Infrastructure & Services Committee Meeting - Shire of Noosa · PDF fileSenior Technical Officer, ... contour images to be collected via flyover. ... A further report was submitted

AGENDA

Infrastructure & Services Committee Meeting

Tuesday, 16 September 2014

commencing at 9am

Council Chambers, 9 Pelican Street, Tewantin

Committee: Crs Sandy Bolton (Chair), Noel Playford, Bob Abbot, Frank Pardon

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014

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TABLE OF CONTENTS ITEM PAGE

ATTENDANCE & APOLOGIES -

PRESENTATIONS -

PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3

1 COOLOOLA RECREATION AREA REVENUE AND EXPENDITURE 3

2 NOOSA RIVER EROSION MANAGEMENT 8

Asset Design & Investigations 11

3 COUNCIL CABS ELIGIBILITY CRITERIA 11

4 BOREEN POINT-TEWANTIN FLEXILINK SERVICE 18

5 COUNCIL POLICY - ASSET MANAGEMENT 26

6 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2014 30

7 EXTERNAL FUNDING GRANTS - BUS STOPS & CYCLE NETWORKS 38

Civil Operations 45

8 TENDER CONSIDERATION PLAN FOR SUPPLY OF QUARRY, ASPHALT AND BITUMINOUS MATERIALS 45

COMMUNITY SERVICES DEPARTMENT REPORTS -

CONFIDENTIAL SESSION -


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PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS

1 COOLOOLA RECREATION AREA REVENUE AND EXPENDITURE

DOCUMENT IN FOR MATI ON

Author Director, Planning & Infrastructure, Martin Drydale

Planning & Infrastructure Department Index ECM\Subject\Councillor Correspondence Attachments 1. Letter from Honourable Glen Elmes MP dated 18 July 2014 2 Letter from Honourable Steve Dickson MP dated 30 June 2014

EXECUTIVE SUMMARY

Not applicable.

RECOMMENDATION

That Council note the report by the Director, Planning & Infrastructure to the Infrastructure & Services Committee Meeting dated 16 September 2014 regarding the Cooloola Recreation Area Revenue and Expenditure.

REPORT

Enquiries have recently been made, through the office of The Honourable Glen Elmes MP, regarding the level of revenue that has been raised following the introduction of fees for beach access permits for the Cooloola Recreation Area, together with details of how this revenue has been utilised. A letter was received from The Honourable Glen Elmes MP on 18 July, which includes a response to these questions from The Honourable Steve Dickson MP, Minister for National Parks, Recreation Sport and Racing, both of which are attached for information. Previous Council Consideration Nil. Finance & Risk

Not applicable. Consultation External Consultation - Community & Stakeholder

The Honourable Glen Elmes MP, Minister for Aboriginal and Torres Strait Islander and Multi-Cultural Affairs and Minister Assisting the Premier.


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Internal Consultation Departments/Sections Consulted: Community Services X Planning & Infrastructure

Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities Asset Design & Investigations Asset Planning Civil Operations

Environment

X Executive Office Corporate Services Community Engagement Finance Customer Service ICT X Executive Support Procurement & Fleet Governance Property & Facilities Human Resources Revenue Services


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ATTACHMENT 1


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ATTACHMENT 2


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2 NOOSA RIVER EROSION MANAGEMENT


Authors Director Planning & Infrastructure, Martin Drydale Senior Technical Officer, David Shing Planning & Infrastructure Department Index Subject/ Environmental Management/Erosion Project/ Noosa River Management/Community Engagement Attachments Nil

EXECUTIVE SUMMARY

Not applicable.

RECOMMENDATION

That Council note the report by the Director Planning & Infrastructure and Senior Technical Officer to the Infrastructure & Services Committee Meeting dated 16 September 2014 and:

A. Request that a detailed assessment for the development of a hydrodynamic model for the Noosa River between Tewantin and the river mouth be prepared for consideration by Council at the next budget review; and

B. That a Tidal Works application be submitted to the Department of Environment and Heritage Protection for the trialling of geotextile sandbag groynes at Noosa River Holiday Park located at Munna Point.

REPORT

The purpose of this report is to advise Council of the outcomes of recent stakeholder meetings with respect to Noosa River erosion issues and to seek direction on the way forward.

Background

Historically, there have been ongoing issues with erosion affecting infrastructure assets and public lands at different points along the Noosa River, particularly around the lower estuary. These instances have been as a result of naturally changing fast flowing river channels, boat wash and flooding events amongst other potential causes. Council has responded to these issues in the past as emergency works including sand pumping, placement of geo-fabric sandbags, construction of rock-walls etc. The latest instance of erosion is impacting on Munna Point and some low impact steps have been taken to try and mitigate further erosion on the site. Officers are aware that any response to mitigate erosion at any point in the river may well have a knock on effect either upstream or downstream and cause further issues which may or may not be unforeseen. Due to these possibilities and in order to ensure that full consideration and consultation on erosion issues was carried out before any further mitigation works at Munna Point were planned, stakeholder meetings with users of the Noosa River were held in June and August 2014. These meetings enabled feedback to be gathered on the broader context of any preferred way forward with respect to potential solutions and their impacts on the river system.


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Stakeholder Meeting June 2014

A facilitated discussion workshop was held with community organisations and individuals with interests in and knowledge of the Noosa river system, state agencies, Councillors and Council staff on 24 June 2014, with the aim of gathering views on: a) Future foreshore management of the Noosa River;

b) Current causes of erosion;

c) Possible solutions; and

d) Next steps.

The outcomes of this stakeholder workshop were determined as:

1. Agreement that impacts on the whole river system should be assessed prior to any

mitigation works taking place.

2. That options for individual sites should in the first instance consider ‘soft’ solutions including for example living shorelines, sand replenishment or do nothing solutions before any engineering or ‘hard’ solutions are considered.

3. That consideration is given to developing a hydrodynamic model i.e. a model of fluids in motion, to enable predictive testing of these options to determine their effectiveness and

how they would affect other areas in the river system.

4. In order to better understand the options and costs of modelling that officers meet with State Department of Environment and Heritage Protection (EHP) coastal engineers to explore options and methodologies for future modelling of the Noosa River system.

Stakeholder Meeting August 2014

At this meeting held on 26 August 2014 it was reported back to the stakeholders that a meeting had been held between Council staff and EHP coastal engineers on 15 July 2014 and that the following information had been gathered:

That current imaging technology and software was capable of producing an accurate hydrodynamic model of the river system including contour detection and flow rates;

That Gold Coast and Moreton Bay Councils had recently developed similar models of their river systems using LIDAR (light detection and ranging) technology which enabled accurate contour images to be collected via flyover. These Councils would be able to share information on the process and provide some documentation support for establishing a similar model in

Noosa;

That to develop a hydrodynamic model covering the river from Tewantin to the Noosa river mouth would be in the region of $250,000 to $300,000;

That the lifespan of the model would be in the region of 5 – 7 years (subject to any significant flooding events) at which point further LIDAR data would be required to recalibrate the model

at a cost of $50,000 to $75,000;

That there may be opportunities for data sharing and cost sharing with other government and local organisations who may wish also to benefit from using the modelling data e.g. water

quality;

That an offer of assistance from EHP was made to compile the “Terms of Reference” for commissioning the modelling;

That EHP supported the notion of ‘soft’ solutions within the Noosa River system to combat erosion and suggested the trialling of geotextile sand groyne fields for Munna Point.


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The feedback from stakeholders acknowledged that the costs of developing a model were relatively high, however it was identified that the benefits of such a model were:

That the data would be required in any event to provide supporting evidence for any future erosion management works within the river;

That owning a model avoided the costs of engaging expensive consultancies to provide the

data; and

That the data would be available for a range of organisations to use.

The stakeholders also supported the concept of trialling geotextile sandbag groynes at Munna Point to facilitate sand accretion.

