Instructional Support Servicesschoolboard.scboces.org/attachments/662840cd-4f9f...2016 eveloping plans for a collaborative/shared uperintendent’s onference ay on ebruary 12, 2 016

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SULLIVAN BOCES | 6 WIERK AVENUE, LIBERTY, NEW YORK 12754 | (845) 295-4000 | SCBOCES.ORG

MARKI L. CLAIR-O’ROURKE

Interim Director of Instructional Support

Services

Instructional Support Services: A division of Sullivan BOCES

“Building capacity to support quality programs and outcomes for students throughout the educational community”

Marki L. Clair-O’Rourke, Interim Director of Instructional Support Services November 2015

PROGRAM HIGHLIGHTS/UPDATES:

I continue to sincerely enjoy my role as Interim Director of Instructional Support Services. The ISS staff is a most talented, committed, and collaborative group of professionals! Over the past month I have made it a priority to get to know the ISS staff, as well as the component districts we service. I facilitated my first SCCITA meeting, and have attended the Superintendents Council meeting, as well as elementary and secondary principals meetings. I have visited Eldred CS, Liberty CS, Livingston Manor CS and Monticello CS, and will visit the remaining districts over the next several weeks. My hope is to develop strong relationships that will serve as a solid foundation for our work across the County. Some other items I am working on include, but are not limited to:

Filling ISS staff vacancies Facilitating the canvassing, interviewing, and selection of an elementary principal at Monticello CS Coordinating a county-wide professional development session with Michael “Kim” Marshall to be conducted at Sullivan West CS on January 29,

2016 Developing plans for a collaborative/shared Superintendent’s Conference Day on February 12, 2016 Developing our January – June 2016 ISS Brochure

I.S.S. OVERVIEW

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As of November 6, 2015, the following days have been provided or scheduled for each component school district and BOCES. District Days Allocated Days Provided/Scheduled Days Remaining

Eldred 10 5 5 Fallsburg 15 1 14 Liberty 16 15 1 Livingston Manor 8 6 2 Monticello 29 16 13 Roscoe 6 5.5 .5 Sullivan West 13 0 13 Tri-Valley 12 13 -1 Sullivan County BOCES 8 6 2

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Vacant - School Improvement Math Specialist November 2015

“Assist district administrators from component school districts to provide School Improvement program and technical support with a concentration in Mathematics.”


The School Improvement Math Specialist position is currently vacant. The first round of interviews for this position, held in early July, did not yield a favorable candidate pool. The position has been reposted and applications have been reviewed. We are looking for strong math content and pedagogical expertise at the secondary level. An internal interview team interviewed one candidate on October 6th. While we had others we were interested in interviewing, they were no longer interested in the position. While it was not our hope to bring only one candidate to the Districts for consideration, we are inviting component district representatives (secondary principals and math teachers) to conduct a second interview with the one candidate that interviewed with us internally. In the meantime, Janine Brutvan continues to serve as a math consultant and provides needed professional development and support to component district elementary math teachers.

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Dola Deloff, ELA Specialist November 2015

Assists district administrators from component school districts to provide School Improvement program and technical support with a concentration in ELA. The primary focus is for School Improvement strategies, and efforts for College and Career readiness.


TRAININGS FACILITATED:

Writing Workshop and the Common Core: Continued a series of workshops in Tri-Valley CSD with elementary school teachers about how to integrate writing workshop with the Common Core modules.

Lead Evaluator Re-Certification Training: Re-certified lead evaluators at Sullivan West CSD. Curriculum Training: Trained CTE teachers in teaching strategies Sullivan County BOCES. Grades 6-8 ELA Refection Group: Met with teachers to discuss trends, teaching strategies, and curriculum. Assessment Council: In the Monticello School District, planning and implementing new assessment evaluation program. Standards Based Report Cards: Introduced standards based report cards to Eldred CSD elementary teachers. Grades 9-10 ELA Refection Group: Met with teachers to discuss trends, teaching strategies, and curriculum. Data Training: Assisted Sullivan County BOCES special education principal in a data discussion with teachers for the purpose of SLO creation Art and Music Leadership Group: Met with teachers to discuss trends, teaching strategies, and curriculum. ELA and Social Studies Inquiries: Collaborated with Social Studies consultant to integrate ELA and Social Studies curricula with Liberty CSD

elementary teachers. Coaching: Observed and provided feedback to Liberty Middle School ELA teachers.

