Indiana 2017-18 Online Testing Guide

Updated 3/27/2018

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Table of Contents Introduction .................................................................................................................................................. 6

Indiana ISTEP+ and IREAD-3 Resource Center .......................................................................................... 6

Timeline of Important Events for 2017-2018 ........................................................................................... 6

PearsonAccessnext System Basics ................................................................................................................... 6

Logging In .................................................................................................................................................. 7

Exporting and Importing Data................................................................................................................... 8

Managing Organizations ........................................................................................................................... 8

Managing Users ........................................................................................................................................ 9

Managing Students ................................................................................................................................. 10

Student Data ....................................................................................................................................... 10

Student Transfer Process .................................................................................................................... 10

Managing Sessions .................................................................................................................................. 11

Accessing Reports ................................................................................................................................... 11

TestNav 8 and ProctorCache ................................................................................................................... 12

Download TestNav 8 ........................................................................................................................... 12

Configuring a Secondary Saved Response File .................................................................................... 12

Download ProctorCache ..................................................................................................................... 13

Precaching Test Content ..................................................................................................................... 13

Accommodations .................................................................................................................................... 13

Calculator and Text-to-Speech ............................................................................................................ 13

Setting Calculator Accommodation .................................................................................................... 14

Other Accommodations ...................................................................................................................... 15

Accessibility Features and Accommodations for Student Tests Report ............................................. 15

Pre-Test Administration Tasks .................................................................................................................... 16

Tasks for Organizations ........................................................................................................................... 16

Local Infrastructure Trials ................................................................................................................... 16

NEW! ISTEP+ Mathematics Calculator Policy .......................................................................................... 16

Grades 3-5 ........................................................................................................................................... 16

Grades 6-8 ........................................................................................................................................... 16

Grade 10 .............................................................................................................................................. 16

Grades 6-8 and 10: Students with Accommodations ......................................................................... 17

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Additional Guidance ............................................................................................................................ 17

Technology Requirements ...................................................................................................................... 17

Introduction ........................................................................................................................................ 17

PearsonAccessnext ................................................................................................................................ 18

TestNav 8 ............................................................................................................................................ 18

ProctorCache ....................................................................................................................................... 18

Special Tips for Chromebooks ............................................................................................................. 19

Top 10 Avoidable Errors ...................................................................................................................... 20

Local Infrastructure Trial Instructions ..................................................................................................... 23

Step 1: Log in to the PearsonAccessnext Training Site ........................................................................... 23

Step 2: Technology Setup .................................................................................................................... 23

Step 3 (As Needed): Generate Sample Students ................................................................................. 26

Step 4 (As Needed): Create a Session ................................................................................................. 27

Step 5: Precache Content .................................................................................................................... 30

Step 6: Manage Sessions ..................................................................................................................... 31

Step 7: Create and Print Student Testing Tickets ................................................................................. 33

Step 8: Student Login .......................................................................................................................... 34

Step 9: Manage Test Sessions .............................................................................................................. 35

Step 10: Mark Student Tests Complete ............................................................................................... 41

Step 11: After the Local Infrastructure Trial – Stopping a Session ...................................................... 42

Step 12: Evaluation .............................................................................................................................. 43

The Statewide Readiness Test ................................................................................................................ 44

Online Practice Test ................................................................................................................................ 44

Before Administering the Online Practice Test ................................................................................... 44

Online Experience Items ..................................................................................................................... 46

Tasks During Test Administration ............................................................................................................... 47

Material Management and Additional Materials Order Guidelines ....................................................... 47

Student Transfer Process ........................................................................................................................ 50

How to Create a “Work Request” for Transfer Students .................................................................... 50

Using Import/Export to Perform an Enrollment Transfer ................................................................... 54

Troubleshooting the Student Transfer Process .................................................................................. 56

Manage Online Tests – During Testing ................................................................................................... 59

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Unlock or Lock a Test .......................................................................................................................... 59

Retrieve Student Test Tickets and Seal Codes .................................................................................... 59

TestNav 8 Testing Features ................................................................................................................. 60

Resume and Resume Upload .................................................................................................................. 60

When to Resume vs. Resume Upload ................................................................................................. 60

Reviewing Student Test and Item Progress ........................................................................................ 61

Setting Section Start................................................................................................................................ 61

Set Section Start / Resume ................................................................................................................. 61

Manage Sections ................................................................................................................................. 62

Post-Test Procedures .............................................................................................................................. 64

Marking Tests Complete ..................................................................................................................... 65

Invalidating Test Sections or Marking as Do Not Report .................................................................... 66

Removing Student Tests in Ready Status ............................................................................................ 68

Stop Test Sessions ............................................................................................................................... 68

Tasks After Test Administration .................................................................................................................. 69

Rejected Test Attempts Cleanup Process ............................................................................................... 69

Demographic Mismatch ...................................................................................................................... 70

Failed Validations ................................................................................................................................ 72

Undetermined Results Resolution Guide ................................................................................................ 77

Locating Students with Undetermined Status Results ....................................................................... 77

Understanding and Researching Undetermined Status ..................................................................... 78

Reviewing Details for Undermined Status on Student Tests .............................................................. 78

Undetermined Status Results ............................................................................................................. 79

Submitting Undetermined Status Resolutions to Pearson ................................................................. 81

Reporting Groups .................................................................................................................................... 84

Manage Reporting Groups .................................................................................................................. 84

Entering Data with Import / Export in PearsonAccessnext ................................................................... 84

Updating User Reporting Groups ........................................................................................................ 89

Appendix 1 – Statewide Readiness Test ..................................................................................................... 95

Appendix 1.1 Statewide Readiness Test IT Checklists ............................................................................ 95