Conclusion

All stakeholders are supportive of the concept of developing a hydrodynamic model for the Noosa River between Tewantin and the river mouth, therefore further detailed assessment of a project needs to be undertaken in order to present a proposal for Council consideration at the next budget review. Previous Council Consideration

Nil. Finance & Risk

The projected costs of developing a hydrodynamic model for the Noosa River system between Tewantin and the river mouth will be in the region of $250,000 to $300,000, with the potential for recalibration every 5 to 7 years at a cost in the range of $50,000 to $75,000. As these funds have not been included in the 2014/15 budget, funding would need to be considered at the next budget review. The development of the model will enable Council to better understand the dynamics of river flow, assess the impact of possible solutions for erosion management and therefore mitigate the risk of further erosion from poorly planned works and the costs of dealing with such problems in other parts of the river system. Consultation

External Consultation - Community & Stakeholder

24 June 2014 1st Community Stakeholders Meeting 15 July 2014 Council staff and EHP Coastal Engineers Meeting 26 August 2014 2nd Community Stakeholder Meeting Internal Consultation

Departments/Sections Consulted:

Community Services x Planning & Infrastructure

Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities X Asset Design & Investigations Asset Planning Civil Operations X Environment

Executive Office X Corporate Services

Community Engagement X Finance Customer Service ICT Executive Support Procurement & Fleet Governance X Property & Facilities Human Resources Revenue Services


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Asset Design & Investigations

3 COUNCIL CABS ELIGIBILITY CRITERIA


Authors Senior Project Officer, Joanna Ferris

Planning & Infrastructure Department Development Officer, Kylie Finigan Community Services Department Index ECM\ Subject\ Traffic and Transport ECM\ Project & Contract\ Council Cabs Attachments 1. Aged Pension Eligibility Criteria

EXECUTIVE SUMMARY

A Council Cabs Review 2014 report was submitted to the Infrastructure & Services Committee Meeting on 22 July 2014 with a recommendation to discontinue the Council Cabs service and to advise existing users of the alternative transport options available. Council requested a further report outlining the number of passengers affected, alternatives available and potential social impacts of discontinuing the Council Cabs service. A further report was submitted to the General Committee Meeting on 28 July 2014 where a decision was made to defer consideration of the matter to a future round of Council meetings to allow the development of appropriate parameters for the Council Cabs service in the Noosa Shire. Senior Project Officer, Joanna Ferris, was requested to consult with Development Officer (Community), Kylie Finigan in developing eligibility criteria for Council Cabs. Kylie Finigan has since consulted with Noosa Human Service providers - Lifeline, St Vincent De Paul, Salvation Army Noosa Crisis Housing Service and Pomona Community House. In order to establish appropriate eligibility criteria, Council will need to consider what the intended purpose of the service should be. Two options include:

1. Council Cabs – A service for people over 65 years of age who are recipients of an Aged

Pension and people who are recipients of a Disability Support Pension; or

2. Council Cabs – A service for low income earners, regardless of age, who hold a Pensioner Concession Card which includes recipients of an Aged Pension or a Disability Support

Pension.

It is also considered appropriate that the Council Cabs fare should be increased from $2 each way to $3 each way.


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RECOMMENDATION

That Council note the report by the Senior Project Officer and the Development Officer to the Infrastructure & Services Committee Meeting dated 16 September 2014 and

A. Continue to provide the Council Cabs service;

B. Confirm that the eligibility criteria for use of the service be for people who hold a Pensioner Concession Card.

C. That fares be increased to $3 each way; and

D. Approve a revised service schedule to include the Christian Outreach Centre Food Outlet and Bottlebrush Community Health Centre.

REPORT

The purpose of this report is to provide options on the parameters for use of the Council Cabs service. The service is currently available for anyone over the age of 65 and anyone with a disability. Parameters which may be used for the Council Cabs service include:

Option 1 – A service for Aged Pensioners and people with a disability.

Option 2 – A service for Pensioner Concession Card Holders (low income earners) which includes Aged Pensioners and people with a disability,

1. Option 1: Aged Pensioners and People with a Disability

Purpose

To provide an affordable transport service, once a week, for Aged Pensioners and people with a disability to and from medical appointments and for shopping. Eligibility Criteria

Using established criteria currently utilised by the Department of Human Services (Centrelink), use of Council Cabs services could be limited to the following eligible persons:

Aged Pension recipients

Disability Pension recipients

Note: The Aged Pension is income and assets tested and the Seniors Card is only income tested. See Attachment 1 for more details. Schedule

Revise the Council Cabs schedule to include Christian Outreach Centre Food Outlet and Bottlebrush Community Health Centre.


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Suburb Shopping Centre / Destination Day

Noosaville Noosa Civic, Christian Outreach Centre, Earl St, Tewantin or Wallace Drive Noosaville.

Tuesday

Noosa & Eastern Beaches:

Noosa Heads, Sunshine Beach, Sunrise Beach, Castaways Beach, Marcus Beach, Peregian Beach

Noosa Fair, Noosa Community Health Centre

Wednesday

Tewantin / Cooroibah Poinciana Avenue and Earl St Tewantin, Noosa Civic, Wallace Drive Noosaville, Christian Outreach Centre,

Wednesday

Cooroy and surrounds:

Cooroy, Black Mountain, Cooroy Mountain, Lake Macdonald

Emerald Street Cooroy Thursday

Pomona / Cooran Memorial Avenue Pomona Thursday

Promotion

Targeted promotion through networking with key stakeholders including disability support services, aged care facilities, Noosa Community Care, Meals on Wheels, doctors surgeries, Noosa Hospital, RSL, library branches, U3A and State Government Departments (Department of Human Services), in addition to utilising existing Noosa Council promotional tools. 2. Option 2: Pensioner Concession Card Holders

Purpose

To provide an affordable transport service for low income earners in need of transport to and from medical appointments, job interviews, and shopping. Eligibility Criteria Using established criteria currently utilised by the Department of Human Services (Centrelink), use of Council Cabs services could be limited to Pensioner Concession Card Holders. Pensioner Concession cards are issued to anyone in receipt of the following income-tested Centrelink payments:

Age Pension

Bereavement Allowance

Carer Payment

Disability Support Pension

Newstart Allowance or Youth Allowance as a job seeker if you are single, caring for a dependent child, and looking for work

Parenting Payment single


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People aged over 60 and for more than 9 months who have been receiving:

Newstart Allowance

Parenting Payment partnered

Partner Allowance

Sickness Allowance

Special Benefit

Widow Allowance Schedule

According to the Australian Bureau of Statistics, Census of Population and Housing 2011, the Noosa communities who experience the greatest socioeconomic disadvantage are Cooran-Federal, Cooroy, Kin Kin, Cootharaba & District, Tewantin and Pomona. Based on feedback from Human Services providers, they advise that a more flexible system to help those most in need, when they need it most, would be highly beneficial. The providers also advocate for allocating discretionary funding to Human Services providers to allocate cab vouchers to individuals for use to travel to and from vital appointments such as medical appointments, housing or job interviews (proof of appointment has to be provided) on an as needed basis would be highly desirable. However, if it is determined that the current schedule continues, inclusion of United Synergies, Tait House, the Christian Outreach Centre Food Outlet (Cnr Beckman’s Rd and Eumundi-Noosa rd, Noosaville), and the Community Health Centre (Bottlebrush Ave, Noosa Heads) would be beneficial. In addition, it was also requested that inclusion of a service from Cooran and Kin Kin to Pomona and Cooroy would greatly assist Pensioner Concession card holders.

Suburb Shopping Centre / Destination Day

Noosaville Noosa Civic, Christian Outreach Centre, Earl St, Tewantin or Wallace Drive Noosaville.