TRAININGS ATTENDED:

Reframing the Role of the Principal: Received training in leading change at the building level. Will turnkey to principals at a later date.

NWEA User Group Meeting: Received training in the use of NWEA data to drive instruction. Will turnkey to districts upon request.

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Teacher Leader Evaluation: Statewide Professional Development Framework: Collaborated with BOCES personnel from around the state to

create training materials.

MEETINGS ATTENDED:

Livingston Manor Central School: Planned 6 days of training in inquiry, Socratic seminar, and formative assessments

Early Childhood Council

ON THE HORIZON:

Trainings to Facilitate

Continue with RTI training at Eldred CSD Grade Band Reflection Groups Social Studies and ELA integration with Liberty Elementary and Middle School teachers, with Social Studies consultant Inquiry Learning (and reflection group) Coaching for Coaches (and reflection group) Socratic Seminar (and reflection group) Assessment Evaluation in the Monticello CSD Evaluation Calibration in the Fallsburg CSD Continue with data analysis at BOCES CTE Standards Based Report Cards at Eldred ELA/social studies group at Eldred Continue with writing workshop in Tri-Valley AP council Writing coaching sessions with Liberty middle school teachers

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Art and music leadership group Trainings to Attend

ELA Professional Development Framework

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Rosibel Gonzalez, Coordinator of RSE-TASC November 2015

“Special Education School Improvement Specialist”


Special Education School Improvement Specialist (SESIS):

Fallsburg CSD: Through the month of October, SESIS has continued to be in communication with district via conference calls and emails to finalize district’s Quality Improvement Process by: Reviewing data, inputting information in QIP document, and discussing possible student’s outcome goal for QIP. 10/16 met with administrators for the purpose of obtaining signatures for upfront agreement, sharing a draft copy of QIP document, discussing

focus of work and dates for future PD Monticello CSD:

Through the month of October, SESIS contacted Monticello CSD to continue offering technical assistance support. Monticello CSD has two buildings identified as a LAP schools by NYSED.

Sullivan BOCES:

On October 9, SESIS provided a professional development session to Sullivan BOCES support staff. The session was a follow-up of the PD

offering in September on progress monitoring. The focus of this session was for participants to reflect of their current practices in progress

monitoring, having consistency of behavioral language expectation, analyze components of a BIP for progress monitoring, and share progress

monitoring tools. Twelve people were in attendance. Formal feedback indicated that participants understood the importance of data collection,

reflected on their progress monitoring practices by validating what they are currently doing, and learned how specific a BIP plan needs to be in

order to be effective. Meetings with Stakeholders:

On 10/6, SESIS was a member of the interview panel for a math specialist candidate On 10/8, SESIS attended and participated in the Sullivan County CSE Chair Committee meeting

RSE-TASC

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On 10/8, SESIS attended and participated in the Sullivan County Administrative Cabinet Meeting and shared information regarding NYS TAC-D professional opportunities

On 10/14, SESIS attended SCITTA meeting and provided information regarding the RBE-RN network and NYSAA updates

On 10/15, SESIS attended the Elementary Principal meeting and provided RBE-RN updates Literacy Work Group:

On 10/20, the literacy workgroup sought the opportunity to meet as a large group since all members were in Albany for the statewide meeting. The group met for 5 hours to review the literacy indicators for early literacy and provide feedback. In addition, the indicators of communication within the systemic components were review. As a result of meeting in Albany, the October conference call was canceled.

Other:

On 10/20, SESIS attended and participated in the New SESIS training in Albany, NY. The focus of the New SESIS training was on the accountability of the work and impact to support students with disabilities outcomes goals within the QIP. A second focus was how to conduct research searches to support SESIS work.

On 10/21-22, SESIS attended and participated in the SESIS statewide meeting in Albany, NY. The focus on the SESIS statewide meeting was on Literacy development and students with disabilities. Patricia Geary, Coordinator of Special Education Policy and Professional Development, provided a presentation on the NYSED initiative of the Blue Print for Special Education.

On 10/30 Attended and participated in a RSE-TASC JMT meeting which took place in PNW BOCES. The focus of the meeting was on NYSED Blue Print for Special Education. At this meeting, the guiding principles were reviewed to identify how the work of the SESIS aligned to the NYSED initiative to support student’s outcome goals.

