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TOWN OF PERTH AGENDA

COMMITTEE OF THE WHOLE MEETING Held: 5:30 PM, Tuesday, April 20, 2021

Location: Council Chambers – 2nd Floor – Perth Town Hall Electronic Participation: Zoom

EIGHTH MEETING IN 2021:

1. CALL TO ORDER:

Councillor Brown – Chair

2. DECLARATION OF INTEREST AND GENERAL NATURE THEREOF: 3. APPROVAL OF LAST MINUTES:

4. UNFINISHED BUSINESS:

5. DISCLOSURE OF ADDITIONAL ITEMS: 6. RECEIVING DELEGATIONS:

7. PRESENTATIONS BY STAFF (OTHERS):

Trevor Choffe - Residential Fire Sprinklers (+Ref. Report-2021-COW-8.4) 8. RECEIVING CORRESPONDENCE AND OTHER COMMUNICATIONS:

For Information: For Action: April 14, 2021 – Allison Gaudaur, Recording Secretary for the Planning Advisory Panel – Motion for Consideration To Be Dealt With Under Staff Reports:

9. STAFF REPORTS:

1. Exemption from Heritage Conservation District By-law 4271 and the Sign and

Merchandise Display By-law 4310 – 2 Wilson Street West – Shannon Baillon –

Report Attached (+Attachments, +By-law)

Suggested Motion by Councillor McPherson

2. Grant Application - 2021 Reconnect Festival and Event Program– Stewart Park

Festival Christmas Concert – Shannon Baillon – Report Attached (+Attachments)

Suggested Motion by Councillor McPherson

3. Construction Tender Results - Foster and Church Streets – Grant Machan – Report

Attached

Suggested Motion by Councillor Smith

4. Small Scale Residential Sprinkler System Policy – Grant Machan – Report Attached

(+Ref. Presentation)

Suggested Motion by Councillor Smith

5. Fire Safety Grant Transfer Payment Agreement – Trevor Choffe – Report Attached

(+By-law, Agreement)

Suggested Motion by Councillor Bird

6. Secondary Unit Grant Program – Amend Master Grant Policy – Bradley Wright –

Report Attached (+By-law, Policy)

Suggested Motion by Deputy Mayor McPherson

7. Amendment to Site Plan Control By-law 4908 – Bradley Wright – Report Attached

(+By-law)

Suggested Motion by Deputy Mayor McPherson

8. Accessibility Plan – Brian Burns – Report Attached (+Plan)

Suggested Motion by Councillor Bird

9. Perthmore Subdivision – Historical Background – Bradley Wright – Report for

Information

10. Landfill Expansion Project Update – Grant Machan – Report Attached

(+Attachment)

10. RECEIVING DIRECTOR REPORTS: 11. DISCUSSION OF ADDITIONAL ITEMS: 12. CLOSED SESSION:

Pursuant to the Ontario Municipal Act. 2001, subsection 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Potential sale of municipal property

13. OPEN SESSION:

14. MATTERS ARISING FROM CLOSED SESSION:

15. NEXT MEETING:

Tuesday, May 11, 2021 – Councillor Cameron, Chair

16. QUESTIONS FROM THE MEDIA:

17. ADJOURNMENT:

From: Allison Gaudaur <dpsadmin@perth.ca> Sent: Wednesday, April 14, 2021 10:28 AM To: Tracy Bowes <adminclerk@perth.ca> Subject: Motion from PAC

Hi Tracy, The attached motion was originally for PAC to direct Brad, I've attached it here so that it can go to the 20 April COW. Thanks, Allison Gaudaur Development and Protective Services

Administrative Assistant Corporation of the Town of Perth 80 Gore Street East Perth, Ontario K7H 1H9 Tel: (613) 267-3311 ext. 2252 Fax: (613) 267-5635 Email: dpsadmin@perth.ca Web: www.perth.ca

Corporation of the Town of Perth, 80 Gore St. E., Perth, ON, K7H 1H9 Page 1 of 1

Planning Advisory Committee

Town of Perth Motion

Moved by: Ed McPherson

Date: 22 March 2021

Subject: Bicycle Racks for 1820 Rogers Road

Be it resolved that the Planning Advisory Committee recommend to

Council that the Director of Development Services provide a report

requiring bike racks for apartment developments to the June 2021 PAC

meeting.

Carried – Unanimous

Carried Defeated Unanimous Ays _____ Nays _____ Recorded Vote

Motion: 21-005

Judy Brown, Chair

2021-COW-8.1

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Shannon Baillon, Director of Community Services Subject: Exemption from Heritage Conservation District By-law 4271 and

the Sign and Merchandise Display By-law 4310 – 2 Wilson Street West

For Information Only Delegation Presentation Attachment X

Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH PASS BY-LAW XXXX BEING A BY-LAW TO APPROVE AN EXEMPTION FROM THE HERITAGE CONSERVATION DISTRICT BY-LAW 4271 AND THE SIGN AND MERCHANDISE DISPLAY BY-LAW 4310 FOR THE OWNERS OF 2 WILSON STREET WEST TO RESTORE AND LIGHT THE ORIGINAL PERKINS SIGN ON THE BUILDING AS PRESENTED IN REPORT 2021-COW-8.1.

Executive Summary: The Owners of 2 Wilson Street West has applied for a Heritage Permit for renovations that do not comply with the Heritage Conservation District By-law. After conversations with the owner, Town Staff and the Heritage Perth Advisory Panel (HPAP) are recommending that the application be approved. Strategic Plan Comments: Economic Development Strategic Plan - Sector 1 – Develop a culture of supporting business, industry and institutional growth. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement This report is consistent with the overriding principles statement. Background/Discussion: The owners of 2 Wilson Street West would like to restore the existing Perkins sign on the east side of the building, including having the letters lit. See Attachment 1 for a description of the proposal. This sign has been on the building at least since 1948 and was originally lit.

Section 6.6.1 of the Heritage Conservation District (HCD) By-law states that backlit and

fluorescent lighting is not recommended in the HCD. However, Section 7.4.4 of the HCD

By-law states: “Ideally, sign designs will be based upon design that is contemporary with

the building itself.”

The Sign and Merchandise By-law section A.2.4 of Schedule A states that: “No luminous

sign shall be installed in a Special Sign Zone.” In this By-law the only Special Sign Zone

defined as the Heritage Conservation District.

After review of the proposal, it is felt that this is a unique scenario that is unlikely to set a

precedent for new lit signs in the HCD. This project will restore the sign to be

contemporary with the art deco style of the building and taking it back to how it was

originally installed.

Heritage Perth Advisory Panel (HPAP) Recommendation

The HPAP reviewed the proposal on March 22, 2021 and they passed a motion

recommending that Council approve the request to allow the restoration of the Perkins

sign including having it lit.

Options: Option 1: Recommended: PASS BY-LAW XXXX BEING A BY-LAW TO APPROVE AN EXEMPTION

FROM THE HERITAGE CONSERVATION DISTRICT BY-LAW NO. 4271 AND THE SIGN AND MERCHANDISE DISPLAY BY-LAW 4310 FOR THE OWNERS OF 2 WILSON STREET WEST TO RESTORE AND LIGHT THE ORIGINAL PERKINS SIGN ON THE BUILDING AS PRESENTED IN REPORT 2021-COW-8.1.

Option 2: Not Recommended: Status Quo. Do Nothing. Financial Considerations: None Applicable Policy/Legislation: By-law 4271 Heritage Conservation District Plan By-law 4310 Sign and Merchandise Display Others Consulted: HPAP Heritage Tourism Manger Owners of 2 Wilson Street West All Directors Respectfully submitted, Approved by, Shannon Baillon, Director of Community Services Michael Touw, CAO

The Perkins Building, located at 2 Wilson Street West in Perth, has been designated by bylaw to be of architectural or historic value and interest. The Town noted in its heritage designation that the building, referenced in the bylaw as the “Perkins Building”, is a recognizable and important feature of Perth’s landscape that “represented a break from past forms of architecture to an optimistic look forward.” 1Although the neon “Perkins” sign that adorns the left front façade was not specifically mentioned by the Town’s heritage designation, the sign is a prominent visual cue of the building’s history and commonly known name. The neon sign has been unlit for years and the sign beckons renovation.

In a September 2006 Atlantic article, neon signs, much like the “Perkins” sign, were noted to “[symbolize] popular hopes for a new era of technological achievement and commercial abundance,” and have come to be credited as a valuable artistic medium.2 The new owners of the Perkins Building hope to bring back a piece of Perth’s past through restoration of the neon sign, and in so doing, inspire the same optimism embodied in the building’s aesthetic.

Thank you for your consideration in bringing this corner of town back to life.

Katie Ireton + Mark Fendley

1 Town of Perth By-Law No. 3424 2 https://www.theatlantic.com/magazine/archive/2006/09/signs-of-our-times/305114/

Signage Revitalization Project

Proposed Action + Design: �������

�����Gaslight Electric does not sacrifice quality for quantity. We prefer to use traditional tools and techniques to produce well designed, high quality specialty signage. The fabrication process is very hands on and time consuming, while this may seem a hinderance to our business, it is actually what allows us to craft a superior product.

����������������������������������Our signs are big, heavy and powerful so safety is our number one priority. All or our signs are built using UL or CSA certified parts. In addition to this we arrange special UL inspection on our signs to ensure they comply with Canadian Electrical Codes. This is one of the most expensive($650) aspects of each project, but in doing so you know that you are receiving a quality product, and in a worst case scenario would not have your insurance denied as you would if an uncertified electrical device was found to be at fault.

