Revision 1.1 Revised August 2018

INTERNSHIP HANDBOOK

PROGRAMS:

CULINARY ARTS

PASTRY ARTS

CULINARY MANAGEMENT

COURSES:

HRI 190 AND HRI 290

INTERNSHIP HANDBOOK

TABLE OF CONTENTS

SECTION # ITEM PAGE(S)

OVERVIEW Internship Introduction 1

SECTION 1 Course Content Summaries 2 – 4 a. HRI 190 2 – 3 b. HRI 290 4

SECTION 2 Internship Orientation 5

SECTION 3 Process and Digital Paperwork 6 – 9 a. Student Profile b. Tracking Log c. Documents

SECTION 4 Beginning the Internship 9 – 10

SECTION 5 Internship Sites & Time Clock Databases 11 – 12

SECTION 6 Time Clock Database and Station Logs 13 SECTION 7 Training Agreements 14 – 16

a. Culinary Arts 14 b. Pastry Arts 15 c. Culinary Management 16

APPENDIX A Time Clock Database Student User Document 1 – 15

APPENDIX B Provisions and Specialty Clauses 1 –

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Overview

This Handbook will lay out in detail the intent of the internship for the student intern, the host site, and the

role Reynolds Community College programs play in the process.

Reynolds Community College is accredited by the Southern Association of Colleges and Schools (SACS) and the

HRI program has a secondary accreditation with the American Culinary Federation Educational Foundation

(ACFEF). Each of these entities have specifics on tracking and how the internship should be conducted.

Additionally, the Virginia Community College System, as a state entity, has vested interest and provides

guidance as well on tracking and ensuring a safe constructive learning environment for the students. With

these details in mind, it shares the purpose and need to be formalized and very procedural in the start,

training, and completion of the internship.

The following pages include all required ‘documents’ that need to be reviewed, understood, and completed

throughout the various stages of the internship process. This includes sections for the student and for the host

site, along with Reynolds Community College final review, signatures of approvals and holding of the forms.

Internships by definition: “the position of a student or trainee who works in an organization,

sometimes without pay, in order to gain work experience or satisfy requirements for a qualification”.

Versus

Externships by definition: “a temporary training program in a workplace, especially one offered to

students as part of a course of study; experiential learning opportunities, similar to internships but

markedly less rigorous, provided by educational institutions to give students short practical

experiences in their field of study”

Reynolds Community College offers an Internship in lieu of an externship due to the quality and value we are

vesting into our students and graduates; this often has meant the Internship may not be paid; to ensure the

educational focus for a strong learning environment, while also attempting to meet ACFEF Requirements. If

you and your personal situation require payment due to financial obligations, you should seek a site from the

database that is listed as offering payment; especially if you will need to change or cut back your work hours

and supplement that income.

Internship availability

Based on the site you select, they may have specific needs and reasons they are vested in accepting an Intern,

while still operating their business, they are also accepting to train in an educational lens, as an additional duty

on their part. It is upon the student intern to ensure their schedule is as open and available, including

flexibility in their scheduling of your shifts; additionally, that the level of professionalism by the student intern

is of the highest regard.

EXAMPLE: The specific site you choose may only be open specific times: Tuesday through Saturday, after 5:00

pm, you would need to be available those hours, which includes nights and weekends. This also includes

providing a copy of your class schedule printed from the PeopleSoft (SIS) system and providing them

information for their understanding of your course schedule (Step 3, page 8).

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SECTION 1 Course Content Summaries

Reynolds Community College and VCCS Course Content Summaries are the College and State’s form that

provides the details, intention and objectives of the course. The following are for Reynolds Community College

HRI Internship Courses – HRI 190 and HRI 290.

Culinary Arts, Pastry Arts, & Culinary Management

One credit Exploratory Internship

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Three Credit Full Experiential Internship

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Three Credit Advanced Full Experiential Internship

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SECTION 2 Orientation

Programs across the country in Career and Technical Education attempt to mirror industry skill sets in

preparation for student and graduate entry into the workforce. One of the most difficult skill sets to replicate

is the connection between education and industry, while meeting entry-level position(s) job requirements for

qualification. Most businesses require previous work experience and often highly suggest or require

professional education to apply. These such programs address these expectations in two forms: 1. Via on site

instructor led laboratory classes and 2. Via hands on work experience in the form of an internship. Reynolds

Community College uses both.