Mid-Hudson Regional RSE-TASC Work:

10/19 - FBA/BIP training canceled due to low enrollment 10/26 – Brian Orzell, Regional Specialist, presented the session titled: Specially Designed Instruction (SDI) in Sullivan County BOCES.

On The Horizon:

SESIS will begin implementing QIP activities in schools

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For the month of October, POPP provided technical assistance support to the county as follows:

Type of support District Total #

Parent for Parent (P4P)Support

Group

Monticello 3

Technical Assistance support

via phone on various topics

Monticello CSD

Liberty CSD

15

Sullivan Point of Access (SPOA) Liberty CSD

Monticello CSD

Eldred CSD

4

Parent 4 Parent Meetings:

10/13, the group meeting scheduled on this day was canceled due to a conflict on schedule 10/27, the focus on this meeting was on stress and activities parents can do with their children

Meetings with Stakeholders:

On 10/8/15, the Parent Educator attended the SC CSE Chairs Committee Meeting and provided an update on the Parent Support Group and a schedule of topics being offered at this session for the whole year. In addition, an electronic version of this information was shared to all the stakeholders attending this meeting.

On 10/16/15, attended and participated in the SC Transition Council Meeting. 10/22/15, attended the Sullivan Point of Access (SPOA) meeting.

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Trainings/Conference Attended:

Participated in the following webinars: ADHD Awareness Month by Attitude Magazine Screen Time Limits and Transitions by Randy Kulman, Ph.D. Practical Advice from Parents Who “Get” ADHD by Peter Jensen, M.D. Stuck In the Middle: Teaching Pre-teen Independence without Hovering by Peg Dawson, Ed.D Just Diagnosed? How to Succeed with Adult ADHD by Michele Novotni, Ph.D.

On the Horizon:

POPP will continue its efforts to provide support to the county and districts during the month of November

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Susan Zieres Teeple, Model Schools Coordinator November 2015

“Leveraging technology to transform education to improve the learning and lives of students.”


Description of Training Offered Location Enrollment

Teaching and Assessing with Digital Comics Webinar 3

Schoology 101 Conf. Room 4 3

Edivation Training SC BOCES 57

Office 2013 Eldred CS 50

Office 365 Training Sullivan West CS 28

What’s New in SMART Notebook Sullivan West CS 9

Google Teacher Academy Session 1 Conf. Room 4 1

New Mentor Training Conf. Room 1 27

Total 178

MODEL SCHOOLS

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COURSES OFFERED

Google Forms

iPads in the Classroom

The Design Process

Digital Collaboration – The Wave of the Present

What’s New in SMART Notebook

Google Teacher Academy

You Have Tech Questions… We Have Answers

Screencasting 101

Taking Book Reports Digital

Not all Digital Presentations are Created Equal

Must Know Tech Tools for Paperless Classroom

Digital Posters in the Classroom

In District Work

SC BOCES – We are continuing to roll out our new online observation system. The administrators are successfully using the online system to do teacher

observations. We have held several meetings to discuss additional features of the system. We have been focusing on the reports administrators have

access to and how they can be used.

Eldred CS – Eldred has just switched their email system from Outlook to Gmail. We did a full day training on the similarities and differences, as well as the

new ways to manage email.

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Roscoe CS – Roscoe has just converted to a Google for education school. The first training was an introduction to Google and the second day was more in-

depth. Teacher learned how to use Gmail, docs, sheets, presentations. We also explored the collaborative features Google has to offer.

Model Schools Statewide Consortium Meeting – This meeting stepped us through the next steps for districts applying for SMART Bond funds as well as

how the state expects to see an alignment between the district technology survey and the SMART Bond application. We also shared how each region

offers blended or online learning models for professional development. As a consortium we discussed challenges and how we can share training

materials. Finally, we received updates and demos of new products that are in a demo phase from Microsoft and Google.

