Open Access Workshop

for IOPPN post-doctoral researchers

October 2014

Lynne Meehan and Helen Cargill

Research Support and Digital Assets, Library Services

We are:

Lynne MeehanResearch Support Manager

Helen CargillDigital Assets Manager

Overview

• What is Open Access

• Open Access Publishing Choices

• Funders and Open Access

• Further Information and Library Support

• Final thoughts

Open Access is:

The open and free availability

of research outputs to anyone

at point of access – improving

the way scholarly information

is shared

Key Terms

• Green Open Access

= research outputs are deposited in digital repositories that can be accessed for free; either after a publisher embargo period or in pre-print form

• Gold Open Access

= immediate access to material online is free and in its final published format

Key Terms

• Preprint

= A first draft of an article, before peer-review.

• Postprint

= The final accepted version, before publisher’s copy-editing, proof corrections, layout and typesetting. May also be known as Author Accepted Manuscript.

Typical Questions about Open Access

1. What are the consequences if I don’t make my research OA?

2. What can I do if my co-authors aren’t interested in making a paper OA?

3. How can I publish in a gold OA journal but have no funding?

4. How do I handle signing a publisher copyright agreement?

5. What resources exist to help me make my research open access?

Open Access publishing choices

Fully Open Access journals

Hybrid Open Access journals

How to find Open Access content

PubMed Central

Europe PubMed Central

Funders and Open Access

Research funder Open Access policies

COAF inc. Wellcome Trust

• WT had an OA policy for many years – now joined with other health charities

• Allocates ‘grants’ to institutions to reimburse expenditure on APC’s

• If using the gold route you must chose the CC-BY licence

• All papers must be deposited in UKPubMed Central

• From October 2013 the Wellcome also require monographs to be made OA

Research funder Open Access policies

RCUK

OA policy strengthened in April 2013, favouring the Gold route to OA

Since 2013 institutions have an annual block grant to support paying APCs

If using the gold route you must chose the CC-BY licence

MRC and BBSRC require articles in subject repositories (gold probable)

If going green the publisher must not have an embargo of more than 6

months for STEM subjects and 12 months for A&H and SS

Research funder Open Access policies

NIHR

OA policy recently updated, in line with RCUK - favours the gold route

Policy applies to peer reviewed articles submitted from April 2014

If using the gold route should chose a CC-BY licence

APCs can be paid from original grant or going forward from an NIHR OA

fund that is being established

Researchers should contact the awarding NIHR Programme Coordinating

Centre or their grant manager for advice

Research funder Open Access policies

HEFCE

New policy, refers to journal articles and conf proceedings with an ISSN

Comes into effect for outputs accepted for publication after 1st April 2016

Must create record for research output in repository at time of acceptance

and no later than 3 months, uploading your author accepted and final peer

reviewed text within 1 month of that if no embargo period

Where outputs have an embargo, upload must be within one month of the

embargo period (12 months for STEM, or 24 months for A&H and SS)

Exceptions are sometimes allowed where meeting certain criteria

Further Information & Support

Publisher/Journal Open Access policies

Research Profiles & Institutional Repository

Research Portal https://kclpure.kcl.ac.uk/portal/

Pure https://kclpure.kcl.ac.uk/admin/

Further Information

http://bit.ly/kingsopenaccess

Funds for Open Access• King’s has grants for Open Access Publishing from

– COAF– RCUK– BIS

• Some funders allow OA costs to be included in grant proposals – inc. NIHR, Leverhulme Trust and European Research Commission

Not all funders cover OA costs

Support for you

• Email openaccess@kcl.ac.uk

• Call 020 7848 7298

• Request for Open Access funding web form http://bit.ly/fundingrequest

Final Thoughts

Answers to Questions about Open Access Q1. What are the consequences if I don’t make my research OA?

A1. If you have received funding from a funding body that mandates OA then you need to make the research OA to

comply with their policy. If you don’t, getting future funding awards from them may be less likely.

Q2. What can I do if my co-authors aren’t interested in making a paper OA?

A2. Talk with your co-authors – particularly the lead author/PI - and ask if they have actual objections to making

the paper Open Access or if it’s just not something they think is important? If the latter, talk with the

corresponding author about how simple it is to make the paper OA via your institutions repository. Offer to do this

on behalf of all the authors.

Q3. How do I publish in a gold OA journal but I haven’t any funding?

A3. Check the journal’s policy on paying for an APC. Some journals will waive the APC fee for author who are

unable to pay, such as early careers researchers or those from institutions without sufficient funds. Talk to Library

Services, we may be able to negotiate for you.

Q4. How do I handle signing a publisher copyright agreement?

A4. As standard, authors grant publisher’s the exclusive rights to reproduce and distribute the full-text of the

published paper upon agreeing to publish it. However you can request that a clause is added which enables you to

retain your rights. See the SPARC author addendum for a template on how to do this.

Q5. What resources exist to help me make my research open access?

A5. There are a range of online resources to assist you, notably Sherpa Romeo and Sherpa FACT, for checking

publisher policies and compliance. Librarians can help you understand what you are required to do and what your

options are, advise and assist you with depositing full-text in Pure, and direct you to institutional funds where

they exist and you are eligible.

Statement of intent re open practices

Your plan could include things such as :

I will check my funder’s OA policies

I will choose to publish with an OA journal or book publisher

I will try negotiate my right to self archive with my publisher

I will deposit my papers in my institutional repository

I will not edit, review or work for closed access journals

I will blog my work where possible

I will contact my institutions’ librarians for advice and assistance

Thank you