Appendix 1.1.1 Before the Statewide Readiness Test IT Checklist ..................................................... 95

Appendix 1.1.2 During Statewide Readiness Test IT Checklist ........................................................... 96

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Appendix 1.1.3 After the Statewide Readiness Test IT Checklist ........................................................ 97

Appendix 1.2 Statewide Readiness Test CTC & STC Checklists ............................................................... 97

Appendix 1.2.1 Before the Statewide Readiness Test ........................................................................ 97

Appendix 1.2.2 During the Statewide Readiness Test ........................................................................ 98

Appendix 1.2.3 After the Statewide Readiness Test ........................................................................... 98

Appendix 1.2 Statewide Readiness Test Examiner and Proctor Checklists ............................................ 99

Appendix 1.2.1 Before the Statewide Readiness Test: ....................................................................... 99

Appendix 1.2.2 During the Statewide Readiness Test ........................................................................ 99

Appendix 1.2.3 After the Statewide Readiness Test ......................................................................... 102

Appendix 1.3 Statewide Readiness Test (SRT) Test Administration Script ........................................... 103

Appendix 2 – Critical Task Checklist .......................................................................................................... 104

Appendix 2.1 Online Testing Critical Tasks Checklist ............................................................................ 104

Appendix 3 – Practice Test ........................................................................................................................ 105

Appendix 3.1 2017-18 ISTEP+ and IREAD-3 Online Practice Test Setup Instructions for Corporation &

School Test Coordinators ...................................................................................................................... 105

Appendix 3.1.1 Before Administering the Online Practice Test: ...................................................... 105

Appendix 4 - Exercises .............................................................................................................................. 109

Appendix 4.1 Exercises for Test Administration Training ..................................................................... 109

Access the Training Site .................................................................................................................... 109

Exercise 1 .......................................................................................................................................... 109

Exercise 2 .......................................................................................................................................... 110

Exercise 3 .......................................................................................................................................... 111

Exercise 4 .......................................................................................................................................... 111

Exercise 5 .......................................................................................................................................... 113

Exercise 6 .......................................................................................................................................... 113

Appendix 5 – Summer Testing .................................................................................................................. 114

Appendix 5.1 Moving Students to a Session at a Different School ....................................................... 114

Appendix 5.2 Expanding Test Administrator Access ............................................................................. 118

Indiana Support Number .......................................................................................................................... 120

Helpful Links .............................................................................................................................................. 120

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Introduction This document’s purpose is to provide Indiana Specific information regarding ISTEP+ and

IREAD-3 test administrations. Additional links may be found to PearsonAccessnext Online User

Guide and other resources.

Indiana ISTEP+ and IREAD-3 Resource Center

The Indiana ISTEP+ and IREAD-3 Resource Centeris our centralized location for all of the

information you need for this testing season. It has links directly to PearsonAccessnext, as well

as Technology, Training, and Reporting Resources. It contains all of the latest bulletins and

access to Support contact information. This is a public site and does not require a login.

http://indiana.pearsonaccessnext.com/

Timeline of Important Events for 2017-2018 The Timeline of Important Events for 2017-2018 is available to download from The Indiana

Resource Center as a PDF file. This document outlines key dates for training, Local

Infrastructure Trials, deadlines, requests, practice, and testing.

For more information:

Indiana ISTEP+ and IREAD-3 Resource Center Bulletins

PearsonAccessnext System Basics In the System Basics section, information will be provided about how to manage accounts,

navigate the system layout and utilize the search filters that appear throughout

PearsonAccessnext.

For more information:

PearsonAccessnext System Basics

This section outlines some of the basic information for use of the PearsonAccessnext system

including:

• Logging In

• Importing and Exporting Data

• Managing Organizations

• Managing Users

• Managing Students

• Managing Sessions

• Starting Sessions

• Reporting

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Logging In A user account is required to access PearsonAccessnext. The Corporation Test Coordinator

(CTC) or School Test Coordinator (STC) can create additional user accounts as needed. When

a new account is created, an email is sent to the new user with directions on how to access the

system. Users with access to a training site will use the same login information to access both

sites.

The user ID, which this system calls "username," is not case sensitive. The password is case

sensitive.

PearsonAccessnext Operational Site

PearsonAccessnext Training Site

Step 1: Getting Started

A. Using the supported internet browser of your choice, go to either:

• https://trng-in.pearsonaccessnext.com/customer/index.action for the Training Site

• https://in.pearsonaccessnext.com/customer/index.action for the Operational Site

B. Click the green Sign In button in the upper right on the page.

Step 2: Entering username and password.

A. In the field labelled Username, type your username (not case sensitive).

B. In the field labelled Password, type your password (case sensitive).

C. Click the blue Login button.

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Exporting and Importing Data Large data files can be downloaded (exported) or uploaded (imported) into the system. A CTC

will have the options for:

• Student Registration Export

• User Export and User Import

• Enrollment Transfer Export and Import

• Student Test Reporting Group Export

• User Reporting Group Export

For more information go to

https://support.assessment.pearson.com/display/PAsup/Import+and+Export+Data

For detailed descriptions of the various Import/Export data files, including formatting visit

https://support.assessment.pearson.com/display/PAsup/Data+File+Descriptions

Managing Organizations An organization is an entity in a customer's organizational structure or hierarchy. For example, a

state, a corporation, and a school are all considered organizations. An organization must exist in

the system before that organization can participate in testing or test-related activities.

The organizational hierarchy provides a backbone or a framework that gives structure to the

data that will be stored in the system. For example, all students, administrators, and teachers in

the system must belong to an organization. Only after the organizational hierarchy is built can

student data and user accounts be uploaded. For this reason, building the organizational

hierarchy is one of the first tasks.