���������������������We do not preform repairs on broken neon signs. Doing so involves significant health risks to the neon bender as most coloured neon requires the tubes to also contain mercury to enhance its brightness. When repairing a tube this mercury residue can be vaporized and inhaled during the reheating of the glass. We can, however, accurately reproduce and replace broken neon, or rebuild an entire sign from scratch.

Gaslight Electric does not provide installation services. We can recommend professional sign installers and we will work with them to ensure the sign is designed to be safely mounted. It is the clients responsibility to have a licensed electrician preform electrical hookup if directly hardwiring into the building's electrical supply.

Restore neon Perkins sign with local expert, Scott Adamson of Gaslight Electric.

Proposed Action + Design: ������

�����Paaper Studio has worked with many local downtown businesses creating new signage following by-law and brand guidelines.

Co-ordinated and designed by graphic designer, Jaana Brett, this phase would include the design and installation of the new law office signage. Mimmicking the shape, size and material of the existing Perkins sign, the new sign will not be lit but create a balanced look to the facade resulting in a clean and contemporary look. They will ultimately compliment not compete with one another.

��������������������������• Colour matching the blue backboard • Match dimensions• White 3D, die-cut logo• Balanced installation

Design + installation of new complimentary law office signage.

Recent Restoration Project Sample

Above is a reproduction of a historical sign that we completely reproduced for the Canadian Museum of History.

Town of Perth By-law No. XXXX Page 1 of 2

THE CORPORATION OF THE TOWN OF PERTH

BY-LAW NO. XXXX

A By-law to provide an exemption from the Downtown Perth Heritage Conservation District By-law No. 4271 and the Sign and Merchandise Display By-

law 4310, to allow the owners of 2 Wilson Street West to restore and light the original Perkins sign on the building.

Recitals: 1. The Council of the Town of Perth adopted By-law No. 4271, being a By-law to

designate a Heritage Conservation District known as the Downtown Perth Heritage Conservation District.

2. The Council of the Town of Perth adopted By-law No. 4310, being a By-law for Signs and Merchandise Displays.

3. The Council of the Corporation of the Town of Perth reviewed Report 2021-COW-8.1, and concurs with the staff recommendation to provide an exemption from the Downtown Perth Heritage Conservation District By-law No. 4271 and the Sign and Merchandise Display By-law 4310, to allow the owners of 2 Wilson Street West to restore and light the original Perkins sign on the building.

4. Council for The Corporation of the Town of Perth deems it advisable to pass this

By-law. Accordingly, the Council of The Corporation of the Town of Perth enacts as follows: 1. AUTHORIZATION:

1.1. Approve an exemption to the Downtown Perth Heritage Conservation District

By-law No. 4271 and the Sign and Merchandise Display By-law 4310, to allow the owners of 2 Wilson Street West to restore and light the original Perkins sign on the building.

1.2. All other standards and requirements of By-law No. 4271 and By-law 4310 shall remain in full force and effect.

2. EFFECTIVE DATE:

2.1. This By-law shall come into force and effect on the date is passed by

Council. Read a first, second and third time and finally passed this 27th day of April, 2021.

Town of Perth By-law No. XXXX Page 2 of 2

John Fenik, Mayor Susan Beckel, Clerk (Seal)

2021-COW-8.2

REPORT Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Shannon Baillon, Director of Community Services Subject: Grant Application - 2021 Reconnect Festival and Event

Program– Stewart Park Festival Christmas Concert For Information Only Delegation Presentation Attachment _X___ Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH AUTHORIZE THE DIRECTOR OF COMMUNITY SERVICES TO SUBMIT A GRANT APPLICATION TO THE 2021 RECONNECT FESTIVAL AND EVENT PROGRAM TO AN UPSET LIMIT OF $20,000 TO PARTIALLY FUND A STEWART PARK FESTIVAL CHRISTMAS CONCERT, AS PRESENTED IN REPORT 2021-COW-8.2. ______________________________________________________________________ Executive Summary: Staff are seeking approval to submit a Grant Application to the 2021 Reconnect Festival and Event Program for an upset limit of $20,000 to partially fund A Stewart Park Festival Christmas Concert. Strategic Plan Comments: Sector #6 – Quality of Life – Strategic Initiative (SI) #4 - Explore opportunities to attract young families to live, work and play in Perth. Greenhouse Gas Reduction Plan 2016 – 2030 N/A Overriding Principles Statement This report is consistent with the Overriding Principles Statement. Background/Discussion: The 2021 Reconnect Festival and Event Program provides funding to support innovative programming and marketing for festivals and events. It helps to improve experiences for visitors and stimulate local community economic development and recovery from the COVID-19 pandemic. At the April 13, 2021 Committee of the Whole meeting, a report was presented recommending a grant application for this same grant program be submitted for a Night Market Event. The Reconnect Festival and Event Program allows an organization to submit a maximum of two (2) applications as long as they are for different events.

As per Attachment 1, the Stewart Park Festival Committee would like to proceed with a Christmas Concert, assuming COVID restrictions have been relaxed. This event would be held in December at the United Church. The goal is to host the concert with an audience in attendance, but it will be changed to a virtual concert, if needed. The application deadline for this grant is 20 April, 2021. Options: Option 1: Recommended:

AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH AUTHORIZE THE DIRECTOR OF COMMUNITY SERVICES TO SUBMIT A GRANT APPLICATION TO THE 2021 RECONNECT FESTIVAL AND EVENT PROGRAM TO AN UPSET LIMIT OF $20,000 TO PARTIALLY FUND A STEWART PARK FESTIVAL CHRISTMAS CONCERT, AS PRESENTED IN REPORT 2021-COW-8.2.

Option 2: Not Recommended: Maintain Status Quo. Do Nothing.

Financial Considerations: It is estimated that the total cost of the Christmas Concert will be a maximum of $40,000. The Reconnect Festival and Event Program covers 50% of the cost of the project which would be $20,000. The remaining $20,000 would come from concert admission revenue. If there is a shortfall in the admission revenue, the balance would come from the Stewart Park Festival reserve. Applicable Policy/Legislation: None Others Consulted: Stewart Park Festival Committee BIA Coordinator Directors Respectfully submitted, Approved by, Shannon Baillon, Director of Community Services Michael Touw, CAO

2021-BIAB-6.1

REPORT

Date Presented: April 12, 2021 To: BIA Board of Directors From: Kari Clarke, BIA Coordinator Subject: Stewart Park Festival Grant Application for 2021

For Information Only Delegation Presentation Attachment __

Recommendation: BE IT RESOLVED THAT THE BOARD OF THE BUSINESS IMPROVEMENT AREA REQUESTS APPROVAL FROM THE TOWN OF PERTH, TO APPLY FOR THE RECONNECT GRANT FROM CELEBRATE ONTARIO, WITH AN UPSET LIMIT OF $20,000 AS PRESENTED IN REPORT NO. 2021-BIAB-6.1

Executive Summary:

The Downtown Heritage Perth BIA requests approval from the Town of Perth to apply for a Celebrate Ontario funding grant, with an upset limit of $20,000 for 2021 Stewart Park Festival Christmas Concert.

Background/Discussion:

The Stewart Park Festival is an annual event, and the largest event hosted by the Downtown Heritage Perth BIA. The success of the Stewart Park Festival has resulted in increased tourism in Perth as well as having a positive economic impact on many Perth businesses. Due to the current restrictions resulting from the Covid19 virus, we have cancelled the Stewart Park Festival in 2020 and 2021. However, last year we held a successful virtual concert, to keep the spirit of the festival alive in Perth, and this year we wish to host our annual Christmas concert. We hope to host this with an audience in attendance, but we will change it to a virtual concert, if we need to comply with Covid19 restrictions. The successful application for this grant plays a vital role in our ability to host a successful Stewart Park Festival Christmas concert in 2021. Without grant support, we will not be able to host a Christmas concert in 2021.

Options:

Option 1: Recommend: Downtown Heritage Perth BIA requests approval from the Town of Perth to apply for a Celebrate Ontario grant, with an upset limit of $20,000 to offset the operating costs of the 2021 Stewart Park Festival Christmas concert.

This will allow the Downtown Heritage Perth BIA to host the 2021 Stewart Park Festival Christmas concert.

Option 2: Not recommended: Status Quo – Do Nothing.

Financial Considerations:

Celebrate Ontario Grant $20,000 maximum

Applicable Policy/Legislation: Municipal Act Others Consulted: Clerk, Town of Perth Respectfully submitted, ______________________ Kari Clarke, BIA Coordinator

2021-COW-8.3

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Grant Machan, Director of Environmental Services Subject: Construction Tender Results - Foster and Church Streets

For Information Only Delegation Presentation Attachment ___

Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH DECLINE THE TENDERS RECEIVED FOR THE RECONSTRUCTION OF FOSTER STREET (BECKWITH TO SHERBROOKE) AND CHURCH STREET (WILSON TO ARTHUR), AS PRESENTED IN REPORT 2021-COW-8.3. _____________________________________________________________________________

Executive Summary: A Request for Tender was issued to industry for the reconstruction of Foster Street (Beckwith to Sherbrooke) and Church Street (Wilson to Arthur). Bids were received from three (3) contractors and prices were well in excess of the 2021 budget amounts for both segments. Staff is recommending that all tender submissions be declined, and the projects be delayed to 2022. Strategic Plan Comments: Sector 2 – Strategic Initiative (SI) #6: Ensure that our financial practices reflect a commitment to our existing infrastructure/equipment. Greenhouse Gas Reduction Plan 2016 – 2030 Not applicable Overriding principles by-law This report is in compliance with the Overriding Principles Statement. Background/Discussion: A Request for Tender was issued to the construction industry for the reconstruction of Foster Street (Beckwith to Sherbrooke) and Church Street (Wilson to Arthur). These projects involve the total reconstruction of municipal infrastructure (water, sewer, roads components). Three (3) bids were received and staff reviewed each submission for correctness and completeness. The total 2021 budget amount for both street segments is $674,838.

