Information for Students and Guardians - Ski 2012 - UPDATE - SUGARLOAF MOUNTAIN

8/2/2019 Information for Students and Guardians - Ski 2012 - UPDATE - SUGARLOAF MOUNTAIN

1/16

NGHS Ski Trip 2012

Information Update

A Guide for Students and Parents

Monday 2 April 2012 Tuesday 10 April 2012
http://www.google.co.uk/imgres?q=sugarloaf+mountain+maine&hl=en&biw=1024&bih=600&gbv=2&tbm=isch&tbnid=NYOudaIvuXyBpM:&imgrefurl=http://www.uptake.com/blog/family_vacations/top-family-ski-destinations-in-new-england_1800.html&docid=csIx-jlVKvRRmM&imgurl=http://www.uptake.com/blog/wp-content/uploads/2008/12/sugarloaf.jpg&w=448&h=336&ei=BG5zT9jHBZLt8QPu1dxn&zoom=1


2/16

PAGE 2 OF 16

This booklet is being issued as a replacement to the previous version due to the unforeseen change of resort and

accommodation. Whilst much of the information remains the same, please pay particular attention to the changes of

accommodation, travel arrangements and the aprs-ski activities.

Please can you read the following booklet with your parents carefully and bring the booklet with you on the trip. Much

of the information contained here will be mentioned to you during the week itself. Following the rules and guidelines

will help to ensure that everyone has a safe and enjoyable week.


3/16

PAGE 3 OF 16

Contents

SKIING ................................................................................................................................................................ 4

THE ACCOMMODATION..................................................................................................................................... 6

APRS-SKI, EVENINGS AND FREE TIME .............................................................................................................. 8

TRAVEL ARRANGEMENTS .................................................................................................................................. 9

OTHER INFORMATION ..................................................................................................................................... 10

SKI TRIP PARTICIPANTS .................................................................................................................................... 11

SKI TRIP CHECK LISTS ........................................................................................................................................ 13

ESSENTIAL SKIWEAR ......................................................................................................................................... 15

SECURITY REQUIREMENTS ............................................................................................................................... 16

Important: Nut Allergy Warning

On the Ski Trip we have girls suffering from nut allergies. We politely request that you do not bring nuts and

products containing nuts with you as part of your packed lunches and snacks to minimise the risk of a reaction.

Thank you in anticipation for your co-operation in this matter.


4/16

PAGE 4 OF 16

SKIING

Ski Lessons

You will gain the most from your ski lessons if you ask appropriate questions and try to follow your ski instructors

advice carefully. They are there to help you, so do not be afraid to ask! Always arrive on time for your lessons,

especially after lunch. It takes much longer than you expect to get ready with all your ski equipment. Make sure that

you know where to meet your instructor each morning and afternoon slopes are very busy and you can easily missyour lesson.

If, for some reason, you become separated from your groups during your lesson, stay where you are! Move to the

side of the slope, out of the way of other skiers and wait for your instructors return. If you see a member of staff or

another of our groups, then alert them to your situation. Under no circumstances should you attempt to ski back

down the mountain by yourself.

Within your group we will expect you to look out for one another. Tell your ski instructor if someone is struggling or if

they have fallen over. You may not necessarily be in a group with your year group friends, so introduce yourself to

everyone and get to know your group!

You must remember to bring your hat, gloves, goggles, ski pass and sun cream, regardless of the weather. The

weather conditions can often change quickly on the mountain and you do not want to be caught out. You will also

need to take some money with you in order to purchase lunch, snacks and a drink on the slopes. We will expect you

to pair up with a friend so that you are responsible for checking one another for each of these items before you leave

the hotel each day. If the weather allows for bare skin, do not forget to put sun cream under your chin and on your

ears as the light is reflected from the snow.

Boots, Skis, Helmets and Poles

You will be told where to leave all of your ski equipment. Ensure that you leave your equipment in the space allocatedto you. When you are not wearing your ski boots you must always ensure that they are left fastened. This makes

them a lot less likely to break if dropped. Always carry your skis and poles vertically, without swinging them, so as not

to injure others around you.

Make sure that you never take someone elses skis or boots. The bindings on the skis will have been adjusted

specifically to your height, weight and ability, so it is imperative that no-one uses the incorrect equipment as this could

cause injury. If necessary, your name can be written on tape and stuck onto your boots. We will provide you with a

named ski tie which you must always fasten to your skis when you leave them unattended.