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Jodie Pillius-MacKrell, Educational Research and Evaluation Analyst November 2015

“data analysis and instructional research”


Sullivan BOCES:

Managing Renaissance STAR assessment program Working to finalize the Civil Rights Data Collection with the Federal Government

Monticello:

Updated the Monticello CDEP Plan to the current year Gathered and analyzed data regarding student movement in the district Working with new discipline software Analyzed current NWEA data and prepared reports

Liberty:

Analyzed current NWEA data and prepared reports

Training/Conferences Attended:

Attended NYS Data Administrators Technical Assistance Group (DATAG) on Oct. 9 Attended 2015 BOCES NY User Group on Oct. 16 Attended Data Meeting at the Mid-Hudson Regional Information Center on Oct. 20 Attended SCITTA and the Elementary Principal’s meetings in October Will attend and present on John Hattie’s Visable Learning at the December 11 DATAG meeting

DATA SERVICE

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Vacant - Educational Data Manager November 2015


The position of Educational Data Manager is currently vacant. As Interim Director of Instructional Support Services, I continue to examine the structure of

our data services to determine we are providing the services in the most efficient and effective means possible. I have met with former and current data

services staff, as well as the component districts that are served by data staff. As a Senior Management Team, we are also engaging in conversation about

BOCES data support needs/gaps to determine if we should fill the Educational Data Manager position or considering restructuring the data department to

more efficiently and effectively meet all identified needs.

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Lisa Costa, Technical Data Specialist November 2015

“Data Team member - test coordinator, student management systems specialist, computer services”


We are pleased to introduce Lisa Costa as our new Technical Data Specialist. Lisa began her work with BOCES on October 26th. She will be at Monticello CS

three days per week and with BOCES the remaining two days.

Monticello:

General training: Overview of systems, files, testing. Trained with Heather last Monday and Tuesday to get high level overview of loading files.

Attended SchoolTool Training at MHRIC on Friday, 10/30/15

Will attend Data Administrator Institute at MHRIC on 11/17 (and monthly) BOCES:

Settled in at my desk

Identified work priorities

Started to review reports/listings in BOCES Direct.

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Lynn Miller, School Library System Director November 2015

Our mission is to be instructional partners in preparing life-long learners for the 21st century.


The NYS library systems negotiated a great price for schools to have access to the SCOLA web service, which is information, television, newspapers

and radio from countries around the world. It includes hearing and reading 175 languages with different dialects which makes it an excellent

resource for our foreign language, ELL and social studies teachers. I was able to purchase a license for each high and middle school for the year. The

foreign language teachers’ response to this video and audio resource has been overwhelming.

I attended two meetings of district administrators as well as three of the Social Studies Inquiry Writing session and were able to demonstrate to 27

individuals the new Rosen eBooks purchased this summer for classroom use. I also shared the new eBook collection on OverDrive that includes

titles that supplement the ELA modules for students with reading difficulties. The response from our county in using OverDrive this month has been

tremendous; there were a total of 1,230 eBooks checked out just during October. Our last peak month was January 2015 with 499.

As a cooperative regional library systems event, we held our Fall Into Books Literacy Conference in Fishkill. Our speakers were Jennifer Hubert

Swan and Brian Floca. Each participant had to read 6-8 books based on various themes and come prepared to discuss them with their groups.

Polly Farrington is instructing an online course entitled “Cool Tools for Schools” she has 3 different levels or tracks based upon experience that she

will be teaching from now to June. Educators can still sign up for this educational opportunity to learn hands-on about blogging, podcasting,

curating resources and dozens of other topics.

LIBRARY SERVICES

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On the Horizon:

We are co-sponsoring Copyright for Schools on Dec. 2 at MHRCC. Anne Dalton is returning by popular demand as an attorney specializing in

copyright and licensing rights for artists and musicians. The program is free to educators in our county and registration is through

mylearningplan.com.

My colleagues and I are collaborating to provide a weekend for ESIFC (Empire State Information Fluency Curriculum) and Inquiry Immersion. We

are working of the details but hope to offer it to school librarian and teacher teams in March.

http://www.mylearningplan.com/

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Susan Zieres Teeles, Arts in Education November 2015

Arts In Education Program


Art & Music Leadership Council Met on October 30th

Shared Superintendent’s Conference Day on February 12, 2016 As part of the planning for a shared Superintendent’s Conference Day, some proposed offerings include:

o Cutting Edge Design in the Art Classroom – Visual Art Teachers Grades 6-12 o Lesson Sharing & Critiquing – Meeting the Needs of the Common Core & Assessment - Visual Art Teachers K-5 o Lesson Sharing: Warm-Up and Reading Session - Instrumental and Choral Performing Arts Teachers

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Tom Ellison, Prevention Specialist November 2015 PBIS/Olweus Coser


Liberty CSD

Provided September 2015 discipline data studies, analysis and recommendations. Attended PBIS and Olweus team meetings. Met with new Guidance Department Director to provide information on Tier II interventions. Met with middle/high school administrators. Provided classroom observation and follow up for 2 elementary and 1 middle school teachers. Worked with Behavior Specialist to establish systems and interventions.

