INFORMATION FOR PARENTS

Find out more about your destination on our website: www.weareworldchallenge.com/international

DESTINATION INFO

HIGHLIGHTS

• Enjoy the sites and sounds of Ho Chi Minh City,

with modern skyscrapers, ancient pagodas,

Buddhist temples and Catholic cathedrals.

• Trek through pine forest with picturesque views

of farmland and forest throughout. Visit

waterfalls and camp beside small streams near

ethnic minority villages.

• This adventure can count as part of your Bronze

or Silver International Award Programme.

TERRAIN: Pine forest, jungle, highlands and coast

LANGUAGE: Vietnamese

TIME ZONE: GMT +7

POPULATION: 87.9 million

FACT: Vietnam stretches 1600km north to south but is

only about 55km wide at its narrowest point.

APPLICATION AND CONTACT DETAILS

PRICE

The price for the 10 day World Challenge expedition to Vietnam departing in February 2019 will be SAR 10,900.

WHAT HAPPENS NEXT?

The programme is now under way, and you may be wondering what happens next. The process is a very simple

one and, although it does require action from you, a final decision does not need to be made for another couple

of weeks. In the meantime, please let us know if we can assist you with any of your questions.

If you decide that this is an opportunity not to be missed, hand your fully completed application form to the

teacher in charge, Mrs Madeleine Hursthouse. All payments for your trip should be made directly to World

Challenge on the due dates (as set out below). Please note that any late payments may disrupt the rest of the

team.

PAYMENT PLAN

Deposit SAR 3,500 Due 05/12/2018

Balance SAR 7,400 Due 07/01/2019

Total SAR 10,900

Bank Citibank, Canada Square, Citigroup Centre,

Canary Wharf, London E14 5LB

Beneficiary

name/Payee

World Challenge Expeditions Limited

Address 17-21 Queen's Rd, Buckinghamshire HP13

6AQ, United Kingdom

IBAN GB80 CITI 1850 0813 6783 93

Sort Code 18 50 08

Swift Code CITI GB2L

Reference Please ensure that you instruct your bank to

deduct their costs from source rather than

the amount being sent and that you quote

your surname and trip destination in the

reference details. Once you have made the

made the payment please send us a copy of

your proof of payment to:

jjjjrrrrhhhhooooddddeeeessss@@@@wwwwoooorrrrlllldddd----cccchhhhaaaalllllllleeeennnnggggeeee....aaaaeeee

SCHOOL: British International School Al Khobar

DESTINATION: Vietnam

DEPARTURE DATE: 12th

February 2019

WHAT THE COST COVERS

Expedition costs vary between destinations. All expedition fees are comprehensive, covering the entire

programme from beginning to end. Below are the typical details of what will be included in your expedition fee:

Flights and inFlights and inFlights and inFlights and in----country costscountry costscountry costscountry costs

Transport, food, accommodation, guides’ fees, park fees, airport taxes, local equipment purchase or hire and

other in-country costs specific to the expedition. We also guarantee that no airline surcharges will be passed on

to our customers.

Expedition equipmentExpedition equipmentExpedition equipmentExpedition equipment

Satellite communication equipment, tents, ropes, harnesses, extensive medical supplies appropriate for your

destination and stoves.

Insurance (medical)Insurance (medical)Insurance (medical)Insurance (medical)

24-hour back-up from the Operations Centre in High Wycombe in the UK, all medical treatment until return to

country of origin, search and rescue and casualty evacuation for all team members.

PreparationPreparationPreparationPreparation

Expedition handbooks, online resources, destination research, meetings, parents’ presentation, advice from

dedicated Fundraising Support Team, Customer Support Team, regular support from your World Challenge

representative, and medical consultancy.

Leaders & Expedition AssistantsLeaders & Expedition AssistantsLeaders & Expedition AssistantsLeaders & Expedition Assistants

Each team travels with an Expedition Leader with necessary qualifications and experience who is specifically

trained and assessed for the role by World Challenge.

All payments to the Expedition Leaders for their time and costs incurred.

Medical assistanceMedical assistanceMedical assistanceMedical assistance

We are associated with international medical assistance agency First Assist which supports the Operations Centre

and are available 24 hours.

Preparation workshops.

