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eGSI-PRO-GEN.01 Version 1.1
October, 2014 Status: Current
Institutional Mechanism for e-Governance Standards Formulation
Department of Electronics & Information Technology Ministry of Communications & Information Technology
New Delhi
Version 1.1 i October 2014
Metadata of the Document
S. No. Data elements
Values
1. Title Institutional Mechanism for e-Governance
Standards Formulation
2. Title Alternative IM
3. Document Identifier
eGSI-PRO-GEN.01
4. Document Version, month,
year of release
Version 1.1
October 2014
5. Present Status
( Current / Draft /Under Revision
/ Obsolete / Withdrawn)
Current
6. Publisher
Department of Electronics and Information Technology
(DeitY),
Ministry of Communications & Information Technology
(MCIT),
Government of India (GoI)
7. Date of Publishing
8. Type of Standard Document
( Policy / Technical Specification/
Best Practice /Guideline /
Procedure
Procedure (Internal Purpose only)
9. Enforcement Category
( Mandatory / Recommended)
Mandatory
10. Creator
(An entity primarily
responsible for making the
resource)
eGSD (NIC)
11. Contributor
(An entity responsible for
making contributions to the
resource)
1. DeitY
2. NIC
12. Brief Description
To describe basic rules, principles and procedures to
be followed for formulation of e-Governance
Standards.
13. Target Audience
(Who would be referring / using
the document)
All stakeholders under GoI (eGD (DeitY), eGSD(NIC),
eGD(STQC), Expert Committees
Version 1.1 ii October 2014
S. No. Data elements
Values
14. Owner of approved standard DeitY, MCIT, New Delhi
15. Subject
( Major Area of
Standardization )
e-Governance Standards
16. Subject. Category
(Sub Area within major area )
Institutional Mechanism
17. Coverage. Spatial INDIA
18. Format
(PDF /A at the time of release of
final document)
19. Language
(To be translated in other Indian
languages later)
English
20. Copyrights DeitY, MCIT, New Delhi
21. Source
(Reference to the resource
from which present resource
is derived)
22. Relation
( Related resources)
Institutional Mechanism for Standards Formulation
Version 1.1 iii October 2014
Table of Contents
1 SCOPE 1
1.1. Objective .......................................................................................................................................... 1
1.2. Types of Standards Documents ....................................................................................................... 1
2 INSTITUTIONAL MECHANISM FOR STANDARDS FORMULATION 3
2.1. Institutional Mechanism .................................................................................................................. 3
2.2. Stakeholders and their roles ........................................................................................................... 4
3 PROCEDURE / PRACTICE TO BE FOLLOWED 7
3.1. Stages of Standards Formulation .................................................................................................... 7
3.2. Detailing of Standards Formulation Process ................................................................................... 8
3.2.1. Policies formulation by Specialist Committees ............................................................................... 8
3.2.2. Technical Specification / Framework formulation by Expert Committees .................................... 9
3.2.3. Guidelines/ Process / Best Practices by Expert committees ........................................................ 11
4 PROCEDURE FOR RELEASE OF E-GOVERNANCE STANDARDS 13
4.1. Structure of Document Identification Number (DIN) ................................................................... 13
4.2. Preparation of Metadata of the Standard document ready for release: ..................................... 15
4.3. Web Enabled Registry of released Standards ............................................................................... 16
4.4. Release of Formulated Standards ................................................................................................. 16
4.5. Publicity of the Released Standards .............................................................................................. 16
Annexure – 1 Procedure for Preparation of Policies by Specialist Committee .......................................... 18
Annexure – 2 Procedure for Preparation of Technical Specification / Framework by Expert Committees19
Annexure – 3 Procedure for Preparation of Guidelines /Best Practices/ Process by Expert Committee . 20
Annexure – 4 Standard Documentation Template Outline ....................................................................... 21
Annexure – 5 Template for Metadata of a Standard Document .............................................................. 23
Annexure – 6 Major Areas of Standardization .......................................................................................... 25
Annexure - 7 Template for Change Request/ Feedback for Standards Document .................................... 26
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 1 October 2014
1 Scope
1.1. Objective
To describe basic rules, principles and procedures to be followed for formulation of e-Governance
Standards.