The bids submitted are summarized as:

The lowest bid from KCE Construction totals $1,766,067.84 which is 2.6 times the total construction budget and a shortfall of $1.09 million. Staff is recommending to delay these projects until the regional impacts from the pandemic diminishes. Through the review of the tender line items, costs are inflated throughout the entire bid including raw materials, labour, and equipment rates. Consultation with other municipalities has shown comparable elevated prices from contractors for construction projects proposed in 2020/21. Options: Option 1: Recommended: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT

RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH DECLINE THE TENDERS RECEIVED FOR THE RECONSTRUCTION OF FOSTER STREET (BECKWITH TO SHERBROOKE) AND CHURCH STREET (WILSON TO ARTHUR), AS PRESENTED IN REPORT 2021-COW-8.3.

The Tender submission exceed the 2021 capital budget and are beyond the reasonable realm of costs for construction of projects of this scale.

Option 2: Not Recommended: RE-TENDER, RETENDERING THIS ITEM WILL NOT RESULT IN A

LOWER PRICE. The construction industry in flux due to the impacts or the pandemic and its

impacts on labour security, material availability, and overall risk. Option 3: Not Recommended: Status Quo. Do Nothing. Financial Considerations: At the time of this report it is unknown the short-term impacts of the pandemic on the construction industry. Since both proposed construction segments are stable, though at end-of-life there is limited risk to the municipality by delaying by one (1) year until the industry stabilizes. Applicable Policy/Legislation: Procurement By-law Municipal Act

Others Consulted: Directors Engineering Technologist Respectfully submitted, Approved by, Grant Machan, Director, Environmental Services Michael Touw, CAO

2021-COW-8.4

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Grant Machan, Director of Environmental Services Subject: Small Scale Residential Sprinkler System Policy For Information Only Delegation Presentation x Attachment Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH DIRECT STAFF TO DEVELOP A SMALL SCALE RESIDENTIAL SPRINKLER POLICY, AS PRESENTED IN REPORT 2021-COW-8.4.

Executive Summary: The installation of small residential sprinkler systems in new homes is becoming a trend by proactive builders. Perth has one (1) residential system that met the requirements of the Ontario Building Code however; staff is recommending a standard policy for this type of installation in the future. Strategic Plan Comments: SI # 6- Ensure that Environmental Services standards and procedures are in concert with the best sustainable practices to support the environment. Greenhouse Gas Reduction Plan 2016 - 2030: Not Applicable Overriding Principles Statement: This report is in compliance with the Overriding Principles Statement. Background/Discussion: The installation of sprinkler systems in Industrial, Commercial, and Institutional (ICI) has been required for decades in Ontario. The premise of sprinkler systems is to:

1. Provide immediate response to a fire within a building 2. Provide a focused method to reduce/extinguish a fire at its early stage 3. Reduce financial impacts due to a fire event

Throughout North America, a trend is developing for the installation of smaller sprinkler systems predominantly in small residential dwellings. Perth saw the first small scale sprinkler system installed in Perth in 2020 in a new dwelling. The expansion of small residential sprinkler systems echoes the desires of the larger facilities from a fire

protection stance. The technology improvements in areas of materials, mechanical devices, and instrumentation have facilitated the installation of small sprinkler systems in new homes. Approximately 35 municipalities are recognizing the trend for small residential systems and are advancing policy to deal with installations. Statistics have shown that small residential sprinkler systems:

reduce water damage to a home from fire damage by up to 91%

reduce greenhouse gases by 98%

reduce fire damage by 97%

increase safety of residents and firefighters

The design of a fire prevention network (sprinklers, pumps, and fire hydrants) in an urban water system is the predominant water demand. If the water distribution network were solely for the distribution of drinking water, the entire system would be a fraction of the cost including systems like the elevated water tower. The peak loading due to fire prevention needs are covered by monthly revenue from sprinkler and hydrant fees. The Fire Chief and Director of Environmental Services wish to proceed with a policy for small size residential fire sprinkler systems specifically related to standards and fees. Staff would like to proactively develop a policy to formalize requests for small-scale sprinkler systems. Research has shown that few municipal policies exist for small-scale residential sprinkler systems so staff will endeavour to consider the following components when forming the new policy:

1. Fee and Charges 2. Loading and water demand 3. Impacts to the Ontario Building Code 4. Backflow and water system protection 5. Installation standards

The development of this standard policy would include insight from the Fire, Environmental, Building and Treasury Services. Options: Option 1: Recommended:

AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH DIRECT STAFF TO DEVELOP A SMALL SCALE RESIDENTIAL SPRINKLER POLICY, AS PRESENTED IN REPORT 2021-COW-8.4.

Option 2: Not Recommended: Status Quo. Do Nothing. Financial Considerations: Fees exist with ICI sprinkler systems; however; some logistical considerations exist for charging for smaller diameter/demand water connections. Staff will evaluate a fee structure for the provision of small-scale residential sprinkler systems. Applicable Policy/Legislation: Ontario Building Code

Others Consulted: Fire Chief Chief Building Official Respectfully submitted, Approved by, Grant Machan, Director of Environmental Services Michael Touw, CAO

2021-COW-8.5

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Trevor Choffe, Fire Chief Subject: Fire Safety Grant Transfer Payment Agreement For Information Only Delegation Presentation Attachment X Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH PASS BY-LAW XXXX TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE THE FIRE SAFETY GRANT TRANSFER PAYMENT AGREEMENT WITH THE OFFICE OF THE FIRE MARSHAL, AS PRESENTED IN REPORT-2021-COW-8.5.

Executive Summary: On March 25, 2021 the Perth Fire Services office received notification from the Office of the Fire Marshal (OFM) that the Town of Perth will be provided a total of $6,000 to support increased training opportunities and the establishment of a virtual inspection program. As part of this grant allocation process, a Transfer Payment Agreement is required to move forward. Strategic Plan Comments: Sector 3 – Governance – Strategic Initiative (SI) #4: Living within our financial means, by adopting practices to ensure that Perth’s Tax Rate is affordable today and in the future. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement: This report is consistent with the Overriding Principles Statement. Background/Discussion: On March 23, 2021 Council adopted a resolution authorizing the Perth Fire Services to submit a grant application to the OFM in report 2021-Council-3.1. After receiving the submission, OFM has responded in writing confirming that the fire service has agreed (in principle) to utilize its grant allocation to support training and inspection initiatives. In order to complete the grant allocation, a Transfer Payment Agreement is required.

Options: Option 1: Recommended:

AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH PASS BY-LAW XXXX TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE THE FIRE SAFETY GRANT TRANSFER PAYMENT AGREEMENT WITH THE OFFICE OF THE FIRE MARSHAL, AS PRESENTED IN REPORT-2021-COW-8.5.

Option 2: Not Recommended: Status Quo. Do Nothing. Financial Considerations: None Applicable Policy/Legislation: Others Consulted: Directors Respectfully submitted, Approved by,

Trevor Choffe, Fire Chief Michael Touw, CAO

THE CORPORATION OF THE TOWN OF PERTH

BY-LAW NO. XXXX

A By-law to authorize the Mayor and Clerk to execute a Fire Safety Grant Transfer

Payment Agreement with the Office of the Fire Marshal for a grant in the amount

of $6,000.

Recitals:

1. The Municipal Act, 2001, S.O., 2001, c.25 as amended, states that by-laws may

be passed for the purpose of entering into agreements.

2. The Council of The Corporation of the Town of Perth reviewed Report

2021.COW.X.X and concurs with the staff recommendation to authorize the

Mayor and Clerk to execute a Fire Safety Grant Transfer Payment Agreement

with the Ontario Fire Marshal.

3. The Council of The Corporation of the Town of Perth deems it advisable to pass

this By-law.

Accordingly, the Council of The Corporation of the Town of Perth enacts as follows:

1. AUTHORIZATION:

1.1. That the Mayor and Clerk be authorized to execute a Fire Safety Grant Transfer

Payment Agreement with the Ontario Fire Marshal for a grant in the amount of

$6,000.

2. SCHEDULES:

2.1. Attached to and forming part of this By-law is the Fire Safety Grant Transfer

Payment Agreement with the Ontario Fire Marshal, marked as Schedule ‘A’.

3. EFFECTIVE DATE:

3.1. This By-law shall come into force and effect on the date it is passed by Council.

Read a first, second and third time and finally passed this 27th day of April 2021.

John Fenik, Mayor Susan Beckel, Clerk

FIRE SAFETY GRANT TRANSFER PAYMENT AGREEMENT

THE AGREEMENT, effective as of the Click or tap here to enter text. day of Choose an item., 20Click or tap here to enter text. (the “Effective Date”) B E T W E E N :

Her Majesty the Queen in right of Ontario as represented by the Office of the Fire Marshal (the “Province”) - and - The Corporation of the Town of Perth (the “Recipient”)

CONSIDERATION In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows: 1.0 ENTIRE AGREEMENT 1.1 The agreement, together with:

Schedule “A” - General Terms and Conditions Schedule “B” - Project Specific Information and Additional Provisions Schedule “C” - Project Schedule “D” - Budget Schedule “E” - Reports, and any amending agreement entered into as provided for in section 3.1,

constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 2.0 CONFLICT OR INCONSISTENCY 2.1 In the event of a conflict or inconsistency between the Additional Provisions and

Schedule “A”, the Additional Provisions will prevail.

