Meeting (Fallerius)

November 2016 17 - OSU-M Board of Trustees Meeting (Eisenhower)

December 2016 7 - Regular Board of Trustees Meeting (Fallerius)

Required Approvals Agenda

Consent Agenda

Minutes:

A. Approval of Minutes for December 2, 2015

Personnel Actions:

B. Consideration of Approval of Status Change – R-2016-01

C. Consideration of Approval of Employment of College Personnel

– R-2016-02

D. Consideration of Approval of Contracts for Probationary and

Non-Probationary Faculty – R-2016-03

Regular Agenda

A. Consideration of Approval of Low Enrollment Courses and Programs

Report – R-2016-04 – Dr. Dorey Diab/Dr. Karen Reed

B. Consideration of Approval of a Closed-End Motor Vehicle Lease

R-2016-05 – Dr. Dorey Diab/Mr. Koffi Akakpo

C. Treasurer’s Report for November 30, 2015 – Mr. Koffi Akakpo

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Board of Trustees’ Meeting

December 2, 2015

I. CALL TO ORDER

The Chair, Ms. Linda Nelson called the meeting to order at 5:49 p.m. in the Gorman

Room (165) of the Fallerius Technical Education Center. At that time, she asked all to

rise and join her in reciting the pledge of allegiance followed by her reading of the Global

ENDS Policy (Mission Statement) for North Central State College.

II. ROLL CALL

The Recorder, Mr. Stephen Williams called the roll.

Present: Ms. Edith Humphrey

Dr. Dwight McElfresh

Ms. Elisabeth Morando

Ms. Linda Nelson

Ms. Janet Pry

Mr. Matthew Smith

Mr. Steven Stone

Absent:

Mr. Gary McCue

Ms. Pamela Mowry

III. INTRODUCTION OF GUESTS

President Dorey Diab introduced Dr. Karen Reed and Mr. Koffi Akakpo representing the

President’s Staff; Ms. Margaret Puckett and Mr. Ross Justice, representing the Faculty;

Ms. Makayla Cox, and Mr. Brandon Glass representing Phi Theta Kappa and Ms.

Cassidy Smedley and Mr. Brandon Glass representing the Student Government

Association. Mr. Scott Heimann was present representing the College Foundation

IV. FOCUS OF THE MEETING – Mrs. Linda Nelson

Ms. Linda Nelson previewed the essential elements of tonight’s agenda and explained

that the primary foci of tonight’s meeting will include: a report from our student

government association and the College Foundation. The board will approve the consent

agenda and will hear the Treasurer’s Report for October 2015. The Board will consider

the recommendation from the nominating committee and continue its training on Policy

Governance. Finally, we will wrap up with a discussion regarding upcoming Board

activities in the Board Chairperson’s Report.

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V. AUDITOR’S REPORT – Plattenburg & Associates, Inc.

Mr. Greg Hughes thanked the Accounting offices and specifically Ms. Lori McKee for

the preparation, cooperation, and professionalism they demonstrated throughout this audit

process. Mr. Hughes explained the audit process they followed for this year’s audit. Mr.

Hughes reported that this year’s audit does include a formal finding and will include a

Management Letter of noncompliance in the area of Suspension and Debarment. Mr.

Hughes also explained the new requirement that all colleges must comply with to include

the institution’s net pension liability on all its employees to their Statement of Net

Position (Balance Sheet).

Trustee, Dr. Dwight McElfresh commented on the addition of the pension liability

amount on the College’s Balance Sheet.

ACTION TAKEN: Dr. Dwight McElfresh moved to approve the Audit Report for Fiscal

Year 2015 as presented. Ms. Elisabeth Morando seconded the motion and the motion

carried unanimously.

VI. PRESIDENT’S REPORT – Dr. Dorey Diab

A. Phi Theta Kappa (PTK) and Student Government Association (SGA) Updates

Phi Theta Kappa – Ms. Mackayla Cox

Ms. Makayla Cox delivered a PowerPoint presentation highlighting the activities of the Eta

Theta Beta chapter of Phi Theta Kappa throughout the past year

Student Government Association/National Honor Society of Leadership and Success

(Sigma Alpha Pi – SAP) – Ms. Cassidy Smedley and Mr. Brandon Glass

Ms. Cassidy Smedley reported on the activities of Student Government (SAP). Highlights

included:

1. The SAP hosted a number of Leadership Broadcasts though the past year.

2. This year they once again hosted a holiday tree event.

3. They participated and contributed in the Feast of Love by donating $150 plus offered

assistance in packaging and delivering the meal boxes to various families.

4. Have organized and conducted several Success Networking Team (SNT) meetings

throughout the year.

5. Are participating in Santa Clause letters to children.

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B. North Central State College Foundation Development and Update – Mr. Scott

Heimann, Executive Director of the College Foundation

Dr. Dorey Diab introduced Mr. Scott Heimann to provide the Foundation Report. Mr.

Heimann’s report was as follows:

Special Events

The 16th Annual Scholarship Recipient and Donor Appreciation Luncheon, was held on

Friday, November 6th. 138 attendees enjoyed hearing three student scholarship speakers talk

about their personal educational experiences and their appreciation of the scholarships that they

received. This year, David Cardwell, a benefactor and advocate for scholarships spoke about the

importance of giving to scholarship funds. Ricky Branham, an alumnus of the College also

shared his story and educational experience and how education impacted his life.

Crawford Success Center Open House December 3, 2015.

The North Central Ohio Hall of Excellence scheduled for April 22, 2016.

Emerald Club

The campaign goal is $197,000, and we’ve secured around $121,456 to date, compared to

$92,000 at this point last year.

General Announcements

Secured $100,000 from the S.N. and Ada Ford Foundation for scholarships

benefitting health science students taking summer classes.

Reactivated Alumni Advisory Board, and the Foundation Board approved to

include the President of the Alumni Board as a voting member of the Foundation

Board.

The NCSC Foundation raised $9,925 directly from Richland Gives which was

the highest amount in the county. The Richland County Foundation will be

contributing $1,500 as well as a prize for being the top fundraising organization.

This is all in addition to the $10,000 match from NCSC alumnus, Chuck Hahn.

In the process of completing a three-year strategic plan for relieving the NCSC

Foundation of its current deficit.