“Formulation of a Standard” means a process of evolving and documentation of a standard, in
compliance with the Policy on Open Standards. The process may consist of:
- Adoption of an already existing National / Global Standard, which fulfills the need/policy Or
- Need based Adaptation (customization / extension) of an existing National / Global Standard Or
- Need based formulation of a New Standard based on best practices /global solutions
Aim of Standards formulation for e-Governance Applications:
a) To ensure smooth flow of information between citizen, business and Governments (State and
Central) by having interoperable systems which are scalable for future transaction volumes and
frequencies;
b) To make requirements and specifications available in the public domain,
c) To promote reduction of effort (cost by variety reduction) and risk leading to economic solution;
d) To protect consumer interests by facilitating adequate and consistent quality of information and
services with human centric design of systems;
e) To provide users a common terminology and a framework for communicating technologies across
different domains;
f) To avoid Vendor lock-in.
1.2. Types of Standards Documents
The Standards documents may be any of the following types:
a) Policy
b) Framework
c) Technical Specification(s)
d) Best Practices
e) Guidelines
f) Process
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 2 October 2014
Policy – The Standard document which provides a set of principles and associated instructions. These
should be mandated in an organization and enforced by the concerned authority so that the policy is
adhered to.
Framework – The Standard document provides an outline, or a structure related to a concerned area
which can be used as a guide to build/expand the structure into something useful in that area.
Technical Specification –The Standard document establishes technical requirements and specifications
for processes, practices and methods in a concerned area. They contain the provisions necessary to
verify compliance.
Guidelines – The Standard document provides guidelines as recommended practices which describes a
general principle, rule or piece of advice that is followed when in pursuit of a specific goal. These provide
instructions for the implementation of any standards.
Best Practices – The Standard document advises a methodology or technique that, through experience
and research, has proven to be consistent and sustainable. Best Practices also provide a set of most
efficient or prudent course of action to achieve desired results in the concerned area.
Process - A process is a series of well-defined step-by-step sequence of activities/procedures involved to
reach the end goal.
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 3 October 2014
2 Institutional Mechanism for Standards Formulation
2.1. Institutional Mechanism
Department of Electronics and Information Technology (DeitY), Govt. of India, has set up an Institutional
Mechanism for Standards Formulation. This activity is governed by an Apex body headed by Secretary,
DeitY.
Standards Formulation
eGD (STQC)
STQC
Expert Committees Members drawn from DeitY, NIC, STQC, CDAC, other relevant Govt. departments, subject experts from Academia etc.
Specialist Committees Members drawn from: DeitY, NIC, STQC, other relevant Govt. departments, subject experts from, Academia etc.
OTC (NIC) eGSD (NIC) eGD (DeitY)
Apex Body Senior Strategic members from IT, Law, Dept of Exp, DAR&PG, Planning Commission, NIC, NASSCOM, BIS, CDAC, MAIT etc.
NIC DeitY
Release and Maintenance of Standards
Conformance of Standards
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 4 October 2014
2.2. Stakeholders and their roles
Stakeholder Role
a. Apex Body
Apex Body chaired by the
Secretary, DeitY
Members from:
Senior Strategic members
from DeitY, Law, Dept of
Exp, DAR&PG, Planning
Commission, NIC,
NASSCOM, BIS, CDAC,
MAIT etc..
a. Act on behalf of Government of India and design the broad policy
for setting standards for the e-Governance initiatives in India;
b. Guide on the issues of strategy, conflict resolution and the
exemptions;
c. Approve the recommended Standards, after ensuring that due
processes have been followed
d. Ensure that the Standards recommended are in conformity with
the relevant international Standards (where appropriate)
b. PRSG
Project Review Steering
Group, chaired by
Secretary DeitY (Combined
PRSG OTC & Standards)
a. Review the Financial and Technical Progress of the Project
c. eGD(DeitY)
e-Governance Division,
DeitY
a. Set Priorities for Standards Formulation in view of requirements of
National e-Governance Program (NeGP);
b. Review, on periodic basis, the functioning of the processes laid for
standardization;
c. Constitute Specialist Committees for formulation of Policies in the
identified priority areas;
d. Review draft Standard documents;
e. Review feedback received from ‘Closed Group Review & Public
Review’ on draft documents and ensure that the same is
considered by the Expert Committees.
