Invitation for Bids and Contract for CUSTODIAL SERVICES ... Document… · Invitation for Bids and Contract for . CUSTODIAL SERVICES . BID 15 ... invited to attend the bid opening

Invitation for Bids and Contract for

CUSTODIAL SERVICES BID 15-036

Hinsdale Township High School District 86 5500 Grant Street Hinsdale, IL 60521

TABLE OF CONTENTS 15-036 Custodial Services

Instructions to Bidders ..................................................................................... 3 General Terms and Conditions ......................................................................... 4

Bid Specifications ............................................................................................. 8 Insurance ....................................................................................................... 17 Bid Forms ....................................................................................................... 18 Bid Submission Form...................................................................................... 19 Contractor Qualification ................................................................................ 24

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INSTRUCTIONS TO BIDDERS

Bid Schedule ACTIVITY: DATE: Issuance of Invitation to bid 3/5/15

Mandatory Pre-Bid Meeting & Location

3/19/15 at 10:00 A. M. CST Hinsdale District 86 Administrative Conference Room Site Visit following meeting

Deadline for Written Requests for Clarification. Must be submitted in writing sent via email to: Tina Snyder, CPPB, [email protected]

3/25/15 by 4:00 P.M. CST

Bid Opening Administrative Center 5500 S. Grant Street St Hinsdale, IL 60521Administrative Center

4/9/15 at 2:30 P.M. CST

Board Review and Consideration (tentative) April, 2015

Potential Start Date (tentative) July 2015

Bid Packet Information/addendum The bid packet information/addendum(s) is located on the internet on our website at http://hinsdale86.org/departments/BusinessOffice. Or contact Mary O’Rourke, Administrative Assistant to CFO, Phone 630-655-6113, Fax 630-325-9153, email: [email protected].

Deadline for Written Requests for Clarification:

Prospective bidders/contractors may request that the Board of Education clarify information contained in the Bid. Deadline for requesting clarification is Thursday, March 25, 2015, at 4:00 P.M. All such requests must be made in writing sent by email to Tina Snyder, CPPB, Purchasing Supervisor, at [email protected].

Bid Opening/Submission:

Bids will be accepted until April 9, 2015 at 2:30 P. M. CST then will be publicly opened. The bid must be submitted in a sealed envelope addressed to Tina Snyder, CPPB, Purchasing Supervisor, Administrative Center, 5500 S. Grant Street, Hinsdale, IL 60521 and labeled with Bid NO 15-036, Custodial Services. All interested parties are invited to attend the bid opening.

√ SUBMITTAL CHECKLIST SIGNED BID DOCUMENTS, EXHIBITS, AND CERTIFICATES BID BOND IN THE AMOUNT OF 10% FIRST YEAR VALUE PROOF OF INSURABILITY HOLD HARMLESS AGREEMENT CERTIFICATE OF COMPLIANCE WITH Il DRUG FREE WORKPLACE(SIGNED) CONTRACT FORM (SIGNED) CERTIFICATE REGARDING SEXUAL HARASSMENT POLICY (NOTARIZED) CERTIFICATE OF ELIGIBILITY TO CONTRACT (NOTARIZED) COMPLETED IRS-Form W-9 PROVIDE ONE ORIGINAL, ONE COPY AND ONE (1) DIGITAL FILE ON CD OR ON USB FLASH DRIVE IN PDF FORMAT

WITH YOUR SUBMITTAL.

AWARDED CONTRACTOR REQUIREMENTS CONTRACT SIGNED AGREEMENT AFTER BOARD APPROVAL PERFORMANCE BOND 100% DUE AFTER BOARD APPROVAL CERTIFICATE OF INSURANCE DUE AFTER BOARD APPROVAL

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mailto:[email protected]

http://hinsdale86.org/departments/BusinessOffice



GENERAL CONDITIONS 1. DEFINITIONS

1.1 “BOARD” or “SCHOOL DISTRICT”: The Board of Education of Hinsdale Township High School District 86, DuPage County, Illinois.

1.2 “BID DOCUMENTS” include:

I. Request for Bid II. Bid Submission Form IV. Bid Conditions V. Bid Specifications VI. Bid Forms and Exhibits VII. Addenda, if any VIII. Proposed Contract IX. References XI. All Forms and Documents Submitted by Submitter XII. Contract executed by the Board and successful Submitter XIII. Bid Checklist

1.3 “Submitter”: an individual or entity submitting a bid. 1.4 “SELLER” or “CONTRACTOR”: The successful Submitter.

2. FORM OF BID

2.1 Bid Submission: The Bid Submission Form and all other documents listed in the RFP and Bid Checklist must be submitted to the Administrative Office at 5500 S. Grant Street, Hinsdale, IL 60521-4578, no later than the date and time set forth on the Bid Submission Form. The bid must be submitted in a sealed envelope addressed to Tina Snyder, CPPB, Purchasing Supervisor and labeled with Bid No. 15-036, Custodial Services. The name, address, and phone number, e-mail and a contact name for the Submitter must also be listed on the outside of the bid. The sealed bid must be submitted on the forms provided.

Provide one original, one copy and one (1) digital file on CD or on USB Flash Drive in PDF format with your

submittal.

All communication in connection with this request shall be submitted in writing via email as follows: Tina Snyder, CPPB Purchasing Supervisor Hinsdale Township Administration Building 5500 Grant Street, Hinsdale, Illinois 60521 P. 630-570-8003 E-mail: [email protected]

2.2 Mandatory Pre-Bid Meeting: It shall be the responsibility of the submitter to field survey all facilities prior to

bidding. A Mandatory Pre-Proposal and building walk through meeting will be conducted on March 19, 2015 at 10:00AM CST starting at the Hinsdale District Administrative Center Conference Room 5500 S. Grant Street, Hinsdale, IL.

2.3 Alternate Bids: Alternate bids shall not be considered unless requested by the Board. An alternate bid shall not

become a part of the Contract unless approved by the Board in writing upon the award of the bid.

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2.4 Bid Deposit: This bid must be accompanied by a bid deposit in the amount of ten percent (10%) of the total estimated bid must accompany the bid. The deposit must be in the form of a bid bond, or cashier's or certified check made payable to Hinsdale District 86. The bond shall be carried with a bonding company rate “A+ or better” by Standard & Poor’s ratings and licensed to do business in the State of Illinois. Failure to supply a Bid Bond at the time of the bid submission will automatically disqualify the bidder. The deposit, except that of the successful Submitter, will be returned promptly after the determination of the successful Submitter

2.5 Delivered Price: Your bid price must be a delivered price for all goods and or services, as applicable and a total

price for all labor and services. The bid price must be firm for at least ninety (90) calendar days after the latest date for submission of bids.

2.6 Unit and Total Prices: The price for the units of any goods specified in the Project Bid Specifications should be

clearly shown for each separate item in the space provided on the Bid Submission Form. Only one unit price should be quoted according to any unit of measure shown in the Project Bid Specifications.

2.7 Qualification: The Submitter shall submit with the Bid Submission Form a fully completed and executed

Qualification Statement on the form contained in the Bid Documents.

2.8 Contract: The Submitter shall be required to submit a proposed Contract to cover all goods and services under the Bid. Any Contract will be subject to review by the Board of Education’s legal counsel, and must be on terms fully acceptable to the Board of Education before it is signed. No contract or agreement will be implied, final or in effect between the Board and a selected Submitter until acceptable Contract terms have been reached. The successful Submitter must enter into an executed contract with the Board in order to finalize the award of the bid. If mutual agreement on contract terms cannot be reached, the Board will proceed to negotiations with another Submitter.

2.9 Payment and Performance Bond: Upon contract award, the successful contractor shall furnish a Performance

Bond in the amount of one hundred percent (100%) equal to the combined annual costs of the first twelve months of this Contract. The bond surety must carry a Best Rating of A and on forms acceptable to the Board and with a surety acceptable to the Board. Before entering into the second year of this Contract, the successful bidder must furnish a second performance bond equal to the annual bid cost for the second year of the Contract. The same procedure must be repeated for the third year of the Contract.

