IoPPN

Postdoc Fellowship

Application Training

Postdoc Fellowship application training

Wed 23rd Nov 2016 13:30 – 16:00 SGDP seminar room A&B

13.30 – 13:40 Welcome – Carmine Pariante

13:40 – 14.00 Overview of relevant fellowships for postdocs – Ying Chen

14.00 – 14.30 Fellowship Career paths from senior academics – Thalia Eley, Carmine Pariante

14.30 – 14.50 Break with coffee, tea and biscuits

14.50 - 15.25 How to put an application together including budgeting – Kasia Haremza, Lauren Moult and Clarissa Edwards

15.25 – 15.55 Experience of current fellowship holders – Kirsty Winkley, Gemma Modinos, Whitney Scott, Deirdre MacManus – chaired by Nisha Singh

15:55 – 16.00 Q&A & Wrap-up – Carmine Pariante

Overview of postdoc fellowships

Dr. Ying Chen

IoPPN Research Support Manager

What is a postdoc research fellowship

• An externally funded grant

• Fellows independently develop their own lines of research, training and development, and manage their own research team as the PI

• Fellowship typically last 2-5 years

• covers fellow’s salary, costs for research and research assistant

• A fellowship is usually obtained in a high competitive process

Why applying for a fellowship

• “Best route for my career – I have my own ideas for research and ready to take the helm”;

• “I want to focus on research, and my project will take off”;

• “Job security for 5 years”;

• “The flexibility is good. You can go where science takes you”.

• Successful fellows are well-placed with regards to securing high-level employment in academia and related industries

• IoPPN Procedure for career support for individuals on personal fellowship (intermediate and above) awards - consideration for a permanent post - YC

Fellows are well regarded

Demonstrate abilities to:

• Obtain competitive funding

• Develop novel and important lines of research

• Perform and supervise cutting-edge experiments

• Oversee budgets

• Supervise staff

• Disseminate research finding to a variety of audiences (academic and public engagement)

Types of fellowship

• Junior fellowships• 0 – 3 years after PhD

• Fellow’s salary and research costs

• Sir Henry Wellcome, NIHR postdoc fellowships. MRC skills development

• Intermediate fellowships• 3 – 7 years after PhD

• Fellow’s salary, research costs and research assistant

• Sir Henry Dale fellowship, NIHR career development,

• Senior fellowships• > 7 years after PhD

MRC

WellcomeTrust

Sir Henry Wellcome

Fellowships (<2yrs)

Sir Henry Dale Fellowships (2-7yrs)

Investigator Award

NIHR

Postdoc Fellowships (<3yrs)

Clinical Scientist Fellowship

Senior Research Fellowship

(independent researcher)

Career Dev Award (<7-

8yrs)

Transitional Research Fellowships (<5yrs)

Types of Fellowships

http://www.mrc.ac.uk/skills-careers/interactive-career-framework/#/home

Postdoctoral awards• MRC: Skills development fellowships. No time since PhD

criteria. Funding: Salary, consumables, training, travel, equipment. Duration: 3 years with p/t options.

• Wellcome: Sir Henry Wellcome postdoctoral fellowships. Up to 2 years post PhD viva. Duration: 4 years.

• BBSRC: The Future Leader Fellowship (FLF). <5 years postdoc at award. Up to £300k.

• NIHR: Postdoctoral fellowship. Less than 3 years postdoc. Up to 3 years full-time research funding.

• NIHR: Knowledge mobilisation research fellowship. Individuals who have significant healthcare and/or academic experience. Fully funded including current salary. 24 months with p/t options.

• NC3R-National Centre for the Replacement Refinement & Reduction of Animals in Research: Training fellowships. Up to 3 years post-PhD. Salary plus up to £15k p.a. research costs. Up to 24 months.