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The hierarchy of categories for organizations is created based on the corporation’s defined

requirements for the testing program. Only one hierarchy is allowed for each school corporation.

This hierarchy is unique to that corporation and must be used by all schools within the

organization.

Here is an example:

A user’s level in the hierarchy determines the features of PearsonAccessnext to which that user

has access. After the organizational hierarchy is defined, program-specific data can be

uploaded. Common tasks for managing organizations include:

• Creating and Editing Organizations

• Deleting Organizations

• Managing Contacts

For more information:

Manage Organizations

Managing Users User accounts are the primary method for granting and preventing access to the system. All

user accounts are assigned to at least one organization. User accounts also contain a user's

personal and system-related information, such as his or her user ID and email address.

The organization to which a user account belongs defines what data the user will be able to

view and manage. Each user account has user roles and a set of permissions associated with it.

A user can access data only for his or her assigned organizations and the data for any

organizations lower in the hierarchy. For example, if the user account is assigned to a school,

the user has access only to data for that school. If the user account is assigned to a corporation,

the user can access corporation data, in addition to data from all of the schools assigned to that

corporation.

When assigning roles, a good security policy is to assign roles only to people who need to

perform the tasks granted by those roles. This requires some thoughtfulness in making sure that

staff members have the ability to perform the tasks they will need, without granting extensive

access to student data they otherwise don’t require. The Family Educational Rights and Privacy

IDOE

Corporation 1

School 1

School 2

Corporation 2

School 1

School 2

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Act (or FERPA) restricts access to some student data.

NEW! When creating a user, you may choose to delay the notification email until a specific date,

if the user does not take over the role until a future time.

For more information:

Manage Users

User Role Matrix

User Roles Upload Template

Managing Students Students are the test-takers within an organization. Student data refers to student demographic

data and test-related information. Student data must be entered into the system before students

can be assigned to a test (online or paper).

Student data and student registrations are pre-loaded into PearsonAccessnext. Students can be

transferred to your corporation within PearsonAccessnext, and all of their data will follow them. If

a student enrolls in a school within your corporation from out of state, you need to add that

student to the system. NOTE: The only time you manually add a student is when that student

has entered your corporation from out of state after the initial student data load in the fall or the

student has transferred from a homeschool.

For more information:

Manage Students

Student Data

PearsonAccessnext contains three types of student data.

• Level 1: This data is static (permanent). Examples of Level 1 student data include, but

are not limited to, name, date of birth, and sex.

• Level 2: This data is information that changes based on a specific point in time. Examples

of level 2 Student data include, but are not limited to, age and grade.

• Level 3: This information is student data generated for a specific test. Level 3 data

includes information on Accommodations.

For more information regarding editing student data visit

https://support.assessment.pearson.com/display/PAsup/Create+and+Edit+Student+Records

Student Transfer Process

When a student transfers into your school from another school within the state, one of the

following processes must be followed. Two methods are used for the transfer. One method is

using the file import / export features to transfer multiple students at once. The manual method

is used for small numbers of transfer students. You will not be able to register a transfer student

in your organization until the Student Transfer Process has taken place.

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For detailed steps, please reference Tasks During Administration in this document.

Managing Sessions

When students are loaded into the operational site, they are assigned to online test sessions. A

test session consists of the specific section of the test administration. Students are assigned to

a session.

For more information:

View or Edit an Online Test Session

Manage Online Test Sessions

Add Students to Online Test Sessions

Move Students Between Online Test Sessions

NOTE: Student Testing Tickets should be printed, separated, and organized well in advance of

the first day of testing by the Corporation or School Test Coordinator. Student Testing Tickets

can be also be accessed by Examiner and Proctor user roles; however, Student Testing Tickets

and Seal Codes are secure test materials and must be stored and handled securely.

NOTE: Because printing Student Testing Tickets and Seal Codes can be done only one session

at a time, starting each session as these steps are completed will help to keep track of your

progress. Completing these tasks while live testing is not in progress to maintain proper

attention to the current day’s activities is recommended.

For more information:

Test Tickets and Seal Codes

Accessing Reports Several different types of reports are available on PearsonAccessnext. They can be accessed by

clicking Reports from within PearsonAccessnext.

Published Reports detail the outcomes of individual student assessments and provide summary

results of student groups within the customer organization. A report must be downloaded to

view it.

OnDemand Reports are online reports that detail the outcomes of students’ assessments in real

time. Depending on the selected filters, report details vary. The two types of OnDemand reports

are:

• The Student Detail Report displays each student’s assessment details, including

graphs, overall score, and sub-scores.

• The Student List Report displays all the students and their assessment details based

on the selected filters.

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Operational Reports are available for a variety of different operational functions.

New! An Accommodations report is now available to identify all student Accommodations. The

report pulls data directly from the user interface in PearsonAccessnext, so any updates in the

system are reflected in the report each time it is generated.

For more information:

https://support.assessment.pearson.com/display/PAsup/View+Reports

TestNav 8 and ProctorCache

Download TestNav 8

If you haven’t updated TestNav 8 since August 8, 2017, it will need to be reinstalled. If TestNav

8 was last updated before this date, it must be updated to the latest version prior to testing. A

new version which will auto update on first use will be released in January.

NOTE: The auto-update feature only works on mobile devices (iOS, ChromeOS, Android) and

the Windows 10 Store app version.