f. Submit draft recommendations received from eGSD(NIC) to Apex
Body for review and approval
g. Mandate the implementation of Standards in
Ministries/Departments at Central & State Governments wherever
required, otherwise recommend the same
h. Organize awareness & promotional activities regarding
standardization
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 5 October 2014
Stakeholder Role
d. SC
Specialist Committees
coordinated by DeitY
a. Work on Policy areas identified by DeitY with respect to
Standards Formulation
e. eGD(STQC)
e-Governance Division,
STQC
a. Liaise with national and international standardization bodies for
harmonization and acceptance of these Standards;
b. Conformance of standards (mandatory)
f. eGSD(NIC)
e-Governance Standards
Division,
NIC
a. Steer and manage the standardization activities;
b. Release and maintain formulated Standards;
c. Constitute Expert Committees, with due approval from DeitY, in
the Technology areas, which are identified as priority areas by
DeitY
d. Co-ordinate and steer Expert committees for Standards
formulation;
e. Coordinate and steer the Domain Committees for formulation of
Domain specific Metadata and data Standards (MDDS)
f. Validate / ensure compliance of formulated standards against
National Policy on Open Standards, in case of conflicting
comments of the reviewing agencies;
g. Coordinate and monitor progress of the Expert Committees,
Domain Committees, and OTC(NIC), for review of draft standards;
h. Submit draft document, draft recommendations to DeitY for
review and further submission for approval by Apex Body
wherever appropriate;
i. Develop and maintain web site for sharing of documents / white
papers / proceedings / events announcements etc.
g. OTC(NIC)
Open Technology Centre,
NIC
a. Help the project teams in the adoption of Open Standards
b. Provide outsourced / Wet-Leased Expert manpower support to the
Expert Committees, & eGSD(NIC), whenever required so. Provide
funding support to Expert Committees
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 6 October 2014
Stakeholder Role
h. Expert Committees (EC)
Expert Committees
coordinated by OTC(NIC)
a. Formulate Technical Standards/framework/ Guidelines / Best
practices/ Process in the priority areas setup by DeitY under pre-
defined terms of reference and the laid down procedure for the
same, in accordance with Policy on Open Standards
b. Incorporate feedback received from different agencies in various
stages of Standards Formulation.
c. Review Draft Technical Standards/ Framework/ Best practices/
Guidelines / Process
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 7 October 2014
3 Procedure / Practice to be followed
3.1. Stages of Standards Formulation
Stage Expected outcome Ownership : Creation and
Revision Rights
Reviewing Agency
3 Top level Document Expert Committee
2
Draft Document
2a. Preparation of draft
Document
2b. Closed group review
2c. Public Review
2a. Policies:
eGD(DeitY)/ Specialist
Committee
2b. Closed Group Review
- Specialist committee
- eGD(DeitY)
- eGD(STQC)
- OTC(NIC)
- eGSD(NIC)
- Any other stakeholder(s)
recommended by the
committee
2a. Technical
Specifications/framework:
OTC(NIC)/ Expert Committee
2a. Guidelines/ Best
practices/Process
eGSD(NIC) / eGD(DeitY)/Expert
Committee
2b. Closed Group Review
- Expert committee
eGD(DeitY)
- eGD(STQC)
- OTC(NIC)
- eGSD(NIC)
- Any other
stakeholders
recommended by the
Specialist committee/
Expert Committee
2c. Public Review
1 Draft Recommendation --------- do---------- Apex body
0 Standard ready for release
by eGSD(NIC)
--------- do----------
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 8 October 2014
Note: For the standards, which do not require vetting against Policy on Open Standards, Closed group review and Public review would be done simultaneously.
3.2. Detailing of Standards Formulation Process
3.2.1. Policies formulation by Specialist Committees
Activity Stage & Ideal Time line
1. eGD(DeitY) to identify priority area to be taken up for Policy
formulation on the basis of recommendations of NeGP/ Government’s
e-Governance requirements etc.