If you have any problems with your ski equipment you should talk to a member of staff or the ski technician about it at

the first possible opportunity. If the problem arises during a lesson, tell your instructor as soon as possible.

Safety on the slopes

Obviously we expect you to be on your best behaviour for the duration of the trip. We expect you to follow theinstructions from both NGHS staff and your ski instructor and be polite and courteous; it is imperative that you do notinterrupt whilst any instructions are being given and that you listen carefully to what is being said. This is especiallyimportant whilst you are on the slopes as defiance of these rules may result in an accident or injury.

It should go without saying that the use of iPods/MP3 players etc should not be used whilst on the slopes to ensurethat all instructions can be heard. Mobile phones should not be used whilst in ski lessons.

To ensure that we all have a safe and enjoyable trip we also expect you to follow the Skiers Code. You will be askedto watch a short film explaining this code prior to departure.


5/16

PAGE 5 OF 16

The Skiers Code

Action in the case of an accident on the slopes

If you are on the slopes, you will always be in a ski lesson and in the case of an accident your instructor will take care

of the situation. It is however important that you know how to deal with any emergencies that may occur. You will not

have needed to use any of this advice on any previous school trip so please read it carefully so that you know the

procedure.

Secure the accident area. Protect with crossed skis. If necessary your instructor will post someone to give a

warning.

Provide warmth and give the casualty nothing to eat or drink.

Alert the rescue service. They will want to know:

Place and piste number or name (nearest piste marker), number of people injured and the type of injury.

Establish the facts of the accident.

The place, time and circumstances of the accident.The terrain, snow conditions and visibility

Any markings and signs


6/16

PAGE 6 OF 16

THE ACCOMMODATION

SUGARLOAF MOUNTAIN, MAINE:

We will be staying at: Sugarloaf Mountain Hotel, 5092 Sugarloaf Access Road, Carrabassett Valley, ME 04947,

Maine, USA.

Telephone: 001-207-824-5374

Check-in: Tuesday 3 April Check-out: Sunday 8 April

NEW YORK:

We will be staying at: Days Inn Broadway, 215 West 94th Street, Upper West Side, NY 10025 New York, USA.

Telephone: 001-212-866-6400

Check-in: Sunday 8 April Check-out: Monday 9 April

Rooms

All rooms will be allocated on arrival at the hotel. Please note that student rooms will sleep between 3 and 6 girls.

Please be aware that whilst we will try our best to accommodate you and your friends requests to share rooms, with

such a large group we cannot guarantee that these requests will be met. Please remember that you will mainly be in

your rooms when you go to sleep and you will have time to socialise with other friends at several other points duringthe trip.
http://www.daysinn.com/hotels/new-york/new-york/days-inn-hotel-new-york-city-broadway/photos-video?partner_id=&hotel_id=15465&campaign_code=&checkout_date=&brand_id=DI&children=0&corporate_id&teens=0&affiliate_id=&iata=&rate_code&adults=1&checkin_date&rooms=1


7/16

PAGE 7 OF 16

Room Keys, Tidiness and Damages

Your room keys should not be removed from the hotel. If you lose your room key you may be charged for it. Thestaff may be able to collect your room keys before we leave for the slopes. We will know more when we are inresort.

There will be spot checks on tidiness throughout the week. Your room should always be left litter free with thebeds made and everything in its place. It helps if the cleaners are able to see the carpet in your room!

On arrival please check to see if there is anything broken in your room. You will be asked to complete an audit ofyour room on arrival to check that everything is in full working order. If you find anything wrong with your roomplease inform a member of staff immediately. After this, all breakages will be considered your responsibility andyou may be charged.

MealsYou are expected to be present at all meal times. Skiing is an energetic activity and you need to eat well. You may

wish to bring additional food to snack on during the day. Please be punctual and do not leave the table at breakfast or

dinner until you have checked with a member of staff that there are no notices. You will be notified of meal times

when we arrive at the hotel.

Drinks

Drinks are likely to be supplied with meals and the water in the hotel will be drinkable. You must not take drinks you

have bought outside of the hotel or brought with you into the restaurant. You will need to either buy something extra

from the restaurant or wait until you get to your room. If you are making your own hot drinks please ensure that you

wash up all cups and tidy up beforeyou go out for the day. Do not borrow cutlery from the restaurant.