THE COST DOES NOT COVER

- Personal equipment (or personal equipment insurance)

- Pocket money

- Optional rest and relaxation activities (unless otherwise stated)

- Vaccinations (if required)

- Visas (if required)

VACCINATIONS AND VISAS

The recommended immunisation and anti-malarial information shown below is specific to World Challenge

expeditions. Other travellers may have different requirements. The informaThe informaThe informaThe information is designed for you to discuss with tion is designed for you to discuss with tion is designed for you to discuss with tion is designed for you to discuss with

your doctor or travel clinic and the decision is down to each Challenger and their guardiansyour doctor or travel clinic and the decision is down to each Challenger and their guardiansyour doctor or travel clinic and the decision is down to each Challenger and their guardiansyour doctor or travel clinic and the decision is down to each Challenger and their guardians. Please note that not all

vaccinations are suitable for everybody and that costs may vary.

Tetanus - ensure immunity is up to date.

Cholera – low risk. Ensure immunity is up to date.

Diphtheria - low risk. Ensure immunity is up to date.

Hepatitis A – recommended.

Typhoid – recommended.

Rabies – recommended.

Japanese Encephalitis – recommended.

Malaria – low risk. Please discuss with your doctor.

VIETNAM VACCINATION & ANTI-MALARIAL BRIEF

VIETNAM VISA BRIEF

The application and cost of obtaining a visa to travel is your responsibility and may differ depending on your

nationality. We ask that you do not leave it to the last minute as some visas can take longer than expected, and

that you do not seek to gain visa upon arrival as this may cause lengthy delays for the rest of the team. Please Please Please Please

note that if your documentation is incorrect, immigration may refuse you entry. Neither the school nor World note that if your documentation is incorrect, immigration may refuse you entry. Neither the school nor World note that if your documentation is incorrect, immigration may refuse you entry. Neither the school nor World note that if your documentation is incorrect, immigration may refuse you entry. Neither the school nor World

Challenge will be held responsible for such an occurrence.Challenge will be held responsible for such an occurrence.Challenge will be held responsible for such an occurrence.Challenge will be held responsible for such an occurrence. For more information, please contact the closest

Embassy;

Vietnam Embassy, Vietnam Embassy, Vietnam Embassy, Vietnam Embassy, Saudi ArabiaSaudi ArabiaSaudi ArabiaSaudi Arabia

As-Safah, Ar Rayyan

Riyadh

Kingdom of Saudi Arabia

+966 11 454 7887

eVeVeVeVisaisaisaisa

Some nationalities may apply for an eVisa. For more information, please visit:

https://evisa.xuatnhapcanh.gov.vn/trang-chu-ttdt

HELP AND ADVICE THROUGHOUT THE PROGRAMME

Our Customer Support Advisor can provide advice and support on all aspects of the expedition programme to

Challengers and their parents. Please contact Jessica if you need any assistance.

Jessica RhodesJessica RhodesJessica RhodesJessica Rhodes

If you are still undecided, please do not hesitate to contact us to discuss any of your concerns.

T: + 971 (0) 4366390 7 E: jrhodes@world-challenge.ae

Application formPlease complete this form using CAPITAL LETTERS.

Please write within the boxes and hand in to your organising teacher when complete.

School/College

Destination Year of travel

First name

Challenger detailsSurname

House number Address

Town

County Country

PO Box

M F

Gender

D D M M Y Y Y Y

Date of birth

S M L XL

Preferred t-shirt size (please cross)

Home telephone number Mobile telephone number

@

Email address (must be Challenger’s email address) This will be our main point of contact with you, however you can speak to our team on +971 (0)4 366 3907

Instagram username (please provide if you’d like to be involved @weareworldchallenge)

Please cross this box if the Challenger has any

dietary requirements e.g. halal/kosher/vegetarian?

Details

Challenger passport detailsPassport No.