Transition to independence awards• MRC: Career development award. No time since PhD criteria. Salary, research

staff, consumables, equipment. 5 years with p/t options.• MRC: New investigator research grants. No time since PhD criteria. Up to 50%

salary, research staff, consumables, equipment. 3 years with p/t options.• BBSRC: David Phillips Fellowships (DPF). At least 3 years postdoc. Up to 5 years,

£1m. • Wellcome: Sir Henry Dale fellowships. Up to 7 years post PhD viva. Salary,

research staff and expenses. 5 years, renewable 3 years.• NIHR: Career development fellowship. Up to 7 years post-PhD. Fully funded

including current salary. 36 months with p/t options.• ERC starting and consolidator grants. 2-7 or 7-12 years postdoc. Up to 5 years,

€1.5 – 2 m.• NC3R- National Centre for the Replacement Refinement & Reduction of Animals in

Research - David Sainsbury fellowships. 2-6 years' postdoctoral experience. Salary plus up to £30k p.a. for research costs. 36 months

Career re-entry awards• MRC: Daphne Jackson fellowship.

• Retraining for returning to research after a career break.• Any career stage (career break of at least 2 years).• Salary, consumables, fees, expenses.• Up to 3 years p/t.

• NIHR: Transitional research fellowship.• for researchers to transition to an area of applied health or clinical research.• Up to 5 years post-PhD.• Fully funded including current salary.• 18-24 months with p/t options.

• Wellcome: Research career re-entry fellowships.• for postdoctoral researchers to re-establish their scientific careers after a career

break.• Any career stage. Continuous break of at least 2 years.• Salary and research expenses.• Up to 4 years.

Royal Society Fellowships

• Dorothy Hodgkin Fellowship. For flexible working pattern due to personal circumstances. <6 years postdoc, up to 5 years, salary and research expenses (up to £13k)

• University Research Fellowship. 3 – 8 years postdoc, not holding a permanent academic post, up to 5 years, salary and research expenses (up to £13k). (for non-Biomedical, natural, physical sciences)

Which scheme?

• Eligibility: years after PhD

• Funder remit: • Research area, basic science, preclinical, clinical, social sciences, NC3R,

• Disease-focused charities: motor neuron disease, Alzheimer’s disease, autism, substance abuse, mental health

• Multi-funders: MRC, NIHR, Wellcome, charity

The 3Ps – Person

• Readiness to become independent

• Show an upward trajectory

• Publications• highlight first author papers• some relevant summary metrics, H-index, impact factor of journals

• Invited conference presentations

• Grants/awards obtained

• Position of responsibility: editorial board, reviewers, seminar organiser

• Supervision & teaching experience

• Dissemination experience

The 3Ps - Project

• Novel and important work, innovative techniques

• Feasible for the duration and budget

• Relevant ethical and logistical permissions

• Suitable mentor/sponsors

• Reliable collaborators, internal and/or external

• Having aspect(s) distinct from the research of your PhD supervisor / current postdoc supervisor

The 3Ps - Place

• Justify that the institution is best place for your project• Facilities, expertise, samples, ongoing career development support etc

• Move institution or

• Stay at Kings • Move to a different department

• Have new sponsors and collaborators to develop future research with

• Judged by person, project and place (3Ps)

IoPPN and College support• Checking eligibility, funder remit, idea, project, budget, mock interviews etc

• Your mentor(s) / collaborator(s) / colleagues• Dr. Ying Chen, IoPPN Research Support Manager• Dr. Clarissa Edward, IoPPN Development Manager• IoPPN Grants repository• Proposal writing lecture and proposal writing workshops• DH and Guy’s pre-award teams for budget

• Peer review• Your mentor(s) / collaborator(s) / colleagues in another department / layperson

• Other resources• Centre for Research Staff Development• London RDS (Research Design Services) – NIHR and other funders• Research professional – track funding calls with deadlines• Research Data Management – KCL Library Research Support• Research ethics

When to apply - deadlines

Deadlines

NIHR PDF, TRF, CDF, SRF 20 Dec 2016, shortlisting March 2017, interview 4-6 July 2017