Tuesday

Noosa & Eastern Beaches:

Noosa Heads, Sunshine Beach, Sunrise Beach, Castaways Beach, Marcus Beach, Peregian Beach

Noosa Fair, Noosa Community Health Centre

Wednesday

Tewantin / Cooroibah Poinciana Avenue and Earl St Tewantin, Noosa Civic, Wallace Drive Noosaville, Christian Outreach Centre,

Wednesday

Cooroy and surrounds:

Cooroy, Black Mountain, Cooroy Mountain, Lake Macdonald

Emerald Street Cooroy Thursday

Pomona / Cooran/ Kin Kin Memorial Avenue Pomona and Emerald St Cooroy.

Thursday

Flexible Service Discretion of Service Providers

Note: Food Outlets Christian Outreach Centre Address: Cnr Beckmans and Eumundi-Noosa Rd, Noosaville Hours: Tue 9am-1pm, Wed 10am-2pm, Thurs 9am-1pm Our Daily Bread (new outlet opening in 2015, venue to be advised)


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Promotion

The service will be promoted through direct referral. Referrals will be made by agencies such as Noosa Lifeline, Red Cross, Salvation Army, United Synergies and Pomona Community House. 3. TransLink Concession

For comparative purposes, TransLink provides a 50% concession fare on all services for the following people:

Children aged 5-14 years.

Full time primary, secondary and tertiary students.

Pensioner Concession Card Holders.

Seniors Card holders.

Australian Defence Force Veterans Gold Card Holders. Previous Council Consideration

Ordinary Meeting Minutes, 31 July 2014 – Defer Council Cabs to future round.

General Committee Meeting Agenda, 28 July 2014 - Further Report Council Cabs Review.

Infrastructure & Services Committee Agenda, 22 July 2014 - Council Cabs Review 2014 Finance & Risk

Refer to Infrastructure & Services Committee Meeting, 22 July 2014 – Council Cabs Review 2014. Existing Council Cab users and service providers (Salvos, Lifeline etc) are supportive of increasing the fare from $2 each way to $3 each way. $7,000 was allocated to Council Cabs from the Public Transport Levy budget for the half year ending 30 June 2014. The actual expenditure from January – June 2014 was $5,311.68. Based on Council’s decision with respect to Council Cabs for the 2014/15 financial year a Budget Review submission will be prepared for consideration by Council. Consultation External Consultation - Community & Stakeholder

Noosa representatives of Lifeline, St Vincent De Paul, Salvation Army Noosa Accommodation Service and Pomona Community House. The above services were contacted by Development Officer, Kylie Finigan and asked the following questions: 1. What are the greatest barriers to transport for your clients? 2. What clients are most in need of assistance with subsidised transport such as Council

Cabs? 3. What type of eligibility would you suggest we use to enable your clients that are most in

need of Council Cabs Service? 4. What locations do your clients most need transport to get to?


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5. What are the implications of not being able to access transport to attend these services? 6. Do you believe that the existing set schedule for Council Cabs addresses your client’s need

for subsidised transport? If not, why and what do you suggest would address their needs? 7. What assistance for transport are your client’s currently able to access? 8. Any further comments/suggestions? Internal Consultation Community Services, Community Development Coordinator, Alison Hamblin

If Council Cabs is managed by Community Services there will need to be a resource allocated to promote and deliver the service.

Community Services, Development Officer, Kylie Finigan Advice on determining eligibility criteria.

Liaison with community service agencies (Lifeline, Salvos, United Synergies) including development of support service provider questionnaire.

Provision of information about socio economic disadvantage amongst Noosa community.

Recommendations for revised service schedule for pensioner concession card holders. Corporate Services/Finance – Management Accountant, Claudia Barnes

Confirmation of Public Transport Levy funds Departments/Sections Consulted:

x Community Services Planning & Infrastructure Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities Asset Design & Investigations Asset Planning Civil Operations

Environment

Executive Office x Corporate Services Community Engagement Finance Customer Service ICT Executive Support Procurement & Fleet Governance Property & Facilities Human Resources Revenue Services


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ATTACHMENT 1


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4 BOREEN POINT-TEWANTIN FLEXILINK SERVICE


Author Senior Project Officer, Joanna Ferris

Planning & Infrastructure Department Index ECM\ Subject\ Traffic and Transport ECM\ Project & Contract\ Flexilink Attachments 1. Route Map 2. Boreen Point- Tewantin Flexilink Patronage 2005-14

EXECUTIVE SUMMARY

The Boreen Point-Tewantin Flexilink service is a Noosa Council initiative which commenced as a trial in 2005. The purpose of the service is to provide transport in areas not currently serviced by TransLink public transport services. The Flexilink service is available to anyone and connects passengers to their nearest public transport services and shopping precinct. Suncoast Cabs operate a return service 3 times a day, Monday to Saturday at a cost of $1 for concession card holders and $2 for adults per single trip. In the nine months from November 2013 to July 2014, the service had an 88% utilisation rate. There were a total of 2,709 passengers carried with an average of 82 individuals utilising the service per month at an annualised average subsidy of $787.56 per individual. 85% of passengers carried were concession card holders. The 2013/14 annual cost for the service was $65,200.55 (excl GST). Council is charged a flat rate of $50 by Suncoast Cabs for one way trips and $80 (excl GST) if the service is booked in both directions. Council is only charged if a booking is made. Fares have not increased since the inception of the service. The overall cost to Council to operate the service could be reduced by increasing fares. Two options for consideration include: Option 1: $2 concession and $4 adult - reduces the annual cost of operation by

approximately $4,524. (Estimated annual cost for 2014/15 = $62,111).

Option 2: $3 all users - reduces the annual cost of operation by approximately $7,202. (Estimated annual cost for 2014/15 = $59,433).

The greatest saving is made by charging a flat rate of $3 for all users (Option 2) however charging $2 for concession card holders and $4 for adults (Option 1) is consistent with existing TransLink public transport fares (using a gocard).

Informal discussions with TransLink, with reference to incorporation of the Boreen Point-Tewantin Flexilink into the TransLink bus network, highlight that the route is not considered a high priority compared to the many other potential services for the area.


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RECOMMENDATION

That Council note the report by the Senior Project Officer to the Infrastructure & Services Committee Meeting dated 16 September 2014 and

A. Continue the Boreen Point – Tewantin Flexilink service; and

B. Increase single trip fares to $2 for concession card holders and $4 for adults.

REPORT

The purpose of this report is to advise Council of the background and performance of the Boreen Point-Tewantin Flexilink service, and to seek direction on the future of the service. All amounts detailed in this report are exclusive of GST. 1. Boreen Point – Tewantin Flexilink Service

The Flexilink service is a demand responsive service which operates similar to a bus in that it follows a designated route from Borg Park, Boreen Point to Poinciana Avenue, Tewantin. However, unlike a bus, the taxi only travels to the furthest pickup address, in other words it does not travel on to Boreen Point if there are no further bookings. In addition, the service only operates if a booking is made. A taxi or a maxi taxi is dispatched to collect passengers, if there are more than 10 passengers on one route, a second taxi is dispatched. There are no designated stops along the route, as the passenger advises the operator of their pickup address. The purpose of the service is to connect residents from areas without public transport to their nearest centre (shopping, public transport etc.). See Attachment 1 for a map of the service route. The service operates a return service 3 times a day, Monday to Saturday. The service is scheduled to connect with TransLink bus routes 620, 626, 627, 628, 629, 631 and 632. Passenger fares, per one way trip, are $2 for adults and $1 for Concession. Concession is based on eligibility used by TransLink for public transport in South East Queensland and includes:

Children aged 5-14 years;

Full time primary, secondary and tertiary students;

Pensioner Concession Card Holders;

Seniors Card holders; and

Australian Defence Force Veterans Gold Card Holders. Council is charged $50 for bookings in one direction only and Suncoast cabs offers a reduced fee of $80 where services are booked in both directions. 2. Background

The Boreen Point-Tewantin Flexilink service commenced as a trial in November 2005 as a joint initiative between Noosa Council and the Department of Transport and Main Roads (then Queensland Transport). In June 2007, Noosa Council assumed full responsibility for the service. Request for quotations was sought in 2010 and 2012 and on both occasions the contract was awarded to Suncoast Cabs. The current contract expires on or before 30 June 2015. In May 2010, Sunshine Coast Council introduced a trial Flexilink service between Cooroy and Pomona however this service was discontinued in June 2011 due to insufficient patronage. In April 2013 a further trial Flexilink service was introduced between Lake Macdonald and Cooroy, and this service was also discontinued by Noosa Council in April 2014 due to insufficient patronage.