For more information:

https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements

For Mac OS X, Windows, and Linux, the install needs to be downloaded from

http://download.testnav.com

Two options are available for Microsoft Windows:

• .msi, which is optimized for network installation

• .exe, which is for installing on individual computers

Configuring a Secondary Saved Response File

Primary Saved Response Files (SRF) are managed by the TestNav 8 application and TestNav 8

log files are managed by the configuration in PearsonAccessnext. Creating secondary save

locations is required in preparing for a successful online testing experience. CTCs must confirm

with local IT staff that secondary save locations have been configured prior to the test

administration for the Local Infrastructure Trial, the Statewide Readiness Test, and Operational

Tests to ensure successful capture of student responses. For Windows, Mac, and Linux testing

machines, you may use a network share or an SFTP server as your secondary response file

(SRF) location. For Android, iOS, or ChromeOS you must utilize an SFTP server for a SRF file

location.

For more information:

https://support.assessment.pearson.com/display/PAsup/Configure+Response+File+Backup+Lo

cations

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Download ProctorCache

ProctorCache is a Pearson supplied software that is used to reduce internet bandwidth needed

for online testing and accelerate the delivery of test content to the students. ProctorCache is

required by IDOE because of the much improved online testing experience it provides. The

software can be downloaded for Windows and Mac OS X at http://download.testnav.com/.

These are NEW versions since last year, so if you have previously installed ProctorCache, you

should purge your old content, uninstall your previous version, then reinstall the updated

software. The previous version of ProctorCache will function correctly, but it is recommended

that the newest version is used.

For more information:

Download ProctorCache

Precaching Test Content

After test sessions are created and students are added to the sessions, Corporation IT Coordinators (CITCs), School IT Coordinators (SITCs), CTCs, or STCs can precache test content. Multiple sessions and ProctorCache servers can be precached simultaneously. If additional servers or sessions are added after precaching, they must be precached separately. Be sure to include all servers and sessions at the school and corporation level, if applicable, and if your access rights allow.

For more information: https://support.assessment.pearson.com/display/PAsup/Precache+Test+Content

Accommodations

Calculator and Text-to-Speech

For a student to receive the Text-to-Speech (TTS) or Calculator Accommodations, the correct checkboxes must be selected in PearsonAccessnext before starting the test session.

NEW! Starting in January, Calculator Accommodations will be assigned in the Personal Needs

Profile section in PearsonAccessnext. This new functionality eliminates the need for a Calculator

Form Group Type. Beginning with the Spring 2018 ISTEP+ Test Administrations, students with

or without TTS Accommodations and Calculator Accommodations can be tested in the same

session, providing greater flexibility for session planning and logistics. NOTE: For additional

guidance on the updated policies regarding calculators refer to the section “NEW! ISTEP+

Mathematics Calculator Policy”.

NOTE: If a TTS Accommodation needs to be changed on an existing student test, and the

session has not been prepared, modify the student Accommodations in Manage Student Tests.

The session is now ready to be prepared. If the test has already been prepared remove the

student test from the session. Then, modify the student’s Accommodations in Manage Student

Tests. Once the student's accommodation has been updated, the student can now be placed

back into the original session. If the student has begun testing without the TTS accommodation

immediately contact IDOE regarding next steps.

The Calculator Accommodation may be added or removed from a student to fix an incorrect

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Accommodation even after the session has been prepared or the session has been started.

Regardless, if a student has begun to test with incorrect Accommodations you will need

to contact IDOE for policy guidance and then modify the Accommodations, per IDOE

instructions.

Setting Calculator Accommodation

Step 1: Getting Started

A. Click the drop-down menu under Setup.

B. Select Students.

Step 2: Selecting the students who require the Calculator Accommodation

A. Enter the last name of the student in the Find Students search field.

B. Click Search.

C. Mark the checkbox that corresponds with student.

D. Click the Select Tasks drop-down menu.

E. Mark the checkbox next to Manage Student Tests.

F. Click Start.

Step 3:

A. Mark the checkbox next to Calculator under Accommodations.

B. Click Save.

C. Repeat for each Student listed on the left under Student Tests.

D. When finished Click Exit Tasks.

NOTE: The student may be placed in a regular session. When the test starts, that student will

have the appropriate Accommodation. Students in Sessions screen will indicate which students

have Calculator and/or TTS accommodations.

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Other Accommodations

Other Accommodations, such as Large Print, IEP Paper Accommodation, Extended Time, Braille, Special Education, and Read Aloud (Paper) are selected here as well. These will not affect an online test, but they are used for tracking and reporting purposes or for Paper-Pencil testing.

Accessibility Features and Accommodations for Student Tests Report

New! If you want to see a report of all Accommodations in your school, you can run an

Accessibility Features and Accommodations for Student Tests Report.

Step 1: Getting Started

A. Click the drop-down menu under Reports.

B. Select Operational Reports.

C. Mark the checkbox Students & Registrations.

D. From the list on the right, click Accessibility Features and Accommodations for Student

Tests.

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Pre-Test Administration Tasks

Tasks for Organizations

Local Infrastructure Trials

Each school should conduct a Local Infrastructure Trial prior to each test administration,

verifying the following items:

• Your school has the capacity to test online

• TestNav 8 is configured correctly

• Devices can successfully run TestNav 8

• Participating staff know how to administer the computer-based assessments

NOTE: Instructions for completing a Local Infrastructure Trial will be included as part of the

Technology Readiness Training and the Test Administration Training sessions.

For a complete set of step-by-step instructions see Local Infrastructure Trial Instructions.

For 2017-18, the expectation is that all students will test online for ISTEP+ Part 2 and IREAD-3.

This excludes any student who has paper format as a testing accommodation, as formally

documented in an IEP, ILP, or Section 504 Plan. For ISTEP+ Part 1, the Department is

recommending that at least two-thirds of students within a corporation or school test online

NEW! ISTEP+ Mathematics Calculator Policy In order to minimize the number of test invalidations, students testing online must use the

online calculator provided in TestNav.