3. WITHDRAWAL, CANCELLATION, OR MODIFICATION OF BID

3.1 Withdrawal, Cancellation, or Modification of Bids: A Submitter may withdraw a bid at any time prior to the time specified in the Bid Documents as the closing time for the receipt of bids. Any modification to a bid may be made only by substitution of another bid. However, no Submitter shall withdraw, cancel or modify a bid for a period of ninety (90) calendar days after said closing time for the receipt of bids, nor shall the successful Submitter withdraw, cancel or modify a bid after having been notified that said bid has been accepted by the Board. Any Submitter that withdraws, cancels or modifies a bid within said ninety (90) day period shall forfeit the Bid Deposit.

3.2 Late Bids: Bids received after the time specified in the Bid Documents will not be considered. 3.3 Termination of the Contract for Cause: Should the contractor fail to comply with any of the terms or conditions set

forth in this Contract, or should the District determine the Contractor is in any way unfit, unqualified, or unable to perform all the needs of the District under the Contract, then and in that event with two (2) weeks written notice to the Contractor, this contract may be terminated by the District. Failure to operate in accordance with these specifications shall be deemed sufficient reason for the cancellation of the Contract by the District.

3.4 Termination of the Contract for Convenience: The Board reserves the right to terminate the Contract for any

reason at the end of any contract year upon at least thirty (30) calendar days notice to Contractor.

4. SUBMITTER REPRESENTATIONS 4.1 Complete Understanding: Each Submitter warrants and represents that he or she has read and understands the

Bid Documents.

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4.2 Specifications: Each Submitter warrants and represents that the bid is based on the specifications and terms and

conditions contained in the Bid Documents. 4.3 Authorized Representative: Each Submitter warrants and represents that he or she is the authorized

representative of the Submitter and has the authority to bind the Submitter under the terms and conditions contained in the bid.

5. AWARD 5.1 Award of Bids: Proposals shall be awarded to the lowest responsible, responsive Submitter whose proposal best

meets the needs of the District, as determined by and in the sole discretion of the Board. Any award shall be subject to the requirements of 105 ILCS 5/10-22.34c. Board reserves the right to accept a proposal in whole or in part and to award all or part of the work to one or more Submitters. The School District also reserves the right to reject any proposals when it is determined that the Submitter is not properly qualified to carry out the obligations of the Contract. Any such decision shall be considered final.

5.2 Bid Reservation: The Board reserves the right to reject any and all bids or any part thereof and to waive

technicalities in the bid or bid process. 5.3 Interpretation of Bid Documents: If any person contemplating submitting a bid is in doubt as to the true meaning

of any part of the Bid Documents, he or she may submit to the Purchasing Supervisor a written request for an interpretation. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the Bid Documents will be made only by addendum duly issued by the Purchasing Supervisor. A copy of such addendum will be mailed or delivered via email to each person receiving a set of such Bid Documents and to such other prospective Submitters as shall have requested that they be furnished with a copy of each addendum. Failure on the part of the prospective Submitter to receive a written interpretation prior to the time of the opening of bids will not be grounds for withdrawal of his or her bid. Oral explanations or representations will not be binding.

6. QUALITY OF WORK/CONDITION OF GOODS

6.1 Title and Risk of Loss: Title to any goods herein described shall not pass until said goods have actually been received by the Board or its consignee, notwithstanding any agreement to the contrary, including, but not limited to, any agreement to pay freight, express, or other transportation or insurance charges. Risk of loss prior to such actual receipt by the Board or its consignee shall be borne by the Seller. Nothing herein contained, however, shall be construed to deprive the Board of its interest, or limiting such interest, in the goods herein described prior to such actual receipt.

6.2 Inspection: All material and workmanship shall be subject to inspection and test by the Board. The Board reserves

the right to reject any goods which contain defects in material or workmanship or which fail to meet the Project Bid Specifications contained herein or the Seller's warranties (express or implied). Rejected goods shall be removed at the expense of the Seller, including transportation both ways, promptly after notification of such rejection. As to rejected goods, the Seller shall bear all costs of inspection and all risk of loss. Upon rejection, the Seller shall immediately return full purchase price to the Board.

6.3 Payment and Price: Payment by the Board for goods supplied hereunder shall not constitute acceptance thereof if

subsequent inspection discloses defects in material or workmanship or a failure to meet the specifications contained herein, and payment for any services provided hereunder shall not constitute a waiver of any rights to enforce the terms of or standards of service in the Contract.

6.4 Warranties: The Seller makes the following warranties to the Board and users of the goods herein described: (a) it

will, at the date of delivery, have good title to any and all goods supplied hereunder, and said goods will be free and clear of any and all liens and encumbrances; (b) any and all goods supplied hereunder will be of merchantable quality; (c) any and all goods supplied hereunder will be fit for the particular use intended, will be free from defects, whether patent or latent, in material or workmanship, and will be in full conformity with the specifications contained herein. The Seller agrees that the foregoing warranties shall survive acceptance of the goods, and that

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said warranties shall be in addition to any warranties of additional scope given to the Board by the Seller. The Seller shall, at its sole cost and expense, promptly repair or replace to the Board's complete satisfaction all goods/services received for a period of one (1) year from date of acceptance, unless the Project Bid Specifications require a greater warranty period.

6.5 Patent Infringement: The Seller shall indemnify and hold harmless the Board, its successors, employees, agents,

assigns, and users of the goods herein described against any and all loss, damage, or injury arising out of a claim or suit for alleged infringement or any letters patent granted by the United States or any foreign government relating to the goods herein described. The Seller agrees that it will assume, upon request, the defense of any and all such suits and pay all costs and expenses incidental thereto.

6.6 Maintenance and Repair Services: If the Bid Documents specify that maintenance or repair services must be

provided by the successful Submitter, each Submitter should explain in the bid how the services will be provided, whether by the Submitter or through another person or firm.

6.7 Standards of Service. Submitter represents and agrees that services outlined in the Bid, and provided by successful Submitter, are professional services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important role, in accordance with the intent of the bidding provisions of Section 10-20.21 of the School Code, and further represents and warrants that such Services shall be performed and provided in accordance with the highest professional standards, and in accordance with all licenses, laws, regulations and industry best practices. The Board is seeking responses to this RFP to obtain competitive pricing for the requested services and shall not be bound by the bidding requirement of section 10-20.21 of the school code.

7. DELIVERY

7.1 Shipping Instructions: Unless otherwise specified, packages must bear the Board's order number and bulk containers must also show gross and net weights and/or quantity. No packaging charge shall be made to the Board unless specified herein. All goods shall be suitably packed and classified to assure the lowest transportation rates consistent with full protection against loss or damage in transit and to meet the carrier's requirement.

7.2 Deliveries/Time: Time is of the essence. Deliveries shall be made to the Board's receiving area or designated

installation site.

7.3 Rejection and Cancellation: The Board reserves the right to reject any goods or services and to cancel all or any part of this bid award or ensuing contract if the Seller fails to deliver all or any part of the goods or services as described in the Bid Documents or if the Board deems such is in its best interests. Acceptance of any part of the goods or services covered by bid documents shall not obligate the Board to accept future shipments or work nor deprive it of its right to revoke any acceptance theretofore given. If the Seller ceases to conduct its operations in the ordinary course of business (including inability to meet its obligations as they mature), or if any proceeding under bankruptcy or insolvency laws is brought by or against the Seller, or if a receiver for the Seller is appointed or applied for, or if an assignment of or for the benefit of creditors is made by the Seller, the Board may cancel this order without liability except for deliveries previously made or for goods covered by the Bid Documents then completed and subsequently delivered in accordance with the terms, conditions, and specifications contained herein.

7.4 Earliest Delivery Time: The Submitter must make delivery upon receipt of order unless otherwise specified in the

Bid Documents. The Submitter must indicate time required for delivery on the bid.

8. MISCELLANEOUS 8.1 Taxes: The Board is exempt from paying Illinois Use Tax, Illinois Retailer's Occupation Tax, Federal Excise Taxes,

and any federal transportation tax, thus, no taxes shall be included in the bid price. 8.2 Waivers: The failure of the Board to demand strict performance on any one occasion shall not in any way affect,

limit, or waive the Board's right thereafter to enforce and compel strict compliance with every term, condition, and specification thereof. The Board shall not have waived any rights under the Bid Documents unless specifically set forth in writing.