2. eGD(DeitY) to constitute relevant Specialist Committee and issue
Terms of Reference (TOR);
3. eGSD(NIC) to handover top level documents, if any, available, to the
Specialist Committee
Stage 3
4. Specialist Committee to prepare draft policy document as per the
Performa at Annexure – 4;
Stage 2a
As per TOR
5. Specialist committee to submit draft document to eGSD(NIC)
through eGD (DeitY) for review comments by Closed group:
a. eGD(DeitY)
b. eGD(STQC)
c. OTC(NIC)
d. eGSD(NIC)
e. Any other stakeholders recommended by the specialist
committee
Note: The draft policy document would be made available on the e-
Governance Standards portal https://egovstandards.gov.in for review
comments by the above stakeholders.
Stage 2b
Time Line:
4 weeks
6. Specialist committee to incorporate suggestions and bring out Draft
Recommendations.
7. Specialist Committee to submit Draft recommendations to DeitY
through eGSD(NIC) for submission to Apex Body for review and
approval
8. Apex Body to review the draft recommendation and either:
Stage 1
Time Line
4 weeks
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 9 October 2014
Activity Stage & Ideal Time line
i. Approve the Policy as proposed OR
ii. Send the Policy back to the Specialist committee for
incorporation of comments through eGD(DeitY), and go through
the iterative loop of – Revision of document Closed Group
Review Apex Body Review –till the policy is approved by Apex
Body OR
iii. eGD(DeitY) to incorporate the changes directly, in case the
changes do not affect the basic theme, and obtain approval of
Apex body.
9. DeitY to formally forward the approved Policy document to eGSD(NIC)
for release.
Stage 0
Note: The Specialist committee has to maintain log of review comments, and actions taken in the stages 2b,
and 1.
Refer Annexure 1 for Graphical representation of documents’ flow
3.2.2. Technical Specification / Framework formulation by Expert Committees
Activity Stage & Ideal Time line
1. eGD(DeitY) to inform NIC about identified priority area to be taken up
for Technical Specifications/ Framework on the basis of
recommendations of NeGP/ Government’s e-Governance requirements
etc;
2. eGSD(NIC) in consultation with DeitY to form relevant Expert
Committee and issue Terms of Reference (ToR) ;
3. eGSD(NIC) to handover top level documents, if any, to the Expert
Committee ;
Stage 3
4. Expert committee to study International Standards and formulate
standards in line with Policy on Open Standards;
5. Expert Committee to prepare draft standard document as per the
Performa at Annexure – 4
Stage 2a
As per TOR
6. Expert committee to submit draft document to eGSD(NIC) through OTC
(NIC) for review comments by Closed group:
Stage 2b
Time line 4 weeks
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 10 October 2014
Activity Stage & Ideal Time line
a. eGD(DeitY)
b. eGD(STQC)
c. OTC(NIC)
d. eGSD(NIC)
e. Any other stakeholders recommended by the Expert committee
Note: The draft document would be made available on
https://egovstandards.gov.in for review comments by the above
stakeholders and validation against Policy on Open Standards;
7. Expert committee to incorporate the feedback /corrections and submit
again to eGSD(NIC) for review comments by public;
Note: The draft document to be made available to pubic for review on
the e-Governance Standards portal, https://egovstandards.gov.in;
8. Expert committee to incorporate comments received from public
review and again repeat steps 6 to 8, if required;
Note: For the Standards, which do not require vetting against Policy on
Open Standards, Closed group review and public review would be done
simultaneously.
Stage 2c
Time Line
4 weeks
9. After incorporating review comments ,the Expert committee to prepare
draft recommendations with help of technical editor (if required);
10. Expert Committee to submit Draft recommendations to eGD(DeitY)
through eGSD(NIC) for submission to Apex Body for review and
approval;
11. Apex Body to review the draft recommendations and either:
i. Approve the recommended standard as proposed OR
ii. Send the recommended Standard back to the expert committee
for incorporation of comments through eGD( DeitY)eGSD (NIC)
Expert committee to incorporate corrections, and repeat steps 5
to 11 till approved by Apex Body OR
iii. eGD(DeitY) to incorporate the changes directly and obtain
approval of Apex body
Stage 1
12. eGD(DeitY) to formally forward Technical specification / Framework to
eGSD(NIC) for its release.
Stage 0
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 11 October 2014
Note: The Expert Committee has to maintain record of review comments and action taken in the stages 2b,
2c and 1.
Refer Annexure 2 for Graphical representation of documents’ flow.
