Introduction to Oracle Self Service Human Resources (SSHR) for Employee (ESS)

HOW TO REVIEW AND UPDATE PERSONAL INFORMATION

COMPILED BY: LOLITA PAGARANI

Objectives:

How to login to Oracle Applications

Purpose of Human Resources Self Service (HRSS)

How to Access Human Resources Self Service

How to Review and Update Personal Information

New UTRGV (Effective 09/01/2015)

Log-in to myUTRGV through UTRGV home-page: www.utrgv.edu

Click on myUTRGV

New UTRGV (Effective 09/01/15)

Proceed to sign-in with your UTRGV credential (full email address).

Example provided below

SSHR – How to Review and Update Personal Information

Under “Applications” select the Oracle 24/7 icon

HRSS – Purpose and How to Access

The Oracle Self Service Human Resources (SSHR) empowers employees

and managers to access and update their own information online to

facilitate paperless environment, reduce wait time, and streamline

processes

There are two parts of HRSS: Employee Self Service (ESS) and Manager

Self Service (MSS)

To access, on the Oracle Applications Home Page, in the left Main

Menu panel are the UTRGV Employee Self Service and the UTRGV

Manager Self Service (for supervisors only) responsibilities.

Click on the “+” sign to expand the menu options to submenus and

specific functions

HRSS – Oracle Home Page Layout Oracle Home Page has two main sections:

Main Menu – Where different responsibilities are displayed which allow employee different role based access to Oracle data

Worklist

Different notifications (FYI or action needed) are displayed

Delegation rules can be set to allow another to take actions during

employee’s absence

ESS – How to Review and Update Personal Information

The UTRGV Employee Self Service Responsibility

ESS – How to Review and Update Personal Information

Employee Self Service has functionality for employees to

► Read and take actions on Notifications

► Review employee information

► Update some employee specific information

► Request for Oracle Financials responsibility

ESS – How to Review and Update Personal Information

Here are some screenshots of employee information review and update functions.

Review Update

ESS – How to Review Personal Information

The following employee information is available online for all

employees. Employees should periodically review as updates are

provided

W4

Pay Slip

Employee W2

Assignment History

Visa/Passport Details

Other Employee Information

Training Events/EAF Information.

Reconciliation of W-2

Employee Benefits

ESS – How to Review Personal Information

The following information will be applicable to faculty members only

for review:

Faculty Tenure Information

Faculty Rank Information

Faculty Release Time Information

ESS – How to Review and Update Personal Information

Employees can use the “Update Functions” available to make changes to his/her records, as needed.

Changes allowed are: Personal Information (such as Veteran

Status, Marital Status, Building and Room,Phone #s, Address and Emergency contacts)

W4

Nepotism (Annual Compliance)

Direct Deposit

Personal Information Release Election(As per the Texas Public Information Act)

Educational Level

Manage Dependents (for Benefits)

ESS – How to Review and Update Personal Information

Use the Update button to make any changes to your records

Tips:

Please do not delete any entries

Enter information in the correct format; e.g. phone # 956-111-1111, numbers and hyphens only

Address in mixed cases

You have the option to “Save for Later” if you are not ready to reflect the change in your record.

System displays the before and after changes for your review

Upon “submission” of your changes, system will display confirmation that your changes have been applied.

ESS – How to Review and Update Personal Information

Employees are encouraged to use Direct Deposit for their monthly

payroll payments. This can be accomplish via their Employee Self

Service update function

ESS – How to Review and Update Personal Information

To get ready for your direct deposit entry in Employee Self Service,

please get your personal check book or bank deposit slip ready.

Proceed to Add Deposit Payment

ESS – How to Review and Update Personal Information

From you check or deposit slip, you will find the Account Name,

Account Number, Transit Code and Bank Name as show below in

the samples provided.

ESS – How to Review and Update Personal Information

Here is a screenshot of information needed for the direct deposit

record

All fields that have an * are required fields

ESS – How to Review and Update Personal Information

The following information is needed:

Amount Type: Select Monetary or Percentage

Amount:

If Amount Type is Monetary, enter dollar amount you would like to deposit to your account;

If Amount Type is Percentage, enter percentage of your total paycheck to be deposit to your account. If one account then 100%. If multiple, the last account has to have the 100% as total of remaining will be deposited to the last account.

Account Name: See sample check and deposit slip in previous slide

Account Type: Select checking or savings

Account Number : See sample check and deposit slip in previous slide

Transit code : See sample check and deposit slip in previous slide

Bank Name : See sample check and deposit slip in previous slide

Bank Branch: City where your bank is located

ESS – How to Review and Update Personal Information

In cases where the International ACH Transaction is selected, i.e.

your payment will be deposited to a non-US bank, additional

information will be required.

ESS – Contact Info for Questions

Please call Human Resources at

Brownsville & Harlingen: 956-882-8205

Edinburg: 956-665-2451

Or email hr@utrgv.edu for assistance

should you have any questions.

Thank you