Fire Drill

You will probably be very tired when we arrive at the hotel but please make sure that you locate all of the fire escapesfrom your room. There will probably be a fire drill within the first 24 hours at the hotel; you will be warned of when this

will occur. Assemble in the designated area and line up in alphabetical order within your staff groups, which are listed

this booklet.

Curfew times

There should be no running or shouting in the corridors at any time of the day or night and also no noise at all in the

corridors after 10.00pm. There will be a variable curfew time, depending on the year group and the events of the day.

Please be considerate towards those who are tired and want to go to bed before these times. Extensions may be

given on some evenings, depending on the activity.


8/16

PAGE 8 OF 16

APRS-SKI, EVENINGS AND FREE TIME

A variety of options will be available in the evenings. All activities will be supervised by school staff.

Monday 2 April: Arriveat Sugarloaf Mountain; hotel check-in and preparation for skiing

Tuesday 3 April: Movie Night with popcorn and snacks

Wednesday 4 April: Climbing Wall and trampolining (with instructors) at the Anti Gravity Centre

Thursday 5 April: Bowling

Friday 6 April: Maple Syrup and Snow Making Tour (TBC)

Saturday 7 April: Gamesnight, with the possibility of a disco evening

Sunday 8 April: Transfer to New York; hotel check-in. Eat out at the Planet Hollywood restaurant. Visit the

Empire State Building.

Monday 9 April: Cruise around the Statue of Liberty then the possibility of further sightseeing and shopping

at a New York shopping centre.

Pre-arranged activities are compulsory; this is because travel to and from the venue and the activities have been pre-

paid.

We suggest pupils bring a suitable DVD to watch on the coach (labelled with their name), but please bear in mind that

we will insist on the right of veto and that films must be appropriate to all of the age group watching.

Some activities may be subject to change dependent on weather conditions.


9/16

PAGE 9 OF 16

TRAVEL ARRANGEMENTS

Please note that there are no changes to the flights.

Monday 2 April:

Students to meet and register with their group leader on Arboretum Street at 10:30

Transfer to London Heathrow Airport with Silverdale Coaches.

Outbound flight with British Airways

Check-in: 15:05 from London Heathrow Airport (Terminal 5)

Flight number: BA0187

Departs: 18:05 from London Heathrow Airport (Terminal 5)

Arrives: 21:15 at Newark Liberty International Airport (Terminal B)

Transfer to the resort is approximately 9 hours. The coach company is Lamoille Valley Transportation (US DOT

Number: 365122). Due to the slight increase in transfer time and night driving we will now have two drivers who will

alternate throughout the journey.

Sunday 8 April

Students will have breakfast at the accommodation at Sugarloaf Mountain before taking the coach transfer to New

York arriving at approximately 16:30. The return transfer will also be with Lamoille Valley Transportation.

Monday 9 April

Sightseeing and shopping in New York.

At 17:00 we will take the coach to New York Liberty International Airport.

Inbound Flight with British Airways

Check-in: 18:25 at Newark Liberty International Airport (Terminal B)

Flight number: BA0188

Departs: 21:25 from Newark Liberty International Airport (Terminal B)

Tuesday 10 April

Arrives: 09:15 at London Heathrow Airport (Terminal 5)

Transfer back to Arboretum Street with Silverdale Coaches. Our approximate return time will be 13:30

Please note timings are local, which accounts for the apparent difference in flight times.

Maine and New York are in the Eastern Time Zone which is 5 hours behind Greenwich Mean Time (GMT-5).

We will only set in motion the telephone chain in the event of emergency. Pupils will update parents of their

arrival time on route back to Arboretum Street.
http://wwp.eastern-standard-time.com/http://wwp.greenwichmeantime.com/http://wwp.gmt-5.com/http://wwp.gmt-5.com/http://wwp.greenwichmeantime.com/http://wwp.eastern-standard-time.com/


10/16

PAGE 10 OF 16

OTHER INFORMATION

Telephones

There are public telephones in the hotel.

To call a number in the United Kingdom dial 00 44 followed by the STD code without the first zero and then

the local number. So for example, to call school (usually 0115 941 7663), you would dial 00 44 115 941 7663.To use a BT Chargecard, dial 0800 200 209, then key in your account number followed by your personal 4-

digit PIN. Finally ring the required number WITHOUT THE COUNTRY CODE e.g. 0115 941 7663.

There may be telephones in the hotel rooms. These will be considerably more expensive than the public telephones

so the hotel will block all external calls from your rooms. You may, however, be able to call other rooms in the hotel.