Thanksgiving cards were mailed to donors and friends.

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C. Book and Activity Discussion – Redesigning America’s Community Colleges.

Dr. Dorey Diab explained that the redesign of America’s Community Colleges is

receiving both a state and national focus. There are two schools of thought on this topic.

One is the Pathway Model (which is the new model most are emphasizing and trying to

push for) and the Cafeteria Model that is currently in place. The Pathway Model has a

focus on achieving success based on a pathway to a career field. The book describes a

process of redesign from cradle to grave for consideration. An analysis of the principles

outlined in the book by the College Staff and Faculty as well as the governing body may

help lead to the development of new ways of thinking to bring North Central State

College into a new era of higher education delivery. To that end, it is recommended that

the Board consider having trustees present a different chapter at each of the upcoming

meetings as part of a guided discussion. The Board agreed to embark on the venture. Ms.

Linda Nelson called for volunteers to get the endeavor started by leading the discussion

for chapter 1 at the January meeting. Dr. Dwight McElfresh and Ms. Elisabeth Morando

volunteered to carry out that task.

D. Other

President Dorey Diab provided a brief introduction to a number of activities including:

1. An update of current grant activity as well as a review of recent grant awards totaling

over six million dollars this past year. Kudos to Mr. Sam Renfroe for his efforts at

attainment and to Ms. Michele Schaad for her efforts in Grants Management,

Accounting, and Reporting.

2. Update on recent activity in the OSU collaboration regarding shared services.

3. OACC Presidents meeting discussion on the development of the Capital Bill, on which

committee Dr. Diab is but one of four presidents from the two-year sector serving on that

state committee that is appointed by the Governor and the Chancellor.

4. The Chancellor’s Trustees meeting focused on Affordability and Efficiency. Plans are

to be developed and reviewed every five years due by January. The Low Enrollment

Report will require action to answer the question of each institution as to “What are you

doing”?

5. Dr. Diab announced that the College and the College Foundation have received the

2015 Salvation Army “Making a Difference” Award.

6. Dr. Diab conveyed messages of Thanks! From many across the College to the Board of

Trustees for the $20 Gift Card at Thanksgiving. To some it may have seemed a small

gesture but for many it was a sincere gesture of appreciation that was meaningful and

much appreciated.

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VII. REQUIRED APPROVALS AGENDA

CONSENT AGENDA

The Chair presented the Consent Agenda and called for any items that should be removed

from the consent agenda for further discussion. On a motion by Dr. Dwight McElfresh

and seconded by Mr. Matthew Smith and passing unanimously, the following items were

approved:

A. Approval of Minutes for October 28, 2015 “Regular Meeting”

B. Consideration of Approval of Employment of College Personnel – R-2015-46

CONSIDERATION OF APPROVAL OF

EMPLOYMENT OF COLLEGE PERSONNEL

R-2015-46

NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff/faculty members is hereby

employed at the salary and dates stipulated below:

BEGINNING NOVEMBER 30, 2015

Famico Williams, Career Development Coach TAACCCT

Mt. Vernon Nazarene University, BBA, Business Administration

SALARY: $40,000

BEGINNING DECEMBER 1, 2015

Brenda Shone, Family Visitor

NCSC, Associate of Applied Science, Early Childhood Education

SALARY: $10.21/hr.

BEGINNING JANUARY 11, 2016

Ted Chapman, Occupational Therapy Assistant Faculty/ Program Director

Trident University International, M.S., Clinical Research Administration

SALARY: $43,018

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2015-46

Famico Williams was hired as Career Development Coach as Linda Hess was moved to

TAACCCT Director.

Brenda Shone was hired as Family Visitor to replace Senecca McCoy.

Ted Chapman was hired as OTA Faculty/Program Director to replace Ann Davies.

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REGULAR AGENDA

A. Consideration of Approval of North Central State College “Tuition Freedom”

Scholarship Program to Waive Tuition for Students Selected for the Program

– R-2015-47 – Dr. Dorey Diab/Mr. Koffi Akakpo

CONSIDERATION OF APPROVAL OF NORTH CENTRAL STATE COLLEGE “TUITION

FREEDOM” SCHOLARSHIP PROGRAM TO WAIVE TUITION FOR STUDENTS

SELECTED FOR THE PROGRAM

R-2015-47

WHEREAS, North Central State College (NCSC) wishes to increase course and degree

completions and to provide opportunities for qualified students to attend college full-time without

financial barriers.

WHEREAS, the administration has recommended the North Central State College “Tuition

Freedom” Scholarship Program annually provide a tuition waiver covering tuition only in an

amount up to $5,385.6 per year (up to 36_credit hours each year) to eligible graduating students

from partnering high schools. Eligibility will be based on prior successful completion of at least

six College Credit Plus (CCP) credits at NCSC and/or Career Technical credits that articulate to

NCSC. Including college or articulated credits completed during high school, the scholarship

student shall be eligible for up to 64 total waived credit hours from NCSC.

WHEREAS, under this scholarship model, NCSC anticipates approximately 100 entering students

each academic year will have the opportunity to further their education.

WHEREAS, any federal, state or private monies granted to the student based on need or talent

intended to help pay tuition shall be applied to the bill first.

WHEREAS, NCSC’s initial goals related to the “Tuition Freedom” scholarship program include

the following: encouraging local students to aspire to academic excellence and workforce

preparedness by completing a major certificate in one year or associate's degree in two years;

and, encouraging local students to transition to the workforce or to a four-year college program.

WHEREAS, administration has recommended that the scholarship be awarded by the North

Central State College Scholarship Committee consisting of NCSC staff. In determining

eligibility, the Committee will evaluate CCP transcripts of its high-school based students, as well

as applications and transcripts for students with other potential applicable credits. Students must

maintain successful NCSC full-time status (12-18 hours) and have a 2.5 cumulative GPA to

remain eligible for the scholarship. All students who meet the minimum qualifications will

receive the waiver.

WHEREAS, NCSC proposes that the duration of the tuition waiver for the scholarship program

be academic year 2016-17. NCSC shall annually review the academic and financial impacts of the

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scholarship to determine continuance or adjustment of the scholarship for future graduating high

school cohorts.

WHEREAS, the impact and success of this scholarship program will be reviewed annually.