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8.2 Default: If any Submitter fails to fulfill any or all terms and conditions of the Bid Documents, said Submitter shall

be declared to be in default, shall forfeit the Bid Deposit, and shall be subject to any and all other remedies available to the Board.

8.3 Compliance with Applicable Law: The Submitter shall at all times observe and comply with all applicable laws,

rules, ordinances and regulations, including, but not limited to, the Illinois Prevailing Wage Act (820 ILCS § 130/1 et seq.), the Illinois Human Rights Act (775 ILCS § 5/1 et seq.), the Equal Employment Opportunity Act (42 U.S.C. § 2000e), and the Illinois Criminal Code (720 ILCS 5/1 et al.) in performing under the Proposal Documents.

To the extent the services provided by the Contractor hereunder include the construction or demolition of any

fixed works for the District, including any maintenance, repair, assembly or disassembly work performed on any District equipment, the Contractor is subject to the provisions of the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) and shall pay not less than the prevailing rate of wages to all laborers, workers and mechanics performing such services, as determined by the Illinois Department of Labor for the DuPage County area. The current prevailing wage rates are available on the Department of Labor’s website and are deemed incorporated herein. Bidders are required to increase wages as necessary during the term of this Contract if such prevailing rates are revised. Proof of prevailing wages paid (a certified payroll record) shall be submitted with invoices requested for payment.

8.4 Assignment: The Submitter shall not delegate, assign, or subcontract the performance of any obligation hereunder

to any third party without the prior written consent of the Board.

8.5 Indemnification: To the fullest extent permitted by law, the Submitter shall indemnify and hold harmless the Board and its individual board members, officers, employees, agents, volunteers, successors, and assigns (“Indemnitees”), from any and all costs, damages, losses, judgments, liabilities and expenses (including reasonable attorneys’ fees and litigation costs) (collectively, “Claims”) brought against or incurred by the Indemnitees arising out of, in connection with, or related to (1) any acts or omissions of the Submitter; and (2) any breach by the Submitter of the terms or requirements of the Bid Documents.

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Introduction Hinsdale township high school district 86 is requesting proposals from experienced and qualified sources for custodial services. The District is seeking a separate contract to cover Maintenance, Custodial, and Grounds Services see Bid 15-031. Submitters are encouraged to bid on both contracts and to include a discounted price in the event the Submitter is awarded both contracts.

Background

The District includes Hinsdale Central High School and Hinsdale South High schools and is located about 20 miles west of Chicago. The enrollment for the 2014-2015 year was approximately Hinsdale Central at 2,794 and Hinsdale South at 1,742.

Requirements

Contractor Employment Requirements Contractor shall ensure the recruitment, supervision and training of sufficient able personnel to carry-out contractor’s obligations. Personnel shall be the servants of the contractor and perform in a professional manner at all times.

Employee Turnover and Absences The parties recognize that work force stability is essential to effectively achieve the contractor’s obligations hereunder and that the contractor is responsible for minimizing employee turnover and absences. Contractor will report all absences to the Buildings and Grounds Director on a daily, as occurs basis, and shall explain how that work schedule will be covered.

The Contractor will submit a sworn statement regarding employee turnover for the year 2012, 2013 and 2014 prior to the contract award.

Monthly Certified Payroll and Time Clock The Contractor will submit a monthly payroll report detailing all hours worked by employees; including days missed for sick leave use, personal leave, vacation, etc. The monthly payroll reports shall be provided as a part of the monthly billing process. Contractor employees will punch in and out on the District provided equipment as instructed by the Buildings and Grounds Directors.

Training Policies and Manuals The Contractor shall provide the Buildings and Grounds Managers copies of their training policies and manuals prior to contract award. The Contractor shall keep the manuals current and updated throughout the contract term.

Criminal Background Checks The Contractor shall comply with all criminal background and fingerprint checks with the Illinois State Police. All employees will be required to complete such checks before entering the District facilities. The cost of said checks will be paid by the Contractor and the results at said checks will be provided the District.

The Contractor shall submit a sworn statement detailing how employees are screened for criminal background checks prior to contract award. Contractor must demonstrate that criminal background checks are conducted on each employee that the Contractor hires to ensure that employees have no prior criminal record that would render said persons as unwanted in the school setting, e.g., sexual misconduct, etc., in accordance with Illinois School Code 105ILCS 5/10-21.9.

The Contractor shall submit immediately the name and birth date of all employees upon employment in the District.

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Asbestos Awareness Training All employees of the Contractor must complete a two-hour asbestos awareness training program. Certification of said training shall be maintained in the training manual in the Buildings and Grounds Director’s office.

Blood Borne Pathogens Training All employees of Contractor shall be trained in working with blood borne pathogens. Certification of said training shall be maintained in the training manual in the Buildings and Grounds Director’s office.

Material Safety Data Sheets The Contractor will maintain a current Material Safety Data Sheet (MSDS) log book, containing a sheet on all cleaning chemicals and chemical based products used at each school. The MSDS logs shall be maintained the Buildings and Grounds Director’s office.

Immunizations Where Contractors staff requires immunization of any type, all costs associated with said medical care shall be borne by the Contractor.

Employee Conduct The District reserves the right to require the Contractor to remove from the site, any Contractor employee who is deemed to be incompetent or in any way detrimental to the best interests at Hinsdale Township High School District #86. This right shall be unilateral and the Contractor is responsible for any costs that may occur as a result of an employee of the Contractor being removed by the District.

Due to the fact that cleaning service employees will often times be performing their duties while students are present, it is mandatory that all Contractor employees be of high moral character, property attired and professional at all times.

Uniforms and Name Badges It is the responsibility of the Contractor to provide company uniforms to all employees. Uniforms must be worn at all times. All uniforms shall be similar, e.g., color and style, so as to make Contractor employees readily identifiable. The Contractor shall provide name tags and assure that employees wear same at all times. The Contractor uniform and name badge must be approved by the District prior to contract award.

District Property Contractor’s supervisory staff shall make every effort to see that employees under his supervision do not tamper with, remove or “borrow” the personal property of teachers, students or the District. In the event a Contractor employee is guilty of stealing or misusing any personal property of others, said employee shall be terminated immediately and Contractor shall make full restitution for any items not recovered.

Employee Termination and Turnover Should an employee of the Contractor quit or be terminated, it is the responsibility of the Contractor to secure all District property (e.g., keys, tools, etc.) from the departing employee before their last day of employment. Contractor will reimburse District for all expenses associated with failure to comply with this requirement.

Mercury Containing Lamp Recycling District 86 recycles all mercury containing lamps. These include fluorescent, mercury vapor, sodium, and metal halide bulbs. This Contract shall be required to participate in this program. Contractor will remove and protect such bulbs and place them in containers provided by District 86. District 86 will collect bulbs for recycling at regular intervals. All costs for bulb recycling after the products leave the building will be borne by District 86.

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Tobacco Products At no time is the use of tobacco products, inhaled, smoked, or chewed permitted on any portion of District 86 facilities or grounds.

Reporting Building Problems

It shall be the responsibility of the Contractor’s employees to report building problems to the District 86 Buildings and Grounds Director as they are observed, using the appropriate form. Verbal calls will be accepted in emergency instances.

Required Meetings It shall be the responsibility of an officer of the contracting company to schedule and attend a monthly meeting with District designated representative’s to review contract compliance and problem-solve. Contractor to provide documentation and present to Board annually, if so requested.

Contract Selection Criteria In selecting a service provider, the Board of Education will consider the following criteria in addition to cost.

A. The ability, capacity and skill of the bidder to perform the service required within the time specified. B. The character, integrity, reputation, judgment, experience and efficiency of the bidder. C. The quality of performance on previous contracts or services. D. The sufficiency of the contractor’s financial resources and ability to perform the contracts and provide the services. E. The quality, availability and environmental appropriateness of the supplies and equipment being proposed by the

contractor. F. The results of contractor reference checks. G. Such other information as may be secured by the District having a bearing on the decision to make the award.