Money

We suggest that 150 spending money will be more than sufficient for your needs for the week. You may wish to

bring a little more for presents, but we suggest a maximum of around 200. We recommend that pupils bring a lockfor their suitcase and leave the majority of their money locked in their case during the day as we cannot guarantee

that there will be a safe in your room. Insurance cover precludes staff from looking after your money.

Exchange rate: 1.00 is approximately $1.55 and $1.00 is approximately 0.65

Cashing Travellers' Cheques

This maybe possible in the hotel. You may be able to find a better rate of exchange when we are out. Please

mention your need to cash a cheque to staff.

Courtesy and Behaviour

Please make every effort to be courteous. Thanking people (for example the coach drivers and waiters) costs younothing. You will be expected to be punctual to all meals, meetings and ski lessons.

It should go without saying that a high standard of behaviour is expected at all times from all participants.Smoking and the use of alcohol are not permitted .

You are reminded that you must never leave the hotel without specific permission from a member of our school

staff except in the case of a fire or similar emergency. If in any doubt, ask.

Under no circumstances should you go into the room of a member of any other school group or allow them toenter your room. This includes balconies. If we have all the rooms on a particular floor it is not appropriate forstudents from other schools to be there at all.

You will be asked to sign a copy of the behaviour contract and expect you to follow these rules at all times.


11/16

PAGE 11 OF 16

SKI TRIP PARTICIPANTS

Group 1

Group 1 should report to Miss Abbott.

Clara Sablitzky 7T

Morgan Gallagher 7T

Olivia Gould 7KN

Emma Fear 8B

Emma Hammond 8B

Rachel Onions 8B

Maddie Osborne 8B

Ella Moss 8O

Chloe Nisbet 8O

Isabella Warrington 8O

Group 2

Group 2 should report to Miss Lynn.

Anushka Cottrell 8O

Astrid Hardy-Fry 8O

Melodie Hill 8O

Zoe Hollis 8O

Jasmine Krishan 8O

Jennifer Barnett 8M

Sam Hinchley 8M

Libby McGurk 8M

Eilly Pericleous 8M

Grace Burton 8B

Katie Poole 8B

Group 3

Group 3 should report to Mrs Ford.

Sarah Allen 10F

Tizzy Gill 10F

Ellie Hare 10F

Hannah Jones 10F

Emma Lowry 10F

Beatrice Marshall-Hodson 10F

Mathilda Pynegar 10F

Sophie Rees 10F

Sophie Holmes 10D

Siena James 10D


12/16

PAGE 12 OF 16

Group 4

Group 4 should report to Miss Peacock.

Rosie Shipman 8H

Lucy Stansfield 8H

Harriett Lucas 9D

Nicole Podmore 9D

Zoe Spink 9DN

Holly Turner 9DN

Molly Ellis 10C

Annya Weir 10C

Claudia Billings 10P

Emma Hinchley 10P

Jess Spencer 10P

Please ensure that you report to the allocated teacher during periods of travel to and from the resort and in

the event of an emergency. You will also be expected to register with your teacher at various times each day.

The staff who are accompanying the ski trip are:

Miss Taylor (Trip Leader)

Mrs Ford (Assistant Trip Leader)

Miss Peacock

Miss Lynn

Miss Abbott


13/16

PAGE 13 OF 16

SKI TRIP CHECK LISTS

Please ensure you take time to read these check lists to ensure that you have everything you need for the trip.

Remember that you will be responsible for your own luggage so make sure that you only take what you can carry!

You must also ensure that all of your luggage is labelled clearly with your name and flight details.

We recommend that you bring only one item of hand luggage with you onto the aircraft. You must be able to lift

the bag into the overhead locker of the cabin unaided.

You must ensure that all liquid containers do not exceed 100ml and are carried in a clear, re-sealable plasticbag no bigger than 20 cm x 20 cm that can be easily closed. Liquids include, drinks, creams and mascara and anyother items of similar consistency. You may only carry one such transparent bag. If in any doubt, pack items inyour hold luggage.

Please ensure that you bring with you a lock for your case. This MUST NOT be used on your case when travellingit is for use in the resort only. If bags are found to be locked at check-in the locks will be removed by theAmerican Authorities.

You are advised to travel in trousers. Wear loose fitting clothing that will be comfortable for the flight. Pleaseensure that your attire is appropriate to travelling on a flight with other members of the public.