WHEREAS, §375.30.30 of Am. Sub. H.B. 119 of the 127th General Assembly required any waiver

of tuition for a student or class of students not otherwise permitted by law at a state-assisted

institution of higher education be approved by the Chancellor of the Ohio Board of Regents (the

"Chancellor"), and on April 17, 2009, the Chancellor signed OBR Directive 2009-011 establishing

procedures for institutions to follow when requesting to waive standard tuition rates.

WHEREAS, §369.180 of Am. Sub. H.B. 64 of the 131st General Assembly continues the authority

of the Chancellor for the upcoming biennium.

WHEREAS, consistent with the procedures set forth in OBR Directive 2009-011 NCSC will

submit a tuition waiver request to the Chancellor of Higher Education.

NOW, THEREFORE, BE IT RESOLVED, that the NCSC Board of Trustees does hereby

approve the NCSC Scholarship Program for the 2016-2017 academic year;

BE IT FURTHER RESOLVED that as required by law, the administration will seek approval

from the Chancellor of Higher Education for a tuition waiver relative to the NCSC Scholarship

Program.

ACTION TAKEN: Mr. Steven Stone moved for approval of the Tuition Freedom

Scholarship Program. Dr. Dwight McElfresh seconded the motion and the motion carried

unanimously.

B. Treasurer’s Report for October 31, 2015 – Mr. Koffi Akakpo

Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending October 31,

2015. He stated that revenues for the month totaled $760,566. Expenditures were

$1,509,941 leaving a deficit of $749,375. Year-to-date revenues totaled $8,425,151.

Year-to-date expenditures totaled $5,239,463 leaving an excess of $3,185,688. The Star

Ohio month-end balance for October 2015 is $418,093. Mr. Akakpo had no further

special notes for this report. Dr. Dwight McElfresh inquired about the effect of the new

reporting requirement and how will trustees be able to recognize trends from the financial

reports moving forward. Discussion ensued. Following the discussion, the Board

requested that Mr. Akakpo expand the Treasurer’s Report and Dashboard Analysis Tools

to include the tracking of monthly cash flow as one measure to help trustees better

recognize financial condition and positive financial activity.

ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report

for the period ending October 31, 2015. Ms. Elisabeth Morando seconded the motion

and the motion carried unanimously.

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VIII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT

Board Chair, Mrs. Linda Nelson reported that Mr. Dave Daniels of the OSU-M Board of

Trustees would be unable to join us this however, NCSC Trustee, Dr. Dwight McElfresh

attended the November 19th meeting of the OSU-M Board of Trustees and will provide

some highlights. Dr. McElfresh reported the following highlights:

1. The OSU-M Board had five positions up for reappointment including the appointment

of a new Student Trustee.

2. Their golf outing fundraiser will take place on June 10th.

3. They were able to raise $50,000 among Board members for scholarships

4. They reported on the successful opening of the new Veterans Lounge with kudos to

NCSC Trustees Steve Stone and Pamela Mowry for their role in serving Veterans.

5. Brian White and Larry Stimpert were given kudos for their roles on the campus paving

project.

6. The Wetlands Project is now complete.

7. An expansion project will bring 100 additional beds to the student apartments for next

fall.

8. OSU-M currently has 1,235 students enrolled for the fall term.

9. There is a joint campus committee established regarding the shared services

committee. The committee is to study the impact on campuses in consolidating some

common services.

10. OSU Provost Steinmetz is going to Arkansas. The new provost will be coming from

ACI.

IX. POLICY GOVERNANCE

A. Nominating Committee Report – Ms. Linda Nelson

Ms. Linda Nelson called for a report from the Nominating Committee. Matthew Smith,

reported that after talking with a couple of promising candidates, both quite capable of

being good representatives for the Crawford County area, the nomination committee

recommends Mr. Roger Miller for consideration of approval.

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ACTION TAKEN: Mr. Matthew Smith moved for approval of the Nominating

Committee’s recommendation for appointment of Mr. Roger Miller of Bucyrus to fill the

vacancy that will be created when Ms. Edith Humphrey leaves the Board on January 16th.

Ms. Janet Pry seconded the motion and the motion passed unanimously.

B. Discussion of Agenda Planning (IAW 02.72) – Ms. Linda Nelson

Ms. Linda Nelson recapped the Owner Connections activities and called for recent

activities to share. Dr. Dwight McElfresh reported on his recent meeting with Dr. Campo,

the new president of Ashland University regarding connections with North Central State

College.

C. Board Policy Governance Training (IAW 02.70) – Ms. Linda Nelson

1. Policy Governance Rehearsal Scenarios –PolGov training will include a guided

discussion/rehearsal of potential scenarios that trustees might expect to encounter in order

to further enrich the board’s understanding of the principles of the Carver Policy

Governance Model and to take their confidence in application to the next level. Mrs.

Linda Nelson announced that Dr. Dwight McElfresh will be leading the rehearsal

exercise for scenario 3.10 that asks “We Like and Trust Our CEO: Isn’t That

Governancee?” In the scenario, A board hired a CEO who was formerly the board chair

and is a close personal friend of many board members. CEO actions that appear

noncompliant with policy are rarely questioned, and when some board members raise

concerns, the majority response is that “we trust her.” What should the concerned board

members do?

2. Policy Governance Policy Review – training also includes a continuing review, refresher,

and reassessment of current Policy Governance policies. The guided discussion and

review of policy governance policies 4.6, 4.7, & 4.8 will be led by Ms. Linda Nelson.

Following the review, Ms. Nelson suggested a review of indicators based on the

requirements of the new accounting system (i.e. how the reserve and the composite ratio

may be impacted by the changes)

X. BOARD CHAIRPERSON REPORT- Mrs. Linda Nelson

A. Follow-up from Chancellors 2015 Trustee Conference (November 5th)

Ms. Linda Nelson called for reflections from the Chancellor’s Trustee Conference. Both

Dr. Dwight McElfresh and Mr. Matthew Smith commented that the emphasis was on

Affordability and Efficiency and that these topics needed to be part of a future board

agenda for further discussion and consideration. Dr. McElfresh noted his disappointment

that there were no educators on the discussion panel. He did however attend a group

discussion on textbook affordability. Mr. Matthew Smith reported on discussions of

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Board Responsibilities, Policy Reform, and making financial literacy part of the

curriculum. It was noted that there would be action required from each Board of Trustees

regarding these matters by July 1, 2016. These would be included in upcoming agendas

for the board’s discussion.