TP Agreement – Shortened Page 2 of 14

3.0 AMENDING THE AGREEMENT

3.1 The Agreement may only be amended by a written agreement duly executed by the Parties.

4.0 ACKNOWLEDGEMENT

4.1 The Recipient acknowledges that: (a) the Funds are:

(i) to assist the Recipient to carry out the Project and not to provide

goods or services to the Province;

(ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario);

(b) the Province is not responsible for carrying out the Project; and

(c) the Province is bound by the Freedom of Information and Protection of

Privacy Act (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act.

The Parties have executed the Agreement on the dates set out below.

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Office of the Fire Marshal

Click or tap here to enter text. Signature: Date Name: Douglas Browne

Title: Deputy Fire Marshal

The Corporation of the Town of Perth Click or tap here to enter text. Signature: Date Name: Click or tap here to enter text.

Title: Click or tap here to enter text.

Signature: Name: Click or tap here to enter text.

Title: Click or tap here to enter text. I have authority to bind the Recipient.

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SCHEDULE “A”

GENERAL TERMS AND CONDITIONS

A1.0 DEFINITIONS

A1.1 Definitions. In the Agreement, the following terms will have the following meanings: “Additional Provisions” means the terms and conditions set out in Schedule “B”.

“Agreement” means this agreement entered into between the Province and the Recipient, all of the schedules listed in section 1.1, and any amending agreement entered into pursuant to section 3.1.

“Budget” means the budget attached to the Agreement as Schedule “D”.

“Effective Date” means the date set out at the top of the Agreement.

“Event of Default” has the meaning ascribed to it in section A12.1.

“Expiry Date” means the expiry date set out in Schedule “B”.

“Funding Year” means:

(a) in the case of the first Funding Year, the period commencing on March 31, 2021 and ending on August 31, 2021; and

“Funds” means the money the Province provides to the Recipient pursuant to the Agreement.

“Indemnified Parties” means Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees and employees.

“Maximum Funds” means the maximum Funds set out in Schedule “B”.

“Notice” means any communication given or required to be given pursuant to the Agreement.

“Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province extends that time.

“Parties” means the Province and the Recipient.

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“Party” means either the Province or the Recipient.

“Project” means the undertaking described in Schedule “C”.

“Reports” means the reports described in Schedule “E”.

A2.0 REPRESENTATIONS, WARRANTIES AND COVENANTS

A2.1 General. The Recipient represents, warrants and covenants that: (a) it is, and will continue to be a validly existing legal entity with full power to

fulfill its obligations under the Agreement;

(b) it has the full power and authority to enter into the Agreement and has taken all necessary actions to authorize the execution of the Agreement;

(c) it has, and will continue to have the experience and expertise necessary to carry out the Project;

(d) it is in compliance with, and will continue to comply with all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules and by-laws related to any aspect of the Project, the Funds or both; and

(e) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements) was true and complete at the time the Recipient provided it and will continue to be true and complete.

A2.2 Governance. The Recipient represents, warrants and covenants that it has, will maintain, in writing, and will follow: (a) a code of conduct and ethical responsibilities for all persons at all levels of

the Recipient’s organization;

(b) procedures to enable the Recipient’s ongoing effective functioning;

(c) decision-making mechanisms for the Recipient;

(d) procedures to enable the Recipient to manage Funds prudently and effectively;

(e) procedures to enable the Recipient to complete the Project successfully; and

(f) procedures to enable the preparation and submission of all Reports required pursuant to Article A6.0.

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A3.0 TERM OF THE AGREEMENT

A3.1 Term. The term of the Agreement will commence on March 31, 2021 and will expire on the Expiry Date.

A4.0 FUNDS AND CARRYING OUT THE PROJECT

A4.1 Funds Provided. The Province will: (a) provide the Recipient up to the Maximum Funds allocated as part of this

grant exercise;

(b) provide the Funds to the Recipient in accordance with the payment plan set out in Schedule “D”; and

(c) deposit the Funds into an account designated by the Recipient provided that the account:

(i) resides at a Canadian financial institution; and

(ii) is in the name of the Recipient.

A4.2 Use of Funds and Carry Out the Project. The Recipient will do all of the following: (a) carry out the Project in accordance with the Agreement;

(b) use the Funds only for the purpose of carrying out the Project;

(c) spend the Funds only in accordance with the Budget;

(d) not use the Funds to cover any cost that has or will be funded or reimbursed by one or more of any third party, ministry, agency or organization of the Government of Ontario.

A5.0 CONFLICT OF INTEREST

A5.1 No Conflict of Interest. The Recipient will carry out the Project and use the Funds without a conflict of interest. The Recipient will disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived conflict of interest; and comply with any terms and conditions that the Province may prescribe as a result of the disclosure.

A6.0 REPORTING, ACCOUNTING AND REVIEW

A6.1 Preparation and Submission. The Recipient will submit to the Province at the address referred to in section A15.1, all Reports in accordance with the

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timelines and content requirements provided for in Schedule “E”, or in a form as specified by the Province from time to time.

A6.2 Record Maintenance. The Recipient will keep, maintain and make available to the Province, its authorized representatives or an independent auditor identified by the Province for inspection and copying:

(a) all financial records (including invoices) relating to the Funds or otherwise

to the Project in a manner consistent with generally accepted accounting principles; and

(b) all non-financial documents and records relating to the Funds or otherwise to the Project.

A7.0 COMMUNICATIONS REQUIREMENTS

A7.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient will acknowledge the support of the Province for the Project in a form and manner as directed by the Province.

A7.2 Publication. The Recipient will indicate, in any of its Project-related publications, whether written, oral, or visual, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province.

A8.0 INDEMNITY

A8.1 Indemnification. The Recipient will indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Indemnified Parties.

A9.0 INSURANCE

A9.1 Recipient’s Insurance. The Recipient represents, warrants and covenants that it has, and will maintain, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount provided for in

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Schedule “B” per occurrence. The insurance policy will include the following: (a) the Indemnified Parties as additional insureds with respect to liability

arising in the course of performance of the Recipient’s obligations under, or otherwise in connection with, the Agreement;

(b) a cross-liability clause;

(c) contractual liability coverage; and

(d) a 30 day written notice of cancellation.

A9.2 Proof of Insurance. If requested, the Recipient will provide the Province with certificates of insurance, or other proof as may be requested by the Province, that confirms the insurance coverage as provided for in section A9.1.

A10.0 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT

A10.1 Events of Default. Each of the following events will constitute an Event of Default: (a) in the opinion of the Province, the Recipient breaches any representation,

warranty, covenant or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement:

(i) carry out the Project;

(ii) use or spend Funds; or

(iii) provide, in accordance with section A6.1, Reports or such other reports as may have been requested by the Province;

(b) the Recipient’s operations, its financial condition, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds;

(c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application for an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or

(d) the Recipient ceases to operate.

A10.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions:

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(a) initiate any action the Province considers necessary in order to facilitate

the successful continuation or completion of the Project;

(b) provide the Recipient with an opportunity to remedy the Event of Default;

(c) suspend the payment of Funds for such period as the Province determines appropriate;

(d) reduce the amount of the Funds;

(e) cancel further instalments of Funds;

(f) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient;

(g) demand from the Recipient the payment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement;

(h) demand from the Recipient the payment of an amount equal to any Funds the Province provided to the Recipient; and

(i) terminate the Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient.

A10.3 When Termination Effective. Termination under this Article will take effect as provided for in the Notice.

A11.0 FUNDS AT THE END OF A FUNDING YEAR

A11.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article A12.0, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions: (a) demand from the Recipient the payment of the unspent Funds; and

(b) adjust the amount of any further instalments of Funds accordingly.

A12.0 FUNDS UPON EXPIRY

A12.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to the Province any Funds remaining in its possession or under its control.

A13.0 NOTICE

A13.1 Notice in Writing and Addressed. Notice will be in writing and will be

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delivered by email, postage-prepaid mail, personal delivery or fax, and will be addressed to the Province and the Recipient respectively as provided for in Schedule “B”, or as either Party later designates to the other by Notice.

A13.2 Notice Given. Notice will be deemed to have been given: (a) in the case of postage-prepaid mail, five business days after the Notice is

mailed; or

(b) in the case of email, personal delivery or fax, one business day after the Notice is delivered.

A14.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT

A14.1 Consent. When the Province provides its consent pursuant to the Agreement, it may impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions.

A15.0 INDEPENDENT PARTIES

A15.1 Parties Independent. The Recipient is not an agent, joint venturer, partner or employee of the Province, and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is, or take any actions that could establish or imply such a relationship.

A16.0 ASSIGNMENT OF AGREEMENT OR FUNDS

A16.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights, or obligations under the Agreement. All rights and obligations contained in the Agreement will extend to and be binding on the Parties’ permitted assigns.

A17.0 GOVERNING LAW

A17.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement will be conducted in the courts of Ontario, which will have exclusive jurisdiction over such proceedings.

A18.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS

A18.1 Other Agreements. If the Recipient: (a) has failed to comply with any term, condition or obligation under any other

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agreement with Her Majesty the Queen in right of Ontario or one of Her agencies (a “Failure”);

(b) has been provided with notice of such Failure in accordance with the requirements of such other agreement;

(c) has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and

(d) such Failure is continuing,

the Province may suspend the payment of Funds for such period as the Province determines appropriate.

A19.0 SURVIVAL

A19.1 Survival. All Articles and sections, and all applicable cross-referenced sections and schedules, will continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement.