Cleaning Specifications and Schedule Information

Custodial Staffing Requirements The District intends to employee 28.5 total FTE’s per the following assignments formula: Central/Administration Buildings 1 first shift custodian, 10 second shift custodians, 1 second shift supervisor and 3

third shift custodians,(including one lead custodian). South/LADSE/TC Buildings 1 first shift custodian, 8.5 second shift custodians, 1 second shift supervisor and 3

third shift custodians (including one lead custodian). The above staffing requirements are the minimum staffing levels needed to perform the services, and Contractor’s compensation shall be reduced in the event Contractor’s staffing falls below these levels.

Manner of Performing Work and General Definitions All work to be performed hereunder shall be done in a prompt, regular, workmanlike, hygienic and safe manner so as to result in a clean, safe, healthful and attractive school environment that complies with the Life Safety Code Circular Series A-156 and A-157 of the State of Illinois and the reasonable requirements of the District’s administration.

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General Housekeeping Staff Personnel to perform necessary functions to keep the school building in a clean, safe and hygienic state, including, but not limited to, the housekeeping functions listed in this section. Contractor shall indicate whether their custodial personnel are members of a certified union and if so, which one, as required in the bid forms. The number of staff required at each site is listed in the bid form documents.

Direct Supervision

Contractor shall provide highly trained supervisors at both campuses. Supervisors are responsible for overseeing all cleaning program operations and staff training at their respective sites and satellite facilities, if applicable. Supervisors must be able to effectively communicate verbally and in writing with all their staff members, the Building Principals, and all District staff and constituents, as required.

School Year and Summer Program

Each high school student attendance year runs for 180 days from middle of August through beginning of June. The Administration Building is in use all year (261 days minimum). For six weeks during the summer months, a portion of Hinsdale South or Hinsdale Central High School is used for summer school, so cleaning services are required and coordination with local construction schedules is expected. District #86 expects that the heavy and more infrequent cleaning tasks be performed during the periods of time when school is not in session (Winter break, spring break, and summer). When construction schedules limit the access and/or need for cleaning during the summer, it is expected that staffing be reduced and unused hours accumulate to be applied toward preparing for the opening of school. Special Note: By the first week of August, Contractor to provide written report of unused hours during summer session.

Custodial Cleaning Schedule Cleaning services are to be performed during the periods indicated in the following areas:

Administration Building All Year Hinsdale Central and Hinsdale South Administration Offices All Year Guidance Reception Area All Year Athletic Directors’ Office Area All Year Bookstores All Year Boys’ Physical Education Office All Year Girls’ Physical Education Office All Year Classrooms, Department offices, shops and labs During school year Hallways All Year Auditorium, Little Theater (South), Room 216 (Central) All Year Make-up rooms, Central basement All Year All classrooms, washrooms and library where summer school is held June-July (6 weeks) Libraries During school year Community Room-Central/Black and Gold Room (South) All Year Field House (South) All Year Main Gymnasium (South) All Year Swimming Pool and Locker Room (Central) All Year Gymnastics Gym (Central) All Year Central Field house and Wrestling Gym All Year Computer Labs All Year Department Offices All Year

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Cleaning Standards and Frequency Classrooms, Offices, Stairwells, Hallways A. Daily

1) Empty wastebaskets and recycling and return to room from which taken. 2) Transport to and deposit into compactor all waste materials such as cans, bottles, trays, waste paper and other

materials when specifically so directed. 3) Dust all telephones. 4) Clean and sanitize drinking fountains. 5) Spot clean desk tops in office areas. 6) Clean countertops. 7) Spot clean reception lobby glass, including front door. 8) Damp wipe (South)/clean with finney eraser (Central) all chalkboards and clean chalk trays. 9) Spot clean all internal glass in partitions, doors and windows. 10) Spot clean walls, heating units and locker graffiti as needed. 11) Clean sinks in all laboratories. 12) Spot clean student desk tops and remove graffiti. 13) Empty and clean pencil sharpeners; also clean wall area around sharpeners as needed. 14) Dust tops of hallway lockers. 15) Remove dust and cobwebs from ceiling areas and all vents. 16) Spot clean glass in all display cases. 17) Clean all entry door glass, both sides. 18) Replenish towel and soap dispensers in shops and labs.

B. Weekly 1) Clean and sanitize telephones. 2) Remove fingerprints from front doors, frames, light switches, push plates, handles, and railings. 3) Dust all furniture and equipment, including desks, chairs, TV’s and tables in office area. 4) Dust all exposed filing cabinets, bookcases and shelves. 5) Low dust all horizontal surfaces to 7-foot heights, including sills, moldings, ledges, shelves and frames. 6) Dust window ledges near corridors in all classrooms and stairwells. 7) Clean TV screens.

C. Monthly 1) High dust above 7-foot height all horizontal surfaces, including shelves, moldings, ledges, AV screens, light fixtures. 2) Wash all door kick-plates.

D. Semi-Annually 1) Clean all desk tops – office area. 2) Dust window blinds. 3) Wash down all furniture. 4) Wash all stairway walls. 5) Wash all interior glass, including inside of exterior windows. 6) Dust all light fixtures.

Washrooms, Team Locker Rooms, Pool Locker Rooms, Physical Education and Coaches’ Locker Rooms (Boys and Girls), Swimming Pool and Gymnastic Gym at Central, Gymnastics Balconies – East and West at South, Wrestling Gym at Central A. Daily

1) Clean, sanitize and polish are vitreous fixtures – including toilet bowls, urinals and hand basins. 2) Clean and polish all chrome fittings. 3) Clean and sanitize toilet seats. 4) Clean and polish all glass mirrors. 5) Empty all containers and disposals, insert liners as required. 6) Wash and sanitize exterior of all containers. 7) Empty and sanitize interior of sanitary containers. 8) Spot clean partitions. 9) Remove spots, stains, splashes from wall areas; remove graffiti. 10) Remove fingerprints from doors, frames, light switches, handles, etc.

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11) Refill all dispensers to normal limits; soap, tissue, towel and liners. Supplies to be furnished by owners. 12) Strip and remove all soil and soap scum in shower areas. 13) Clean and sanitize all floor and wall areas. 14) Dust top of lockers. 15) Wipe clean and flush toilet bowls and urinals with “Bowlclene” or equal. 16) Low dust all horizontal surfaces to 7-foot heights, including sills, moldings, ledges, shelves, frames, ducts, heating

outlets. 17) Clean and sanitize weight machine benches. 18) Gymnastics Gym (Central) – clean and sanitize all mats and floors; vacuum runway rug.

B. Monthly 1) High dust above 7-foot height all horizontal surfaces, including shelves, moldings, and ledges. 2) Three times a year wash all walls and lockers. 3) Wash all door kick-plates.

C. Yearly 1) Wash all walls, partitions, fixtures and plaster ceilings.

Eating Areas – Student and Faculty Cafeterias A. Daily

1) Clean and sanitize drinking fountains. 2) Empty, clean and sanitize all garbage cans. 3) Spot clean interior glass in partitions, doors and all other interior windows. 4) Damp wipe and sanitize all table tops, seats and framework. 5) Spot clean walls. 6) Spot clean and damp wipe all chairs, as needed. 7) Low dust all horizontal surfaces to 7-foot height, including sills, moldings, ledges, frames, ducts, heating outlets,

etc. 8) Scrub all floor surface areas.

B. Weekly 1) High dust above 7-foot height all horizontal surfaces, including shelves, ledges and moldings.

C. Summer, Winter and Spring Vacation Periods 1) Strip and refinish all floor surface areas – summer project cleaning. 2) Shower scrub and wax as time permits per schedule approved by Buildings and Grounds Director – winter break

project cleaning. 3) Shower scrub and wax as time permits per schedule approved by Buildings and Grounds Director – spring break

project cleaning.