MRC CRTF pre & postdoc 11 Jan 2017; 6 Sept 2017

MRC CDA 25 April2017 (Oct interview); 20 Sept 2017 (March 2018 interview)

MRC SDF 14 June 2017 (Nov 2017 interview)

BBSRC FLF and DPF ~ May 2017 (Nov 2017 interview)

WT Sir Henry Wellcome May round: 4 May 2017 (1st) – 10 July (2nd) – 8-10 Nov (interview)Oct round: Oct 2017 (1st) – Dec 2017 (2nd) – April 2018 (interview)

WT Sir Henry Dale Aug round: Aug 2017 (1st) – Oct 2017 (2nd) – Feb 2018 (interview)Nov round: Nov 2017 (1st) – Feb 2018 (2nd) – May-June 2018 (interview)

Postdoc fellowships

Give yourself time to write the proposal

• -6 mth: Identify suitable fellowship schemes, update your CV

• -5 mth: Pitch your ideas, formulated research aims, objectives and methods

• -4 mth: look into feasibility, design experiments and budget your costs

• -3 mth: complete 1st draft including lay summary, impact and impact pathway

• -2 mth: seek peer review, budget approval, letters of support

• -1 mth: revise based on reviewers’ comments and submit 1 week before deadline

Research Development and Pre-Award

Pre-Award Application Support Training

The procedures and processes

of submitting grants

Mrs Kasia HaremzaResearch Grants and Contract AssociateDenmark Hill Campuskasia.haremza@kcl.ac.uk

Pre Award – what we do

•Assist Academics with financial aspects of externally funded research

•Calculate staff costs and associated FEC• Approve research applications to external funders

on behalf of the College• Accept new awards• Negotiate T&C of awards/contracts/ sub-contracts• Costing cost extensions/variations to existing grants• Only RG&C has the authority to commit College financially with regards to research

Preparing a Budget

• Be aware of the funders’ terms and conditions

What will they pay for? E.g. recruitment, advertising, publication costs, VAT.

• Identify suitable project timescales

Be realistic about the start date and duration.

• Be realistic about the resources required

Include everything needed for the project.

Obtain quotes where necessary.

Funders increasingly require cost justification and a breakdown of the costs required for the project.

What budget items are required?

• Staffing levels. Appropriate staff members with appropriate percentage time commitments and grades and spine points.

• Recruitment advertising

• Students. RCUK Fee and Stipend levels.

• Travel and conferences

• Computing

• Equipment

• Consumables

• College Research Facilities (e.g. BSU, MRI Scanning)

• Publication and Dissemination Costs

• HEI and NHS Collaborator costs. These can take sometime to gather together. NHS costs are garnered from the relevant NHS Trust’s R&D Office.

Consumables • Report costs • Costs of hosting meetings (e.g. room hire,

refreshments) • Reprographic costs, incl. printer paper • Conference-hosting costs (e.g. room hire,

refreshments etc) • Photography Interview costs • Chemicals / Radiochemicals• Casual assistance • Reagents Gases Bench fees • Laboratory sundries • Reprint / Page charges • Glassware • Social survey costs • Beamtime Fieldwork fees • Plants • Sub-contractors (+ 10% handling charge &

VAT where appropriate) • Consultants (+ 10% handling charge& VAT

where appropriate) • Animal licences Software purchases and

licences (per user costs?) • Protective clothing • Computer consumables • Waste disposal • Computer peripherals • Use / rental of existing equipment

• NHS Trust costs • Photographic materials • Dedicated IT costs • Books & journals • e-Learning facilities & licences• Cartography • Web subscriptions • Publication costs NHS costs (for projects

using NHS Trust facilities etc) • Use of external or internal specialist facilities • Cost of X-Rays, MRI and other scans • Equipment relocation costs • Building works necessary for the work (e.g.

to install a fume cabinet) • Dedicated telephone/fax costs• Dedicated power charges • Project-specific, additional insurance costs • Cost of leasing equipment or property • Costs of protecting any intellectual property

(e.g. patents) • Access fees • Pharmacy costs (e.g. for clinical trials) • Additional (ie exceptional) insurance costs • Archiving costs of clinical trial records

KHP NHS Trust

• NHS Trust involvement: Please contact the relevant NHS Trust for confirmation of whether any costs should be included in your application for their involvement. Approval from KHP Trusts is also required in the RGA Form. This is separate to ethical approval for your study.