The Internship Course is designed to address student learning objectives and to enhance connection between

classroom and industry. In order to ensure students, meet ACF, SACS and Reynolds Graduation requirements,

there is a formal process in place to prepare, acceptance process, start an internship, completion, and

evaluation process; which is three-fold – Site, Instructor, and Student reviewed.

The following pages provide the guidelines, tracking criteria form, and forms required to begin the process

through completion and evaluation. Please read these pages thoroughly and be prepared when presenting to

the internship site to complete them accurately and in a timely manner.

The Reynolds Community College has multiple internship courses which align with the student selected major.

HRI 190 – 1 credit courses: are for exploration within the commercial industry kitchen. It is designed to get

students experience in a kitchen early on in their studies to verify their commitment to the program they have

chosen as a career path. This is an effort to prevent enrolling in additional courses that do not apply to other

programs, should they decide the foodservice industry is not within their actual long-term interests and

change majors. Students without demonstrated previous related work experience or approval by the Program

Head must enroll in this course within the first term of their beginning HRI coursework. This course will meet

curricular requirements in all of the HRI majors and requires completion of a passing grade only once. These

courses require a minimum of 125 hours; with at least 10 hours per week for the duration of the contract.

HRI 190 and HRI 290 – 3 credit courses: are offered in the last or second to last term of completion for a

student. The course is designed to get intensive industry experience in an internship site location that mirrors

their career goals. While the course aligns with typical semester start dates, the course does not follow normal

semester end dates. Through thorough research and review to meet all vested constituents involved, the

course is extended to range from 14 to 18 weeks depending on the semester. All interns must work through

the contract date for an attempt at successful completion; including all pending work and requirements are

met at communicated expected levels. The course requires a minimum of 400 hours; with at least 25 hours per

week for the duration of the contract date.

NOTE: If a student is enrolled in this course during their last semester, when applying for graduation, they

MUST apply for the following term graduation date completion, since the course ends after the previous term

ends. If the wrong term is selected, the graduation application would be denied and reapplying for graduation

would be required. EXAMPLE: Students enrolled for Summer term in HRI 190 (3 credit) and/or HRI 290, their

graduation application selection for completion term would need to be selected as FALL semester completion.

NOTE: Once a student has confirmed a site, completed paperwork and begun logging hours, they may NOT

change sites for the duration of the term and course(s) they are enrolled in.

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SECTION 3 Preparing for your Internship

The following information in this section lists the order and steps for a successful start and completion of the

internship course. Please read ahead and mark any questions you may have and ensure you speak with your

instructor for the course.

Prior to enrolling in the internship(s) classes, a student can log in to the Internship Database to review and

begin the Pre-Internship Documentation and the internship sites.

All required paperwork may ONLY be completed and submitted via the database(s).

Paperwork process: Student completes paperwork, then the Internship Site reviews and signs off on their

portions; finally, then the instructor reviews and approves or contacts student and/or site for required

changes, then they approve, which is when an Official Contract Start Date can be issued.

Step 1: Creating or Editing an existing profile via the Online Internship Database located here:

https://forms.reynolds.edu/HRI_Internship/Stdnt/StdntInternLogon.asp

Students will Create Profile (if a profile is not already existing); if a profile has been created, they MUST select

Edit Profile and then review and make necessary revisions for their online profile. They can Save as Draft

(instructor does not review) or Submit as Final instructor review and approval to post and make active.

Once the profile is approved, the student can then: 1. View the items for the pre-internship documentation, 2.

Or if enrolled, View the Student Tracking Log.

Step 2a: Students will review the Internship Database as well as search internship sites. They will then select

three (3) potential sites from those listed based on the internship sites acceptance terms (SU, FA, SP) and

complete the Site Selection Approval Form, located on the Student Tracking Log. The student should confer

with their instructor for guidance on which sites may be the best matches to meet their stated career goals.

