INTRODUCTION TO PROPOSAL WRITINGFOR

DONOR FUND-RAISING

Suraiya BuccasSenior Projects & Proposals OfficerPRESENTED TO GAELIC WORKSHOP

MAY 2010

PRESENTATION•COVER PAGE•EXECUTIVE SUMMARY •TABLE OF CONTENTS •STATEMENT OF NEED•ORGANISATIONAL BACKGROUND•PROJECT DESCRIPTION•PROJECT METHODS•PROJECT OUTPUTS•PROJECT TIMEFRAMES•PROJECT BENEFICIARIES•IMPACT AND BENEFITS OF PROJECT•PROJECT MONITORING AND EVALUATION•PROJECT SUSTAINABILITY PLAN•REPORTING•PROJECT PERSONNEL•FULL PROJECT BUDGET•APPENDICES

Cover Page - SAMPLE 

SCHOOL OF EDUCATION

 Data-Informed Practice Improvement Project (DIPIP)

 Phase 3

 

MAY 2010

   

Project Leaders: Karin Brodie and Yael Shalem

Telephone: 011-717-3193; 011-717-3191

Email: Karin.Brodie@wits.ac.za;

Email: Yael.Shalem@wits.ac.za

EXECUTIVE SUMMARY • Preferably 1 page • Includes the main points of the

proposalFor example:

• brief statement of need;

• how the organisation is equipped to meet this need;

• who benefits and how the donor can assist;

• Summary of the aims and objectives (2-3 lines), timeframe and the total budget request.

TABLE OF CONTENTS

STATEMENT OF NEED• What is the problem being

addressed?• Circumstances leading up to the

project - Reasons for making this request.

• What need would the project satisfy? • Is it a part of a broader strategy?

ORGANISATIONAL BACKGROUND• Brief background information about

the organisation: • When was it established• How the project fits into its broader

vision;• Some of its recent achievements.

PROJECT DESCRIPTION • Aims • Objectives

PROJECT METHODS• Inputs - Process • Outputs - Results:

Current programmes in place that are related to the project.

PROJECT TIMEFRAMES • Work plan • Estimated timelines when project will

commence and end.• A schedule with dates of activities to be

undertaken.

PROJECT BENEFICIARIES• Who are they?

Long-term change on societal level

IMPACT AND BENEFITS OF PROJECT

• How will you monitor your work?• How will any lessons learned from

monitoring feed back into future planning? • How about other external agencies or

people? e.g.. monitoring with the help of local Government.

• Will evaluation of the project be carried out on completion? How will this be done?

PROJECT MONITORING AND EVALUATION

• If the project is to become self-sustaining – how will this be done?

• If not, what are the plans for continuance/future funding?

• If you are providing training, will there be refresher training? How will you know if the skills learned are being used, or will be used in the future? 

PROJECT SUSTAINABILITY PLAN

REPORTING

FULL PROJECT BUDGET

ORGANISATIONAL STRUCTURE - ORGANOGRAMLIST OF CLIENTSLIST OF DONORS FOR THE PROJECT (if any)PROJECT PARTNERS (if any)AREAS IN WHICH PROJECT WILL BE IMPLEMENTEDLETTERS OF SUPPORT – or a list of other donor-funded projects involved in.ANNUAL REPORTBOARD OF DIRECTORSSTAFF RESUMES BROCHURESPHOTOGRAPHSFULL INFORMATION ABOUT THE ORGANISATIONORGANISATIONAL OPERATING BUDGETFINANCIAL STATEMENTS (AUDITED)A HISTORY OF YOUR ORGANISATION'S ACHIEVEMENTSA MAP OF THE PROJECT AREAANY TECHNICAL SCHEMATICS AVAILABLE 

APPENDICES

THANK YOU