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3. Patronage The utilisation of the Boreen Point-Tewantin Flexilink service can be demonstrated as the average number of monthly booked runs (126) compared with the maximum number available in a 4 week month (144). Based on 9 months of data from November 2013-July 2014, there was an average 88% utilisation rate of the service. On average 301 passengers are carried per month at a cost to Council of $17.86 per passenger. This equates to an average of 82 individuals using the service at an average monthly cost to Council of $65.63 per individual (or $787.56 per individual annualised). 85% of passengers using the service were concession card holders. Table 1 below provides Flexilink passenger data from November 2013 – July 2014. Table 1: Passenger Data

Month Booked Runs (one way)

Passengers carried

Individuals using service

Total paid by passengers

Total cost

Nov 2013

132

310

72

$346.00

$5,580.44

Dec 2013

128

349

78

$321.00 $5,539.20

Jan 2014

144

339

99

$339.00 $6,055.84

Feb 2014

120

318

98

$355.00 $5,017.94

Mar 2014

134

318

84

$349.00 $5,481.76

Apr 2014

133

349

91

$278.00 $5,642.25

May 2014

131

305

77

$354.00 $5,519.86

June 2014

103

207

54

$232.00 $4,596.75

July 2014

111

214

84

$278.00 $4,938.69

TOTAL

1136

2709

737

$2,852.00 $48,372.74

Monthly Average

126

301

82

$316.89

$5,374.75

Monthly Average Subsidy

$42.58 per run

$17.86 per passenger

carried

$65.63 per

individual

Annualised Average Subsidy

$214.32 per

passenger

$787.56 per

individual

Services were provided free during Free Holiday Buses 6 Dec 2013-5 Jan 2014 and 14-21 April 2014. Loss of revenue was $112 (Xmas) and $138 (Easter).

Attachment 2: Boreen Point-Tewantin Flexilink Patronage 2005-14, provides a graphical presentation of the monthly passenger data since the service commenced in 2005. (To date, the highest number of passengers carried was in March 2010 with 435 passengers).


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4. Fare Increase Service fares have remained fixed since the inception of the service in 2005 ($1 concession/ $2 adult one way). Table 2 below provides 6 months of data to provide estimated costs to Council of a fare increase using two pricing options. Option 1: $2 concession/ $4 adult

Option 2: $3 all users

Table 2: Fare Increase

Month

Adult

Con

Cost to Council

Currently $1/$2

Cost to Council

Option 1 $2/$4

Net Reduction

Cost to Council

Option 2 $3

Net Reduction

Nov 13

36

274

$5,580.44

$5,265.89

$314.55

$5,049.53

$530.91

Dec 13

39

310

$5,539.20

$5,125.56

$413.64

$4,879.20

$660.00

Jan 14

45

294

$6,055.84

$5,665.84

$390.00

$5,439.47

$616.36

Feb 14

37

281

$5,017.94

$4,695.21

$322.73

$4,473.39

$544.55

Mar 14

31

287

$5,481.76

$5,680.94

$317.27

$4,931.76

$550.00

Apr 14

67

282

$5,642.25

$5,138.62

$503.64

$4,943.16

$699.09

Total

255

1728

$33,317.43

$31,055.61

$2,261.82

$29,716.52

$3600.91

Annualised

$66,634.85

$62,111.22

$4,523.64

$59,433.04

$7,201.82

For comparative purposes, an adult travelling from Tewantin to Peregian on a TransLink service would pay $4.14 with a gocard and $6.10 with a paper ticket. A concession card holder would pay $2.07 with a gocard and $3.10 with a paper ticket. (A TransLink service from Tewantin to

Peregian crosses two zones and is approximately 18km which is comparable to the distance from Boreen Point to Tewantin). TransLink have implemented several fare increases since 2005 whilst the Flexilink service has never had a fare increase. 5. TransLink Service Based on informal discussions with TransLink, it is unlikely that the Boreen Point-Tewantin route would be incorporated into the Sunshine Coast bus network, however discussions will continue to investigate inclusion of the service into the network. Previous Council Consideration

Cessation of the Lake Macdonald to Cooroy Flexilink trial service (March 2014) Public Transport Levy adopted in 2014/15 Budget


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Finance The Boreen Point-Tewantin Flexilink is currently funded by the Public Transport Levy. Provided a booking is made, Council pays the following agreed service fees to Suncoast Cabs:

$50 one way

$80 return trip

6% administration fee. The total cost to operate the Boreen Point-Tewantin Flexilink for 2013/14 financial year was $65,200.55. The 2013/14 budget allocation was $72,000. Based on data from November 2013 - July 2014, the average monthly cost to Council was approximately $5,374.75. Based on Council’s decision with respect to the Boreen Point-Tewantin Flexilink for the 2014/15 financial year a Budget Review submission will be prepared for consideration by Council. A fare increase of $2/$4 would result in a projected annual cost for 2014/15 of $62,111. A fare increase of $3 would result in a projected annual cost for 2014/15 of $59,433. Risk The Boreen Point-Tewantin Flexilink sets precedence for Council to provide transport services to residents in areas without public transport. In the past, requests for a Flexilink service have been made by residents from Tinbeerwah (Sunrise Rd), Cootharaba, and Kin Kin. Consultation External Consultation - Community & Stakeholder

Five regular passengers were contacted by telephone and asked if for feedback on the service including the fare structure.

Great service, I’d be lost without it

Very happy with the service

I don’t have a licence; the service is a life saver

We only have one car so it is very convenient

I’d still use the service even if it cost $5 as I need it to get to work (currently pays adult fare $2)

I’d still use the service if it cost $4 as I don’t have a license (currently pays adult fare $2).

Even if I had to pay $3 each way, it would still be a great service (currently pays concession fare $1)

Would be good if it ran on Sunday too

It would be handy if the middle service left Tewantin at 12:30 instead of 11:05am

It would be great if there was one more service departing Tewantin at 3pm instead of 5:20pm

Taxi drivers are “top dudes,” very polite and really look after me

Taxi drivers are great and we have become good friends


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Community Satisfaction Surveys

Residents living within a 1km radius of the service route where surveyed in both 2008 (199 responses) and 2010 (134 responses). Overall feedback was positive and supportive of the service. Specific responses included: 2008

36% of respondents had utilised the service.

50% of respondents used the service to connect with public transport.

50% of respondents used the service to access shopping etc.

47% of respondents were happy with the scheduled times departing from Boreen Point.

52% or respondents were happy with the scheduled times departing from Tewantin. 2010

39% of respondents had utilised the service.

50% of respondents used the service to connect with public transport.

50% of respondents used the service to access shopping etc.

65% of respondents used the service for leisure, 25% for work.

56% of respondents were happy with the scheduled times departing from Boreen Point.

67% or respondents were happy with the scheduled times departing from Tewantin. Suncoast Cabs

Manager suggested doubling the current fares ($2 concession and $4 adult). Service Officer suggested $3 each way for all passengers. TransLink

Request made to Network Analysis team for data on indicators used to measure the performance of TransLink services. Internal Consultation

Community Services –Development Officer, Kylie Finigan

Without the Boreen Point-Tewantin Flexilink service there would be no transport for people at Johns Landing, many of whom do not have their own vehicle. Corporate Services/Finance – Management Accountant, Claudia Barnes Confirmation of 2013/14 expenditure. Departments/Sections Consulted:

x Community Services Planning & Infrastructure

Disaster Management & Public Order Building & Plumbing Services

Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities Asset Design & Investigations Asset Planning Civil Operations

Environment

Executive Office x Corporate Services

Community Engagement Finance Customer Service ICT Executive Support Procurement & Fleet Governance Property & Facilities Human Resources Revenue Services


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ATTACHMENT 1 Boreen Point- Tewantin Flexilink– Route Map The service travels from Poinciana Avenue, Tewantin along McKinnon Drive, via Cooroibah, and Louis Bazzo Drive, to Borg Park, Orchard Avenue, Boreen Point and back again. The servics scheduled to connect with TransLink bus routes 620, 626, 627, 628, 629, 631 and 632.