• Contact details for KHP NHS Trust:• SLAM – Lauren Moult: T. 020 7848 0270 / E. lauren.moult@kcl.ac.uk. SLAM R&D

webpage.• KCH - Email kch-tr.research@nhs.net indicating the KCH clinical area, your

contact person and attaching a copy of the application, if available. KCH R&D web page.

• GSTT – E. rdcosting@gstt.nhs.uk. GSTT R&D web page.

Full Economic Costing

• Directly Incurred (DI) Costs are the costs of research incurred as a direct result of the research being carried out. For example, the salary costs of research assistants working on grants or the costs of academics attending conferences.

• Directly Allocated (DA) Costs are the costs of research which would already be incurred by the College even if the research were not carried out, but which are attributed to the total cost of a given project. For example, the salary costs of permanent members of academic staff and administration and estates costs such as lighting.

• Indirect Costs cover the ‘hidden’ costs of research and are calculated using an algorithm based on the percentage time commitment of academics working on a grant. These cover infrastructure and support costs such as the running of professional services departments, finance, the library and IT support.

What will funders pay for research?• Research Councils -> 80% of every FEC cost category

• Charities -> 100% of the DI costs

• Overseas charities -> 100% of the DI costs, PI time and % of Overhead/Indirect

• Government departments -> 100%/80% FEC

• Industry funders -> College target tends to be 100% of FEC

Not every scheme from every funder category operates in a uniform way. So, for example, some Research Council funding schemes will not pay 80% of FEC, so it is wise to check the scheme notes for each and every scheme.

Requesting Staff Costs

• Complete a Staff Costs Request form (SCR) and submit to the RG&C Pre-Award team at least 4-6 weeks prior to the deadline.

• It may take up to 5 working days to complete.

• Allow another 5 days for any revisions.

• Ensure you provide correct dates for the project and each member of staff.

• For NEW members of staff, a Grade and Spine point should be provided.

• For members of staff who are already on HR system we can look up the salary details.

• For new fellows who wish to join College on a fellowship we need to asses the grading so current pay slip is needed.

• Make sure you complete the sections at the top of the form, such as providing a link to the funding bodies T&Cs and information about scheme deadlines, NHS involvement etc.

The Staff Cost Request Form

RACE Costing Reports• Staff Costs are provided to academic departments by Research Grants and Contract Pre-

Award in the form of RACE costing reports.

• Typically, two reports are provided.

• The Full Project Breakdown report shows a global figure for each of the staff associated FEC costs categories (staff, estates and indirects) as well as detail about the duration, percentage time commitments and grading of each member of staff.

• The Staff Costs Breakdown report gives more detailed information about how these costs relate to individual members of staff on the project, giving the estate, salary and indirect costs for each member of staff broken down for each year they will spend on the project.

• Each of the two types of report can be further subdivided into a further two types of report.

• The ‘institution cost’ reports show the total cost of the project to the College, and will include every staff associated FEC cost category and inflation.

• The ‘recoverable from funder’ reports show the income the College will receive for the project based on templates in the costing software which reflect what individual funders will pay for research. These may or may not include inflation and may or may not include every staff associated FEC cost, depending on what the individual funder will pay.

Full Project Breakdown

Staff Costs Breakdown

The RGA Budget Table – UK charity• This is an example

of a budget table from the RGA, using the before mentioned RACE reports as the basis for the project’s finances.