Grades 3-5

In grades 3-5, calculators are not allowed on ISTEP+. However, a student with an IEP or

Section 504 Plan that allows the use of a calculator as an accommodation may use the online

calculator or a handheld four-function calculator on ISTEP+. Refer to the above section “Setting

Calculator Accommodation” for instructions.

Grades 6-8

In grades 6-8, calculators are allowed on the ISTEP+ Part 1 Assessment and the ISTEP+ Part 2

Assessment, Section 3 only. For online test sessions that allow calculator use, general

education students must use the online calculator only; handheld calculators are not

allowed. Students testing paper-and-pencil may use a handheld calculator as long as the

functionality does not exceed that of a scientific calculator.

Grade 10

In grade 10, calculators are allowed on the ISTEP+ Part 1 Assessment and the ISTEP+ Part 2

Assessment, Sections 2 & 3 only. For online test sessions that allow calculator use, general

education students must use the online calculator only; handheld calculators are not

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allowed.

NOTE: Students testing paper-and-pencil may use a handheld calculator as long as the device:

1. Does NOT exceed the functionality of a graphing calculator

2. Does NOT have a QWERTY keyboard

3. Does NOT have a computer algebra system or dynamic algebra system

4. Does NOT have infrared communication functionality

5. Does NOT have paper tapes

6. Does NOT require an electrical outlet

7. Does NOT make noise or “talk” NOTE: This restriction does not apply to students with

visual impairments.

Grades 6-8 and 10: Students with Accommodations

A student with an IEP or Section 504 Plan that allows the use of a calculator as an

accommodation may also use a calculator (either online or handheld) during sections identified

as “non-calculator.” Refer to the above section “Setting Calculator Accommodation” for

instructions.

Additional Guidance

Devices such as; pocket organizers, handheld computers, laptop computers, electronic writing

pads, cellular phones, and digital music players are prohibited for use as a calculator on any

part of the ISTEP+ assessment. The stored memory on approved calculators should be cleared

before and after testing.

NOTE: For more information about calculator accommodations, please see Appendix E:

Accessibility and Accommodations Guidance located within the 2017-18 Indiana Assessment

Program Manual http://www.doe.in.gov/assessment

Technology Requirements

Introduction

This section addresses various technology requirements for the Pre-Test Administration tasks.

The three main parts of online test are:

• PearsonAccessnext

• TestNav 8

• ProctorCache

NOTE: All schools are required to test online unless a significant technology issue can be

demonstrated. It is imperative that all technology requirements are met and that schools ensure

proper technology configuration prior to testing. If you anticipate challenges for online testing or

encounter issues, it is critical that you submit an electronic request with the link at the bottom of

each page on the Indiana ISTEP+ and IREAD-3 Resource Center or the homepage of

PearsonAccessnext and begin working through any IT issues.

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Electronic Help Request:

http://download.pearsonaccessnext.com/ref/w.html?p=INDIANA

PearsonAccessnext

This section covers system requirements for PearsonAccessnext. Pearson continually monitors

and evaluates the recommended and supported software requirements. As vendors release

newer versions of their products, the recommended operating systems and browsers are

updated accordingly.

Test Admin PearsonAccessnext Version

ISTEP+ Part 1 and Part 2 PearsonAccessnext 4.3

IREAD-3 Spring and Summer PearsonAccessnext 4.3

PearsonAccessnext System Requirements:

https://support.assessment.pearson.com/display/PAsup/System+Requirements

TestNav 8

TestNav 8 is the secure application used by students participating in computer-based testing. A

student authorization ticket printed from PearsonAccessnext provides students the information

necessary to access TestNav 8. A plan for tracking the computers or devices on which students

test should be developed by Corporation and School Test Coordinators. Students testing on

tablets and Chromebooks must complete the entire test on the same device. Likewise,

students using the same computer to complete the tests also is a best practice.

TestNav 8 current capabilities include a wide range of tools and features TestNav 8 uses App

Check to confirm that the device or computer can connect to TestNav and that it is configured to

start TestNav in Kiosk mode. An optional configuration identifier may be entered to validate

additional TestNav configurations from PearsonAccessnext.

Test Admin TestNav 8 Version

ISTEP+ Part 1 and Part 2 TestNav 8.10

IREAD-3 Spring and Summer TestNav 8.10

TestNav 8 System Requirements: https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements

TestNav 8 Download:

http://download.testnav.com/

ProctorCache

ProctorCache is Pearson-supplied software that allows schools to precache test content to a

local network prior to administering the test. ProctorCache reduces the burden on Internet

service providers (ISPs) and Internet connections by eliminating redundancy in requests for test

content. ProctorCache stores an encrypted local copy of all precached tests on a designated

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computer on the Local Area Network (LAN). When students are ready to begin testing, TestNav

8 then has only to download the test from the LAN, rather than each student downloading the

test data from the Internet. These are NEW versions since last year, so if you have previously

installed ProctorCache, you should purge your old content, uninstall your previous version, then

reinstall the updated software. The previous version of ProctorCache will function correctly, but

it is recommended that the newest version is used.

For more information:

ProctorCache System Requirements

To use ProctorCache, the software must be downloaded and installed. The requirements do not

preclude use of a desktop or laptop computer. A server class computer and Operating Systems

can also be used, but are NOT required. The minimum required amount of RAM is 2 GB.

ProctorCache can run on both Windows and Mac operating systems. ProctorCache is

compatible with Windows 7, 8, 10, Windows Server 2008, and Windows Server 2012. For

Macintosh, it is compatible with OS X 10.9, 10.10, 10.11 and macOS 10.12.