- END OF GENERAL TERMS AND CONDITIONS –

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SCHEDULE “B”

PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS

Maximum Funds

$6,000.00

Expiry Date August 1, 2021

Insurance $ 2,000,000

Contact information for the purposes of Notice to the Province

Position: Address: Fax: Email:

Contact information for the purposes of Notice to the Recipient

Position: Address: Fax: Email:

Contact information for the senior financial person in the Recipient organization (e.g., CFO, CAO) – to respond as required to requests from the Province related to the Agreement

Position: Address: Fax: Email:

Additional Provisions:

(None)

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SCHEDULE “C”

PROJECT

The Municipal Fire Protection Grant has been established to provide critical support to

municipalities in 2020-21 to offset costs and potential barriers for issues stemming from the

COVID-19 pandemic. Such issues include access to training, and equipment or other critical

upgrades that are needed at the local level to support virtual inspections.

Ontario’s fire departments vary in size and capacity and they all serve different communities that

each present different levels of risk. There is a significant cost to ensure that every department

has skilled first responders who are adequately trained and equipped to meet the needs of their

community.

Funding could represent the difference in allowing fire departments to train more staff, purchase

much needed equipment to allow them to adapt and respond to COVID-19 related risks in their

communities in a way that ensures both community and personnel safety.

The use of the one-time 2020-21 Municipal Fire Protection Grant will focus on the needs of

municipal fire departments to ensure community safety with a focus on issues that have

presented due to the COVID-19 pandemic, including:

Training to offset the pressures in training as a result of the COVID-19 pandemic.

Specialty training to respond to the dynamics of the COVID-19 pandemic and the need to

ensure fire safety in their communities such as virtual inspections.

Small improvements to fire department infrastructure, such as accessing high speed internet

to support training and virtual inspections.

The fire service has expressed concerns with training and fire code compliance since the start

of the pandemic. Some of these concerns include critical inspections being delayed or impacted

given the apprehension with entering premises. Similarly, training has been impacted given that

fire services have been responding to challenges associated with the pandemic (staffing

shortages, increased calls for service, etc.). Many departments continued training online as the

Office of the Fire Marshal enhanced its online course availability at the start of the pandemic.

This emergency COVID relief funding provides support for increased access to training, support

for fire code compliance inspections through virtual inspections, and equipment or other critical

upgrades that are needed at the local level to support community risks during the pandemic and

the switch to virtual training and inspections.

<insert a copy of the letter of intent from the municipality to outline proposed use of

funds>

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SCHEDULE “D”

BUDGET

Funding will be provided to the <insert municipality name> upon execution of this Agreement. The funds will need to be spent by the municipality by August 1, 2021.

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SCHEDULE “E”

REPORTS

As a condition of the Municipal Fire Protection Grant, a report back to the Office of the Fire Marshal must be received by September 1, 2021 to outline how the grant was utilized at the department level.

2021-COW-8.6

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Bradley Wright, Director of Development Services Subject: Secondary Unit Grant Program – Amend Master Grant Policy

For Information Only Delegation Presentation Attachment X_

Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH PASS BY-LAW 4558-5 TO AMEND THE MASTER GRANT POLICY BY ADDING THE SECONDARY UNIT GRANT PROGRAM, AS PRESENTED IN STAFF REPORT 2021-COW-8.6.

Executive Summary: A total of $50,000 has been allocated to the 2021 Budget to facilitate a Secondary Unit Grant Program. Eligible homeowners would receive $5,000 after completion of either: a) a newly constructed addition to an existing house as an additional dwelling; or b) a newly constructed accessory structure functioning as a second dwelling (tiny home/small home) on the property. Strategic Plan Comments: Sector #4 – Planning and Development, Strategic Initiatives (SI) #4: Develop land use policies which reflect the desired elements of a healthy vibrant sustainable community. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement: This report is in compliance with the Overriding Principles Statement. Background/Discussion: The intent of the Town of Perth Secondary Unit Grant Program is to encourage an increase in the supply of affordable housing options within the municipality. Over the past 25 years, housing costs have increased at a rate three times that of income growth, causing housing options within Perth to become unaffordable to a greater number of residents. The focus of this program is on single-family homes with lot sizes large enough to accommodate an addition to the house or an accessory structure in the rear yard. The Town of Perth has identified a number of properties in Town that are able to host additional dwelling units. The program would allow for the addition of one (1)

additional unit of housing as a secondary unit or a second dwelling as an accessory structure. The increased use of secondary units in the Town of Perth offers the opportunity to gradually increase the overall supply of housing in the form of affordable rental properties. Secondary units reduce costs to homeowners, add more neighbourhood diversity, and more flexibility in housing options. For homeowners, constructing a secondary unit can provide rental income and provide further stability to their mortgage. For the community of Perth, secondary units will add needed density and vitality to existing neighbourhoods in a way that will not change the overall character. Options: Option 1: Recommended:

PASS BY-LAW 4558-5 TO AMEND THE MASTER GRANT POLICY BY ADDING THE SECONDARY UNIT GRANT PROGRAM, AS PRESENTED IN STAFF REPORT 2021-COW-8.6.

Option 2: Not Recommended: Status Quo. Do Nothing. Financial Considerations: There are no financial considerations at this time. Applicable Policy/Legislation:

Planning Act

Town of Perth Official Plan Heritage Act Building Code Act Others Consulted: Directors Respectfully submitted, Approved by, Bradley Wright, Director of Development Services Michael Touw, CAO

Town of Perth By-law No. 4558-5

THE CORPORATION OF THE TOWN OF PERTH

BY-LAW NO. 4558-5

A By-law to Amend Master Grant Policy By-law No. 4558 to add the Secondary Unit Grant Program

1. Recitals:

1.1 The Municipal Act, as amended, states that By-laws may be passed by Municipal

Council to govern its affairs as it considers appropriate.

1.2 The Council of the Town of Perth adopted By-law No. 4558, a by-law to establish a Master Grant Policy, on December 15, 2015.

1.3 The Council of the Town of Perth has reviewed Report 2021-COW-8.6 and concurs

with the staff recommendation to amend the Master Grant Policy to: a) Add the Secondary Unit Grant Program

1.4 Council for The Corporation of the Town of Perth deems it advisable to pass this By-law.

Accordingly, the Council of The Corporation of the Town of Perth enacts as follows:

2. Authorization:

2.1 That Schedule “A” to By-law No. 4558 be amended to add the Secondary Unit Grant

Program to the Master Grant Policy.

3. Effective Date:

3.1 This By-law shall come into force and effect on the date it is passed by Council. Read a first, second and third time and finally passed this the ____day of ____ 2021.

John Fenik, Mayor Susan Beckel, Clerk (Seal)

Name of Policy-FIR-27A Page 1 of 3

Town of Perth

Master Grant Policy

Secondary Unit Grant Policy

Effective: April 27, 2021

Replaces: N/A

Issued by: Director of Development Services Approval: By-law No. 4558-5

Applicable Policy and Legislation

Master Grant Policy

To be a sustainable Community that respects both its Heritage and Natural Environment, while enabling a balanced lifestyle by means of a vibrant economy.

1. PURPOSE To provide a grant program to eligible Town of Perth homeowners to facilitate the construction of additional dwelling units or additional dwellings. The more housing options available that target lower to midrange income levels, the greater the supply. Increasing the supply could lead to rent reductions, and greater opportunities to free up entry level rental units, making housing available for those at the lowest income levels and those at risk of homelessness. Access to safe, affordable and adequate housing promotes overall health and wellbeing, increases resident safety and creates a more liveable community.

2. SCOPE The grant is available to all homeowners in the Town of Perth that meet the eligibility requirements.

3. RESPONSIBILITY

It is the responsibility of the Director of Development Services to administer the Secondary Unit Grant Policy.

4. DEFINITIONS

4.1. “Additional dwelling” means a newly constructed accessory structure that can

be inhabited and meets the Ontario Building Code and the Town of Perth’s Zoning By-law provisions.

4.2. “Additional dwelling unit” means a newly constructed addition to an existing house that provides a separate entrance and meets the Ontario Building Code and the Town of Perth’s Zoning By-law provisions.

4.3. “Council” shall mean the individuals elected to sit on Town Council, the role of

Name of Policy-FIR-27A Page 2 of 3

which is to develop and evaluate the policies and programs of the municipality.

4.4. “Director” shall mean the Director of Development Services.

4.5. “Town” shall mean The Corporation of the Town of Perth.

5. WHO CAN APPLY? Owners of residential properties identified as having the capacity to support a second dwelling unit or second dwelling. Owners of the property must reside on the property.

6. WHAT IS INELIGIBLE?

Retrofitting basement or attic.

Retrofitting existing garage or accessory structure.

Retrofitting a partially completed additional dwelling unit or additional dwelling.

New Construction intended to create short term accommodation units.

New Construction and retrofitting to properties not occupied by the owner.

New construction of second dwelling as second floor unit to existing or new garage.

7. FREQUENCY OF APPLICATION

A property owner may only receive one (1) grant per property.

8. APPLICATION PROCEDURES

Applications must be submitted on the official application form;

The applicant will be required to submit one invoice from a contractor;

Construction must be completed within one (1) calendar year of the date of the approval of the grant. If the work is not completed within one (1) calendar year the grant will be cancelled.

9. FUNDING AVAILABILITY

It is the intent of this Secondary Unit Grant to allow up to $50,000 in funds per calendar year, however the Grant is subject, at all times, to the availability of funding as determined by Council during the budget process each year. Funding approval will be based on the eligibility criterion.

10. BASIS OF CALCULATION A maximum grant amount of $5,000 will be allocated to each homeowner participating in the grant program. As the grant program is encouraging the new construction of additional dwelling units and additional dwellings, it is understood that $5,000 only provides a small portion to the overall costs. Only one invoice is required to be provided to illustrate proof of construction activity.

11. REVIEW PROCESS Applications for financial assistance will be reviewed by the Director of Development Services for completeness. The Director of Development Services, as per the Delegation of Powers By-law, will approve grants that clearly meet the eligibility of the Policy as outlined by the Council of the Town of Perth, and that all

Name of Policy-FIR-27A Page 3 of 3

Applications that request to deviate from the Policy be brought to Council for consideration. Funding approval will be based on the eligible criterion and available funding. This is an ongoing process throughout the year until all funds are exhausted. Note: Funding is conditional on the Applicant receiving building permits for the project.