• UK charity that funds 100% of DI and none of the DA costs.

b)

c) EC funding - please attach the PDF costing issued by the EU Research Funding Office instead

Funder Contribution

(£)

For foreign currency funding, enter King's exchange rate (provided by RG&C) here

100%

£190,814.00

£750.00 £750.00

£2,000.00

£0.00

£0.00

£0.00

£0.00

£193,564.00

0%

£193,564.00

funding for a project involving multiple Faculties, Divisions and/or Departments and you /

Other DI costs (specify):

Other DI costs (specify):

£193,564.00

Full Economic

Cost (FEC) (£)

£190,814.00

£2,000.00

KING'S TOTAL

£114,302.10

£212,631.24

Equipment maintenance costs

Equipment access costs

King's research facil ities e.g. MRI scanning, Mass Spectroscopy

Facil ity, clinical research facil ity etcAnimal costs (attach BSU quote to RGA Form)

£406,195.24

Include VAT where applicable e.g. equipment, computers, consultants

etc.

Subtotal

King's Directly Allocated (DA) Costs and Indirect Costs

Cost of King's PI, Co-I and other directly allocated staff time

Estates costs

Publication / Dissemination costs

Consumables

Travel and subsistence (excl. participants)

Computers and computer equipment

New equipment (excl. computing)

£212,631.24

£0.00

Collaborators costs e.g. HEIs and NHS Trusts

King's Directly Incurred (DI) Costs

Staff costs for staff who will be paid from the grant

Recruitment costs

Student fees

Student stipend

External subcontractors/consultants providing services

Payments to participants/volunteers (incl. travel)

£34,193.64

£64,135.50

Shortfall in funding, i .e. difference between KING'S TOTAL FEC and Funder Contribution

Overhead contribution, i.e. KING'S TOTAL Funder Contribution minus KING'S DI Costs FEC

Subtotal

Indirect costs

Subtotal

The RGA Budget Table – 80% FECAPPENDIX: RGA BudgetDo not complete this budget section if you're applying for:

a) a Research Council co-funded studentship - please complete the RC CO-FUNDED budget page instead.b)

c) EC funding - please attach the PDF costing issued by the EU Research Funding Office instead

£81,239.05

£61,856.38

Collaborators costs e.g. HEIs and NHS Trusts

King's Directly Incurred (DI) Costs

Staff costs for staff who will be paid from the grant

Recruitment costs

Student fees

Student stipend

External subcontractors/consultants providing services

Payments to participants/volunteers (incl. travel)

£34,193.64

£64,135.50

Shortfall in funding, i .e. difference between KING'S TOTAL FEC and Funder Contribution

Overhead contribution, i.e. KING'S TOTAL Funder Contribution minus KING'S DI Costs FEC

Subtotal

Indirect costs

Subtotal

Include VAT where applicable e.g. equipment, computers, consultants

etc.

Subtotal

King's Directly Allocated (DA) Costs and Indirect Costs

Cost of King's PI, Co-I and other directly allocated staff time

Estates costs

Publication / Dissemination costs

Consumables

Travel and subsistence (excl. participants)

Computers and computer equipment

New equipment (excl. computing)

£2,000.00

KING'S TOTAL

£114,302.10

£406,195.24

Equipment maintenance costs

Equipment access costs

King's research facil ities e.g. MRI scanning, Mass Spectroscopy

Facil ity, clinical research facil ity etcAnimal costs (attach BSU quote to RGA Form)

£406,195.24 £324,956.19

funding for a project involving multiple Faculties, Divisions and/or Departments and you /

Other DI costs (specify):

Other DI costs (specify):

£193,564.00

Full Economic

Cost (FEC) (£)

£190,814.00

£27,354.91

£51,308.40

£91,441.68

£170,104.99

£154,851.20

80%

£1,600.00

£600.00

Funder Contribution

(£)

For foreign currency funding, enter King's exchange rate (provided by RG&C) here

80%

£152,651.20

£750.00

• This is an example of a budget table from the RGA, using the before mentioned RACE reports as the basis for the project’s finances.