3.2.3. Guidelines/ Process / Best Practices by Expert committees
Activity Stage & Ideal Time line
1. eGD(DeitY) to identify priority area to be taken up for preparation of
Guidelines / Process/ Best Practices on the basis of recommendations of
DeitY/ Expert Committees / NeGP/ Government’s e-Gov requirements
etc;
2. eGSD(NIC), to request relevant Expert committee to prepare Guidelines
/ Best Practices/ Process based on Policy on Open Standards;
3. Expert Committee to initiate the preparation of document or to identify
a consultant for the same.
Stage 3
4. Expert Committee / Consultant to prepare draft document in the
Performa at Annexure – 4.
Stage 2a
5. Expert Committee to submit draft document to eGSD(NIC) for review
comments by Closed group:
a. Expert committee eGD(DeitY)
b. eGD(STQC)
c. OTC(NIC)
d. eGSD(NIC)
e. Any other stakeholders recommended by Expert Committee
Note: The draft document to be made available on web site
http://egovstandards.gov.in for review comments by the above
agencies.
Stage 2b
Time Line :
4 weeks
6. Expert Committee / to incorporate the feedback/corrections and submit
again to eGSD(NIC) for review comments by public
7. Expert Committee / to incorporate comments of public and again repeat
steps 5 and 6 , if required;
Note: The draft document to be made available on web site
http://egovstandards.gov.in for review comments by the above
agencies.
Stage 2c
Time Line:
4 weeks
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 12 October 2014
Activity Stage & Ideal Time line
8. Expert Committee / to bring out Draft Recommended Guidelines / Best
Practices /Process
9. eGD(DeitY) to review and
i. Approve the recommended guidelines as proposed OR
ii. Send the recommended guidelines back to the Expert Committee
for incorporation of comments through eGSD (NIC) & theexpert
committee to incorporate corrections, and repeat steps 5 to 8 till
approved by eGD(DeitY) OR
iii. Incorporate the changes directly, in case they do not affect the
basic theme of the guidelines / procedures/ Best Practices and
obtain approval of Apex Body for the same.
Stage 1
Time Line:
4 weeks
9. eGD(DeitY ) to formally forward Guidelines / Best Practices/Process to
eGSD(NIC) for its release
Stage 0
Note: The Expert Committee would maintain record of review comments, and actions taken in the stages
2b, 2c and 1.
Refer Annexure 3 for Graphical representation of documents flow
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 13 October 2014
4 Procedure for Release of e-Governance Standards
Duly approved Standard / updated version of a Standard, would undergo the following process for release of
new Standard /new version of an updated Standard.
As a part of identification of a released Standard, Metadata of the document would be completed, and the
Document Identification Number of the Standard Document would be displayed on the top right hand side of
cover page of the document.
4.1. Structure of Document Identification Number (DIN)
The structure of Document Identification Number (DIN) or in short, the Document Identifier, for a Standard
document, is represented as –
eGSI-ToD-MA.SN-SP (an alpha- numeric string with Data Type: Varchar & Maximum Size: 18)
1. eGSI represents e-Governance Standard in India
2. ToD represents Types Of Standard Documents which are written as below along with their respective
short names - (Data type: Char & Maximum Size: 3)
Types of Standard Documents Short Names
Policy POL
Framework FMK
Technical Specification TSP
Guideline GDL
Best Practice BPC
Process PRO
3. MA represents Major Area for Standardization. (Data type: Varchar & Maximum Size: 4)
‘GEN’ (General) will be representing as Major Area for standardization for documents which are not
specific to any area and are related to e-Governance Standards as whole, for example Institutional
Mechanism for Standards formulation.
Please refer Annexure 6 for Short names for Major Areas of Standardization.