12. RELEASE OF GRANT FUNDS AND POST-PROJECT REPORT The Town will issue the fully approved grant amount after a satisfactory post inspection is completed by the Chief Building Official. An annual report will be provided to Council providing a summary of projects and total grant funding awarded during a calendar year.

13. SCHEDULE(S): SCHEDULE ‘A’ - Secondary Unit Grant Application Form

14. SEVERABILITY

If a court or tribunal of competent jurisdiction declares any portion of this Policy to be illegal or unenforceable, that portion of this Policy will be considered to be severed from the balance of the Policy, which will continue to operate in full force.

15. REVIEW PERIOD

This policy shall be reviewed every two years.

Schedule ‘A’ to the Agreement

1

Town of Perth

Secondary Unit Grant Program – Application Form

Registered Owner:

Name:

Address: Postal Code:

Home Phone: Work Phone:

Email Address: Fax:

Property Description: (must be located in the Program Area)

Address:

Postal Code:

Project Invoice: Please provide one (1)

Estimate 1: (attach copy of original)

Company name: Phone:

Estimate (excluding HST): $

Eligible Grant Amount:

The Town of Perth Secondary Unit Grant Program will provide a grant to the applicant equal to $5,000 for works related to constructing a new second dwelling unit or second dwelling. One (1) invoice from a qualified contractor must be obtained to determine the allowable funding.

$

Schedule ‘A’ to the Agreement

2

Terms and Conditions

1. In order to be eligible for a Secondary Unit Grant an application form must be submitted to the Town prior to commencing any works.

2. Applications will initially be reviewed by Town staff with regard to planning approvals and/or building permits requirements.

3. Applicants will be advised in writing of any required approvals or permits associated with their application.

4. Eligible applicants must be the owner of the property and must reside on the property.

5. The property owner must have no outstanding tax arrears and must be in good standing with regard to taxation at the time of application and throughout the duration of the incentive benefit period as identified in the Master Grant policy.

6. Works associated with the Secondary Unit Grant Program must be in accordance with all Town policies, procedures, standards, and guidelines in order to be approved.

7. Existing and proposed uses must be in conformity with the policies and standards provided by the Town’s Official Plan, Zoning By-law, Heritage Conservation District and all other planning documents.

8. Works associated with the Secondary Unit Grant Program must be undertaken pursuant to application for planning approval and/or building permit, and any additional required permits and in accordance to the Ontario Building Code and all applicable planning policies and standards.

9. Undertaken and completed works that are associated with a grant program application must be consistent with the project description contained in the application form and supporting materials, and with the program agreement. Should works not be consistent with the original project description, to the satisfaction of the Town, the Town may delay, reduce or cancel the grant.

10. Should the applicant fall into default of any of the eligibility requirements, or fail to meet the detailed requirements of each of the Grant program, or any requirements of the Town, the Town in its sole discretion may reduce, or cancel the agreement.

11. The Town may at any time discontinue the Secondary Unit Grant Program; however all approved projects will receive funding in accordance to the executed Grant Program Agreement and subject to available funding as approved by Council.

12. Any program commitments may be cancelled if work does not commence within six months of Council’s approval of the application or in accordance with an agreement with the Town.

Schedule ‘A’ to the Agreement

3

I/WE HEREBY CERTIFY that the information contained within this application is

true, correct and complete in every respect and may be verified by the Town by

such inquiry it deems appropriate, including inspection of the property for which

the application is being made.

I/WE HEREBY AGREE that if any statements or information in this application or

supported in support of this application are untrue, misleading or there is a

material omission, the application may be rejected or not approved, or the grant

may be delayed, reduced or cancelled.

I/WE HEREBY GRANT permission to the Town, or its agents, to inspect my/our

property that is the subject of this application.

I/WE HEREBY AGREE all grants will be calculated and awarded at the sole

discretion of the Town. Notwithstanding any representation by or on behalf of the

Town, or any statement contained in the program, no right to any grant arises

until it has been duly authorized, subject to the application meeting the terms and

conditions of the program and the grant agreement. The Town is not responsible

for any costs incurred by the Owner/Applicant in any way relating to the program,

including, without limitation, costs incurred in anticipation of a grant.

Dated the _____ of _____________, __________ Day Month Year ______________________________ _______________________________ Name of Owner Signature of Owner

2021-COW-8.7

REPORT Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Bradley Wright, Director of Development Services Subject: Amendment to Site Plan Control By-law 4908

For Information Only Delegation _ Presentation Attachment X Recommendation: AS RECOMMENDED BY THE COMMITTEE OF THE WHOLE, BE IT RESOLVED THAT THE COUNCIL OF THE TOWN OF PERTH PASS BY-LAW NO. 4908-1 BEING AN AMENDMENT TO THE SITE PLAN CONTROL BY-LAW TO PROVIDE DELEGATED AUTHORITY TO THE DIRECTOR OF DEVELOPMENT SERVICES TO EXECUTE SITE PLAN CONTROL AGREEMENTS ON BEHALF OF THE CORPORATION, WHEN WORKS COST ESTIMATES DO NOT EXCEED $38,000, AS PRESENTED IN STAFF REPORT 2021-COW-8.7. ______________________________________________________________________ Executive Summary: The intent of Section 10 of the Site Plan Control By-law 4908 is to expedite the development review process for minor site plan applications by delegating authority to staff. A minor grammatical error in the original By-law was carried over to the most recent By-law that was approved by Council in the fall of 2020. Passing this amendment will allow minor site plan projects to move forward in a timely fashion. Strategic Plan: Sector 4 – Planning and Development, Strategic Initiatives (SI) #3: Ensuring timely review and completion of applications. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement: This report is consistent with the Overriding Principles Statement. Background/Discussion: The Site Plan Control By-law 4908 requires a site plan agreement:

(i) for any new development on industrial, institutional, and commercial land;or (ii) if there is a change of use on industrial, institutional, and commercial lands.

Currently, the Town has received a site plan application for which the applicant is proposing a change of use of a commercial property with no changes to the exterior of the property. As a result, the works cost estimate for the project are zero (0). Based on the current wording of the By-law, staff cannot proceed with a staff-authorized site plan agreement. Staff-level authorization can expedite the approval process which in turn assists the small business community with short development review times. In order to proceed with a staff level authorization, a minor amendment to the current wording of the Site Plan Control By-law 4908 is required. The proposed amendment is as follows in Section 10 of By-law 4908:

b) The Mayor and Clerk are Director of Development Services is authorized to execute site plan agreements on behalf of the Corporation of the Town of Perth subject to any specific site plan agreement having first been approved by the Planning Advisory Committee and provided the total value of the works cost estimate secured under the site plan agreement does not exceed a value of more than $38,000. That maximum figure shall be adjusted upward annually commencing on January 1, 2022, based on the Consumer Price Index.

Options: Option 1: Recommended:

PASS BY-LAW NO. 4908-1 BEING AN AMENDMENT TO THE SITE PLAN CONTROL BY-LAW TO PROVIDE DELEGATED AUTHORITY TO THE DIRECTOR OF DEVELOPMENT SERVICES TO EXECUTE SITE PLAN CONTROL AGREEMENTS ON BEHALF OF THE CORPORATION, WHEN WORKS COST ESTIMATES DO NOT EXCEED $38,000, AS PRESENTED IN STAFF REPORT 2021-COW-8.7.

Option 2: Not Recommended: Status Quo. Do Nothing. Financial Considerations: No financial considerations for this amendment. Applicable Policy/Legislation: Planning Act Others Consulted: Directors Respectfully submitted, Approved by, Bradley Wright Michael Touw, CAO Director of Development Services

Town of Perth By-law No. 4908-1 Page 1 of 2

THE CORPORATION OF THE TOWN OF PERTH

BY-LAW NO. 4908-1

A By-law to Amend By-law 4908 (A by-law to authorize the Mayor and Clerk to complete standard site plan agreements upon approval of agreements by the

Planning Advisory Committee) Recitals: 1. Section 41 of the Planning Act R.S.O. 1990, as amended, establishes the

authority for a Municipal Council to designate the whole or any part of an area covered by the Official Plan as a Site Plan Control Area.

2. The Town of Perth Official Plan designates all lands in the Town of Perth as a Site Plan Control Area;

3. The Council of The Corporation of the Town of Perth has considered the

recommendations of Report-COW-2021-8.7 and deems it advisable to update Site Plan Control in the Town by amending By-law No. 4908.

Accordingly, the Council of The Corporation of the Town of Perth enacts as follows: 1. AUTHORIZATION

1.1. That Section 10 b) of By-law No. 4908 be amended by deleting Section 10 b) and replacing it with the following: “The Director of Development Services is authorized to execute site plan agreements on behalf of the Corporation of the Town of Perth subject to any specific site plan agreement having first been approved by the Planning Advisory Committee and provided the total value of the works cost estimate secured under the site plan agreement does not exceed a value of more than $38,000. That maximum figure shall be adjusted upward annually commencing on January 1, 2022, based on the Consumer Price Index.”

2. EFFECTIVE DATE

2.1. This By-law shall come into effect on the day it is finally passed.

Town of Perth By-law No. 4908-1 Page 2 of 2

Read a first time, second and third time and finally passed this 27 day of April, 2021. John Fenik, Mayor Susan Beckel, Clerk (Seal)

2021-COW-8.8

REPORT

Date Presented: April 20, 2021

To: Members of the Committee of the Whole

From: Brian Burns, Treasurer

Subject: Accessibility Plan

For Information Only No

Delegation No

Presentation No

Attachment Yes

Recommendation:

As recommended by the Committee of the Whole, be it resolved that the Council of the

Town of Perth approve the posting of the attached draft Accessibility Plan for the period

2020 to 2025 to the Corporation’s website for 30 days to gather public comment, as

presented in Report 2021-COW-8.8.