Kitchen Areas A. Daily

1) Empty, wash and sanitize garbage cans; (Central) empty and wash grease bucket in proper grease container. 2) Scrub and sanitize floors; heavy mopping necessary. 3) Low dust all horizontal surfaces to 7-foot height, including sills, moldings, ledges, shelves, frames, ducts, outlets,

etc. 4) Replenish towel and soap dispensers.

B. Weekly 1) High dust above 7-foot height all horizontal surfaces, including shelves, ledges and moldings. 2) Clean and de-grease all circulating fans and vent hood surfaces.

C. Three Times a Year 1) Scrub floors and wash walls and shelves of dry storage areas. 2) Wash down all walls. 3) Wash down all furniture.

D. Yearly 1) Wash all walls, ceilings and ceiling grills. 2) Wash all stainless steel equipment.

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Floors – Tile and Terrazzo A. Daily 1) Dust mop or sweep entire buildings, excluding gymnasium. 2) Damp mop classroom spillages. 3) Scrub hallways. 4) Sanitize team locker rooms. 5) Sweep and mop stairwells and landings. 6) Sweep and wet mop all entryway vestibules.

Floors – Concrete

A. Daily 1) Sweep. 2) Wet mop spillages. B. Yearly 1) Scrub and seal with concrete sealer.

Floors – Rubber A. Daily

1) Vacuum field house rubber flooring; machine clean on nightly basis. 2) Damp mop spillages in field house. 3) Sweep weight room floors. 4) Damp mop weight room floors with quaternary solution.

B. Three Times Yearly During Summer, Winter and Spring Vacation 1) Clean field house Mondo flooring as per manufacturer specifications.

Floors – Carpeting and Entryway Runners A. Daily

1) Vacuum entire carpeted areas. 2) Inspect for spots and stains; remove if possible. 3) Vacuum all entryway runners daily and shake out excess dirt, as needed.

B. Two Times Yearly During Winter and Spring Vacation 1) Machine shampoo all carpeted areas.

Floors – Pool Deck at Central A. Daily

1) Mop and sanitize area.

Floors – Indoor Tracks A. Daily

1) Spot sweep and damp mop spillages; field house nightly scrub. B. Weekly

1) Sweep completely; applies to Fitness Center in Central basement. C. Twice Yearly

1) Wet scrub entire floor area; applies to Fitness Center in Central basement.

Furniture – Fabric or Plastic A. Daily

1) Inspect for spots and stains. Remove as needed. B. Yearly

1) Brush or damp wipe clean.

General

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A. Daily 1) All classrooms/labs, etc.; must remain locked until ready for cleaning – only one (1) room at a time to be opened

per assigned area. Rooms are never to remain unattended if unlocked. 2) Equipment should not be moved into hallways and remain unattended during the floor refinishing. 3) Alarmed rooms: must only be unlocked and disarmed while cleaning. Rooms are never to remain unattended. 4) Turn off all lights except those which must be left on for cleaning in each specific area. 5) Close all windows. 6) Communication with Building Principal or designated representative. 7) Return all keys to supervisor.

B. Weekly 1) Review contract performance; contact visits between Contractor’s Building Supervisor and owner’s Building

Principal or designee. Miscellaneous Cleaning Services at Both Schools A. Daily

1) Sweep Auditorium, Little Theater, scene shops, control booths and make-up rooms, on a nightly basis. 2) Completely clean all classrooms before and after adult education (34 weeks). 3) Sweep and damp mop dock areas.

B. Yearly 1) Wash all corridor and stairway walls 2) Wash and re-chalk blackboards. 3) Wash all wastebaskets. 4) Clean and sanitize hall and team lockers, inside and outside.

C. The contractor might need to assist with set ups, breakdowns, and clean up after events as required by the District.

Building Information The total square footage of each building – this includes areas not required to be cleaned as outlined in the specifications. a. Hinsdale Central High School – 55th and Grant Streets – Hinsdale, Illinois 60521

Director of Buildings and Grounds – Pat Hurley – 630-570-8180 Basement 85,950 1st Floor 232,875 2nd Floor 161,600 Total 490,425 square feet

b. Hinsdale South High School – 7401 South Clarendon Hills Road – Darien, Illinois 60561 Interim Director of Buildings and Grounds – Position Open Basement 69,000 1st Floor 211,550 2nd Floor 91,950 3rd Floor 63,650 Total 436,150 square feet

c. Administration Center Building – 5500 Grant Street – Hinsdale, Illinois 60521 1st Floor 5,000 2nd Floor 2,500 Total 7,500 square feet

d. LADSE Building See attached square feet e. Transition Center See Attached square feet

The type of floor cleanable square footage by building is approximately: a. Hinsdale Central High School

50,774 square feet carpet

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338,195 square feet hard surface 50,101 square feet of corridors not included in

hard surface total

b. Hinsdale South High School 47,926 square feet carpet 291,034 square feet hard surface 44,448 square feet or corridors not included in hard surface total

Equipment Here is an example of some of the equipment that is currently being used at the buildings.

ITEM Hinsdale Central Hinsdale South

Autoscrubbers 3 3 Single Disc Scrubbers 7 7 Burnisher 1 1 Wet-Dry Vacuums 7 7 Mobile Bruts 28 28 Maid Carts 12 12 Buckets and Wringers 1-Lot 1-Lot Miscellaneous Equipment 1-Lot 1-Lot Upright Vacuums 9 9 Riding-Type Autoscrubber 1 1

Notes: A. If the Contractor needs equipment they must consult with the District prior to purchase of any and all major pieces of

equipment, to verify that make and model are acceptable for the District’s specific needs.

B. All equipment must be new except that the District reserves the right to negotiate the use or sale of existing District owned cleaning equipment with the successful Contractor.

C. In the event the contract is terminated, District has the right to purchase any and all equipment at its depreciated value, using straight-line, five –year method. Any equipment fully depreciated will become the property of the District.

D. The Contractor is responsible for keeping the equipment in good working and safe operating condition for all custodial equipment. A detailed inventory, including make, model, serial number, pricing and annual depreciations amount must be prepared annually.

Cleaning Supplies The Contractor must provide all cleaning supplies for both campuses and remote sites. Cleaning supplies must be quoted for top quality of the product line. The manufacturer and grade of custodial cleaning supplies will be determined by the District consulting with the successful contractor. Cleaning supplies shall be compliant with the 2008 Illinois Green Cleaning Chemical Act. The District has had success with and prefers S.C. Johnson Commercial Cleaning products. The District shall determine the quality and type of cleaning supplies used by the contractor prior to application.

Additional Information

The District has very limited storage for contractor cleaning supplies and will not be providing Office/Warehouse Space. The District will provide disposable goods such as paper towels, toilet paper, trash can liners, hand soaps etc. The Contractor will need to ask District staff to gain access supplies.

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INSURANCE REQUIREMENTS

The contractor shall be required to maintain the following insurance:

General Liability: • $2,000,000 each occurrence-including Bodily Injury, Property Damage, Blanket Contractual Liability • $1,000,000 Damage to Rented • $5,000 Medical Expenses (any one person) • $1,000,000 Personal Injury & Advertising Injury • $1,000,000 Fire Damage Legal Liability • $2,000,000 General Aggregate Limit • $2,000,000 Products/completed Operations Limit Coverage to be written on an occurrence form, and to include a “per job” aggregate endorsement

Automobile Liability: • $2,000,000 Combined Single Limit-Bodily Injury/Property Damage • $5,000 Medical Payments • $1,000,000 Uninsured Motorist/Underinsured Motorist

Umbrella/Excess Liability: • $10,000,000 Each Occurrence • $10,000,000-Aggregate

The Contractor shall name the indemnitees (defined below) as additional insured on all insurance policies required herein, with the exception of the worker’s compensation insurance. The insurance required of the Contractor shall be primary. The Contractor shall carry Workers’ Compensation insurance in the minimum limits as specified by law. The Contractor shall provide a certificate of insurance on a form acceptable to the Board evidencing the required insurance. The certificates of insurance and all insurance policies required to be obtained by the Contractor shall provide that coverages afforded under the policies will not be canceled, reduced or allowed to expire without at least thirty days prior written notice given to the Board. If any of the insurance coverages are required to remain in force after final payment, all additional certificates evidencing continuation of such coverage shall be submitted with the final application for payment.