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ATTACHMENT 2 Boreen Point – Tewantin Flexilink Service Patronage 2005/14

0 50 100 150 200 250 300 350 400 450 500

January

February

March

April

May

June

July

August

September

October

November

December

Patronage

Mo

nth

Patronage since inception Boreen Pt to Tewantin Flexilink

2014

2013

2012

2011

2010

2009

2008

2007

2006

2005


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5 COUNCIL POLICY - ASSET MANAGEMENT


Author Asset Planning Manager, Bryan O’Connor

Planning & Infrastructure Department Index Subject\Governance and Executive\Council Policies Attachments 1. Council Policy, Asset Management

EXECUTIVE SUMMARY

Asset Management is the holistic management of assets across an organisation. The majority of Council’s assets exist because they provide a service to the community and are varied in type and complexity in how they are managed. For asset management to be effective in any organisation it must be driven from the highest level of management and embraced by all staff. The principles identified in the Asset Management Policy set the framework for Noosa Council to become a leader in the management of community’s assets. The draft Council Policy – Asset Management details Council’s approach to asset management

and the principles for the continued improvement in the discipline of asset management.

RECOMMENDATION

That Council note the report by the Asset Planning Manager to the Infrastructure & Services Committee Meeting dated 16 September 2014 and:

A. Rescind the existing Asset Management policy that transferred to Council from the Sunshine Coast Regional Council under the Local Government (De-amalgamation Implementation) Regulation 2013; and

B. Adopt the new Asset Management poliy provided at Attachment 1 to the report.

REPORT

Noosa Council owns and manages approximately $1 billion worth of assets for the community. Council’s assets are varied and complex and include roads, bridges, buildings, parks, community facilities, sports facilities, drainage, pathways and coastal infrastructure. These assets require various levels of management, technical knowledge and maintenance interventions in optimising decision making to ensure maximum operating potential from them for the whole of their life. The draft asset management policy provides direction in relation to the management of its infrastructure and assets. The policy defines the principles for effective asset management including a whole of lifecycle approach, governance, appropriate maintenance and adequate renewal / replacement of our assets. This policy will be supported in the future by a Strategic Asset Management plan that will provide specific detail on how to manage specific asset types to the agreed service levels and how to maintain them into the future. In addition there will be the development of asset management plans for specific asset classes that will demonstrate the ‘state of the asset’, profile funding and defines asset management practices and highlight the principles to guide staff on best practice in managing Councils infrastructure.


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Previous Council Consideration Nil Finance & Risk

Nil Consultation External Consultation - Community & Stakeholder Nil. Internal Consultation

Asset Management Team members prepared the policy Departments/Sections Consulted: x Community Services x Planning & Infrastructure

Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities Asset Design & Investigations

Asset Planning Civil Operations

Environment

Executive Office x Corporate Services Community Engagement Finance Customer Service ICT Executive Support Procurement & Fleet Governance Property & Facilities

Human Resources Revenue Services


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ATTACHMENT 1


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6 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2014


Author Asset Planning Manager, Bryan O’Connor

Planning & Infrastructure Department Index ECM/Subject/2014-2015 Annual Capital Works Program Attachments 1. 2014 September 05 Project Status Spreadsheet

EXECUTIVE SUMMARY

This report is supported by the attached spreadsheet which provides a brief update for each project in terms of project description, budget, stage and percentage complete, highlighting any issues and comments on the projects. The project delivery status report is presented quarterly to the Infrastructure and Services Committee in order to monitor progress and allow discussion of any of the current projects being delivered. This report is to provide a general overview and highlight the current and future activities of the projects being delivered.

RECOMMENDATION

That Council note the report by the Asset Planning Manager to the Infrastructure & Services Committee Meeting dated 16 September 2014 providing an update on the status of the projects within the 2014/15 Capital Works Program.

REPORT

The purpose of this report is to inform the Infrastructure & Services Committee of the overall status of the Capital Works Program projects to the 5 September 2014. The report also provides an opportunity to highlight individual projects within the program and also confirm the completion of projects as they are being delivered throughout the 2014/2015 financial year. 1. Current Projects

There has been a concentrated focus on the planning and design of projects throughout July and August with minimal construction activities occurring. There are a total of 68 projects that have commenced or continue to be delivered since the start of the 2014/15 financial year. As a result of the focus on planning and design there are only seven projects that have recently completed and these include:

Noosa Aquatic Centre - pool cleaner renewal

Noosaville - Gympie Terrace Foreshore, barbecue renewals

Whole of Shire - park shelter renewals

Boreen Point campground - wastewater system

Noosaville Munna Park - basketball court improvements

Peregian Victory Park - table installed

Sunshine Beach School - safety improvements (carry over)


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In addition to the above there have been a number of projects with designs nearing completion in preparation for construction this year and these include:

Munna Point bridge rehabilitation

Teewah dune restoration

Cooroy Mill Place Boiler restoration

Whole of Shire gravel re-sheeting

Noosa River Holiday Park amenities upgrade

15 x Bus Stops renewal/upgrades (various locations)

2. Whole of Shire Reseal Program

The whole of Shire reseal program has been completed identifying an initial list of roads that will require a reseal of the road surface only. The table below lists these roads with work due to commence in mid-September. There are a number of additional roads that are currently being investigated for rehabilitation and resurfacing work. The work on these roads will be undertaken in the latter part of the financial year once pavement designs and specific surface treatments have been finalised.

Location Road Name Start Description End Description

BOREEN POINT MANGO LANE LAGUNA STREET WOONGAR STREET

COORAN ANN STREET QUEEN STREET END OF ROAD

COORAN JAMES STREET BETWEEN #36 AND 38/RAILWAY UNDERPASS COLES CREEK ROAD

COORAN ROYAL COURT QUEEN STREET DEAD END

COORAN VICTORIA STREET QUEEN STREET MARY STREET

COORAN VICTORIA STREET MARY STREET END

COORAN WILLAWONG PLACE ARTHYS ROAD DEAD END

COOROIBAH BUSHRANGER COURT CARRIAGE WAY CUL-DE-SAC

COOROIBAH LITTLE CREEK ROAD MCKINNON DRIVE #34, #31

COOROIBAH LITTLE CREEK ROAD #34, #31 CUL-DE-SAC

COOROY BAGNALLS ROAD 60M B4 CURRY CRT/BRUCE H’WAY O’PASS LOORIKEET LANE

COOROY BANGALOW COURT PONDEROSA DRIVE END OF SEAL

COOROY PINE STREET GARNET STREET BRUCE HIGHWAY OVERPASS

COOROY PINE STREET GARNET STREET MARY RIVER ROAD

DOONAN LIVISTONA DRIVE PICCABEAN Street END

NOOSA HEADS NAIRANA REST VIEWLAND DRIVE BERRIMA ROW

NOOSA HEADS NAIRANA REST BERRIMA ROW EUGARIE STREET

NOOSA HEADS WARANA STREET START END

PEREGIAN BEACH AVOCET PARADE PEREGIAN ESP(NORTH) CH-4.106 MARTIN ST CH224.470

PEREGIAN BEACH CORMORANT CRESCENT CH275 GANNET STREET (STH) CH580.409

PEREGIAN BEACH GANNET STREET WOODLAND DR CH-3.103 DEAD END CH302.573

PEREGIAN BEACH IBIS STREET DAVID LOW WAY CH-7.996 PELICAN ST CH110.930

PEREGIAN BEACH KESTREL CRESCENT LORILET ST CH-3.285 LOWRY ST CH489.654

PEREGIAN BEACH PIPER STREET PLOVER STREET CH-5.421 SHEARWATER STREET CH95.420

PEREGIAN BEACH PIPER STREET SHEARWATER STREET CH95.420 END OF SEAL CH230.993

PEREGIAN BEACH TEAL STREET CH32.251 CH80.070


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Location Road Name Start Description End Description