• E.g. Research Council /NIHR fund 80% of all DI and DA costs.

• You cans still spend 100% of DI costs as the College will top up the 20% your funder is not paying.

The RGA Budget Table – 80/100% FEC NIHR fellowship

APPENDIX: RGA BudgetDo not complete this budget section if you're applying for:

a) a Research Council co-funded studentship - please complete the RC CO-FUNDED budget page instead.b)

c) EC funding - please attach the PDF costing issued by the EU Research Funding Office instead

£5,000.00

Funder Contribution

(£)

For foreign currency funding, enter King's exchange rate (provided by RG&C) here

80%

£152,651.20

£750.00 £600.00

£1,600.00

£0.00

£46,644.00

£83,128.80

£129,772.80

£159,851.20

80%

£289,624.00

funding for a project involving multiple Faculties, Divisions and/or Departments and you /

Other DI costs (specify):

Other DI costs (specify): Conference funded at 100% £5,000.00

£198,564.00

Full Economic

Cost (FEC) (£)

£190,814.00

£2,000.00

KING'S TOTAL

£114,302.10

£411,195.24

Equipment maintenance costs

Equipment access costs

King's research facil ities e.g. MRI scanning, Mass Spectroscopy

Facil ity, clinical research facil ity etcAnimal costs (attach BSU quote to RGA Form)

£411,195.24

Include VAT where applicable e.g. equipment, computers, consultants

etc.

Subtotal

King's Directly Allocated (DA) Costs and Indirect Costs

Cost of King's PI, Co-I and other directly allocated staff time

Estates costs

Publication / Dissemination costs

Consumables

Travel and subsistence (excl. participants)

Computers and computer equipment

New equipment (excl. computing)

£121,571.24

£61,856.38

Collaborators costs e.g. HEIs and NHS Trusts

King's Directly Incurred (DI) Costs

Staff costs for staff who will be paid from the grant

Recruitment costs

Student fees

Student stipend

External subcontractors/consultants providing services

Payments to participants/volunteers (incl. travel)

£34,193.64

£64,135.50

Shortfall in funding, i .e. difference between KING'S TOTAL FEC and Funder Contribution

Overhead contribution, i.e. KING'S TOTAL Funder Contribution minus KING'S DI Costs FEC

Subtotal

Indirect costs

Subtotal

• This is an example of a budget table from the RGA, using the before mentioned RACE reports as the basis for the project’s finances.

• NIHR fellowship will not pay costs associated with supervisor time or his/hers estate or indirect.

• Some NIHR fellowships will fund some conference/training costs at 100%.

The RGA Form and Approvals

• The RGA (Research Grant Authorisation) Form is the means by which the finances and other aspects of a research proposal are approved by the relevant College authorities via the signing of the form.

• The fully completed and approved RGA Form and application should be submitted to RG&C Pre Award at least 5 working days prior to the deadline for the research proposal.

• The RGA Form contains general questions about the proposal, such as the funding scheme, whether or not the project is new or an extension to an existing project and the proposed start and end dates for the project.

• There are also more discursive questions about how the project fits within the PI’s research strategy and why the bid is being submitted to a scheme that pays for only the direct costs of the research with no overhead recovery.

• Allow at least 2 working days for approval online by RG&C.

Funding agency Equipment Purchase value

Funder contribution Expected institutioncontribution

Research Council(MRC, BBSRC, EPSRC, ESRC, NERC, AHSC, STFC)

Under £10k 100% None required>£10k 50% 50%

>OJEU threshold(£115k ex VAT in 2016)

Case by case – check call. Also requires a business case and 3 quotes

Case by case – check call

Wellcome Trust <£100k 100% None required£100,001 - £500,000 90% 10%

>£500,000 80% 20%All other charities and funding agencies

Any Depends on the funder and call - see specific guidance

Any

Equipment matched funding requirements: Many funders require matching funds to be provided by the host institution when you request equipment above a certain level. The Research Councils (except MRC) require written quotations for equipment and surveys costing +£25,000. For all items of equipment requested with a value of £100,000 or greater, three equipment quotations must be uploaded as part of the application (including those to MRC).