4. SN represents 2-digits running Serial Number for a particular ToD (Type Of Standard Document) within
Major Area. (Data type: Integer & Maximum Size: 2)
5. SP represents Supplementary document added to already released Standard, which eventually would
get merged in future version of the Standard (Optional, if applicable). It will be captured in small
alphabetical letters. (Data type: Char & Maximum Size: 1)
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 14 October 2014
Illustrations - Document Identification Number/Document Identifier (eGSI-ToD-MA.SN-SP)
Title of Standard Document
Type of
Document
(ToD)
Major
Area
(MA)
Serial No. for
particular ToD
within major
area (SN)
Supplemen
tary
document
(Optional)
(SP)
Document
Identification
Number
(DIN)
Face Image Data Standard for e-
Governance Applications in India
TSP BIO 01 - eGSI-TSP-BIO.01
Fingerprint Image and Minutiae
Data Standard for e-Governance
Applications in India
TSP BIO 02 - eGSI-TSP-BIO.02
Iris Image Data Standard for e-
Governance Applications in India
TSP BIO 03 - eGSI-TSP-BIO.03
Institutional Mechanism* for e-
Governance Standards
Formulation
PRO GEN 01 - eGSI-PRO-GEN.01
Interoperability Guidelines for
Digital Signature Certificates
issued under Information
Technology Act
GDL DS 01 - eGSI-GDL-DS.01
Guidelines for Usage of Digital
Signatures in e-Governance
GDL DS 02 - eGSI-GDL-DS.02
Metadata and Data Standards –
Demographic (Person
Identification and Land Region
Codification)
TSP MDDS 01 - eGSI-TSP-MDDS.01
Institutional Mechanism* for
formulation of Domain Specific
MDDS in e-Governance
PRO MDDS 01 - eGSI-PRO-MDDS.01
* Process is the “Type of Standard Document” for Institutional Mechanism
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 15 October 2014
4.2. Preparation of Metadata of the Standard document ready for release:
Metadata helps us describe the technological information in a precise way for better understanding; it
enables easier storage, access and retrieval of information and allows seamless exchange of data.
eGSD (NIC), in collaboration with the concerned Expert committee, would prepare Metadata of the Standard
document to be released, as per the prescribed template given in Annexure – 5.
The following data elements from the metadata would be displayed on the right hand side of the title page:
- Document Identification Number (Document Identifier)
- Version Number
- Release Month, Year
- Type of Standard Document (Policy / Technical Specifications/ Guidelines / Best Practices/ Process )
- Status ( Current / Declining / Obsolete / Withdrawn)
Illustration of Title Page
eGSI-PRO-GEN.01
Version 1.0
September, 2010
Process
Status: Current
Institutional Mechanism For Standards Formulation
Government of India
Department of Electronics & Information Technology
Ministry of Communications and Information Technology
New Delhi – 110 003
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 16 October 2014
4.3. Web Enabled Registry of released Standards
A web enabled registry of released Standards would be maintained by eGSD(NIC), which would
contain the following information:
- Document Identification Number, Version Number, Month, Year of publication
- Title
- Type of standard document
- Major Area full name
- Sub Area full name
- Link to Metadata of Standard Document
- Status of Standards document (Current/ Under revision/ Abandoned from Month, Year)
- Link to PDF file of standard
- Link to old versions of Standard, along with list of changes made in next versions
This registry would be accessible from e-Governance Standards portal
https://egovstandards.gov.in.
4.4. Release of Formulated Standards
After allocation of Document Identification Number, and providing details of its metadata, eGSD(NIC)
shall release and publish the formulated Standard along with notification, if applicable, on the e-
Governance Standards portal, https://egovstandards.gov.in, to be used by various agencies involved
in the development of e-Governance applications,.
There will have to be a provision for giving Feedback / Change Request corresponding to the released
Standard (Refer Annexure-7 for Change Request /Feedback template) on the Standards portal and
also via other mechanisms, like email.