Once completed, please email your instructor to let them know you have completed it, so they can log in and

review for approval.

Step 2b: Once the Site Selection Form is approved, the student must contact those selected, approved sites to

attempt arranging an interview, ‘try-out’, and securing the site as the host for their Internship. Students must

not complete any other paperwork on the tracking log until you have confirmed a site has accepted you as

an intern. If the site was chosen that is not set up in the database, additional pre-work is required and

HIGHLY time sensitive. The student will interview with the site(s); the site, solely, will make the decision on

accepting the commitment and opportunity for you to be an intern with them. Due to accreditation

restrictions, under no circumstances may the site be a current or past place of employment.

IF a site has been secured, move to Step 2c; if a site has not been confirmed, nothing more can be done until a

site is confirmed.

Step 2c: Prior to completing the Student Tracking Log, students MUST have secured a site. Students will click

on the Student Tracking Log, then click on the blue hyper-link on the next page that coincides with the term

and the Internship they are attempting to complete that semester (there may be multiple courses and terms

listed; select the course for the current term you are completing.) The Tracking Log appears on the next page.

Step 3a:

Preparing and completing the initial paperwork items on the Student Tracking Log to begin your Internship.

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Now that your profile is approved and you have interviewed and secured an internship site, the next step is to

Create your Site-Specific Tracking Log. You must choose the approved site from the dropdown choices and

SUBMIT the form (button at the bottom of the page), to create the tracking log. This step is required, so the

system can auto-populate the forms with the business; without doing so, it does not know how to populate

the forms. The Contact will also auto-populate. IF your site is not listed, STOP and email your instructor.

The CONTRACT START DATE will populate once all the start-up initial paperwork has been completed and

signed-off on by your instructor; which includes you completing your paperwork, as well as your

supervisor/site completing their paperwork. The CONTRACT END DATE will coincide with the course end date

that is listed on your course schedule, which is verified from the PeopleSoft system.

The documents that need to be completed will show as blue hyperlinks. Before clicking on them to complete,

you must ensure you have selected the internship site business from the drop-down menu AND have

Submitted. **IF your site is not listed, you must stop, and you must get the Business Internship Information

form completed and submitted to your instructor to get the business added to the system.

Step 3b: While Step 3a is critical, part 3b is as important. In this step, you the student and potential intern

must complete the first section of the Student Tracking Log; this portion communicates the paperwork

required to start the internship and to be issued an Official Contract Start Date. In order for a student to

become an official intern at an approved accepted site, they must meet with the site to complete the

paperwork, gain all signatory authorizations and present the completed work to their instructor for review. If

the instructor approves and verifies all documents are 100% complete, the student will now be an intern at the

approved site. The Official Contract Start Date will be issued, and ONLY THEN may the student begin logging

hours. Hours must be entered no earlier than the Contract Start Date (which also must be on or after the first

day of the semester), which ever date is the latest; and entering no later than the Contract End Date.

The following image is from the Student Tracking Log in Section 4; the items listed here and on the full form

are those required for the instructor meeting and approval prior to logging hours. 100% of these items must

be accounted for, before beginning the Internship.

Step 4: Complete the Additional Documents, via the Student Tracking Log, as shown on the next page.

Items 4a through 4g only require you, the student intern, to complete, and instructor verification.

Items 4h and 4i require your completion and signature, followed by the internship site/supervisor, finally

followed by your instructor’s review and approval.

Item 4j requires only site completion; is reviewed annually but needs to be on file when an intern is accepted.

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Step 4a: Resume – Student – this is completed when the profile is complete and approved.

Step 4b: Code of Conduct – this is the form required for all HRI courses that shares you have received,

reviewed, and agree to the terms of the course, as listed specifically in the syllabus; complete during the first

week of class.

Step 4c: Training Agreement – on the main landing page once you log in to the database, the tracking log is a

pdf file link at the bottom of the page. You are required to provide the form to your site supervisor.

Step 4d: First Meeting – this is completed once the paperwork is completed

Step 4e: Site Approval Form – this is completed when choosing which sites, you wish to contact for an

internship

Step4f: Assumption of Risk Form – Complete the Assumption of Risk form ensuring you provide the name and

main number contact of the person to reach in case of an emergency and by checking the “over 18 years of

age” button and clicking Submit.