B. OACC Governing Board Meeting (December 8, 2015)

Ms. Linda Nelson noted the upcoming OACC Governing Board meeting. To this point

our Voting Delegate, Mr. Matthew Smith is unsure of his ability to serve. In the event of

a conflict, Ms. Edith Humphrey is currently serving as the Alternate Voting Delegate.

With her impending departure from the Board, Ms. Nelson deemed it prudent and

desirable to Ms. Humphrey to appoint a new Alternate Voting Delegate. To that end, Ms.

Linda Nelson thanked Ms. Humphrey for her years of service as the Board’s Alternate

Voting Delegate and relieved her of that duty by appointing Dr. Dwight McElfresh to

assume that role should he be called upon to represent the Board in the absence of the

primary voting delegate. Dr. Dwight McElfresh accepted the appointment and stated that

he would be on the ready should he be called upon to serve at the December 8th meeting.

C. Employee Appreciation Awards Reception (December 3rd 3:00pm-5:00pm Kehoe

2nd Floor Ballroom

Ms. Linda Nelson reminded trustees of the annual Employee Appreciation Event and

encouraged all trustees to participate to the extent possible.

D. Crawford Success Center Open House (December 3rd 6:00pm-8:00pm)

Ms. Linda Nelson reminded trustees of the Crawford Success Center Open House that

would be following the College Employee Appreciation event on December 3rd and

would offer trustees an opportunity to enjoy and learn more about the facility.

E. Joint OSU-M/NCSC Board Gathering (December 17th 6:00pm – 7:30pm)

Ms. Linda Nelson reminded the board of the joint board meeting between OSU-

Mansfield and NCSC on December 17th.

F. Other Items for the Good of the Order

Mr. Matthew Smith shared some magazine articles on current issue regarding:

1. Student debt relief program – Pay as you learn

2. Unrest with students regarding issues of having a safe place to learn (ie. Oklahoma

Westlyn)

Dr. Dorey Diab added that Conceal Carry on Campus will be an upcoming issue for

Board consideration in the coming months.

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XI. MEETING EVALUATION – Ms. Linda Nelson

Mrs. Linda Nelson called for discussion of today’s meeting. Trustees noted that the

auditor’s report gave good explanations. The Board conveyed their appreciation and

kudos to the student representatives for a good presentation and their detailed report. The

Board expressed their desire to return to full attendance whenever possible in order to

maintain momentum and cohesiveness.

XII. TIME AND PLACE OF NEXT MEETING

The next Regular meeting of the Board of Trustees is scheduled for Wednesday, January

13, 2016 at 5:30 p.m. the Gorman Room (165) of the Fallerius Technical Education

Building.

XIII. ADJOURNMENT

The Chair called for any additional business requiring Board action.

Dr. Dwight McElfresh introduced the growing concern at institutions of higher education

for suicide prevention that suggested the need to provide training and to conduct a review

of current policy on the matter.

ACTION TAKEN: As there was no further business requiring the Board’s

consideration, the Board Chair, Ms. Linda Nelson declared the meeting adjourned 7:49

p.m.

Respectfully submitted:

Mr. Stephen R. Williams, Board Secretary Ms. Linda Nelson, Board Chair


STATUS CHANGES

R-2016-01

STATUS CHANGE

BE IT RESOLVED: by the Board of Trustees that the following staff member is

hereby awarded the following status change:

BEGINNING January 4, 2016

Thomas Mansperger, Director, Admissions, Recruitment, & Gateway Services

SALARY: $62,620.00 to $69,620.00

Explanation of Status Changes:

Thomas will assume Dean of Students and Enrollment Management

responsibilities on an interim basis.


EMPLOYMENT OF COLLEGE PERSONNEL

R-2016-02 NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff members are

hereby employed at the salary and dates stipulated below:


Emily Seymour, TAACCCT Recruiter

Franklin University, B.S., Business Economics

SALARY: $14.81/hr.


Ted Chapman, OTA Faculty/ Program Director

Trident University International M.S.

SALARY: $43,018


Renda Cline, PTA Faculty

Allied Health Care Management, B.S

SALARY: $37,307


Dawn Fagan, PN Nursing Faculty

Ohio University, BSN.

SALARY: $47,094.50

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2016-02

Emily Seymour was hired with TAACCT grant funds as Recruiter.

Ted Chapman was hired as OTA Faculty/Program Director to replace Ann Davies.

Renda Cline was hired as PTA Faculty/ACCE to replace Brad Wood.

Dawn Fagan was hired with Board of Nursing NEGP grant dollars.

CONSIDERATION OF APPROVAL OF CONTRACTS FOR

PROBATIONARY AND NON-PROBATIONARY FACULTY

R-2016-03

BE IT RESOLVED: by the Board of Trustees of North Central State

College that approval is hereby given to the Administration of the College

for the “memos of intent” issued to the following faculty, recommended

without reservation, for renewal of contracts for the period stated below:

THREE-YEAR NON-PROBATIONARY 9-MONTH CONTRACT

(Fall Semester 2016 through Spring Semester 2019)

Sara Au

Elizabeth Franz

Cynthia Freeman

Patricia Herb

Abby Levitt

Nicole Martin

M. Daniel McCool

Lisa Music

Margaret Puckett

Kelley Robinette

Christine Shearer

CONSIDERATION OF APPROVAL

OF LOW ENROLLMENT COURSES AND PROGRAMS REPORT

R-2016-04

WHEREAS: Section 3345.35 of the Ohio Revised Code requires that the boards of

trustees of each state institution of higher education evaluate all courses and

programs based on enrollment and student performance, and

WHEREAS: for courses with low enrollment, as defined by the chancellor, boards

are asked to evaluate the benefits of delivering the course through a regional

collaboration, and

WHEREAS: these evaluations are to be done by January 1, 2016, and the first day

of January every fifth year thereafter and,

WHEREAS: the report of these evaluations is to be submitted to the chancellor

within thirty days after the evaluation.