ProctorCache uses TCP Ports 80 and 443 for communication between the ProctorCache

machine and the Pearson servers, and ports 4480 and 4481 for communication between testing

workstations and the ProctorCache machine. This means TCP ports 80, 443, 4480, and 4481

must be opened and directed to the IP address of the computer that is to be used as the

ProctorCache. It is possible to set custom ports for ProctorCache. In that case, those specific

ports should be opened and not 4480 and 4481. Your Organization’s IT contact may be able to

assist with correctly configuring ProctorCache.

Because testing workstations must know a predictable network location for the ProctorCache

machine, ProctorCache requires a fixed internal IP address. Those corporations that require

Internet traffic to pass through an upstream proxy server must configure ProctorCache to point

to their proxy server. For details on setting up an upstream proxy, refer to the “Upstream Proxy

Configuration” section in the ProctorCache setup instructions.

For more information:

Download ProctorCache

Special Tips for Chromebooks

• Setting up a secondary save location in PearsonAccessnext

o When setting up ProctorCache in PearsonAccessnext creating secondary save

locations is required in preparing for a successful online testing experience. CTCs

must confirm with local IT staff that secondary save locations have been configured

prior to the test administration to ensure successful capture of student responses.

For Windows, Mac, and Linux testing machines, you may use a network share or an

SFTP server as your secondary response file (SRF) location. For Android, iOS, or

ChromeOS you must utilize an SFTP server for a SRF file location.

https://support.assessment.pearson.com/display/PAsup/Configure+Response+File+

Backup+Locations

• Checking your managed Chromebook settings

o Prior to testing, check your managed Chromebook settings to ensure that everything

is properly set for your environment and that all student Chromebooks being used for

testing are properly enrolled and managed. NOTE: Take extra precautions to ensure

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that your Chromebooks are not set to erase data when rebooted, because this

setting can cause issues during testing. For more information, consult the Setup

TestNav on Chrome OS site listed below.

• Ensuring your wireless access points can support the number of Chromebooks used

o If you notice a large number of dropped connections or network connection errors,

make sure your Wireless Access Point can support the number of Chromebooks that

are connecting to it at the same time. If you have a Wireless Access Point in each

room and still are experiencing issues, ask your IT staff to confirm that the

Chromebooks are connecting to the Access Point in the room and not to another

nearby access point. For more information or concerns about local wireless setup,

please consult with your local IT staff.

• Properly exiting the test after completing sections

o Whenever students will be away from their Chromebook after completing a section,

be certain they properly exit the test by clicking on the Account icon at the top right

of the screen and choosing Sign Out of TestNav. If the student exits by clicking the

red X in the upper right corner or otherwise closes the Chromebook without

completing this process, it can cause issues communicating properly with Pearson.

NOTE: This issue also can occur if the student leaves the Chromebook open but

logged in, and the device then goes to sleep.

• Create a tracking log for testing devices

o Keeping records during testing to specifically determine which students use which

devices is imperative to resolve potential errors and assist in troubleshooting. This

solution does not have to be computer-based. Something as simple as a paper

notebook with a written record that can referenced if needed is sufficient.

NOTE: See the following sites for setup instructions and system requirements:

https://support.assessment.pearson.com/display/TN/Set+Up+TestNav+on+Chrome+OS

https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements

Top 10 Avoidable Errors

Error Number Error Message How to Avoid

8026

Unable to connect to the ProctorCache computer. Please contact your administrator.

If the "ProctorCache Override" checkbox is enabled in TestNav Configuration, the student's machine will "bypass" ProctorCache in the event that they are not able to communicate with ProctorCache at the time of login. TestNav 8 usually displays this error because of network connectivity problems. Verify the network connection and try again. If you cannot connect after the second attempt, close TestNav 8. A network administrator may help you to resolve these issues by confirming the following:

• Network

• Testing machine is connected to the school's network

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• Ethernet cables or wireless connections, routers, and switches are in place and functioning

• Proctor caching computer is on and running

• Both ports 4480 and 4481 are open in the firewall on the ProctorCache computer

• Testing machine is on the same network subnet as the proctor caching computer

• TestNav 8 configuration on administrative site

• Administrative site has the accurate IP address and port configurations for the ProctorCache computer

After you restore the connection, check the student's test status in the administrative application and reset, if needed. Then, resume the student's testing session and have the student log in.

3104

Please use the TestNav 8 app to take this test. This browser does not support secure test.

Use the TestNav 8 App to take this test. This browser does not support secure test.

3105 You must use the TestNav 8 app to take this test.

User downloaded the TestNav 8 App from the Chrome Web Store (chrome.google.com/webstore) while on ChromeOS rather than going to download.testnav.com to get the ChromeOS App. Need to use the supported version for the Desktop App.

3108

TestNav 8 Chrome app supports secure tests only on a Chromebook in Kiosk mode.

User downloaded the TestNav 8 App from the Chrome Web Store (chrome.google.com/webstore) rather than going to download.testnav.com to get the Desktop App (for Windows or Mac). Need to use the supported version for the Desktop App. Kiosk Mode needs to be configured in the Chrome Management Console (if managed).

3044 You cannot lock the device. Please contact your proctor.

To configure the device, refer to the Setup and Use TestNav 8 instructions. This message applies to iOS and Android. The student or proctor is choosing to Not Confirm Self-Lock rather than selecting 'yes'.

8029

The installed app is out of date and needs to be updated to use TestNav 8 on this device.

Update the App Users are trying to access to TestNav 8 using v1.4.x (2017).

1003 Unable to save response file (at beginning of test).

The designated location for saving a response file (as a backup in case of network interruption) is not writable. TestNav 8 cannot connect to the servers, or cannot save the Saved Response File after the test content has been viewed. Click Exit Test and contact your local technical support to determine why the save locations are not working and there is a loss

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of connectivity. Resume the student or contact your school assessment coordinator to resume the student. The student should log in and continue testing.