Step4g: Class Schedule – you are to provide a copy of your semester class schedule to your internship site to

share with them the times you are committed to attending class; which subsequently assists with your

internship schedule availability.

NOTE: Once you have completed the steps thus far, we also need to verify the supervisor’s resume is on file

with the HRI program office.

Step 4h: Participant Responsibility Agreement – this form lays out the requirements and agreements

between the Student Intern, the Internship Site, as well as Reynolds and the Culinary Department. Review,

and check the signature box and click submit.

Step 4i: Learning Objective Agreement Contract – you must meet with your site supervisor to review the

paperwork AND the objectives you selected on this form to ensure they can support your objectives towards

completion and design a plan to meet those objectives and a timeline of station rotation. It is upon the

INTERN to ensure they meet the requirements of their chosen Objectives.

Step 4j: Student Internship Placement Agreement – verify the form is completed (blue hyperlink); this form is

specific to the site and Reynolds Community College; not to each student.

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Step 5: While you have completed all the portions of the Student Tracking form, the next step is for your

instructor to email the host internship site to access their account. This email contains instructions, the links

for their log in and video walk throughs on what to do. It will ask them to verify and sign off on the required

documentation, which includes: The Participant Responsibility Agreement, Learning Objective Agreement

Contract, Student Internship Placement Agreement; while also verifying or providing the Supervisor’s current

resume and a review of their business information on file for accuracy.

Step 6: Finally, prior to earning permission to begin your internship and logging hours, your instructor must

review the documents submitted for final review and approval. They must also enter the Official Contract

Start Date; while also reviewing and signing off on the Tracking Log that each startup item is completed and on

file. Once verified, your instructor will inform you and your site supervisor of the Official Contract Start Date.

SECTION 4 Beginning your Internship and maintaining professional participation

Step 7: Timesheet database logging hours – The Intern has an online time keeping system they must use daily

to enter time they are ‘on the clock’ with their Internship Site. Weekly submittal is HIGHLY suggested, as a

delimiter of a 21-day back log restriction. This means from the date of the worked shift, the intern has UP TO

21 days to enter the time, any required breaks (if working over 8 hours in a shift, a 30 min break is required),

your complete Station Log, AND gain their supervisors digital sign-off/approval for each shift hours are entered

to be potentially counted towards completion. Once the supervisor reviews and approves the time, an email is

auto-generated and sent to the instructor to review the approved time. HOURS DO NOT COUNT unless this is

completed properly and within the 21-day timeframe. When your instructor reviews the time, they will:

1. Approve as listed; not further action required for those hours or time period,

2. Not approved; and email the student with the issues, including if the intern needs to get their supervisor to

approve a missed shift of hours entered. The instructor will then wait for the student intern to notify them

once the issues are corrected; if the student does not contact the instructor of the corrections, the hours will

be missed and not approved; therefore, not reducing the number of hours still required to meet the

requirements for the course,

3. The time is denied; This occurs when the station log is not completed properly/adequately, and/or the

hours are not entered properly, and/or the 21-day restriction is exceeded. If any of these items occurred and

remain incorrect, those hours will NOT count towards completion.

While logging time entry for end of shift, there is a Station Log text box below each days’ time entry, where

you will need to enter 500 words about the work you did for the shift. This will be done for every shift

worked. Students are not to just type a prep list or list tasks completed during the shift; they should include a

more global perspective which would include: what they experienced, how it made them feel, what they

learned outside their physical assigned tasks, ect. There is a message that pops up when you have met or

exceeded the character limit; just hit the back space until you are within the approved limit, so you can move

to the next shift, or submit. This is used as the Student Log for supervisor and instructor review and meeting

requirements and objectives of the internship. College level writing and mechanics are expected for approval

of the hours to be counted towards completion.