Executive Summary:

Per Ontario Regulation 191/11, designated public sector organizations shall establish,

implement, maintain and document a multi-year accessibility plan, which outlines the

organization’s strategy to prevent and remove barriers and meet its requirement under

the regulation.

The regulation further states that the organization must review and update the plan at

least once every 5 years. The current accessibility plan was approved by Council in

February 2015 and is therefore due for renewal.

Although the initial draft of a revised plan was completed in 2020, changes in staff and

he impacts of the COVID-19 virus have delayed the final production.

Strategic Plan Comments:

Sector #1 – Safety and Support – Strategic Initiative (SI) #8 – Develop and train others

to be both proactive in our commitment to make Perth a community that is accessible

for all citizens and visitors.

Greenhouse Gas Reduction Plan 2016 - 2030:

N/A

Overriding Principles Statement

This report is consistent with the Overriding Principles Statement.

Background/Discussion:

Per Ontario Regulation 191/11, designated public sector organizations shall establish,

implement, maintain and document a multi-year accessibility plan, which outlines the

organization’s strategy to prevent and remove barriers and meet its requirements under

the regulation.

The regulation further states that designated public sector organizations must review

and update the plan at least once every 5 years and that the review should be done in

consultation with persons with disabilities or if the organization has an accessibility

advisory committee, in consultation with the committee. The Town of Perth does not

currently have an advisory committee and has previously participated on the County

Committee which is no longer operating. There is no recommendation to establish a

committee therefore it recommended that the draft plan be posted to the Corporation’s

website for 30 days to facilitate the desired feedback.

The current accessibility plan was approved by Council in February 2015 and is

therefore due for renewal.

The Regulation states that the Plan must be posted to the Corporation’s website as well

as annual updates as to progress against the Plan. The 2015-2020 Plan and a

summary of achievements are posted to the Town’s website.

Options:

Option 1: Recommended:

As recommended by the Committee of the Whole, be it resolved that the Council of the

Town of Perth approve the posting of the attached draft Accessibility Plan for the period

2020 to 2025 to the Corporation’s website for 30 days to gather public comment, as

presented in Report 2021-COW-8.X.

Option 2: Not Recommended: Maintain Status Quo. Do Nothing.

Financial Considerations: Not applicable.

Applicable Policy/Legislation: As listed on proposed plan.

Others Consulted: Directors

Respectfully submitted,

Brian Burns, Treasurer

Approved by,

Michael Touw, CAO

.

The Corporation of the Town of Perth

Accessibility Plan

2020 – 2025

Page 2 of 6

1.0 Introduction It is estimated that one in five Canadians (or 6.2 million) aged 15 years and over have one or more disabilities that limited them in their daily activities (2017 Canadian Survey on Disability). For many, the challenges and obstacles in their day-to-day lives may limit their full participation in society. Understanding the challenges faced by persons with disabilities in their personal, employment, or economic situations helps inform government policy. The prevalence of disabilities among Canadians tends to increase with age. However, more than 540,000 youths aged 15 to 24 years (13%) have one or more disabilities. This compares with 20% or 3.7 million of working age adults (25 to 64 years), and 38% or 2 million of seniors aged 65 and over. Women (24%) are more likely to have a disability than men (20%). The Corporation of the Town of Perth’s Accessibility Plan 2020 - 2025 represents the Town’s commitment to improving the ability of people with disabilities to live independently and contribute to our community. It recognizes that our municipal government plays an important role in the development of our community and the delivery of important public services. Streets, parks and public spaces, recreation facilities, public buildings, programs, services, elections are all within the responsibility of the Town of Perth. It is critical that these services and responsibilities are reviewed and evaluated to ensure barriers to accessibility are removed. This Multi-Year Plan is based upon requirements under the Accessibility for Ontarians with Disabilities Act (AODA) and Integrated Accessibility Standard Regulations O. Reg 191/11. This legislation sets the roadmap for an accessible Ontario by 2025. It contains standards in the following five (5) areas: 1. Customer Service; 2. Information and Communications; 3. Employment; 4. Transportation, and 5. Built Environment. The Corporation shall endeavor to demonstrate leadership for the business and non-profit sectors within our municipality. Our goal is to ensure accessibility for our employees and the public we serve in our services and facilities. The Corporation will continue to remove barriers that prevent people with disabilities from accessing our facilities and services. The Corporation does not currently provide Transportation Services and does not license Taxis, therefore that section of the Ontario Regulation will not be specifically addressed in this Plan.

Page 3 of 6

1.2 Corporate Accessibility Policy

The Corporation adopted and implemented Accessibility Standards for Customer Service in 2009 per By-law 3940. This Accessibility Plan is consistent with that By-law.

The proposed plan for 2020-2025 builds on the commitments in the previous multi-year accessibility plan approved by Council in February 2015 for the period 2015-2020. These commitments consisted of the following:

Updating the Town’s Multi-Year Accessibility Plan to improve accessibility for people with disabilities;

Ensuring compliance with the Accessibility for Ontarians with Disability Act (AODA) and Regulations (O. Reg 191/11 Integrated Accessibility Standards Regulations (IASA)) including accessibility training;

Review development proposals which require Planning Act approval to ensure and encourage accessibility design features;

The encouragement of community awareness of accessibility needs and the AODA;

The identification and the encouragement of the removal of barriers for people with disabilities.

The commitments also included staff participation at the Lanark County Accessibility Committee however that Committee is no longer active.

2.1 The Accessible Customer Service Standard The Corporation of the Town of Perth is committed to ensuring that all employees and volunteers receive accessible services in a timely manner. The Corporation will make reasonable efforts, based upon the needs of the community to provide an equitable customer service experience. The definition of what is reasonable shall be based on the frequency of the expressed need for service, the availability of the service requested, the relative cost compared to the overall municipal budget, best practices recognized by the other local municipalities and Provincial regulation. Unfortunately, the impacts of the COVID-19 virus have significantly changed or curtailed many of the services that are normally offered by the Corporation. Although the Corporation is still committed to the provision of accessible services, there may be necessary modifications to conform to public health guidelines. Projected future activities include:

Continued training of staff and volunteers in accessible customer service;

Reviewing current processes to receive feedback from the public;

Modifying the Corporation’s procurement policy to include the principle of accessibility;

Page 4 of 6

Evaluating all voting locations for the 2022 election to ensure that locations are fully accessible and provide barrier free access to voters, candidates and employees;

Ensure that all election materials are made available in a number of accessible formats;

Particularly to conform to public health guidelines, explore the opportunity to utilize technologies to support accessible customer service.

2.2 Information and Communications The Corporation of the Town of Perth is committed to providing information to persons with disabilities in a format which is accessible to them, when practical. The Town shall upon request, and in consultation with the person making the request, provide or make arrangements to provide accessible formats and communication supports for persons with disabilities. Accessible formats and communications support shall be provided in a timely manner, taking into account the persons’ accessibility needs and at a cost that is no more than the regular cost charged to other persons. This policy does not apply to products and product labels, unconvertable information or communications and information that the Town does not control directly or indirectly through a contractual relationship. If it is determined that information or communications are unconvertible, the Town shall provide the person requesting the information or communication with an explanation as to why the information in unconvertible along with a summary of the unconvertible information.

Projected Future activities include:

Making the necessary upgrades to the Town website to ensure WCAG 2.0, level “AA” compliance;

Providing video recording of Council and Committee of the Whole meetings;

Adopting governance software which facilitates the creation of accessible Council documents.

Providing training to staff and Council regarding accessible document standards;

Reviewing emergency procedures, plans, public safety information and emergency operations centres to ensure accessibility.

2.3 The Employment Standard The Corporation of the Town of Perth shall continue to be compliant with Employment Standards Regulations, ensuring that the process of recruitment, selection and notice to successful applicants is as inclusive as possible in order to build an effective workforce. The Town includes the following statement in all job postings:

“The Corporation of the Town of Perth is an equal opportunity employer. We thank all candidates for their interest, however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is collected under the authority of the Municipal Act 2001 and will be used only for the purpose of candidate selection. The Town of Perth will provide accommodation for individuals with accessibility needs.”

Page 5 of 6

The Town is committed to its Human Resources Policy and Health and Safety Policy Manual continuing to incorporate the following statement:

“That the Town of Perth shall provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the Corporation is aware of the need for accommodation due to the disability.”

2.4 The Built Environment Standard The Design of Public Spaces Standards in O. Reg. 191/11 addresses accessibility requirements/considerations in a variety of public spaces including: recreational trails and public beach, outdoor eating areas, play spaces, accessible parking, exterior paths of travel including sidewalks, accessible pedestrian signals, service counters, fixed queuing lines and waiting areas. Projected future activities include:

An evaluation by an external consultant as to whether or not Corporation of Town of Perth meets built environment accessibility standards;

Increasing the number of automatic door openers to encompass all washrooms and entrances to facilities operated by the Corporation;

Ensuring all new sidewalks include slope and width for wheelchairs, accessible curbs, painted crosswalks;

Ensure a continuing program of shaving sidewalks;

Ensure that future recreational trails to meet O. Reg 191/11 accessible standards;

Develop design to make Stewart Park more accessible;

All future green space to meet accessible standards;

Future environmental services initiatives will comply with the Built Environment Standard of O. Reg 191/11.