4.5. Publicity of the Released Standards
In addition to the web publishing of the Standard, all the stakeholders mentioned below would be
informed electronically about the release of new Standard / revised version of the Standard, with a
link to the URL of the Standard, available on the e-Governance Standards portal,
https://egovstandards.gov.in. The mailing list would include:
1. AS & JS(eGov)
2. DG (NIC)
3. DG (STQC)
4. DG (CDAC)
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 17 October 2014
5. MMP Nodal Officers
6. Secretaries of the Central Line Ministries / Departments
7. Chief Secretaries of all States/UTs
8. IT Secretaries of all States/UTs
9. NeGD and SeMT’s
10. SIOs(NIC)
11. HODs (NIC)
12. NASSCOM
13. BIS
14. Apex Body members
15. All Expert Committees / Specialist Committees members
16. Ministries Concerned / Departments
17. Standards Compliance authority
18. Consulting Agencies and SI’s working on e-Governance projects
19. Committee for Technology Standards Version Control
20. Any other interested parties, if any
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 18 October 2014
Annexure – 1 Procedure for Preparation of Policies by Specialist Committee
3 Top level document, if any
2
Draft Policy
1
Draft Recommendations
0
Policy ready for release
eGD(DeitY)
1
1. Incorporate Comments 2. Technical Editing (may be
out sourced) 3. Prepare draft
recommendations
Specialist Committee
Closed group Review TL: 4 weeks
2. Review Comments
0
1. Draft policy
1. Draft Recommendations
eGSD (NIC)
1
Review & Approve
Apex Body
eGD(DeitY)
Priority area for formulating policy
3
Setup Specialist committee
eGD (DeitY)
2
1. Formulate Draft Policy as per ToR
Specialist Committee
eGD(DeitY)
OM along with ToR
by DeitY DIT
2. Review Comments
1. Request for release of Policy
1. Incorporate comments / refer to specialist Committee
2. Obtain approval again from Apex Body
3. Forward to eGSD(NIC)) for release
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 19 October 2014
Annexure – 2 Procedure for Preparation of Technical Specification / Framework by Expert Committees
1. Review Comments & Validation against Policy on Open Standards.
2. Review Comments & validation against Policy on Open Standards
2. Public review TL: 4 weeks
Expert Committee
2a, 2b, 2c
1. Draft document to eGSD(NIC)
3. Draft document to eGSD(NIC)
1. Formulate Technical Standard as per TOR
2. Prepare Draft document as per Policy on Open Standards
3. Incorporate feedback closed group
4. Forward for public review.
eGDDeitY
3
1. Setup Expert Committee
eGSD(NIC)
1
1. Incorporate Comments received from public review 2. Technical Editing (may be
outsourced) 3. Prepare draft
recommendations
Expert Committee
1. Closed Group review: TL; 4 Weeks
1
1. Review and Approve
Apex Body 2. Review comments through eGD(DeitY) eGSD(NIC)Expert Committee
OM along with ToR by
DeitY and NIC
3 Top level document,
if any
1
Draft Recommendations
2
Draft Document
0
Standard ready For release after due
approval by Apex body
eGSD
(NIC) 1. Request for release of Technical Specification / Framework
eGD(DeitY)
0
1. Incorporate review comments through eGD(DeitY) →eGSD(NIC)→ Expert committee.
2. Obtain approval of Apex body for release of standard
3. Make available standard ready for release by eGSD(NIC)
eGD(DeitY)
1. Draft recommendations through eGSDNIC) eGD(DeitY)Apex Body
Priority area for Technical Specification / Framework thro’
eGD(DeitY)→ eGSD(NIC)
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 20 October 2014
Annexure – 3 Procedure for Preparation of Guidelines /Best Practices/ Process by Expert Committee
Expert committee
1. Draft standard document thro’
eGSD(NIC) Closed group Review
TL: 4 weeks 2. Review comments
Public Review TL: 4 Weeks
1. Review Comments
3.Draft standard document thro’ eGSD(NIC) 1
Expert Committee
3
Identify Priority Area 2. Study requirement 3. Identify Expert committee or
consultant
eGD(DeitY)
Formation of Expert Committee through eGSD(NIC)
3
Top level document, if any
eGD(DeitY
eGSD (NIC)
Expert committee formation
2
1. Formulate draft standard document 2. Incorporate review comments of
Closed group review 3. Make available for public review
0
1. Review & Incorporate Corrections through eGSD(NIC) Expert committee, if required 2. Approve the document ready for release 3. Forward to eGSD(NIC) for release
1. Incorporate feedback received from public review 2. Technical Editing (may be outsourced) 3. Prepare draft recommendations
2 Draft Standard
document
1
Draft Recommendations
0
Guidelines/Process/ Best Practices
ready for release after
due approval
1. Request for release of
Guidelines/ Process/ Best Practices
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 21 October 2014
Annexure – 4 Standard Documentation Template Outline
Section
No.