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SAMPLE Station Log that meets requirements: I worked the sauté station today directly with Chef Jason during the dinner

shift. Earlier in the shift, I prepped the lobster and truffle pea risotto appetizer and station set up. We served 150 people tonight, with

a majority coming from the sauté station. IT WAS BUSY! I have now prepared all the dishes for the station and I am beginning to

remember all the recipes and how the dishes are plated. During the shift, I also observed how the other stations were set up and work

together. There is a good chemistry between the team and we met Chefs expectations. I had one send back/recook but fixed it

promptly. Tomorrow I am supposed to work with the Chef and purchasing.

Step 8a: CLASS ATTENDANCE. In an effort to allow Interns and the Site, with the utmost focus of their intern,

we have adopted an online method to track attendance and ‘continuation’ in the course; which provides

necessary information in regards to Never Attended, Dropping, and/or a Withdrawal, including Financial Aid

obligations and tracking based on the colleges policies and academic/important dates calendar(s).

All internship students attend on campus classes until a site is found, paperwork is completed, and an

Official Contract Start Date has been issued.

All 1-credit internship students must meet weekly with their instructor every week over the course of the

term; therefore discussion boards do not apply.

In the event that 3-credit internship students do not have a site within the first 8 class meetings, they will

begin to complete discussion boards every other week to maintain “attendance” in class, while they find and

secure an internship site and the requisite paperwork.

This online platform is via the course CANVAS Site. There are a series of Discussion Boards that will meet the

attendance tracking requirement. Discussion Boards are ONLY completed each week between the end of the

scheduled-on campus meetings and the start of the internship. Meaning, if you have a site and start within the

on campus meetings, you are not required to complete any discussion boards; if you start the week after the

last on campus meeting, you are not required to complete any discussion boards; if you do not have a site set

up and started after the campus meetings end and for another four weeks, you will complete four of the

discussion boards or you will be Dropped or Withdrawn from the course; neglecting to complete these by the

deadlines stated may result in removal from the course and cause re-enrollment to meet graduation

requirements. The standardized HRI programs attendance policy is in place for both ‘class and participation

work in CANVAS, as well as with the host site’.

Step 8b: SITE ATTENDANCE. It is upon the student intern to treat the internship and site, including their effort

put forth as though they are a full-fledged employee. This directly represents the need to communicate,

request time away for potential approval by site AND instructor, showing up for all scheduled shifts, in

Reynolds Culinary Uniform*, providing proper documentation and explanation prior to a missed shift to the

site and to your Internship Instructor. No Call / No Shows are not tolerated and are grounds for immediate

removal from the host site and internship course causing failure and the need to re-enroll for graduation.

Step 9: Site Visits – Your instructor will work with the site to arrange a good time to stop by, after you have

logged your first 50 hours; in certain situations, a phone call may be conducted, at discretion of the instructor.

Step 10: You must maintain a reliable, consistent line of communication with your instructor throughout the

internship. The maximum suggested timeframe is every two weeks; this contact is to “check-in”. This is to

include updating your instructor of the current status of your internship – hours, quality, expectations,

objectives completion status.

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SECTION 5 Completing your Internship, to earn a passing grade

Step 1: COMPLETION – To complete the internship for an attempt at passing the course with a passing grade

out of PASS/FAIL, to prevent re-enrollment to meet graduation requirements, the following paperwork must

be completed, in addition to the tasks listed in the course syllabus.

1. Based on course(s) and enrollment requirements, hours are required as listed:

a. 1 credit 190’s – 125 hours minimum, first term

b. 3 credit 190 – 400 hours single term enrollment

c. 3 credit 290 – 400 hours single term enrollment

d. 3 credit 190 AND 290 3 credit – back to back terms, 800 hours

e. 3 credit 190 AND 290 3 credit – enrolled in the same term, 600 hours

i. If a student is in multiple HRI majors, once a 3-credit HRI 190 course is successfully

completed, it will be substituted for the similar class in the other major, thus reducing

the specific major internship for the subsequent majors to only one 400-hour HRI 290

major specific course.