3031

There was an error launching the Java applet. Please ask your proctor for assistance.

Use the Desktop App. User tried to take the test with the browser.

3030

Pop-ups are currently blocked for this site. Please enable pop-ups for TestNav 8 to function correctly and refresh your browser.

Use the Desktop App.

3025

Java has not been installed on this machine and is required. Please install Java then refresh this browser page to log in.

Use the Desktop App.

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Local Infrastructure Trial Instructions

The purpose of this section is to help you complete the steps necessary to successfully conduct

a Local Infrastructure Trial. Some tasks may require assistance from your Technology

Coordinator. A Local Infrastructure Trial itself should take no more than 30–60 minutes to

administer. You should utilize a sample of every type of device used for testing.

Please check with your Corporation Test Coordinator to see if your Local Infrastructure Trial will

be performed from a corporation level, or a school level. You will need to verify that all staff

members participating in the trial have received usernames and passwords for the

PearsonAccessnext training site. Any staff participating as “testers” will not need

PearsonAccessnext usernames. They will receive TestNav 8 login credentials through a testing

ticket.

Step 1: Log in to the PearsonAccessnext Training Site

The training site is where the Local Infrastructure Trial tests will be located. You will conduct your Local Infrastructure Trial using the training site. The training site is distinguished by a brown header, which is visible after you log in to the site.

Once you have logged in to PearsonAccessnext, be sure you are in the Infrastructure Trial test administration. Select the 2017-2018 Infrastructure Trial from the drop-down menu at the top of the page.

Step 2: Technology Setup

NOTE: Corporation Information Technology Coordinators (CITCs) and staff need to complete Step 2 of this Local Infrastructure Trial Test Guide before Test Coordinators can complete the remaining steps. If you are not an assigned CITC, you may skip ahead to Step 3, where the Corporation Test Coordinator (CTC) tasks begin.

A. Under the Setup drop-down menu, select TestNav Configurations.

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B. From the Select Tasks menu, select Create / Edit TestNav Configurations.

C. Select Start to launch the configuration and enter a name in the Configuration Name box.

D. Select the Precaching Computer Override box if you want to enable that feature.

E. Select your school from the Organizations menu.

F. Enter the Computer Name, IP Address, and Port Information, then check the Uses Pearson Precaching Software checkbox.

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G. Set the primary and backup saved response file (SRF) locations and select Create. Backup saved response file locations are required for live testing. You should see the Success Changes saved message.

H. Once you have set up an initial TestNav configuration, you can apply that configuration to multiple ProctorCache computers, if desired. Select TestNav Configurations under the Setup drop-down menu.

I. This will display all TestNav configurations created for your selected organization.

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J. Select the configuration you want to work with, then select Create/Edit TestNav Configurations from the Select Tasks drop-down menu. Click Start to enter the Create/Edit screen.

K. From here, you will select your configuration from the list on the left-hand side of the

screen. You can then choose Add to assign additional precaching computers using your chosen TestNav configuration.

L. You can now insert the appropriate information for your additional precache

machine. Select Add to add the machine. This will also return you to the previous screen in order to add more machines, if desired.

M. Click the Exit Tasks button in the top right corner of the page. You will exit to the TestNav Configurations page.

NOTE: Corporation Test Coordinators (CTCs) will need to complete the remaining steps in this Local Infrastructure Trial Test Guide.

Step 3 (As Needed): Generate Sample Students

Pearson loads sample students and generates test sessions for the fall Local Infrastructure Trial and the Statewide Readiness Test. All student data will be generic or generated randomly. However, if you want to create more sample students, here is an easy way to do so:

A. Select Students from the Setup drop-down menu.

B. This will bring you to the Students setup page. From the Select Tasks drop-down menu, select Generate Sample Students, then select Start.

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C. From the Generate Sample Students page, select your Organization.

D. Click Create New Group. The new group name can be a handy way of keeping track of which test each set of sample students you create is assigned to take. Please note that if you are planning to administer multiple Infrastructure Trial test forms, you need to create one or more sets of sample students for each form.

E. Select an Enrolled Grade. It does not matter which grade you select for the Local Infrastructure Trial.

F. Select the Test that will be assigned to this set of sample students.

G. For the Type of test, select Online.

H. Select the Number of Students (1 – 99).

I. Click Generate.

J. If you have successfully generated sample students, you will see the message below. Click the Exit Tasks button in the top right corner of the page, and you will exit to the Students page.

Step 4 (As Needed): Create a Session

Pearson loads sample students and generates test sessions for the fall Local Infrastructure Trial and the Statewide Readiness Test. The sessions will be created using the names “Local Infrastructure Trial” or “Statewide Readiness Test”. All other data will be generic or generated randomly. However, as with students, if you want to create more sessions, this process may be used. A. From the home screen, select Sessions from the Testing drop-down menu.

B. From the Select Tasks drop-down menu, select Create / Edit Sessions and click Start.

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C. From this screen, you will be able to assign the specific details to your session. See more details for this task below the screenshot.

• First, name your session. You should be descriptive enough to be able to

recognize the session from the list of sessions you will create for your school.

• Next, assign the Organization where this session will be conducted.

• Under the Test Assigned drop-down menu, you will see the various Infrastructure Trial tests. Select the test that you will be administering with this session.

.

• After you select the Test Assigned, the Form Group Type drop-down menu will become editable. Select Main.

• Choose your Start Date, Start Time, and Lab Location. These date and time fields are meant to provide you with additional sorting and filtering criteria to manage your online sessions. You will not be restricted to the day and time you select for a given session. For example, you can create a session that is scheduled to begin on the first day of the testing window. If you do not start that session as scheduled, you retain the ability to start it at any time you choose. You do not need to update the session details because the actual session start time will be updated when you start the session.