NOW, THEREFORE BE IT RESOLVED: by the Board of Trustees of North

Central State College that the required evaluations have taken place and the

report of those evaluations has been reviewed and is hereby approved for

submission to the chancellor as required.

(see attached report)

P a g e | 1

Low Enrollment Courses and Programs Report

Presented to the North Central State College Board of Trustees

January, 2016

North Central State College takes pride in ensuring that students are able to enroll in the necessary

courses required for completion and graduation while taking a high responsibility for enhancing

productivity through efficient scheduling. The College reviews the course schedule continuously in order

to balance our responsibilities to our students and taxpayers and fulfill our mission of providing

accessible and affordable quality higher education.

In scheduling courses, the college follows a multi-prong process:

1. Provide a yearlong schedule in order to help our students plan their academic course work. This

has been in place for several years.

2. On the second Friday of December of each year the Information Technology Department

provides staff with open access into the college system for the purpose of developing a schedule

for the next academic year. The Assistant Deans are charged with reviewing the previous course

schedule and making adjustments based on enrollment predictions, curriculum changes, or

policy changes among others.

3. Eight weeks before the semester schedule goes live (live being the date for students to be able

to register) the Institutional Research department pulls data to review number of sections

currently scheduled and compares those numbers with previous years. The Assistant Deans

make adjustments by adding or removing sections based on that data.

4. Four weeks before the semester schedule goes live students have the ability to view the

schedule without officially registering. The college divisions receive feedback from students and

the advising staff regarding any conflicts or difficulties students are experiencing with the

schedule.

5. Two weeks before the beginning of each semester, a report is run of all class section

enrollments. All sections with low enrollment (see definition below) are flagged and a report is

prepared by each academic division explaining why low-enrollment sections need to run. That

report is sent to the Chief Academic Officer for review.

6. From the time the semester schedule goes live and registration starts, the Assistant Deans

review how each section is filling in their areas of responsivity. For classes that are not required

for accreditation or don’t have equipment limitations, the College uses the following definitions

of low enrollment classes:

“Classes are defined as low enrollment if there is less than ten (10) in a 1000 level class

(freshman) and less than eight (8) in a 2000 level class (sophomore)"

Before classes get cancelled based on the above definition of low enrollment, several guidelines are

further considered:

1. Is the enrollment less than 10 for a freshman class?

2. Is the enrollment less than 8 for a sophomore class?

3. Are there other open sections?

4. Does the class serve as a pre-requisite for classes to be taken the next term?

5. Do those enrolled need the class to graduate this term?

P a g e | 2

6. Is an option of independent study available (independent study courses are those run below the

low-enrollment limit at lower faculty pay)?

7. What is the enrollment history of the class?

8. Is this class in a new program?

9. Classes will not be cut seven days immediately before the beginning of a term to ensure courses will

be run with appropriate faculty assignments

In addition, the Institutional Research department provides term and annual management worksheets

that track and rank activity by division, department and general education. The reports include data

related to total credits earned, College Credit Plus (CCP) credits, distance education credits, satellite

credits earned, FT/PT section activity for on-campus and online, number of sections per discipline and

section size. This data is analyzed by the administration for further input into the scheduling process.

The paragraphs below address the information requested by the Ohio Department of Higher Education:

I. Narrative describing institutional definitions of course thresholds and the process by which

these thresholds have been developed.

NCSC uses a threshold of ten (10) student minimum for 1000 level courses and an eight (8)

student minimum for 2000 level courses. These numbers have been determined to be the

minimum number of students necessary to cover the cost of an average section. Variations can

occur due to space, equipment, accreditation, safety issues or as indicated in the guidelines

above.

II. Narrative summarizing the identification of low enrollment courses (e.g., process for

identifying courses, number of courses evaluated, number of courses determined to meet the

chancellor’s definition of low enrollment).

NCSC reviewed every section of courses offered in the fall of 2014 (691) and the fall of 2015

(698). Due to enrollment fluctuation during the first two weeks of the semester, all section

enrollments are based on the 15th day census. All sections of College Credit Plus courses offered

on high school campuses were eliminated as well as all independent study courses and courses

where program accreditation specifically indicates a maximum number below the set threshold.

Each 2014 course section was compared to the same 2015 course section to determine if any

section fell below the 20% above the institutionally-defined threshold (as stated previously) for

that course section over two or more semesters. The college identified 15 course sections that

met the chancellor’s definition.

III. Chart summarizing the recommended actions for low enrollment courses (e.g., not action,

elimination, reduction in number of sections, changes to timing of course offerings,

collaboration with other institutions) and the rationale for the recommendation.

P a g e | 3

IV. A list identifying each course targeted for potential regional collaboration (this will help the

Ohio Department of Higher Education in the development of collaborations through the

course and program sharing network).

NCSC currently shares four (4) programs with Marion Technical College.

1. Medical Laboratory Technology

2. Bioscience

3. Health Information Technology

4. Respiratory Care

NCSC is exploring sharing three other health technology programs and one business program

with another community college.

NCSC has nine ESOL courses (English for Speakers of Other Languages) that may have potential

for collaboration. Our multi-level ESOL courses were approved through North Central State

College’s curriculum review process and thus have regional accreditation through the Ohio

Department of Higher Education and the North Central Association of Colleges and Schools.

When we have sufficient student enrollment in the program, we will seek independent, national

accreditation through CEA, or the Commission on English Language Program Accreditation.

The College does not solely focus on courses, but also on programs as a whole. All Departments,

academic and non-academic, follow a three-year review process. A report is presented by the

department to a committee of College employees that outlines strengths, weaknesses, threats

and opportunities. Quality, financials and personnel are examined. The department receives a

report from the committee that contains recommended actions. As a result, the following

academic programs were determined to be of low enrollment:

Recommendation Rationale Number of

Courses/Sections

No Action

pedagogically appropriate course size; 4

Course Elimination

e.g., low enrollment elective; curricular

redesign

1

Reduction in Number of

Sections

ability to consolidate multiple low

enrollment sections

6

Change in Course Delivery

Modality (e.g., on campus,

hybrid, online)

e.g., determination to offer an online

section rather than multiple low

enrollment on campus sections

Targeted as a candidate for

sharing

e.g., course needed/valued by a small

number of students

Increase program recruitment

and advising

4

P a g e | 4

1. Early Childhood Education

2. Paralegal

3. Engineering Design

4. Electronic Engineering

5. Radiological Sciences

6. Respiratory Care

Recommended Actions per course:

At this time based on our analysis of low enrollment sections, we do not see specific course

sharing opportunities. NCSC believes our best use of efficiency will be found in program sharing

and partnering with our adult career centers.