All insurance required of the Contractor shall state that the coverage afforded to the additional insured shall be primary insurance of the additional insureds with respect to claims arising out of operations performed by or on their behalf. If the additional insured have other insurance which is applicable to the loss, it shall be on an excess or contingent basis.

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Bid Forms Submitter Instructions Carefully complete every form that is included in this Bid Forms Section. All forms and attachments (e.g. Pricing Form and insurance certificate) should be included in your sealed bid envelope. Provide one original, one copy and one complete digital file on file a CD or USB in PDF format of your bid in a sealed envelope. Failure to complete all the required information or providing any incomplete, inaccurate or misleading information will result in disqualification of your bid. Please contact Tina Snyder, Purchasing Supervisor, at [email protected], in writing if you have any questions regarding the bid forms or RFP requirements.

Bid Checklist (All items must be included with the Bid)

1. BID SUBMISSION FORM (signed and notarized) 2. BID BOND (attach bid bond or certified check) 3. CERTIFICATE OF INSURANCE (Submitter’s current) 4. BID PRICING SHEET (Required) 5. HOLD HARMLESS AGREEMENT (Form A) (must be signed) 6. SEXUAL HARASSMENT POLICY CERTIFICATE (Form B and Attachment) (must be signed and notarized) 7. CERTIFICATE OF ELIGIBILITY TO CONTRACT (Form C) (must be signed and notarized) 8. QUALIFICATION/REFERENCES (Form D) (must be signed and notarized) 9.____ CERTIFICATE OF COMPLIANCE WITH ILLINOIS DRUG-FREE WORKPLACE ACT (Form E) (signed) 10.____ CONTRACT FORM (Form F) (signed) 11. W-9 FORM (Sample of first page is included as Form G) (the full current version of the Form W from the IRS website must be completed and signed) 12. Provide one original, one copy and one complete digital file on file a CD or USB in PDF format of your bid in a sealed envelope.

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BID SUBMISSION FORM

BOARD OF EDUCATION OF HINSDALE TOWNSHIP HIGH SCHOOL DISTRICT 86, DUPAGE COUNTY ILLINOIS

Bid Description: RFP 15-036 Custodial Services Deadline for Questions and Clarifications: March 25, 2015, at 4:00 P.M. CST Bid Submission Date and Time of Opening: April 9, 2015, at 2:30 P.M. CST Submit your bid to: Tina Snyder, CPPB

Purchasing Supervisor Hinsdale Township Administration Building 5500 Grant Street, Hinsdale, Illinois 60521

Bid Deposit: 10% Payment and Performance Bond: 100% required after award Fees for Services: To be detailed in submission

The undersigned, being duly sworn, deposes and certifies under oath that the company or other entity named below, its officers, employees, and agents, are not barred from submitting a bid on this contract as a result of a violation of the Bid Rigging or Bid Rotating provisions of the Public Contracts Section of the Illinois Criminal Code of 1961 (720 ILCS 5/33E-3, 33E-4), or as a result of a violation of any other law, rule, ordinance or regulation. The undersigned further certifies that he or she has read and understands the Bid Documents and that his or her bid is in compliance therewith.

The undersigned affirms that the documents and information provided in this bid are true and complete. The undersigned

further affirms that submission of this bid constitutes an agreement to provide all services and comply with all requirements outlined in this RFP. By: Firm Name:

Print Name: Address: Title: City: Telephone: State: Email Address: Date: Subscribed and sworn to before me this day of , 20 . Notary Public:

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FORM A HOLD HARMLESS AGREEMENT

To the fullest extent permitted by law, the Submitter shall indemnify and hold harmless the Board and its individual board members, officers, employees, agents, volunteers, successors, and assigns (“Indemnitees”), from any and all costs, damages, losses, judgments, liabilities and expenses (including reasonable attorneys’ fees and litigation costs) (collectively, “Claims”) brought against or incurred by the Indemnitees arising out of, in connection with, or related to (1) any acts or omissions of the Submitter; and (2) any breach by the Submitter of the terms or requirements of the Bid Documents. The Submitter expressly understands and agrees that any insurance required by the Contract, or otherwise provided by Contractor, shall in no way limit the responsibility to indemnify, keep and save harmless the aforementioned parties. NAME OF SUBMITTER: BY: ATTEST: DATE:

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FORM B Certificate Regarding Sexual Harassment Policy

______________________________________________(Submitter) does hereby certify (pursuant to Section 2-105 of the Illinois

Human Rights Act (775 ILCS 5/2-105) that (he, she, it) has adopted a written sexual harassment policy that includes at a minimum

the following information (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under Illinois Law; (iii) a

description of sexual harassment utilizing examples; (iv) internal compliant process including penalty; (v) the legal recourse,

investigate and complaint process available through the Illinois Department of Human Rights and the Illinois Human Rights

Commission; (vi) directions on how to contact the Department and Commission; and (vii) protection against retaliation as provided.

Submitter further certifies that it will comply with the Illinois Human Rights Act implementing regulations required for all public

contractors and included herein as Attachment to Form B.

By:

Authorized Agent of Submitter Date: Subscribed and sworn to before me this _________ day of ___________________________________, 2015. Notary Public

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Attachment to Form B Illinois Human Rights Act Regulations

Contractor shall be required to comply with the following provisions only if and to the extent they are applicable under the law. The Contractor agrees to fully comply with the requirements of the Illinois Human Rights Act, 775 ILCS 5/1-101 et. seq., including, but not limited to, the provision of sexual harassment policies and procedures pursuant to Section 2-105 of the Act. The Contractor further agrees to comply with all federal Equal Employment Opportunity Laws, including, but not limited to, the Americans With Disabilities Act, 42 U.S.C. Section 12101 et. seq., and rules and regulations promulgated thereunder. The following provisions are included in this contract pursuant to the requirements of the regulations of the Illinois Department of Human Rights, Title 44, Part 750, of the Illinois Administrative Code (see 44 Ill. Admin. Code 750.20). As required by Illinois law, in the event of the Lessor's non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights (“Department”), the Contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulations. During the performance of this contract, the Contractor agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, age, citizenship status, physical or mental handicap or disability unrelated to ability, military status or an unfavorable discharge from military service, or arrest record status; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. B. That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department’s Rules) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, age, citizenship status, physical or mental handicap or disability unrelated to ability, military status or an unfavorable discharge from military service, or arrest record status. D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Lessor's obligation under the Illinois Human Rights Act and the Department’s Rules. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules, the Contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligation thereunder. E. That it will submit reports as required by the Department’s Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department’s Rules. F. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with Illinois Human Rights Act and the Department’s Rules. G. That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

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FORM C

Certificate of Eligibility to Contract

I, ______________________________________________ (pursuant to Section 5/10-20.21 (b) of the School Code)

hereby certify that neither I, nor any of my partners, or officers or owners of (name of Entity)

______________________________________________.

1. Have been convicted in the past five (5) years of the offense of bid-rigging under Section 33E of the Illinois Criminal Code of 1961, 720 ILCS 5/33 E-1 et seq. as amended;

2. Have ever been convicted of the offense of bid-rotating under Section 33E-4 of the Illinois Criminal Code of 1961, as amended;

3. Have ever been convicted of bribing or attempting to bribe an officer or an employee of the State of Illinois; or

4. Have made an admission of guilt of any of the above conduct which is a matter of record.

Furthermore, I certify that I, my partners, officers or owners of (name of business)

________________________________________ and its affiliates have and will continue to collect and remit

Illinois Use Tax, to the extent required under the Illinois Use Tax Act, 35 ILCS 105/1 et. seq.

In certifying to the above, I hereby acknowledge that the school board may declare any contract awarded pursuant to

this bid void if this certification is false.