Hand Luggage

Maximum size: 56 cm 45 cm 25 cm, including wheels, pockets and handles (plus a handbag if desired)

Passport this will be returned to you at Heathrow Airport

Purse/money

Mobile Phone (Optional)

Camera (Optional)

Book and/or magazine

Packed lunch spare food in case of delays (please - no nuts)

Something to read or do on the flight or if we are delayed


14/16

PAGE 14 OF 16

Suitcase

Maximum size: 90 cm 75 cm 43 cm, including wheels, pockets and handles.

Maximum Weight: 21kg limit; remember you will have to carry your case yourself!

Ski jacket (warm and snow-proof. Ensure you can carry your money safely)

Ski trousers (warm and snow-proof)

Gloves or mittens (these should be waterproof)

Woolly Hat (or equivalent)

Sweaters (for skiing several thin sweaters are better than one thick one)

Goggles

Underwear. Long Johns/leggings/thick tights, vests/T-shirts

Ski socks

Flat, comfortable shoes or aprs-ski boots or walking boots

Casual clothes (to wear in the evening)

Pyjamas

Toiletries

Towel

Sun Cream (this must be a high protection factor)

Lip salve (ideally with a high sun protection factor)

A few plasters etc. (full first-aid kits are taken by staff)

Sanitary towels etc. if you expect to need them

Any tablets you normally take or expect to need

Optional items

Bum bag to carry camera, hat etc. Face mask such as a balaclava

(protection from the cold)

Tea/coffee/hot chocolate.... Scarf

Sunglasses (which exclude UV light) Alarm Clock

Rucksack Plug Adapter


15/16

PAGE 15 OF 16

ESSENTIAL SKIWEAR

Some items of clothing really are essential on a ski trip. You need to be warm whilst out on the slopes but also haveclothing that gives you the freedom to move.

Ski Jackets

Your ski jacket is essential to protect you from the

coldness of the snow, as well as the heat produced as

you exert yourself. Ideally your ski jacket should be

waterproof and windproof and also have pockets to

keep your valuables in whilst you are on the slopes.

Sweaters

To keep nice and warm, ensure you have lots of thin

layers that you can take off or put on throughout the

day.

Gloves (or mittens)

Gloves are an essential piece of clothing to keep your

hands warm and also to keep your hands safe when

carrying your skis. Ensure that these are waterproof.

Ski Socks

A good pair of ski socks will not only keep your feet

warm but can also help pad your shins when wearing

your boots.

Ski Trousers/Salopettes

Your ski trousers should be warm and waterproof.You should also ensure that you can move easily in

your trousers so that you are not feeling restricted

when you ski.

Woolly Hat

A hat is essential to keep you warm and help retain

your body heat so is an essential piece of clothing for

when you are not on the slopes

Goggles

Look for goggles with adjustable straps to ensure that

they fit well. Also try to find ones with anti-fog lenses.

Underwear

It may not be the most glamorous part of your skiwear

but good underwear can really make a difference.

Long johns, vests and tee-shirts will add to your

warmth without being too bulky.


16/16

PAGE 16 OF 16

SECURITY REQUIREMENTS

NO sharp objects of any kind will be allowed onboard either in your pockets or in your hand luggage. Any sharp

objects will be confiscate and you will not get them back; this includes nail clippers and scissors. These items should

be packed in your hold luggage. Remove all metal objects prior to passing through the metal detectors in order to

speed up the screening process.

Please ensure your case is NOT locked as the lock may be cut off by US security personnel. Please keep

your lock within your case until we arrive in the resort.

If you have a medical condition that requires you to carry a needle and/or syringe on your person or in your carry-on

baggage you must also have a letter from your doctor stating this fact. The medication must be packaged with a

pharmaceutical label identifying it. You must also have informed the staff of this well in advance of the trip.

Very Important

Do not carry anything onboard the aircraft for another person.

Do not make jokes about carrying explosives on board. You will be taken away for questioning and we will all bedelayed.

Finally...

It may seem like we are giving you lots of rules about what you cant do on the ski trip but most of this iscommon sense. Our main aim of the trip is that you all have a safe and rewarding experience either learning a

new skill or improving an existing one. We want you all to have fun and look forward to seeing your progress on

the slopes in April.

Documents

Information for Students and Guardians - Ski 2012 - UPDATE - SUGARLOAF MOUNTAIN