Including these hours are spread appropriately (as listed by specialization) over the Training

Agreement categories as listed on the Learning Objective Agreement Contract and displayed on the

Time Report Detail (as listed in 6. Below)

Students may also earn prior internship hours credit towards the 3-credit internships by logging

volunteer hours over the time they are enrolled with the program(s), prior to enrolling in their three-

credit internship(s) (Volunteer hours may NOT count towards the 1-credit, 125-hour exploratory

internship). The link, is the same as the HRI Timesheet for the internship and is listed on the main

landing page, however only the student ID is entered, click out of the box or TAB and then click the

Volunteer Hours Link (do not enter any other information or an error will be caused):

https://forms.reynolds.edu/HRI_Timesheets/HRITimesheetLogon.asp

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Under extreme circumstances, students may be directed to enter their internship hours into this

system if they have not been issued an Official Contract Start Date, but they and the site have agreed

to begin. Hours entered into the Volunteer extension are not awarded 1:1 hour credit. This is only

used as a matter to promote some hours earning while the final paperwork is being completed. No

more than 4 weeks can be entered in this manner. There is a strict 14-day time limit for entering the

time and information for these hours. In the Volunteer Event and Volunteer Area drop downs,

students MUST select Internship Back Log hours when submitting or time will not be approved.

2. ALL Supervisor Evaluations are completed: BOH, FOH, and Management.

3. Student Intern completed the Internship Site Survey.

4. A one (1) page (3 total) summary of each category section, written by the Intern, on how each

objective was addressed and ‘met and assessed’.

5. Lastly, the instructor will review the materials, the entire term of the course, conduct any

research/discussions necessary, complete Instructor evaluation and will issue a grade and enter into

the PeopleSoft system.

6. If a student intern does not complete the required paperwork by the deadline, they will be issued a

failing grade; working with the instructor is required to work through this.

7. If the number of hours is short MORE than 5.0% of the required hours, the student will not be issued a

passing grade and re-enrollment would be required; see a. below.

a. In this event (7), students may re-enroll the immediate term after non-completion to continue

where they left off (paperwork will need to be completed again, with updated dates, and a lag

between ending and start, to coincide with the new semester start date and new Official

Contract Start Date (after paperwork is revised), or 2. Forgo this option and re-enroll when

they desire, recognizing all previous time will be lost AND a new site will need to be selected

and work completed.

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SECTION 6 Time Clock Database and Station Logs

In an effort to continue student and site convenience, we have developed and deployed an online platform for

student interns to track their time, station log completion, and learning objective tracking and completion.

This system requires authentication of the student, as well as the supervisor, and the instructor, when working

with the system. Supervisors will be provided the needed information separately and training on the system

will be done through the instructor.

Students will enter time daily and between the end of a shift and the start of their next shift, they need to

complete the 500-word review of their previous shift and any learning concepts that fit within the context of

the internship. The supervisor and instructor review these once the student submits their time for the period.

Once a student submits their time, the site supervisor will go into the system weekly and review and approve

or deny it. There will be an auto email, will normally be sent to the supervisors every 4 days to remind them to

go and approve the time.

Once all line items are reviewed and approved, the instructor is emailed to go in and review the time and

station logs. If all is accurate, the instructor can approve to close the week or email the student that there are

issues. The student would then need to review and correct the issues – this could be time entry errors, station

log errors – missing, too short, not college level writing, or use of an apostrophe ‘, ect. Then the student will

submit again, and the process will repeat as listed above.

The time clock is only accessible to students enrolled in the course, for the duration of the course. IF you are

enrolled, then dropped, you will lose temporary access due to not being on the roster, as the system updates

daily at 10:00pm. Any information in the database system will not be lost.

There is a user document for students (and one for supervisors – directly provided to them) for how to use the

system. You should review this before emailing the instructor, as they will direct you to it if you have an error

arise. The user documentation is included in Appendix A. https://forms.reynolds.edu/hri_timesheets/

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SECTION 7

Training Agreements

These agreements are specific to the specialization you are studying and attempting completion by enrollment

in this course. The forms provide an outline of content areas based on category of BOH, FOH, MGMT, and

ELE., not every item must be addressed during the internship, but a majority is expected.

Culinary Arts

Pastry Arts

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Culinary Management

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Appendix A Page 1

APPENDIX A – TIME CLOCK DATABASE – STUDENT USER DOCUMENT

HRI Timesheet Student Documentation

The HRI Timesheet online forms/database were created to provide students the ability to enter daily

time to be reported to supervisors and instructors.