Recommended Actions per program:

1. Early Childhood Education – programs are being redesigned to incorporate a business

administration component

2. Paralegal – will review to determine if a 30-hour certificate may better serve the community

3. Engineering Design – program discontinued 2015

4. Electronic Engineering – program discontinued 2015

5. Radiological Sciences – established a deadline to have 20 qualified students enrolled for fall

2016, otherwise the program will be discontinued

6. Respiratory Care – established a deadline to have 15 qualified students enrolled for fall

2016, otherwise the program will be discontinued

This page was

Deliberately

left blank

The Treasurer’s Report with Dashboard Analysis

for the Period Ending

November 30, 2015


Analysis of Current Revenue and Expenditures

Period Ending November 30, 2015

Variance

Current Budget Favorable / Beginning Prior Current

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 YTD Release (Unfavorable) Budget YTD vs. Prior

Revenues:

State Share of Instruction $632,190 $632,190 $632,190 $632,190 $632,190 $3,160,950 3,041,667 $119,283 7,300,000 $3,128,150 $32,800

Student Tuition and Fees 4,843,508 $696,574 ($35,967) ($24,594) $3,359,588 8,839,108 9,927,660 (1,088,552) 10,561,340 9,318,223 (479,115)

Other Revenues 34,147 $31,144 $28,532 $39,321 $22,556 155,701 163,622 (7,921) 392,692 210,405 (54,704)

University Center 7,443 $0 $0 $0 $0 7,443 6,250 1,193 15,000 6,571 872

Capital Debt Service 0 $8,764 $0 $65,480 $0 74,244 86,250 (12,006) 115,000 73,467 777

Child Development Center 40,699 36,225 36,174 32,528 26,143 171,769 199,670 (27,901) 487,000 158,119 13,650

Workforce & Community Development (2,422) 2,369 12,504 8,883 12,529 33,863 63,333 (29,470) 152,000 26,399 7,464

Facilities 14,825 $4,640 $8,857 $6,757 $4,911 39,991 27,903 12,087 66,968 33,304 6,686

Fund Balance 0 0 0 0 0 0 0 0 0 0

Total Revenues $5,570,390 $1,411,905 $682,290 $760,566 $4,057,917 $12,483,068 $13,516,355 ($1,033,286) $19,090,000 $12,954,638 ($471,570)

Expenditures:

Payroll $424,907 $482,356 $632,399 $613,450 $666,917 $2,820,029 3,103,758 $283,729 $8,181,114 $2,948,806 $128,777

Fringes 176,623 $259,626 $227,525 $609,973 $15,429 $1,289,177 1,337,858 $48,680 3,478,430 1,134,733 (154,444)

Printing 0 $6,505 $1,264 $4,496 $3,082 $15,347 27,034 $11,687 64,882 5,872 (9,475)

Advertising 549 $4,227 $10,555 $9,730 $11,978 $37,038 55,396 $18,358 132,950 44,198 7,160

Postage 0 $0 $10,000 $14,740 $700 $25,440 35,417 $9,977 85,000 29,130 3,690

Shared Campus Expense 600 $12,600 $600 $935 $600 $15,335 0 ($15,335) 1,150,000 14,575 (760)

Professional Development 10,707 $9,215 $8,590 $12,763 $15,611 $56,886 98,305 $41,419 235,932 37,391 (19,494)

Grants and Scholarships 18,140 $248 $48,333 $396 $299 $67,416 295,833 $228,417 710,000 92,132 24,716

Equipment Lease and Rental 323 $2,339 $6,006 $6,816 $12,063 $27,546 40,438 $12,891 97,050 23,476 (4,070)

New Equipment 0 $11,676 $21,642 $2,329 $14,922 $50,569 185,878 $135,309 446,107 129,774 79,205

Professional Fees 18,356 $32,864 $13,565 $13,474 $18,451 $96,710 109,140 $12,430 261,935 39,914 (56,796)

All Other Expenses 369,797 134,287 378,696 87,378 60,717 $1,030,876 1,068,753 $37,877 2,327,859 962,066 (68,810)

Child Development Center 19,182 35,813 27,666 25,175 33,101 $140,937 161,644 $20,707 417,587 152,016 11,079

Corporate 5,805 10,836 10,277 10,907 13,718 $51,543 49,099 ($2,444) 124,719 59,625 8,082

Facilities 82,566 108,385 93,871 97,379 108,933 $491,134 526,802 $35,668 1,326,435 470,178 (20,956)

Total Expenditures $1,127,554 $1,110,977 $1,490,990 $1,509,941 $976,521 $6,215,983 $7,095,354 $879,370 $19,040,000 $6,143,887 ($72,097)

Excess (Deficit) $4,442,836 $300,928 ($808,700) ($749,375) $3,081,397 $6,267,085 $6,421,001 ($153,916) $50,000 $6,810,751 ($543,666)

StarOhio Month-End Balance - $418,158 / Yield - 0.19% This Month

I Payroll reflect one pay period in July and three payments in August

II Grants and Scholarships reflects Summer 2015 in July and Fall 2015 in September

III Benefits in October reflect the payment into the COG to be eligible for the premium holiday.

III Benefits in November reflect the savings of the October payment into the COG.