________________________________________________ _________________________________________________ Date Authorized Agent of Submitter Subscribed and sworn to before me this _________ day of ___________________________________, 2015. Notary Public

FORM D CONTRACTOR QUALIFICATION STATEMENT

Submitted To: Bid:

Submitted by: Firm: Address: City: State / Zip: Phone: Email:

HAS FIRM SUBMITTED A QUALIFICAITON FORM FOR OTHER WORK? ____ Yes___ No TYPE OF FIRM: __ Corporation ___ Partnership ___ Other __ (Provide Explanation) __ Closed Shop ___ Open Shop ___ Minority Business Enterprise __ Individual ___ Woman Owned Business Enterprise Type of MBE/WBE certification: If your organization is a corporation, answer the following: Date of incorporation: State of incorporation: President’s Name: Vice President’s Name: Secretary’s Name: Treasurer’s Name: If your organization is a partnership, answer the following: Date of organization: Type of partnership (if applicable): Name(s) of general partner(s): If your organization is individually owned, answer the following: Date of organization: Name of Owner: Years in business as Contractor under present firm name: Under what other or former names has your organization operated?

Number of employees: _________ Office ________ Field ________ Type of work ____ ____ ____ ____ ____ __________________________________________________________________

(please specify) DIRECTORS, MANAGERS, SUPERVISORS AND CUSTODIAL EXPERIENCE: Name: Title Years with Firm Years Experience

OFFICERS, PARTNERS OR OWNERS AND EXPERIENCE: Name: Title Years with Firm Years Experience

JURISDICTIONS AND TRADE CATEGORIES IN WHICH YOUR ORGANIZATION IS LEGALLY QUALIFIED TO DO BUSINESS: Jurisdictions Trade Categories Registration/License Number

THREE LARGEST SCHOOL CONTRACTS COMPLETED OR IN PROGRESS IN LAST FIVE YEARS: Owner Owner’s Representative & Phone Number Contract Amount $

$

$

$

Average annual billing for last five years: $______________ Last year’s billing: $______________

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MAJOR CUSTOMERS UNDER CONTRACT: Business Start Date Supervisor Contract Amount $

$

$

$

$

$

Total customers under janitorial contracts: (including those not listed above) $______________ Dunn & Bradstreet Rating: _______________ Current Bids on which firm is a Candidate for Contract Award:

YES NO Has firm ever failed to complete a Contract? _____ _____

Has any officer, partner or owner of firm ever been an officer, partner or owner of

another firm when it failed to complete a Contract?

_____ _____

Has firm had any sub-contractor fail to complete a contract in last five years? _____ _____

Are there any judgments, claims, arbitration proceedings or suits pending or

outstanding against firm or its officers?

_____ _____

Has firm been a party to any lawsuits in last five years? _____ _____ (If answer to any of above questions is yes, provide explanation) REFERENCES: Banks:

Insurance Company:

Bonding Company:

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REFERENCES (CONTINUED): Suppliers:

Other:

FINANCIAL STATEMENT: CPA Firm: _____________________________ Attach a financial statement, preferable audited, including your organization’s latest balance sheet and income statement showing the following items: Is the attached financial statement for the identical organization names on page one? Yes____ No ____ If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent- subsidiary).

The answers to the foregoing questions and all statements herein contained are true and correct Firm: ______________________________________ By: ______________________________________ Signature: _____________________________ Title: ______________________________________ Date: _______________________ (corporate seal) Attest: _______________________________

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FORM E CERTIFICATE OF COMPLIANCE WITH ILLINOIS DRUG-FREE WORKPLACE ACT

, having 25 or more employees, does hereby certify pursuant to section 3 of the Illinois Drug-Free Workplace Act (30 ILS 580/3) that [he,she,it] shall provide a drug-free workplace for all employees engaged in the performance of work under the contract by complying with the requirements of the Illinois Drug-Free Workplace Act and , further certifies, that [he,she,it] is not ineligible for award of the contract by reason of debarment for a violation of the Illinois Drug-Free Workplace Act.

By: Authorized Agent Date:

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FORM F CUSTODIAL SERVICES AGREEMENT

THIS AGREEMENT is made and entered into as of the __day of ____, 2015, by and between the Board of Education of Hinsdale Township High School District 86, Hinsdale, DuPage and Cook Counties, Illinois hereinafter called “DISTRICT,”and [NAME OF CONTRACTOR], hereinafter called “CONTRACTOR”

WITNESSETH

WHEREAS, DISTRICT has selected Contractor to provide custodial services described herein; and

WHEREAS, CONTRACTOR desires to provide such services;

NOW, THEREFORE, in consideration of the covenants hereinafter contained, the parties agree as follows:

1. BID SPECIFICATIONS

CONTRACTOR shall provide custodial services to the DISTRICT in accordance with the Invitation to Bid on Custodial Services (hereinafter “Bid Specifications”), which is attached hereto and incorporated herein, as well as in accordance with all other exhibits attached hereto and incorporated herein. The notice to bid, bid instructions, addenda, CONTRACTOR’S bid proposal and this Agreement (collectively, the “Contract Documents”) shall constitute the full and entire Agreement for the services contemplated hereunder.

2. COMPENSATION

In consideration for services provided in the Bid Specifications, DISTRICT shall pay to CONTRACTOR all sums due and owing and calculated in accordance with the rates set forth on the CONTRACTOR’S bid proposal attached hereto as Attachment I.

3. TERM

The Agreement shall be three (3) consecutive one (1) year contracts, commencing July 1, 2015. The Agreement shall renew on July 1, 2016, and July 1, 2017, unless the DISTRICT gives notice of termination to CONTRACTOR by April 15th prior to the renewal date. The DISTRICT, in its sole discretion may extend the term of the Agreement up to two (2) additional one (1) year terms. The parties may mutually agree to extend the Agreement on a year to year basis thereafter. The Compensation to be paid to the Contractor by DISTRICT during the extension periods, if any, shall be in accordance with the Contract Documents.

4. PERSONNEL

Contractor shall pay its employees at the rates provided for in the Contract Documents. Contractor, upon request, shall provide District with certified copies of its payroll for all employees providing services under this Agreement.

5. ASSIGNMENT

The services contemplated under this Agreement are deemed to be in nature of personal services. CONTRACTOR shall not assign this Agreement without prior written consent of DISTRICT. The parties agree that assignment by CONTRACTOR of any sums due and owing CONTRACTOR under this Agreement shall not constitute an assignment of the Agreement.

6. STATUS OF CONTRACTOR

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In the interpretation of this Agreement and the relations between CONTRACTOR and DISTRICT, CONTRACTOR shall be construed as being an independent contractor employed to provide custodial services only; the personnel records of CONTRACTOR shall not be held or deemed in any way to be the records of DISTRICT or to become the records of the DISTRICT during DISTRICT examination of the records. Neither CONTRACTOR nor any of its employees shall be held or deemed in any way to be an agent, employee or official of DISTRICT. CONTRACTOR shall be responsible for, and hold DISTRICT harmless from any liability for unemployment taxes or contributions, payroll taxes or other federal or state employment taxes.

7. PLACE OF CONTRACT

This Agreement shall be deemed to be made in and shall be construed in accordance with the laws of the State of Illinois. All references in this contract to the “STATE” shall mean the State of Illinois.

8. SAVINGS CLAUSE: INTENT

In the event any provision specified herein is determined by a court of competent jurisdiction to be illegal, void or in contravention of any applicable law, the remainder of the Agreement shall remain in full force and effect.

If the terms and conditions of this Agreement are found to be illegal in their entirety, then this Agreement shall no longer be in force and the obligations of the parties hereunder shall cease and neither shall have recourse against the other.

This Agreement is not intended to, and does not, confer any right or benefit upon any third or other party other than CONTRACTOR and DISTRICT. No other party other than CONTRACTOR and DISTRICT, or their authorized successors or assigns, shall have any right or standing to enforce, or to pursue legal action to enforce this Agreement.

9. EXTENSION AND MODIFICATION

CONTRACTOR and DISTRICT may extend or otherwise modify the terms of this Agreement in whole or in part as circumstances may justify by mutual written agreement executed by the duly authorized representatives of the parties.

10. ENTIRE AGREEMENT

This Agreement, the Bid Specifications published by the DISTRICT and all exhibits set forth the entire agreement between DISTRICT and CONTRACTOR concerning the subject matter hereof. There are no representations, either oral or written, between DISTRICT and CONTRACTOR other than those contained in this Agreement, the Bid Specifications published by the DISTRICT and the exhibits.