2.5 Training The Town of Perth shall continue to ensure that training is provided on the requirements of the integrated accessibility standards and on the Human Rights Code as it pertains to persons with disabilities to,

(a) All employees, and volunteers; (b) All persons who participate in developing the organization’s policies; and (c) All other persons who provide goods, services or facilities on behalf of the

organization.

The training will be providing both at the start of the individual’s interaction with the Town and on an on-going basis in respect of any changes to policies on an ongoing basis.

Page 6 of 6

3.0 Summary This Plan represents the goals and actions that support accessibility for our employees and the public we serve in our services and facilities. The Corporation of the Town of Perth’s Multi-Year Accessibility Plan shall be reviewed annually by Staff and Council. As progress is made with the removal of barriers to people with disabilities, the Plan shall be revised accordingly. The actions identified in this report shall be reviewed as part of the annual budget deliberation process to prioritize future investment in making the Town more accessible.

2021-COW-8.9

REPORT Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Bradley Wright, Director of Development Services Subject: Perthmore Subdivision – Historical Background

For Information Only X Delegation _ Presentation Attachment FOR INFORMATION ONLY.

Executive Summary: This report provides historical background on the Perthmore subdivision. It is intended to provide Council with background information in preparation of the April 19th Planning Advisory Committee’s public open house meeting discussing a Zoning By-law amendment application for Phase 6 of the Perthmore subdivision. Strategic Plan: Sector #4 – Planning and Development, Strategic Initiatives (SI) #4: Develop land use policies which reflect the desired elements of a healthy vibrant sustainable community. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement: This report is consistent with the Overriding Principles Statement. Background/Discussion: Initial development potential of the Perthmore lands was discussed with Town staff in 1973. The Phase 1 subdivision of 85 lots was approved in 1980. A total of 33 lots were developed as Phase 1, stage 1. A subsequent subdivision agreement was signed in 1982/1983 for the remaining 52 lots which were already approved. The agreement allowed for staging. Table 1 provides a 40-year summary of the Perthmore subdivision.

Table 1: Chronological details of the Perthmore subdivision.

Year Notes

1980 Subdivision agreement – Phase 1 (80 lots/100 units)

1982 Addendum to subdivision agreement

1987 Revised subdivision agreement

1990 Discussions with MNR and RVCA regarding wetland boundary

1990 Comments from Town staff regarding park land, recreational trails, entrances/exits

1993 Subdivision agreement – Phase 2 (~50 units) Cash in-lieu of parkland paid. No trees planted on individual lots, $30 per lot added under park land allowance for Town to initiate tree planting.

1995 Discussions with RVCA regarding construction of Perthmore Street

1997-1999 Subdivision agreement – Phase 3 (~ 50 units)

2002 Wetland boundary was delineated and confirmed in 2002

2003 Stormwater pond constructed within new wetland limits

2003 Stormwater pond construction inadvertently changed wetland boundary. (source: RVCA correspondence)

2004 Subdivision agreement – Phase 4 (~50 units)

2004 Environmental Impact Study prepared as part of Phase 5 proposal

2005 Review of Phase 5

2010 Subdivision agreement - Phase 5 (47 units)

2021 Application for Phase 6

Concept Plan: The only concept plan on record is a 1989 concept plan submitted by the developer for the entire Perthmore lands. The 1989 concept plan proposes multiple land uses within the Provincially Significant Wetland (both north and southern limits). In 1990, discussions took place with MNR and RVCA staff with respect to development constraints and wetland boundary. It should be noted that actual development of the lands has varied considerably from the original 1989 concept plan. In 2005, there were discussions

regarding a medical centre and seniors apartment building as part of a future phase; however, these concepts never materialized. Arterial Road: The need for the arterial bypass road has been stated in various transportation studies dating back to the early 1980’s based on the recognition that existing north-south corridors would not be able to manage the ultimate traffic growth scenarios. A collector road from Highway 7 to North Street is indicated in the 1989 concept plan for the Perthmore lands. The Town’s Overriding Principles By-law provides the following recommendations with regard to the Arterial Road and Perthmore Development:

1. A joint funding report be created by the partnership of the Perthmore Developer, Lanark County and Town of Perth to determine cost sharing proportions for each partner for a phase 1a (Highway 7 entrance portion only);

2. That the Perthmore developer undertake the design and construction of the

Highway 7 entrance (phase 1a) and the other partners (Town of Perth & Lanark County) make a financial contribution to the project;

3. The Highway 7 entrance portion (Phase 1a) needs to be re-estimated by a civil

engineering firm in today’s dollars (previously 2012 dollar estimates);

4. Consultation with the Ministry of Transportation may identify any joint planning/construction/financial opportunities in regard to the Highway 7intersection.

The 2019 Development Charges Background study has the assumption that there are three financial contributors to the Arterial Road (developer, County and Town). The expectation for the Arterial Road includes a direct developer contribution.

Next steps: The planning process includes the following:

1) Each new phase of the Perthmore development requires a new draft plan of subdivision. The remaining developable lands have not been approved which means that there is an ability for the Town of Perth to list conditions for development. Conditions could include lands for parkland, a contribution agreement to proceed with an arterial road, etc.

2) The developer has submitted a Zoning By-law amendment to: a) change Environmental Protection Zone to Residential; b) change R1 density zone to R4 for higher density along proposed Arterial Road. The public meeting for this Zoning By-law application will be at the next PAC meeting scheduled for Monday, April 19th at 5:30 pm (after the 4 pm Official Plan meeting). A notice of the public meeting went in the Perth Courier on March 25th.

3) Perthmore Phase 6 has also submitted a plan of subdivision application to the

County. The Town provides comments on this submission. Ultimately, the County will be dependent upon Perth's decision on the Zoning By-law as the plan of

subdivision application is reliant upon a zoning change. The Town will be holding a separate public meeting regarding the subdivision application (on behalf/in coordination with the County).

Financial Considerations: No financial considerations at this time. Applicable Policy/Legislation: Planning Act Others Consulted: Directors Respectfully submitted, Approved by, Bradley Wright Michael Touw, CAO Director of Development Services

2021-COW-8.10

REPORT

Date Presented: April 20, 2021 To: Members of the Committee of the Whole From: Grant Machan, Director of Environmental Services Subject: Landfill Expansion Project Update For Information Only Delegation Presentation Attachment x Recommendation: FOR INFORMATION ONLY.

Executive Summary: As requested by Motion 21-032, this report will provide an introduction and overview of the processes involved in the 2021 Landfill Expansion Project. Due to the high priority and high profile of this capital project, staff has adopted the project management procedure and identified the project management team. The team will continue to update Council on a monthly basis Strategic Plan Comments: SI # 1 – Bring to fruition key infrastructure capacity projects to support economic growth initiatives. Greenhouse Gas Reduction Plan 2016 - 2030: N/A Overriding Principles Statement: This report is in compliance with the Overriding Principles Statement. Background/Discussion: As per Council’s request, staff presented alternative options for the landfill expansion project as stated in Report 2020-COW-17.10. The recommendation for municipal staff to proceed as the General Contractor was adopted to reduce excessive construction prices and to identify efficiencies that would result in costs savings over the life of the project. The following progress has been made since the last reporting period:

1. Mobilization:

a. Municipal forces have established a construction building at the landfill site.

b. Required personnel have completed species-at-risk training. c. 3km of silt fence has been installed.

d. The stormwater pond and forcemain corridor have been brushed, to allow mobilization activities.

e. Storage unit has been acquired and scheduled for delivery. f. Delivery of the excavator has been accepted at the landfill site, g. Staff are beginning maintenance activities in preparation for the

construction works. (i.e. Road maintenance and site layout.)

2. Electrical

Electrical contractor delivered PVC electrical conduit in preparation for electrical underground installation.

3. Geotechnical Consultant

A Consultant has been secured and we are beginning testing of clay and clay alternate products for use under the landfill footprint.

Financial Considerations: See summary attached. Applicable Policy/Legislation: Procurement Policy Others Consulted: Engineering Technologist Respectfully submitted, Approved by, Grant Machan, Director of Environmental Services Michael Touw, CAO

MARCH 2021

Project Budget Items Budget Billed to dateRemaining Budget to

DateStaffing Support (backfill 9 months) 200,000.00$ Blake Kettyle -$ replacement 2 -$ replacement 3 -$ replacement 4 -$ Mechanical Supplies (fittings, etc.) 100,000.00$ Contractor -$ Electrical Contractor and Supply 240,000.00$ Solid state electric 234,710.00$ 15,101.71$ Solid state electric extra 915.30$ 915.30$ Heavy equipment rental 220,000.00$ Komatsu dealership 96,000.00$ -$

-$ Clay Supply and Delivery 650,000.00$ contractor -$

-$ Pipe supply and installation 320,000.00$ contractor -$ External Engineering Support 115,000.00$ RJ Burnside 9,412.00$ Geotechnical Support 60,000.00$ Gemtec 34,000.00$ -$ Xylem Pumpstation 210,000.00$ xylem canada inc 204,729.24$ -$ Landscaping (Trees, Shrubs, Organic material) 310,000.00$

-$ Purge well supply and install 150,000.00$

-$ Aggregate (gravel, bedding, etc.) 450,000.00$

-$ Fencing (perimeter and construction) 80,000.00$ Crains Construction - silt fence installation 37,125.00$ 37,125.00$ Protective Equipment and Small Tools 50,000.00$

-$ Minor Equipment (rentals, minor equipment, fuels, safety equipment) 260,000.00$ Wilscot trailer rental 12,821.00$ 2,530.00$ Millers bay farm 225.00$ 225.00$

-$ Rock excavation 150,000.00$

-$ Contingency 435,000.00$

Total Approved Budget 4,000,000.00$ 65,309.01$ 3,934,690.99$