Roscoe CSD

No activity to report. SC BOCES and District staff are determining my role in the district for the 2015-16 school year.

Monticello CSD

Provided monthly discipline data studies, analysis and recommendations. Provided classroom PBIS training for 12 Cooke teachers and staff Attended RJK Olweus Team meeting. Met with RJK Asst. Principal and Olweus Team Leaders to plan Fall Kick Off event and additional Olweus Bullying Prevention Program training for

support staff. Met with acting HS Guidance Director to discuss Tier II interventions. Met with Dana Taylor, Supervisor of Special Programs, to help plan staff development.

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Fallsburg CS

Provided discipline data studies, analysis and recommendations. Provided classroom and school-wide expectation posters for teachers. Attended PBIS/Olweus Team meetings Met with PBIS and Olweus Team Leaders. Met with building administrators. Assisted in developing Tier II intervention in BCES.

Sullivan BOCES

Attended PBIS Team meetings. Provided information for long term PD planning. Met with CTE Behavior Team and provided PBIS information. Met with WSS Principal and shared discipline data and information about PBIS in the building. Provided classroom observations and recommendations for one teacher. Provided weekly follow up. Initiated a staff development program for increasing the use of behavior specific praise in WSS with a trail group. Provided discipline data studies for RPEC and WSS.

Other Activities:

With Dr. Dorothy Novogrodsky, R-TASC, and the support of Melissa Stickle, Deputy Director of SC Community Services, provided Day 3 of the Wraparound Facilitator Training for County, SC BOCES, and school district staff. Total of 20 participants.

Participated in a national study of PBIS & Olweus integration as a key informant.

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Jennifer Williams, Teacher Center November 2015


This past month the Teacher Center had its first Policy Board Meeting. It was a well-attended meeting with almost all schools represented. The focus of

this meeting was to encourage members to work with their districts to develop professional development programs. Programs that are developed with

teacher input are more likely to meet the needs of both students and teachers. During this meeting, members received document cameras to take back to

their districts. Document cameras can be used to display and record information which can be used to enhance instruction.

On October 15th, the program “A Day in Clay” was offered to art teachers in Sullivan County. This workshop was developed at the suggestion of art teachers

through the collaboration with the Teacher Center and Arts in Education. The workshop was held in the art studio of Ayla Maloney. Teachers learned new

techniques for glazing and firing. They also discussed the history of clay and how to link this information to Common Core lessons. The program was well

received.

On October 22nd, art teachers met for a program entitled, “Countywide Art Assessment Training/NYSATA Portfolio Project”. This workshop was also

developed at the suggestion of art teachers through collaboration with the Teacher Center and Arts in Education. The art teachers arranged for a person

from their professional organization, NYSATA, to train them on how to assess art portfolios. It is the goal of the group to develop art portfolios with

students and then have the portfolios judged in a similar format to music students who perform music selections for judges. Follow-up meetings will be

scheduled to support this initiative.

Trainings/Conferences Attended:

10/9 and 10/10- Attended Turn-Key training sponsored by the Education and Leaning Trust. The training I attended was “Instructional Supports for

English Language Learners (ELLs). The workshop I can now present is geared for general education teachers to help them design effective content-area

instruction while they explore research-based strategies, instructional guidelines and resources for helping ELLs succeed.

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10/15- Visited “A Day in Clay” workshop.

10/22- Policy Board Meeting

10/29- Teacher Center Fall Focus State Meeting held in Haverstraw, NY

The focus of the fall meeting was program evaluation. The representative from the state education department requested that each Center choose a

program and develop a system to evaluate the impact of the program on teacher practice and student achievement. Sullivan County will use the

“Inquiry Writing Social Studies Frameworks” program for evaluation.

On the Horizon:

The Teacher Center will continue to support initiatives that the art teachers have started. I also look forward to working with the ISS to develop a system for evaluating all course offering at BO

Documents

Instructional Support Servicesschoolboard.scboces.org/attachments/662840cd-4f9f...2016 eveloping plans for a collaborative/shared uperintendent’s onference ay on ebruary 12, 2 016