11. PRESENCE OF CHILD SEX OFFENDERS ON SCHOOL PROPERTY

CONTRACTOR acknowledges that, pursuant to the Illinois Criminal Code (720 TLCS 5/11-9.3), it is unlawful for a child sex offender to knowingly be present on school property when persons under the age of 18 are present without the specific notification to and permission of the Superintendent of Schools or the Board of Education . Child sex offenders found to be present on school property without permission will be considered trespassers and will be prosecuted in accordance with Illinois law. CONTRACTOR shall ascertain that its employees and employees of subcontractors are notified of this law and that said employees are directed to notify CONTRACTOR if they have been convicted of a sex offense restricting their presence on school property. CONTRACTOR will then provide appropriate and immediate notification to DISTRICT. DISTRICT reserves the right to request the removal from the project of any person, including, but not limited to, employees of CONTRACTOR and subcontractors, who engage in conduct in violation of the law or Board of Education Policy or conduct otherwise disruptive to the educational process or detrimental to students in the

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area. The costs related to such removal and substitution of personnel shall be borne solely by the CONTRACTOR or subcontractor.

12. ALCOHOL AND TOBACCO USE PROHIBITED

In accordance with state and federal law and Board of Education policy, the use of alcohol and any tobacco products on school property is prohibited.

13. CONFLICT OF TERMS

In the event there is a conflict of terms among the Contract Documents, this Agreement shall control. If there is a conflict of terms between the Bid Specifications and Contractor’s bid proposal, the Bid Specifications control.

14. COMPLIANCE WITH LAWS

CONTRACTOR shall comply with all laws, rules, regulations and ordinances applicable lo the services provided hereunder and, in addition to all other obligations of CONTRACTOR required hereunder, CONTRACTOR shall indemnify, defend and hold DISTRICT harmless from any loss, cost or damages incurred by a violation of this paragraph.

15. TERMINATION FOR CONVENIENCE

The Owner may, at any time upon thirty (30) days written notice, terminate the Agreement in whole or in part for the DISTRICT”S convenience and without cause. Termination by the DISTRICT under this paragraph shall be made by a notice of termination delivered to the CONTRACTOR specifying the extent of termination and the effective date.

16. INDEMNIFICATION

The Contractor agrees to indemnify, hold harness and defend the District, the Board of Education, members of said Board, and the District’s officials, agents, employees, successors and assigns, against any and all actions, legal proceedings, liabilities, damages, losses, costs, expenses, demands, claims, suits or judgments, including reasonable attorneys' fees and expenses, including, but not Limited to, claims for the death of or bodily injury to any person and for the loss of, damage to or destruction of any property in any manner caused by, arising from, incident to, connected with or growing out of the performance of or failure to perform under this Agreement by Contractor, its officials, employees, agents, successors or assigns.

Contractor agrees to assume the entire liability for all personal injury claims suffered by their own employees allegedly injured on District property, and waive any limitation of liability defense based on the Workers' Compensation Act against claims by District for indemnification or contribution; and further agree to indemnify and defend District and its board members, agents and employees and volunteer s (Indemnities) from and against all such loss, expense, damage or injury, including reasonable attorneys ' fees, that Indemnities may sustain as a result of such claims, except to the extent that 1llinois law prohibits indemnity for the Indemnities ' own negligence, and further agree to pay any contribution appropriate for Contractor's own negligence. Contractor shall ensure that this provision is inserted in every contract between Contractor and subcontractors. If such provision is not contained within a subcontract or contract, or if a subcontractor's insurance does not cover or is insufficient to pay such claims, Contractor shall assumed all subcontractor liability for such indemnification of or contribution to District.

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17. FORCE MAJEURE

Neither party shall be liable for the failure to perform their respective obligations under this Agreement when such failure is caused by fire, explosion, water, act of God or unavoidable accident, civil disorder or disturbance, strikes, vandalism, war riot, sabotage, weather or energy related closings, governmental rules or regulations, or like causes beyond the reasonable control and without the fault or negligence or such party, or for real or personal property destroyed or damaged due to such causes.

18. BID PRICES AND PAYMENT

The CONTRACTOR shall provide the required goods and or services described in the Bid Specifications for the prices quoted on the Bid Form. Notwithstanding anything in the Contract Documents to the contrary, all payments required hereunder shall be in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1.

19. NOTICES TO PARTIES

All notices, requests, demands and other communication hereunder shall be in writing and shall be deemed to have been duly given if delivered personally or if sent by courier, registered or certified mail. Return receipt requested, properly addressed and postage prepaid, or by overnight mail by a reputable carrier, and addressed as follows:

TO:

Mr. Bill Eagan Chief Financial Officer Hinsdale District 86 5500 S. Grant Street, Hinsdale, IL 60521-4578 Notices to CONTRACTOR shall be addressed to:

________ ________ Either DISTRICT or CONTRACTOR may change its address of record for receipt of official notice by giving the other written notice of such change and any necessary mailing instructions.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate the day and year first hereinabove written.

[NAME OF CONTRACTOR] BOARD OF EDUCATION OF HINSDALE TOWNSHIP HIGH

SCHOOL DISTRICT NO. 86 DUPAGE AND COOK COUNTIES, ILLINOIS

BY:__________________________ BY:____________________________________ ITS:__________________________ ITS:____________________________________ ATTEST: ATTEST: BY:__________________________ BY:____________________________________

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ITS:__________________________ ITS:____________________________________

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FORM G

Bid Proposal Form Year #1 – (July 1, 2015 – June 30, 2016)

I. LABOR COSTS Dollar Amount A. Central Custodians 13 FTE X 2,088 X $12/hour

(one day shift, nine 2nd shift, three 3rd shift*) one to be “lead” custodian

B. South Custodians 12.5 FTE X 2,088 X $12/hour (one day shift, eight 2nd shift (.5 of 2nd for LADSE and TC), three 3rd shift*); one to be “lead” custodian

C. Custodial Supervisors – 2nd shift 2FTE X 2,088 X $______ hour SUB-Total I

II. SUPPLIES - EQUIPMENT - REPAIRS

A. Cleaning supplies – Annual cost B. Equipment Operation and Maintenance

SUB-Total II

III. MISC. EXPENSES A. Training costs (blood borne pathogens, asbestos training, Right to know, MRSA, etc.) B. Employee Group Insurance

C. Other Employee Benefits; non-mandatory (Please explain/list on the next page) D. Communication Devices for Custodial Supervisors (2 Cell Phones) E. Union Costs F. Performance Bond Cost G. Paid Time off – Employee holidays, sick days, personal leave days, etc. if not included

in hours per year. (List days by category on next page attached)

H. Other Misc. Expenses – (List category and cost of each on next page attached) I. Corporate Overhead and Profit SUB-Total IV

GRAND TOTAL (I, II, III, )

Describe Discount if Contractor is also awarded Bid 15-031

Attachment I








SUB-Total II














SUB-Total II







Alternate Bid Items The District reserves the right to award the following Alternate Bid Items to the Contractor awarded the Work of this Project in any number and combination thereof.

Alternate Bid Item No. 1 – Custodial Services for LADSE Building

Alternate Bid Item No. 1 Contract Price: $

Alternate Bid Item No. 2 – Custodial Services for Transition Center

Alternate Bid Item No. 2 Contract Price: $

Additional Bid Information

III E OTHER PAYROLL EXPENSES (Detail if you have other payroll expenses)

IV C OTHER EMPLOYEE BENEFITS (Detail if you have other employee benefits)

IV G PAID TIME OFF (All bidder must detail employee holidays, sick leave, personal leave, and other paid time off.)

IV H OTHER MISCELLANEOUS EXPENSES (Detail if you have other miscellaneous expenses)

SPECIAL WORK REQUEST EXPENSE FORMULA (ALL BIDDERS MUST COMPLETE THIS INFORMATION) Cost per hour /per worker for additional special work as requested by the administration. Hourly custodian rate $_________________

Hourly supervisor rate $_________________

Hourly “lead” custodian rate $_________________