Matched funding is possible through a central King’s fund for Research Council Grants, if this equipment is justified and not available elsewhere. Please discuss your requirements with Pre-Award who monitor the distribution of this fund.

For non-RCUK applications please discuss your options for institutional support with your Department and Pre-Award.

Equipment• Can you justify the requirement for this equipment?• Is this available elsewhere at King’s and can you use it (both cost and capacity)? • If this equipment requires matched funding from King’s, the source should be identified and confirmed at point of

application • Check whether the equipment requires maintenance and operating costs beyond the lifetime of the grant (if yes,

has this been built into the host department’s budget); • Check whether the equipment requires installation and therefore approval from King’s Estates team?

Contact Details• https://internal.kcl.ac.uk/innovation/support/grants/preaward/contacts.aspx

Denmark Hill Campus Office dh.grants@kcl.ac.uk / W1.01-1.03 Main IoPBuilding

Kasia Haremza t. 0206 NIHR & complex Charities

Katarzyna Taczala t. 0963 NIH & Research Councils

Natasha Mutyambizi t. 0670 Charities

Guy’s Campus Office guys.grants@kcl.ac.uk

Nicola Brophy t. 8182 Research Councils

Kuet Liew t. 6654 Charities

Strand Campus Office strand.grants@kcl.ac.uk

Ratha Saravanakumar t. 7936 NMS, SSPP (excl Mgmt/DEPS)

John Fogarty t. 7935 Arts & Hums, Law, Global Inst, Mgmt/DEPS, Other

• Central Office

Jo Button t. 8237 Senior Office Administrator

Laura Weiss t. 6781 Head of Contracts

Daniel Walker t. 6509 Head of EU Office

King’s EU Research Office

https://internal.kcl.ac.uk/innovation/people/teams/Contracts/index.aspx#EUResearchFundingOffice

Further information

• Further useful information regarding applying for grants is available on the Research Grant and Contracts department’s internal website here:

https://internal.kcl.ac.uk/innovation/research/funding/How-To-Apply/Grants/Preparing-a-proposal.aspx

• Link for RG forms:

https://internal.kcl.ac.uk/innovation/research/funding/How-To-Apply/Grants/rgforms.aspx

Funding and Grant Applications:

NHS Costs

Lauren Moult

Joint SLaM/IoPPN Research and Development Office

Email: lauren.moult@kcl.ac.uk / antony.ovens@kcl.ac.uk

SLaM / IoPPN Research & Development Office

What do we do?

We support researchers from KCL and SLaM by providing and assisting with costs estimates and attribution of costs for grant applications involving SLaM.

Contact us if you need to:

Obtain costings or estimates for SLaM staff, NHS Support or NHS Treatment costs where the research involves SLaM or SLaM patients.

If your research involves Guys and St Thomas or Kings’ College Hospital rather than SLaM, the R&D offices in those Trusts will be your point of contact. The KHP NHS Trusts follow the same national processes outlined in this presentation but cost calculations may vary from Trust to Trust. We cannot provide costings for other NHS Trusts.

NHS Costings: AcoRD

AcoRD - guidance from DH:

• Framework for the NHS and partners to identify, attribute and recover costs

associated with research involving the NHS.

• Most NHS research covered by the Research Governance Framework for

Health and Social Care. Notably if the funder is:

o NIHR or MRC

o Certain charities (AMRC)

NHS Costings: AcoRD

Research studies comprise a number of activities, the costs of which, for the

purpose of funding arrangements, are attributed to one of three broad

categories:

• Research Costs

• NHS Support Costs

• NHS Treatment Costs

The attribution process places more emphasis on the primary purpose of an

activity and less on where that activity takes place or who will undertake the

activity.