Name of the Section
Title of the formulated Standard indicating addressed area
Document No.( to be given at the time of publication)
( Note: Title should indicate, if it is a Policy / Technical specifications/
Framework/ Best practices /Guidelines / Process, and the addressed area )
For Example: Guidelines for framing Service Level Agreement
Introduction ( Common introduction about the role of standards in e-
Governance- to be added at the time of publication of the standard )
Metadata of the Document (To be given at the time of publication of the
standard )
Table of contents
1.0 Scope
1.1 Objective /Purpose of the Standards document for addressed area
1.2 Description of addressed area including issues and challenges
Addressed
2.0 Target Audience ( Those, who may refer the document )
3.0 Type of Standards Document
(Policy, Technical Specification/ Framework/ Best Practices/ Guidelines/,
Process,)
Enforcement Category ( Mandatory, recommended)
4.0 Definitions and Acronyms ( May be given as annexure, if required so)
5.0 Policy / Technical Specifications /Framework/ Best Practices / Guidelines/
Process, whichever applicable format for standard specification
6.0 Steps / Procedure / Practice to be followed for implementation
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 22 October 2014
7.0 Annexure , if any
8.0 Reference, if any
9.0 List of contributors
Document Page layout Instructions
Header of the document should be as follows:
<Name of the Stage> <Title of the document>
Footer of the document should be as follows:
Version No Date (dd/mm/yyyy) Page # of ##
Versioning convention would be as follows:
The syntax for allocating the version no. would be <Version.Stage no. (xx)> with xx being the incremental
no in a particular stage, starting with .01
Stage Stage Name Stage No - Version
4 Top level document by Expert Committee Version.4.xx
3 Initial draft within the Committee Version.3.xx
2a Draft Document ready for review comments Version.2a.xx
2b Draft document under closed group review stage Version.2b.xx
2c Draft document under Public review stage Version.2c.xx
1 Draft Recommendation under review by Apex body Version.1.xx
0 Standard ready for release Version 1.0
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 23 October 2014
Annexure – 5 Template for Metadata of a Standard Document
S. No. Data elements
Values
1. Title
2. Title Alternative
3. Document Identifier
(To be allocated at the time of release of final
document )
4. Document Version, month, year of release
(To be allocated at the time of release of final
document)
5. Present Status
( Current / Draft/Under Revision / Obsolete /
Withdrawn)
6. Publisher
7. Date of Publishing
8. Type of Standard Document
( Policy / Technical Specifications/ Framework/ Best
Practices /Guidelines/ Process )
9. Enforcement Category
( Mandatory/ Recommended)
10. Creator
(An entity primarily responsible for making the
resource)
11. Contributor
(An entity responsible for making contributions
to the resource)
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 24 October 2014
S. No. Data elements
Values
12. Brief Description
13. Target Audience
(Who would be referring / using the document)
14. Owner of approved standard
15. Subject
( Major Area of Standardization )
16. Subject. Category
(Sub Area within major area )
17. Coverage. Spatial
18. Format
(PDF /A at the time of release of final
document)
19. Language
(To be translated in other Indian languages
later)
20. Copyrights
21. Source
(Reference to the resource from which present
resource is derived)
22. Relation
( Relation with other e-Governance standards
notified by DeitY)
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 25 October 2014
Annexure – 6 Major Areas of Standardization
Major areas in which Standards have been notified, are listed below along with their short names.
Note:
‘GEN’ (General) will be mentioned as Major Area for standardization for the documents which are
not specific to any particular area, but are applicable to e-Governance Standards as a whole; for
example the document, “Institutional Mechanism for Standards Formulation”, is covered under
GEN.
Short name has Data type: Varchar & Maximum Size: 4
Major Areas for Standardization Short Names
Biometrics BIO
e-Authentication eAUT
Mobile Governance mGov
Metadata and Data Standards MDDS
General GEN
Open Standards OST
Digital Preservation DP
Quality Assurance QA
Digital Signature DS
Information Security IS
e-Procurement ePRC
Localization & Language Technology Standards LLTS
Technical Standards for IFEG IFEG
Institutional Mechanism for e-Governance Standards Formulation
Version 1.1 26 October 2014
Annexure - 7 Template for Change Request/ Feedback for Standards Document
Form for Change Requests/ Feedback Comments
Document Details
Name of the Draft Document
Feedback to be emailed to:
Version and Date [email protected]
Reviewer Details
Name
Designation
Organization
Phone
General Review Comments
Specific Section wise Review Comments
Page No /Section /Para No. Comment / Feedback/Correction Justification / Reason