All Other Expenses


Variance

Current Budget Favorable / Beginning

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 YTD Release (Unfavorable) Budget

Office Supplies 69.99 1,385.89 29.21 981.02 244.72 2,710.83 13,871.25 11,160.42 33,291.00

Instructional Supplies - Lecture 50.00 1,006.74 1,653.67 2,899.37 437.18 6,046.96 22,057.08 16,010.12 52,937.00

Paper Supplies 0.00 4,097.14 1,260.00 1,384.31 1,184.08 7,925.53 18,750.00 10,824.47 45,000.00

Data Processing Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Other Supplies 6,975.00 548.83 1,166.18 259.00 24.99 8,974.00 16,098.33 7,124.33 38,636.00

Instructional Supplies - Lab 24,385.40 34,687.19 27,690.68 29,262.31 6,927.40 122,952.98 164,941.25 41,988.27 395,859.00

Travel 260.00 144.57 900.67 2,287.29 2,607.51 6,200.04 17,565.83 11,365.79 42,158.00

Non-Inventory Software (501) 0.00 0.00 0.00 0.00 0.00 0.00 1,916.67 1,916.67 4,600.00

Non-Inventory Books 0.00 0.00 0.00 0.00 0.00 0.00 5,493.75 5,493.75 13,185.00

Equipment Maintenance 904.00 1,820.68 3,021.86 0.00 0.00 5,746.54 9,285.83 3,539.29 22,286.00

Software Upgrade/Maintenance 295,577.44 41,791.19 43,033.00 19,082.68 33,172.94 432,657.25 317,023.75 (115,633.50) 760,857.00

Building Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 2,500.00 6,000.00

Vehicle Maintenance 90.88 1,417.03 953.21 72.11 51.68 2,584.91 3,541.67 956.76 8,500.00

Telephone 458.43 1,911.97 3,734.12 393.14 2,292.53 8,790.19 58,280.00 49,489.81 94,000.00

Cell Phones 716.80 637.62 663.43 651.37 651.03 3,320.25 6,250.00 2,929.75 15,000.00

Pagers 0.00 0.00 0.00 0.00 0.00 0.00 104.17 104.17 250.00

Internet Connection 18,902.07 5,558.42 9,373.42 1,714.95 5,319.75 40,868.61 39,583.33 (1,285.28) 95,000.00

License Fees 325.00 65.00 479.00 40.00 0.00 909.00 1,437.50 528.50 3,450.00

Bank Fees - General 0.00 0.00 17.25 17.25 0.00 34.50 41.67 7.17 100.00

Bank Fees - Credit 0.00 0.00 3,393.28 8,830.44 613.41 12,837.13 13,333.33 496.20 32,000.00

Insurance 0.00 0.00 73,810.00 0.00 0.00 73,810.00 46,654.58 (27,155.42) 111,971.00

Shipping/Freight 188.60 92.47 0.00 178.74 284.14 743.95 1,666.67 922.72 4,000.00

Sponsored/Donated 45.00 0.00 0.00 0.00 0.00 45.00 875.00 830.00 2,100.00

Commencement 0.00 168.44 117.00 154.00 0.00 439.44 10,000.00 9,560.56 24,000.00

Catering 0.00 701.11 166.14 155.97 613.73 1,636.95 4,572.92 2,935.97 10,975.00

Subscriptions 1,775.00 91.00 334.41 4,526.00 637.00 7,363.41 34,713.33 27,349.92 83,312.00

Dues 18,732.00 36,705.00 373.00 5,313.32 2,485.00 63,608.32 92,729.12 29,120.80 105,374.00

Program Development 0.00 0.00 0.00 0.00 0.00 0.00 31,250.00 31,250.00 75,000.00

Recruitment 0.00 0.00 257.60 0.00 0.00 257.60 2,083.33 1,825.73 5,000.00

Other Expense 386.28 1,462.60 27,656.98 8,815.68 3,251.60 41,573.14 69,174.17 27,601.03 166,018.00

Bad Debt Expense 73.33 (1.27) 178,898.91 359.51 (0.60) 179,329.88 62,541.67 (116,788.21) 150,100.00

Collection Costs (118.14) (4.42) (286.89) 0.00 (80.60) (490.05) 416.67 906.72 1,000.00

369,797.08 134,287.20 378,696.13 87,378.46 60,717.49 1,030,876.36 1,068,752.87 37,876.51 2,401,959.00



Variance

Current Beginning Budget Favorable / Prior Current

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 YTD Budget Release (Unfavorable) YTD vs. Prior

Child Development Center

Revenues 40,699$ 36,225$ 36,174$ 32,528$ 26,143$ 171,769 487,000$ 199,670$ (27,901)$ 158,119$ 13,650$

Payroll 11,130 17,422 16,898 15,427 14,762 75,639 226,293 87,036$ 11,397 79,516 3,877

Fringes 6,375 17,174 9,068 8,662 15,369 56,648 159,044 61,171$ 4,523 64,134 7,486

Non-Payroll 1,677 1,217 1,700 1,086 2,970 8,650 32,250 13,438$ 4,788 8,367 (283)

Total Expenses 19,182 35,813 27,666 25,175 33,101 140,937 417,587 161,644 20,707 152,017 11,080

Excess (Deficit) 21,517$ 412$ 8,508$ 7,353$ (6,958)$ 30,832$ 69,413$ 38,026$ (7,194)$ 6,102$ 24,730$

Corporate

Workforce & Community Development

Revenues (2,422)$ 2,369$ 12,504$ 8,883$ 12,529$ 33,863 152,000$ 63,333$ (29,470)$ 26,399$ 7,464$

Payroll 4,116 5,782 7,323 6,559 8,549 32,329 60,758 23,368$ (8,961) 48,716 16,387

Fringes 1,622 4,104 2,571 2,531 4,471 15,299 28,711 11,043$ (4,256) 9,156 (6,143)

Non-Payroll 67 950 383 1,817 698 3,915 35,250 14,688$ 10,773 1,753 (2,162)

5,805 10,836 10,277 10,907 13,718 51,543 124,719 49,099 (2,444) 59,625 8,082

Excess (Deficit) (8,227) (8,467) 2,227 (2,024) (1,189) (17,680) 27,281 14,235 (31,915) (33,226) 15,546

