Innovations for Ensuring the Integrity of Your Financial Data ......• Integrity Batch Reports – Un-Posted Batches (R007011) – Transactions to Batch Header (R007021) – Batch

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Innovations for Ensuring the Integrity of Your Financial DataInFocus 2015

Karen L. BrownSenior Principal Product ManagerJD EdwardsAugust 2015


Program Agenda

The Importance of Integrity and Reconciliation Processes

What We’ve Always Had

What’s New for Integrity

What’s New for Reconciliation

Summary

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Oracle Confidential –Internal/Restricted/Highly

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• Financial Statement Accuracy

• Identifying and correcting transaction issues prior to posting

• Understanding what is open in your clearing account balances

• Ensuring accuracy of balances between corresponding accounts

• Maintaining the integrity of your organizational structure

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• Integrity Batch Reports– Un-Posted Batches (R007011)– Transactions to Batch Header (R007021)– Batch to Detail (R007031)– Company by Batch Out of Balance (R09706)– Batches Out of Balance (R007032)– Companies in Balance (R097001)– Intercompany Accounts in Balance (R097011)– Accounts without Business Units (R097041)– Account Balances without Account Master (R097031)– Transactions without Account Master (R097021)– Account Balances to Transactions (R09705)– Foreign Account Balances (R0977)

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• Manual Debit/Credit Reconciliation (P09131)

• Manual Bank Statement Reconciliation (P09131)

• Bank Journal Statement Processing (R09170)

• Automated Bank Statement Reconciliation (R09616)

• Item Ledger/Account Integrity Report (R41543)

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What’s New For Integrity

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What’s New for Integrity

• Real Time Financial Reconciliation

– Real Time Applications for 8 of the existing integrity batch reports

• Data Relationships

– Real time integrity of your organizational structure

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From Batch to Real-Time

Real Time Financial Reconciliation with Oracle Database In-Memory Option

Batch financial integrities re-imagined as interactive applications

Watch lists provide real time visibility

No more PDF! Reduce time to resolve and increase quality by working exceptions interactively

Why wait till month end..reconcile daily!

Faster re-organizations

Significantly reduce your time to close

From 12 hours to 6 minutes120 Million Ledger Lines

Real Time Analytics

122x

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Real-Time Financial Reconciliation

• Watch lists for notification

• Interactive UI lists exceptions

• Interactively work exceptions

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Real Time Financial Reconciliation

• Transactions to Batch Headers program (P0072131)– Transactions to Batch Headers report (R007021)

– Batch to Detail report (R007031)

• Companies Out of Balance program (P097001)– Companies in Balance report (R097001)

• Batches Out of Balance program (P007032)– Batches Out of Balance report (R007032)

• Companies by Batch Out of Balance program (P09706)– Company by Batch Out of Balance report (R09706)

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Batch Processes Re-imagined as Applications


Real Time Financial Reconciliation

• Accounts to Business Units (P097041)– Accounts without Business Units (R097041)

• Account Balance to Account Master (P097031)– Account Balance without Account Master (R097031)

• Account Ledger to Account Master (P097021)– Transactions without Account Master (R097021)

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Batch Processes Re-imagined as Applications


Real Time Integrity of Your Organizational or Contract Structure

Data Relationships

Ensures accurate reporting

Provides tighter controls over master data

Increased efficiency of data entry

Create rules that define relationships between master table columns and data values within those columns

Default column values based on these user defined rules

Real Time Analytics

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Service Center

State

Region

Division Corp

West

CA

SF

NM

SF

East

MA

NY

NC

ATL


• Create rules to:

• Default values based upon other values

• Validate values based upon other values

• This example will:

• Default the Region (Category Code 2) based upon the State (Category Code 3)

• Default Service Center (Category Code 4) based upon the State (Category Code 3)

• The user only needs to know the State (Category Code 3) and the other 2 are automatically populated

• The integrity of the Business Unit Master is maintained by these rules

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Data Relationships

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Data Relationships

Define a Column Set for the

relationships


Data Relationships

Define the columns that are related to

each other

Define whether the values are

defaulted or validated


Data Relationships

Define how the values relate to one another for the first

relationship


Data Relationships

Define how the values relate to one

another for the second relationship


Data Relationships

• Supported Tables

– Business Unit Master (F0006)

– Contract Master (F5201)

• Supported Applications– Business Unit Master (P0006)

– Job Cost Master (P51006)

– Contract Master (P5201)

– Create/Edit Project and Government Contracts (P52G01M)

• Update Data Relationships (R00422)


What’s New For Reconciliation

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What’s New for Reconciliation

• Automated Clearing Account Reconciliation

• Usability improvement for Manual Credit/Debit Reconciliation

• Inventory to G/L Reconciliation

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Batch process to reconcile your clearing accounts

Automated Clearing Account Reconciliation

The following account types are included

Received Not Vouchered (RNV) -Reconciled when receipt has been fully matched to one or more vouchers

Voucher Logging - Reconciled when logged voucher has been fully redistributed

Accounts Payable Trade - Reconciled when voucher or pay items are paid

Accounts Receivable Trade - Reconciled when invoice or pay items are paid

Real Time Analytics

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• How is it done?

• Create and post transactions

• Run Refresh Reconciliation UBE R09130

• Run Automated Account Reconciliation UBE R09150 by account type


Usability Improvement for Manual Credit/Debit Reconciliation

Update for current User Experience Standards

Improve cancel operation functionality

Simplify reconciliation action

Single row exit to reconcile or un-reconcile a set of transactions

Real Time Analytics

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Reconciliation vs. Integrity Reporting

Inventory to G/L Reconciliation

Reconcile your Item Ledger records to their corresponding Account Ledger entries

Batch job to reconcile all transactions without variances

Workbench to review, reconcile, and un-reconcile transactions

Select existing adjustment journal entries to reconcile to transactions with a variance

Batch process available to tag historical records to be reconciled

Real Time Analytics

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Inventory to G/L ReconciliationList of Item Ledger

Records with a discrepancy with

the G/L

Item Ledger records for the selected

document with a discrepancy

General Ledger Inventory records for

the selected document with a discrepancy


Summary

• New technology provides innovation for integrity checking

• Revisiting existing processes provides benefits for our customers

• If we all re-think how we have always done things, good things happen

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Innovations for Ensuring the Integrity of Your Financial Data ......• Integrity Batch Reports – Un-Posted Batches (R007011) – Transactions to Batch Header (R007021) – Batch