SUNRISE BEACH DAYSPRING STREET NETHERBY RISE WOLLOMIA WAY

SUNRISE BEACH NETHERBY RISE ORIENT DRIVE NEWFIELD STREET

SUNSHINE BEACH SEAVIEW TERRACE SURFSIDE COURT MCANALLY DRIVE

TEWANTIN GOODCHAP STREET 30M FROM ERNEST ST LAKE VIEW DRIVE

TEWANTIN GOODCHAP STREET LAKE VIEW DRIVE RIDGE STREET

3. Highlighted Projects - Gympie Terrace foreshore, barbecue renewals

With the limited number of projects which have been completed to date, the Gympie Terrace Foreshore barbecue renewals project has been identified as a suitable project to highlight. The old barbecue units were originally installed in early 2000 and were identified for renewal due to their poor condition and ongoing electrical repair costs. The new replacement double plate barbecues have a stainless steel structure and bench top and are designed to be energy efficient with low power consumption with a 28 minutes timing cycle providing ample cooking time. A total of four barbecues have been renewed along the Gympie Terrace foreshore park between Cloudsley Street and Thomas Street, Noosaville. It is proposed that the remaining seven older barbecues will be renewed in the 2015/2016 capital program.

4. Summary

A lower than expected spend of $ 674,390 (includes actuals & commitments) for the year to date is due to the focus on the planning and design phases where costs for these are significantly less in comparison to the construction phase. The overall planning for delivery of the capital program remains on target with 68 of the total 110 projects commenced. There will be an increase in construction activities over the next 3 months which will also coincide with a re-profiling of the timing of the budget spend. This financial position will be further improved with the commencement of the whole of shire reseal program and the gravel road re-sheeting program. These works are expected to be reflected when the next update is due in December.


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Previous Council Consideration The capital works program has previously been distributed to Councillors (document titled “Capital Works Program 2014/2015”). Finance & Risk Nil. Consultation External Consultation - Community & Stakeholder

Nil. Internal Consultation

Project delivery staff within the Planning and Infrastructure Department were consulted in the preparation of this report. Departments/Sections Consulted:

Community Services X Planning & Infrastructure Disaster Management & Public Order Building & Plumbing Services

Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities X Asset Design & Investigations x Asset Planning Civil Operations

Environment

Executive Office Corporate Services Community Engagement Finance Customer Service ICT Executive Support Procurement & Fleet Governance Property & Facilities Human Resources Revenue Services

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ATTACHMENT 1

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7 EXTERNAL FUNDING GRANTS - BUS STOPS & CYCLE NETWORKS


Author Senior Technical Officer, Scott Morgan

Planning & Infrastructure Department Index ECM/ Subject/ Funding/Grants/Donations/ Funding – Capital Works Attachments 1. PTAIP Project Lists for Noosa Shire

EXECUTIVE SUMMARY

Council has been successful in securing $380,000 grant funding under the Passenger Transport Accessible Infrastructure Program 2014-15 and $537,500 grant funding under the Cycle Network Local Government Grants Program 2014-15. These funds, totalling $917,500, will contribute towards the cost of Council providing necessary infrastructure improvements for the community whilst reducing the financial burden Council would otherwise need to make.

RECOMMENDATION

That Council note the report by the Senior Technical Officer to the Infrastructure & Services Committee Meeting dated 16 September 2014 regarding Council’s successful grant funding under the Passenger Transport Accessible Infrastructure Program 2014-15 and the Cycle Network Local Government Grants Program 2014-15 and:

A. Authorise the CEO to sign all necessary documentation related to the grant funding;

B. Provide authority to proceed with the delivery of all grant approved projects and any necessary ancillary works.

REPORT

This report has been prepared to advise Council of the outcome of Funding Grant Applications made by Noosa Council with the State Government, under the Passenger Transport Accessible Infrastructure Program 2014-15 and the Cycle Network Local Government Grants Program 2014-15. 1. Passenger Transport Accessible Infrastructure Program (PTAIP)

This program is administered by the Department of Transport and Main Roads (DTMR) and aims to improve the public transport (PT) network to make it more accessible to all customers of all abilities. Under the Disability Discrimination Act 1992 (DDA) there is a statutory requirement to make PT networks comply with accessibility standards under the Disability Standards for Accessible Public Transport 2002 (DSAPT) and Disability (Access to Premises Buildings) Standard 2010 (Premises Standards). All new PT infrastructure brought into operation since the commencement of these standards is required to comply from the outset. Existing PT infrastructure needs to be made 100% accessible by 31 December 2022, although critically, 90% are required to be compliant by 31 December 2017. Noosa Shire currently has 209 bus stops of which there are 57 compliant stops, leaving 152 non-compliant stops that will need to be upgraded by 2022. It is therefore important that Council has a rolling program to upgrade bus stop infrastructure each financial year to ensure it meets the statutory requirements.


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Passenger Transport Accessible Infrastructure Program 2014-15

In accordance with the PTAIP 2014/15, Council made application to DTMR for funding towards the cost of improvements to be made at 15 bus stops across the Noosa Shire Network at a total estimated cost of $770,000. Council was successful in all of these applications and secured a total of $380,000 from the State Government. Included at Attachment 1 is a table that summarises the individual projects and the planned scope of works. Given that all existing PT infrastructure must be compliant by 2022, there are only 7 financial years remaining to upgrade the balance of 137 bus stops. More importantly, as 90% of the 152 non-compliant stops must be compliant by 31 December 2017, there are only 2½ years to upgrade 137 bus stops, 122 stops when taking into account the stops that will be upgraded this financial year. As a guide only, Council would need to budget to improve at least 50 stops in 2015/16, 50 stops in 2016/17 and 22 stops within the first six months of 2017/18 to achieve this target. It should be noted that most councils across Queensland are in a similar position with respect to non-compliant stops and are unlikely to meet the State Government targets. Continuing grant funding from the State Government will be required in order to make this program affordable and deliverable. 2. Cycle Network Local Government Grants Program (CNLGGP)

This program is administered by DTMR and aims to deliver a safe, high quality, connected cycle network designed to encourage more people to cycle more often. Its objective is to provide quality infrastructure that meets best practice, completes missing links, improves access to trip attractors, contributes to the regional cycle network, and supports future demand. Cycle Network Local Government Grants Program 2014-15

The State Government committed $10 million in the 2014/15 program to work jointly with local governments to deliver and improve cycle networks within south-east Queensland. Noosa Council made application to DTMR for 50/50 funding towards the cost of delivering nine separate projects at an estimated total cost of $2,135,000. Of these nine projects Council has obtained approval for six projects totalling $1,075,000 with the State Government contributing $537,500. A list of the successful projects is outlined below with a brief description of the works proposed. Ben Lexcen Drive, Sunshine Beach – Detail Design of Corridor Improvements

Council’s contribution is $25,000 and the State Government contribution is $25,000. This project is for design only and aims to improve safety on Ben Lexcen Drive (between Eenie Creek Road in the north to Lipton Street roundabout in the south) by widening the corridor, improving sight lines, providing dedicated bicycle lanes, green treatment at conflict points and a crossing refuge in front of Sunshine Beach State High School. The project also includes the design of lighting and wayfinding signage to link with the Eenie Creek Pathway network that joins at Girraween Court. The designs will address surveillance issues on the adjacent off-road pathways and improve sight lines for students crossing in front of the school.