All First/Given names (as per passport including middle name)

Surname (as per passport)

Nationality

Issuing Authority

D D M M Y Y Y Y

Date of issue

D D M M Y Y Y Y

Date of expiry

Main guardian/parent details

Mr Mrs Miss Ms

Title (please cross) or other

First name Surname

Relationship to Challenger

Home telephone number Mobile telephone number

Email address (must be di_erent to the Challenger’s email address given above)

If you are applying online please do not fill out this form

Second guardian/parent details

Mr Mrs Miss Ms

Title (please cross) or other

First name Surname

Relationship to Challenger

Home telephone number Mobile telephone number

Email address (must be di<erent to the Challenger and main guardian’s email address given overleaf)

If the second guardian lives at the same address as the applicant, please cross this box

Medical information

If Yes, please cross the relevant medical conditions from the list below:

Declaration of Challenger and parental/legal guardian consenta. I have read, understand and accept the Booking Conditions online. I understand that a World Challenge expedition is physically and mentally demanding and is likely to involve adventurous

activities which despite planning and preparation do involve an element of risk, of which I’m willing to accept. I hereby consent to the Challenger participating in the Expedition, including all

activities detailed in the Expedition-specific itinerary, in accordance with the Booking Conditions.

b. All information provided in this form is complete and correct. I agree to notify World Challenge immediately of any changes to that information, including updates and declared medical

conditions.

c. I understand that the insurance obtained by World Challenge does not cover the Challenger in relation to the withdrawal period prior to departure on the Expedition and that World Challenge

recommends that Challenger’s obtain their own travel insurance for the period prior to departure.

d. I acknowledge that participation in the Programme may be subject to medical clearance.

e. I authorise that the Expedition Leader, Expedition Assistant (if present) and School Leader, nominated by World Challenge, may sign any consent forms for medical treatment for the Challenger

during the expedition.

f. I agree to the Challenger receiving medication, emergency dental, medical or surgical treatment whilst on the expedition, including, but not limited to, Diamox (for high altitude expeditions),

anaesthetic and/or blood transfusion as considered necessary by the treating medical authorities.

g. I agree with World Challenge processing the information contained within this application form in accordance with the Data Protection Act 1988.

Signed and endorsed by legal guardian Signed by Challenger

D D M M Y Y Y Y

Date

World Challenge PO BOX 502386, Dubai Media City Building 8, O]ce 526, Dubai, UAE T: + 971 (0)43663907

E: customersupport@world-challenge.ae W: www.world-challenge.ae

World Challenge Expeditions Limited, registered number 2173751.

Registered o]ce address at: Origin One, 108 High Street, Crawley, West Sussex, RH10 1BD

DDM DDI INST ID Chq Amt: Date: No:

Licensed by Commission for

Aviation Regulation as a Tour

Operator. License number 232

OFFICE USE ONLY

(required even if the Challenger is 18 at the time of application)

Allergy (not hay fever)

Anaemia

Asthma

Back/Joint Problems

Diabetes

Disability (vision, hearing, other)

Epilepsy

Heart Condition

Inflammatory Bowel Disease (not IBS)

Irritable Bowel Syndrome (IBS)

Migraine/Headaches

ADHD

Anxiety

Asperger’s

Autism

Bipolar Disorder

Conduct Disorder(s)

Depression

Eating Disorder

Obsessive-Compulsive Disorder

Phobia

Psychosis

Self-Harm

Suicidal Ideation

Takes medication for:

Acne

Eczema

Hay Fever

The Challenger has objections to immunisations

The Challenger has objections to medical treatment whilst on expedition

Please write on a separate sheet if necessary, any other matters, ailments, medical conditions or circumstances that are not covered by the above questions which may be relevant

in helping World Challenge ensure the safety of the Challenger. In order to validate the insurance of the Challenger during the expedition, we will have to pass the information

you provide in this section to our insurers, medical advisers and the Leadership Team/the Expedition Leader. Relevant dietary requirements and medical information may also be

passed on to our activity providers and project hosts in-country. Please sign below to agree to these details being used in this way. We cannot process the application without such

authorisation. We will not use the information you provide other than for the reasons set out above and shall not forward the information to any third parties without first obtaining

your consent.

The Challenger has objections to blood transfusions

The Challenger is unable to swim 50m unaided in a swimming pool

The Challenger is unable to confidently ride a bicycle

Should your situation change at any time regarding medical conditions or

medication taken, please inform us immediately. If you fail to inform us of

any changes it may invalidate your insurance.

If the main guardian lives at a diHerent address to the applicant then please cross this box

We will contact you separately to obtain address details.

The Challenger has/had other conditions that are not covered by the above. Please provide details:

Does the Challenger currently have any medical conditions or objections to declare? Y N