Research Costs

• Costs of the R&D itself; costs end when the research ends.

• Derive from the core research activities that are being undertaken to

answer the research question(s).

• Usually met by funders.

• The primary purpose of the activity is to generate data or answer the

research question. The activity is not primarily concerned with patient care

and is regarded as a Research Cost even if it is a clinical activity.

• Example: taking blood samples to obtain data on absorption of a drug

NHS Support Costs

• Costs of additional patient care associated with the research; costs

end once the study stops.

• NHS bears cost of caring for its patients even when they are

involved in a research study. Normal commissioning processes of

the NHS and CRN.

• The primary purpose is to facilitate research, or driven by the

NHS duty of care such as ensuring safety of patients taking part in

study.

• Example: obtaining informed consent from participants

NHS Treatment Costs

• Patient treatment or care costs which would continue to be incurred

if the treatment under investigation continued to be provided after

the study ended.

• Usually not met by the funders – have to be met from the R&D

budgets of the Health Department or elsewhere.

• The primary purpose: If an activity is integral to the provision of a

treatment regime, whether standard or experimental, then it is

attributed as an NHS Treatment Cost.

• Example: cost of active drug (but not placebo)

Guidance

Guidance and FAQs on attributing the costs of health and social care

research is available online at:

https://www.gov.uk/government/publications/guidance-on-

attributing-the-costs-of-health-and-social-care-research

R&D Office Contact details for costs

SLaM / IoPPN R&D Office:

Main Building, IoPPN, Denmark Hill Campus

Lauren Moult Antony Ovens

Tel: 0207 848 0207 Tel: 0207 848 0433

lauren.moult@kcl.ac.uk antony.ovens@kcl.ac.uk

Guy’s and St Thomas’ R&D Office

http://www.guysandstthomas.nhs.uk/research/researchers/researchers.aspx

King’s College Hospital R&D Office

https://www.kch.nhs.uk/research/setting-up/contact-research-office

List of definitions for session”How to put an application together including budgeting”

• CRF – Clinical Research Facilities must provide up to date quote specific for your project.

• Directly Allocated (DA) Costs are the costs of research which would already be incurred by the College even if the research were not carried out, but which are attributed to the total cost of a given project. For example, the salary costs of permanent members of academic staff and administration and estates costs (based on a £ per FTE Academic Staff) such as lighting.

• Directly Incurred (DI) Costs are the costs of research incurred as a direct result of the research being carried out. For example, the salary costs of research assistants working on grants, consumable, travel, equipment, publication.

• FEC – Full Economic Costing is based on a costing methodology called the Transparent Approach to Costing (TRAC). FEC was introduced and accepted by the government and most major funders, universities and HEIs in 2005 with the intention of putting the funding of research on a firmer footing. FEC is made up of three major cost categories, and a number of sub-categories.

• Indirect Costs cover the ‘hidden’ costs of research and are calculated using an algorithm based on the percentage time commitment of academics working on a grant. These cover infrastructure and support costs such as the running of professional services departments, finance, the library and IT support.

• King’s Research Facilities (KRF) – King’s Research Facilities e.g. BSU, CNS MRI centre at IoPPN must provide official up to date quote prior to submission of application.

• NHS Support Costs - Costs of additional patient care associated with the research; costs end once the study stops.

• NHS Treatment Cost - Patient treatment or care costs which would continue to be incurred if the treatment under investigation continued to be provided after the study ended.

• Overheads – another way of calling Directly Allocated and Indirect costs. Those costs are consumed by the College.

• Salary on-costs – National Insurance (NI) and superannuation/pension (SA)

• SCR Form – Staff Cost Request Form is a form we require to be completed to enable us to calculate salary costs

• RACE – costing tool we use to calculate salary costs for grants

• RGA Form – Research Grants Authorisation Form. Internal KCL form necessary for submission of research grant to external funders.