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The detailed designs and cost estimates from this project will inform Council's forward capital works program and future budgeting. A future funding grant application will be made to assist with the cost of construction, most likely within the 2015/16 financial year. Cooroy Noosa Road, Tewantin (Stage 1) – Design & Construction of Corridor Improvements Council’s contribution is $115,000 and the State Government contribution is $115,000. This project is the first stage of wider improvements planned on Cooroy-Noosa Road to be rolled out as part of staged road rehabilitation works spanning 1.6km from St Andrews Drive and continuing west beyond Beckmans Road to Gyndier Drive. This entire project contains a package of treatments designed to improve safety and visibility for cyclists along the corridor and includes upgrading of the Beckmans Road intersection due to the high number of serious accidents, including 5 reported crashes in the last 12 months that all resulted in serious injuries. This funding application however relates to Stage 1 only and includes work at the St Andrews Drive roundabout and extends to approximately 50m west of Fairway Drive intersection. It includes the design and construction of:

New Shared Pathway: a 2.5m wide shared pathway on the southern side of Cooroy-Noosa

Road starting at the intersection at St Andrews Drive and finishing at the existing bus stop near Fairway Drive, approximately 325m long. Roundabout Upgrade: new safety measures to improve cycling through and around the St

Andrews Drive roundabout including painted green treatment, bicycle storage boxes and chevron treatments. New Kerb Ramps: installation of kerb ramps at the roundabout to enable cyclists to exit the

on-road cycle lane and by-pass the roundabout via the off-road shared use pathway network. Pedestrian Refuge: safe crossing refuge as part of a new landscaped median to replace the

eastern portion of the existing precast bolt-down refuge island, at Fairway Drive intersection. The landscaping treatment proposed at this intersection will assist in creating an urban feel to the road space and help achieve a slower operating speed. Landscaping will not obstruct or inhibit sight lines between motorists and pedestrians using the refuge. Additional safety treatment: Provision of additional bicycle symbols in bike lanes and painted

green treatments at potential conflict locations as per specification. Data Counter: installation of permanent cycle data counters to enable monitoring of the route

and statistical data that will assists in obtaining future funding from the State Government. Eenie Creek Road Pathway Wayfinding Signage (Stage 1) - Installation

Council’s contribution is $20,000 and the State Government contribution is $20,000. This project is the first stage rollout of off-road pathway signage for Eenie Creek Pathway which involves signing the pathway and its major connections to improve legibility and give directional guidance to and from surrounding attractions. The project starts at the eastern end of Eenie Creek Road pathway at Sunshine Beach and extends approximately 600m west of the Girraween Sports Complex.


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Tewantin RSL Memorial Park Shared Pathways – Design & Construction

Council’s contribution is $135,000 and the State Government contribution is $135,000. This project aims to upgrade a section of the Coastal Pathway Network between Noosa Marina and Tewantin Town Centre and Tewantin residential areas. The project commences from behind the Noosa Council Chambers and branches into two directions. The first branch extends 150m to the intersection of Diyan Street and Poinciana Avenue where it connects to the Tewantin Business Centre. The second branch extends 120m to join the existing roadway into the RSL Memorial Park, which connects to Blakesley Street and Ward Park further to the west. Currently there is an existing 3m wide pathway from the Noosa Marina however the standard reduces to 1.2m wide pathway approximately half way to Tewantin Town Centre and is overgrown with vegetation and requires improved lighting. There are currently potential security and safety issues along the section of pathway adjoining the RSL Memorial Park due to over-grown vegetation, a narrow pathway and poor lighting. The project involves the design and construction of 3m wide shared use concrete pathways totalling approximately 270m in length and includes wayfinding signage, lighting, embankment / retaining works, handrails and a data counter to enable monitoring of pedestrian and cycle use. Given one branch of the pathway will run past the existing non-compliant bus stop near Council Chambers, an economic opportunity exists to upgrade this bus stop at the same time. This will be pursued with DTMR to see whether additional funds can be sought though PTAIP. Wallace Park Community Precinct Shared Pathways – Construction

Council’s contribution is $200,000 and the State Government contribution is $200,000. This project aims to complete two missing pathway links between Eumundi-Noosa Road and the existing Gibson Road (west) pathway within the unformed road reserve behind Hilton Terrace. This existing path is entirely separated from vehicles and is currently underutilised due to the lack of connecting facilities and signage. Connecting to this pathway will offer an alternate route that is safer and more attractive for pedestrians and cyclists to using the narrow pathway on the southern side of Hilton Terrace which is adjacent to a busy road. The southern section begins where the existing 3m pathway terminates (behind the Noosa Library) and follows an alignment through Wallace Park around the rear of the library to Wallace Drive and is joined to the Gibson Road (west) pathway via the construction of a raised threshold crossing. This crossing is designed to slow traffic entering the precinct and improve accessibility and safety for cyclists and pedestrians crossing the road. The northern section of the project involves constructing a 3m wide pathway that connects the Gibson Road (west) pathway to the pedestrian crossing refuge on the northern side of the Eumundi-Noosa Road / Gibson Road roundabout to enable pedestrians and cyclists to connect to the existing off-road shared pathway along Gibson Road (east). The project involves the construction of 3.0m wide shared use concrete pathways totalling a length of approximately 415m, a raised pedestrian crossing, installation of lighting, wayfinding signage, a data counter, and complementary landscaping that will not obstruct visibility or reduce public safety. The added benefit with this project is that it will enable access to the Noosa Library, Noosa Leisure Centre and other community buildings by the non-driving public as well as an alternative choice for the driving public, which has been requested by the community since the complex opened.


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Moving Forward with the Cycle Network Grants There are critical time lines and milestones that Council must meet in order to receive the Cycle Network funds for each project. One in particular is that the design plans must be submitted to the State Government for their comment and approval prior to Council commencing any construction on the project. The CEO of Noosa Council will also need to sign a formal Agreement between the State Government agreeing to the terms. The three projects that were unsuccessful in obtaining grant funding will need to be considered whether they will remain in the 2014/15 Capital Program or be deferred at the next Budget Review, these include:

Cooroy Noosa Road / Beckmans Road Intersection Upgrade Design and construct a new intersection that offers improved safety to on-road cyclists (Total estimated cost $110,000)

Data Counters to collect pedestrian and cycle data The purchase of mobile counters were proposed that could be positioned anywhere across the network to gather statistics on pedestrian and cycle use to guide future planning. (Total estimated cost $100,000)

Stage 3A Park Road Shared Pathway Construction of a new pathway, extending 180m and running between the end of the previously upgraded pathway/boardwalk to the National Park. (Total estimated cost $850,000)

Previous Council Consideration

Nil. Finance & Risk

Council is required to make the necessary upgrades to the bus stops with or without State Government assistance and the cycle network improvements are projects that Council had planned to undertake and deliver. Should Council fail to deliver any of these projects it risks having to return the State Government funds and having to undertake the improvements entirely from Council’s own revenue sources. Any projects not already included in Council’s budget, will be considered for inclusion as part of Budget Review 2. Consultation External Consultation - Community & Stakeholder

The bus stop infrastructure upgrades are a statutory requirement in relation to DDA compliance that must be met by Council. External community consultation is unnecessary. DTMR will however be consulted as they are funding approximately 50% of each project.


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The individual cycle network projects vary in location and scale and aim to complete missing links in the existing network, or improvements to the existing network, or wayfinding signage to the existing network in order to improve safety and accessibility for the community. DTMR will be consulted as a partner along with any other key stakeholders deemed necessary. Internal Consultation

Various Council Departments and Sections will be consulted as necessary in order to deliver the approved projects. Departments/Sections Consulted: Community Services X Planning & Infrastructure Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities Asset Design & Investigations X Asset Planning

Civil Operations

Environment

Executive Office Corporate Services Community Engagement Finance Customer Service ICT Executive Support Procurement & Fleet Governance Property & Facilities

Human Resources Revenue Services

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ATTACHMENT 1


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Civil Operations

8 TENDER CONSIDERATION PLAN FOR SUPPLY OF QUARRY, ASPHALT AND BITUMINOUS MATERIALS


Author Manager Civil Operations, Allan Hull

Planning & Infrastructure Department Index ECM/ 1415T002 – Supply of Quarry, Asphalt and Bituminous Materials Attachments 1. List of recommended suppliers

EXECUTIVE SUMMARY

Not applicable.