North Central State CollegeFiscal Year 2016

Financial UpdateRevenues - Expenditures Summary

Approved

BudgetNovember YTD % of Total

REVENUES $19,090,000 $4,057,917 $12,483,068 65.4%

EXPENDITURES $19,090,000 $976,521 $6,215,983 32.6%

TOTAL MARGIN $3,081,397 $6,267,085

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

YTD Revenues YTD Expenses

$12,954,638

$6,143,887

$12,483,068

$6,215,983

Year-To-Date Revenues & Expenditures Update

FY 2015 FY 2016

$3,160,950

25%

$8,839,108

71%

$483,010

4%

FY 2016 YTD REVENUES

State Share of Instruction Student Tuition and Fees

Other Revenues

$2,820,029

45%

$1,289,177

21%

$2,106,777

34%

FY 2016 YTD EXPENDITURES

Payroll Fringes Other Expenses

$0

$2,000,000

$4,000,000

$6,000,000

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

$5,5

70,3

90

$1

,41

1,9

05

$682,2

90

$760,5

66

$4,0

57,9

17

$1

,12

7,5

54

$1,1

10,9

77

$1

,49

0,9

90

$1,5

09,9

41

$976,5

21

FY 2016 Monthly Revenues & Expenditures

Revenues Expenditures

29%

7%

4% 4%

21%

6%

6%

8% 8%

5%

0%

10%

20%

30%

40%

Jul-15 Aug-15 Sep-15 Oct-15 Nov-15

FY 2016 Percent of Revenues & Expenditures

Revenues Expenditures

North Central State CollegeFiscal Year 2016

YTD Thru November 2015 Financial Update

July August September October November December January February March April May June

FY 2015 6,095,420$ 1,319,356$ 689,274$ 779,406$ 4,071,182$

FY 2016 5,570,390$ 1,411,905$ 682,290$ 760,566$ 4,057,917$ -$ -$ -$ -$ -$ -$ -$

% Variation -9% 7% -1% -2% 0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!


FY 2015 867,175$ 1,390,124$ 1,492,193$ 1,167,254$ 1,227,141$ -$ -$ -$ -$ -$ -$ -$

FY 2016 1,127,554$ 1,110,977$ 1,490,990$ 1,509,941$ 976,521$ -$ -$ -$ -$ -$ -$ -$

% Variation 30% -20% 0% 29% -20% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Expenditures

Revenues

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000


$6

,09

5,4

20

$1

,31

9,3

56

$6

89

,274

$7

79

,406

$4

,07

1,1

82

$5

,57

0,3

90

$1

,41

1,9

05

$6

82

,290

$7

60

,566

$4

,05

7,9

17

Revenues

FY 2015 FY 2016

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000


$8

67

,175

$1

,39

0,1

24

$1

,49

2,1

93

$1

,16

7,2

54

$1

,22

7,1

41

$1

,12

7,5

54

$1

,11

0,9

77

$1

,49

0,9

90

$1

,50

9,9

41

$9

76

,521

Expenditures

FY 2015 FY 2016

$2,074,816

$1,472,543

$4,390,710

$3,583,156 $3,140,969

$1,805,139

$1,344,302

$2,401,984

$1,482,254

$2,988,040

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER

Monthly Cash-On-Hand Update

FY 2015 FY 2016

Total Annual Expense (less depreciation) = $26,140,217 Average Cash Per Month = $26,140,217/12 = $2,178,351

BOARD OF TRUSTEES 2016 Policy Governance Training Schedule

NCState Meeting Date Principle Discussion Discussion Leader PolGov Policy Review Discussion Leader

January 13, 2016 Rehearsal Scenario 4.3 S. Stone 4.9

Executive Limitations E. Morando

February 17, 2016 Rehearsal Scenario 5.3 VACANT 2.0, 2.1, 2.2

Governance Process L. Nelson

March 23, 2016 Rehearsal Scenario 6.3 J. Pry 2.3, 2.4, 2.5

Governance Process P. Mowry

April 27, 2016 Rehearsal Scenario 3.11 G. McCue 2.6, 2.7, 2.8, 2.9

Governance Process M. Smith

May 25, 2016 Rehearsal Scenario 4.4 E. Morando 3.0, 3.1, 3.2

Board-CEO Relationship S. Stone

June 22, 2016 None Scheduled Planning Retreat None Scheduled Planning Retreat

August 24, 2016 Rehearsal Scenario 5.4

P. Mowry

3.3, 3.4

Board-CEO Relationship VACANT

Sept. 21, 2016 Rehearsal Scenario 6.4 L. Nelson 4.0, 4.1, 4.2

Board-CEO Relationship D. McElfresh

Oct. 26, 2016 Rehearsal Scenario 3.12 M. Smith 4.3, 4.4, 4.5

Executive Limitations J. Pry

Dec. 7, 2016 Rehearsal Scenario 4.5 D. McElfresh 4.6, 4.7, 4.8

Executive Limitations G. McCue

NOTE: ENDS Policies 1.0, 1.1, 1.2, 1.3, 1.4, 1.5, & 1.6 will be reviewed throughout the year and discussed at the July BOT Planning Retreat.

NORTH CENTRAL STATE COLLEGE

POLICY AND PROCEDURES MANUAL

EXECUTIVE LIMITATIONS (EMERGENCY CEO SUCCESSION)

Effective: August 25, 2010

Policy No. 3357:13-04-90

Page 1 of 1

In order to protect the board from sudden loss of CEO services, the CEO will have no fewer than

two other executives sufficiently familiar with board and CEO issues and processes to enable either

to take over with reasonable proficiency as an interim successor.

1. Introduction & Chapter 1 – Redesigning College Programs (51) Pages 1 – 51

- Dr. Dwight McElfresh & Elisabeth Morando

2. Chapter 2 – Guiding Students (29) Pages 52 – 80

- To be assigned

3. Chapter 3 – Rethinking Student Instruction (38) Pages 81 – 118

- To be assigned

4. Chapter 4 – Helping Underprepared Students (25) Pages 119 – 143

- To be assigned

5. Chapter 5 – Engaging Faculty and Staff (28) Pages 144 – 171

- To be assigned

6. Chapter 6 – The Economics of College Redesign (27) Pages 172 – 198

- To be assigned

7. Conclusion (22) Pages 199 – 220

- To be assigned

SEPARATION REPORT

Report for January 2016

Resignations and Retirements

Effective January 5, 2016

Michelle McGregor, Specialized Services Coordinator

REASON: Another job


Jennifer Cook, CDC Teacher

REASON: To stay home with children


William Hipsher, Kehoe Maintenance

REASON: Retirement

January

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September

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2016

Documents

January 13, 2016€¦ · D. Follow-up on Crawford Success Center Open House (December 3rd 6:00pm – 8:00pm, ... 1.4 Career Development - Students acquire, maintain, and enhance job