Students will need to ‘logon’ in order to access the menu.

Enter your Student ID number (emplid) and press the TAB key.

A process will run to verify the Emplid entered is for a student enrolled in the current semester. A

message box will appear:

Click ‘OK’ to close the message box.

If a current enrollment record is not found for the Emplid entered, a message box will appear:

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Appendix A Page 2

Click ‘OK’ to close the message box. The student should check with the instructor before attempting to

proceed.

If an enrollment record is found for the Emplid entered, continue with the criteria selection:

• Select the Term from the drop-down list

• Select the Class from the drop-down list

• Enter the Reporting Period date range

Click ‘OK’

Enter time for the days as needed.

To enter a comment about the day’s time entries, click the ‘Add/View Comment’ button next to the

day for which the comment needs to be entered. A comment field will appear below that day:

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Appendix A Page 3

Enter the comment as needed. Click the ‘Add/View Comment’ button again to hide the comment field

or leave it visible and continue with data entry.

Note: Time entries for a given day should not cross midnight; if scheduled hours cross midnight, enter

a day out time of midnight and a day in time on the next day’s row.

Upon clicking the ‘Submit Time’ button, validation of time entered will occur.

If ‘In Time’ was entered but no ‘Out Time’ was entered for the day, a message box will open:

If the entry is correct as is, click ‘Cancel’ to close the message box and save the data.

If the ‘Out Time’ should have been entered, click ‘OK’ to close the message box and return to the

timesheet to make the additional entry.

If there is a missing Lunch In Time, a message box will appear:

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Appendix A Page 4

Click ‘OK’ to close the message box and return to the timesheet to make the additional entry.

If there is a missing Lunch Out Time, a message box will appear:

Click ‘OK’ to close the message box and return to the timesheet to make the additional entry.

If all time entry validation passes, a window will open indicating the data was saved:

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Appendix A Page 5

Click ‘OK’ to close the window.

The page will refresh to show updated ‘Rptd Hrs’ and the cumulative totals at the bottom of the

timesheet will be updated:

A message box will appear:

Click ‘Retry’ to refresh the HRI Timesheet.

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Appendix A Page 6

If you click ‘Cancel’, the browser window will display:

If you do not want to see the HRI Timesheet again, close the browser window.

If you do want to see the HRI Timesheet, press the ‘F5’ key on the keyboard and the page will refresh.

On the Timesheet, a ‘Print’ button will be shown:

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Appendix A Page 7

To print the timesheet, click on the ‘Print’ button. A printer dialog box will open:

Select the desired printer and click ‘Print’.

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Appendix A Page 8

Semester Report

This report option allows timesheet data for the entire class period to be printed. To generate the

report, click the ‘Semester Report’ option.

The Semester Report will open:

To print the report, click the ‘Print’ button at the top of the report.

In the print set up, make sure the Layout option is set to ‘Landscape’:

Click to print

report

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Appendix A Page 9

Click the Print button to print the report.

The report may also be saved as a pdf. In the print set up under ‘Destination’, click the ‘Change’

button:

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Appendix A Page 10

Select ‘Save as PDF’

In the print set up, click the ‘Save’ button:

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Appendix A Page 11

Navigate to the desired location to save the document:

Click ‘Save’

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Appendix A Page 12

Semester Report Weekly Totals Only

This report option allows timesheet data for the entire class period to be printed with a summary of

hours per week. To generate the report, click the ‘Semester Report Weekly Totals Only’ option.

The Semester Report Weekly Totals Only report will open:

To print the report, click the ‘Print’ button at the top of the report.

In the print set up, make sure the Layout option is set to ‘Landscape’:

Click to print

report

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Appendix A Page 13

Click the Print button to print the report.

The report may also be saved as a pdf. In the print set up under ‘Destination’, click the ‘Change’

button:

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Appendix A Page 14

Select ‘Save as PDF’

In the print set up, click the ‘Save’ button:

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Appendix A Page 15

Navigate to the desired location to save the document:

Click ‘Save’

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Appendix B Page 1

APPENDIX B

Provisions and Specialty Clauses