RECOMMENDATION

That Council note the report by the Manager Civil Operations to the Infrastructure & Services Committee Meeting dated 16 September 2014 and resolve to establish a Supplier Arrangement for the Supply of Quarry, Asphalt and Bituminous Materials (Contract 1415T002) commencing 1 October 2014 for a period of 9 (nine) months expiring 30 June 2015, with the Suppliers listed in Attachment 1 and schedule of rates subject to rise and fall.

REPORT

1. Tender Consideration Plan as a Procurement Method

On 22 July 2014 Council resolved to undertake a Tender Consideration Plan for the purchase of quarry, asphalt and bituminous materials. The Local Government Act 2009 (‘the Act’) the Local Government Regulation 2012 (‘the

regulation’) provide the considerations for, and methods by which Council may establish medium and large sized contracts. These regulations require local governments to use a written quote process for medium sized contracts and a written tender process for large sized contracts. The regulations also provide a number of exceptions to those processes. Preparation of a quote or tender consideration plan (TCP) is one of those exceptions. The following report fulfils the requirements of a TCP by stating: (a) the objectives of the plan; and (b) how the objectives are to be achieved; and (c) how the achievement of the objectives will be measured; and (d) any alternative ways of achieving the objectives, and why the alternative ways were

not adopted; and (e) the proposed terms of the contract for the goods or services; and (f) a risk analysis of the market from which the goods or services are to be obtained.


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2. Background

Council has significant requirements for quarry, asphalt and bituminous materials that are primarily used for road construction and maintenance. The aggregate value of these requirements puts them into the ‘large contract’ category and would generally require a written public tender. However due to the high cost of transporting these products there are only a small number of suppliers, located within the region and who are well known to Council, that are able to supply these products at a competitive price. Council has access to a current contract for Road Reseal and Rehabilitation Services (Contract No. 1011042). This arrangement was established by Sunshine Coast Council (SCC) with the bulk of asphalt supplied by SCC’s internally owned and operated resources located at Dulong and Image Flat (near Nambour). This arrangement has been working well, however Noosa Council no longer has access to asphalt and quarry materials from these resources at the Sunshine Coast Council’s ‘internal’ price, nor priority in access to supply of those materials. Therefore it became necessary to go to the market to identify and secure additional supply of those materials under an arrangement which represents best value for money for Council. With respect to the asphalt supply, the purpose of this TCP is to find an alternative source for ex-bin asphalt for Portion 1A only of the existing Roads Reseal and Rehabilitation Contract (1011042) and to continue to use the other portions of the contract in their current form. A TCP was used as the procurement methodology in the place of a traditional tender process as it permitted a faster path to securing supply and enabled Council to negotiate directly with the identified suppliers. This flexibility was paramount in securing supply so as to ensure the upcoming road reseal and rehabilitation program was not delayed.

3. Methodology for Establishing Asphalt Supply Arrangement

There are four (4) suppliers of asphalt materials within the Sunshine Coast region who can be reasonably expected to be able to supply material to Council. These are: 1. Downer who has plants at Bli Bli and Gympie 2. Image Flat Quarry (SCC) at Nambour 3. Tropic at Bells Creek 4. Allen’s Asphalt at Caboolture.

All four suppliers were contacted, the procurement strategy was explained and they were provided with a pricing schedule and estimated quantities. All four suppliers submitted pricing and were provided the opportunity to resubmit a best and final offer. Analysis of the pricing was conducted using pricing submitted by the suppliers and ‘cart and lay’ rates from the incumbent contractor, Allroads.


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Asphalt Supply Risk Analysis

Reliability of Supply

Quality Pricing

Image Flat Quarries (IFQ)

High – Image Flat Quarry has no other customers of a significant size and hourly and daily capacity is sufficient to meet both SCC and Noosa road reseal programs. However due to restrictions on operating hours is not able to supply from 6pm-6am in the case of any night works.

On site NATA certified laboratory performs tests on each batch. Test results provided to Contractor daily. Transparency sheets record pertinent information.

The pricing submitted by IFQ is very competitive and is firm for the term of the arrangement.

Downer High – Downer has significant contracts with Transport and Main Roads. While the plant does have a very large hourly and daily capacity including the ability to supply night works there is risk that supply may not be available in the event of large TMR projects.

On site NATA certified laboratory performs tests on each batch. Test results provided to Contractor daily. Transparency sheets record pertinent information.

The pricing submitted by Downer is very competitive and is firm for the term of the arrangement subject to rise and fall of bitumen price index.

Tropic High – facility has high capacity. Details of other significant contracts are not known.

On site NATA certified laboratory performs tests on each batch. Test results provided to Contractor daily. Transparency sheets record pertinent information. Drive distance and time from Caloundra does represent some risk of asphalt cooling in transit.

The pricing submitted by Tropic is very competitive however haulage costs make the delivered price uncompetitive.

Allens High – facility has high capacity. Details of other significant contracts are not known.

On site NATA certified laboratory performs tests on each batch. Test results provided to Contractor daily. Transparency sheets record pertinent information. Due to distance there is a significant risk of material cooling in transit.

The ex-bin pricing submitted by Allens Asphalt is competitive however the haulage associated with the distance from Caboolture made the delivered pricing prohibitive.

4. Methodology for Establishing Asphalt Supply Arrangement Similarly there are three (3) suppliers of Council’s key quarry materials within a reasonable distance of the Noosa Council Shire. 1. Image Flat Quarries (Nambour and Dulong) 2. Boral Moy Pocket 3. Kenilworth River Sand


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Quarry Materials Supply Risk Analysis Reliability of Supply

Quality Pricing

Image Flat Quarries Medium – there has been recent supply issues for some quarry materials.

IFQ has an on-site independent testing lab performing tests on each batch of material produced and as requested.

Very competitive and firm for term of contract

Boral Moy Pocket High Certain products supplied by Moy Pocket have been selected as their properties are particularly suited for use on unsealed roads. Materials test results are available and required on request.


Kenilworth River Sand

High Certain products supplied by KRS have been selected as their properties are particularly suited for use on unsealed roads. Materials test results are available and required on request.


5. Contract Terms and Conditions

Contract terms and conditions for this supply arrangement provide the framework around which the performance of the suppliers can be monitored and managed. The supplier arrangement will be determined by Council’s Standard Terms and Conditions for Goods and Services and Conditions of Arrangement. Special Conditions of Contract have been included and incorporated into operational processes to ensure requirements for testing and reporting of material quality are met. Previous Council Consideration On 22 July 2014 Council resolved to develop a tender consideration plan for supply of quarry, asphalt and bituminous materials.

Finance & Risk

This contractual arrangement is a Supplier Arrangement and as such does not commit Council to a level of expenditure with any of the recommended suppliers.

Consultation External Consultation - Community & Stakeholder

Nil.


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Internal Consultation Departments/Sections Consulted: Community Services X Planning & Infrastructure

Disaster Management & Public Order Building & Plumbing Services Waste & Environmental Health DA Planning Community Facilities Strategic Land Use Planning Cultural Facilities X Asset Design & Investigations X Asset Planning X Civil Operations

Environment

Executive Office X Corporate Services

Community Engagement X Finance Customer Service ICT Executive Support X Procurement & Fleet Governance Property & Facilities Human Resources Revenue Services


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Documents

Infrastructure & Services Committee Meeting - Shire of Noosa · PDF fileSenior Technical Officer, ... contour images to be collected via flyover. ... A further report was submitted