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• If your CITC successfully and correctly completed the tasks in Step 2, when you select your organization at the top of this page, your precaching computers should show in the Precaching Computer drop-down menu. Select the precaching computer from which the testing session will access the testing content.

• If your precaching computers do not appear, you can select the Custom

TestNav button and specify a separate precaching computer there.

• Select students to add to this session. Any unassigned sample students created for the same organization / school and test specified in this session will appear in the Add students to session box once you click on the box. Students already assigned to another session, to a different test, or for another organization / school will not be available for you to select in this session.

• You can also add students to your session in bulk using the Find by Group option. To add students by group, click the Find by Name or ID drop-down, select Find by Group, then click in the entry space to select the group containing the sample students you want to add to the session.

• After you have made all of your selections, click the Create button. The message below should appear and the sample students you selected should be listed as Assigned Students at the bottom of the page.

• Click the Exit Tasks button, and you will return to the Sessions page.

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Step 5: Precache Content

A. From the Sessions page, search to find the test sessions you want to precache. On this

screen, all created sessions are displayed by default. Select the sessions you want to

precache.

B. Open the task list, select Precaching Test Content and click Start. The precaching

servers used in the sessions you selected will be listed below. NOTE: Pop-ups and the

Java plugin must be allowed.

C. Select Precache. You can also select View Status at any time to view caching status. If content is not appearing when precaching and there are no students in the session, add students to the test session and try again. Depending upon the browser you are using, you will need to allow pop-ups, and you can precache content with or without using the ProctorCache Java applet. You may need to enable Java to run. Instructions for your specific browser can be found here: https://support.assessment.pearson.com/display/PAsup/Precache+Test+Content

D. An information screen will appear to let you know that caching is in progress and what parameters are in use. At the same time, the ProctorCache application will open. From that application, you can monitor caching progress.

E. Repeat steps C and D for each server listed. The IP address of the selected server will

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appear in the URL address bar on the ProctorCache Status Monitoring screen.

Step 6: Manage Sessions

NOTE: Before students can begin testing, the session must be prepared, started, and then unlocked. This safety measure prevents students from launching tests until the examiner is ready to begin.

A. From the home page, select Testing, and then select Sessions from the drop-down menu.

B. On this screen, all created sessions are displayed by default if PearsonAccessnext is focused on a school. Use the filters on the left side of the page to reduce the list and make it easier to locate the session or sessions you want to start. Select the sessions you want to prepare and start from this screen, or add them in the next screen if you know the session name.

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C. From the Select Tasks drop-down menu at the top of this page, click Go to Students in Sessions and the page below will appear. (If you selected multiple sessions on the Sessions screen, they would all be listed to the left under an additional Combined View row.) If you want to add sessions from this screen, you can use the Add a Session button and enter the session name manually. The session name will auto-fill as you type.

NOTE: To view session details or to edit a session, click on the Details or Edit links at the top right of the screen.

D. You will need to use the Prepare Session button. Before a session can be started, you must prepare your session. This should be done at least 48 hours in advance.

To start your test sessions, select a session from the Session List on the left and click the Prepare Session button. To start all listed sessions at once, select Combined View and click the Prepare all Sessions button. If nothing happens after a few moments, select the Refresh button.

E. After you have prepared your sessions, you will be able to start the sessions using Start Session.

F. Sessions will need to be unlocked after starting. Unlock a test by moving the lock-unlock

toggle to the unlocked position. This prevents students from starting the test until the examiner is ready to begin.

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G. The students in the selected sessions will be listed at the bottom of the page. The Student

Test Status will appear for each student as shown below. Student Test Status is color-coded according to the legend shown on the Students in Sessions screen.

Step 7: Create and Print Student Testing Tickets

Before students can begin testing, they need to have a student testing ticket to access their unique, secure assessment.

A. Select one of the sessions listed to the left on the Students in Sessions screen. NOTE:

You cannot create and print student testing tickets for more than one session at a time.

B. Click the Resources drop-down menu.

C. Select either Print all for this session or Print selected for this session. Print all for this session enables you to print every ticket for your chosen session. Print selected for this session lets you select individual students from the Assigned Students list, and print only those selected tickets. This menu is the same as the one used to obtain Seal Codes; however, Seal Codes are not used in Infrastructure Trials.

You can view and print testing tickets in four different formats:

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• Grid View – Creates two columns of students and fills an 8 x 10 page that can be cut into individual tickets and distributed to the corresponding students.

• List View – Creates a line for each student and extends to the bottom of the page.

This type of ticket also needs to be cut before distribution.

• Multiple per page – Includes multiple students on a page in a grid layout. These tickets need to be cut before distribution.

• 1 per page – Includes one student per page and does not need to be cut before distribution.

D. After you select a view and the tickets display, press Ctrl+P to print your tickets.

Step 8: Student Login

A. Have students / volunteers access the TestNav Login screen by entering the URL shown

on their student testing tickets (http://in.testnav.com) into the address bar of their browser

or by opening the app installed on their desktop or mobile device. The Local Infrastructure

Trial is designed to test your school’s technology setup. It is recommended that you take

the test with the same devices your students will use during actual testing. NOTE:

Browser-based testing is only supported using Firefox ESR 52 32-bit. For more

information:

https://support.assessment.pearson.com/display/TN/TestNav+System+Requirements

B. Have students / volunteers enter their usernames and passwords exactly as they appear on the testing tickets. NOTE: Passwords are case sensitive.

C. Students / volunteers can begin testing.

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Step 9: Manage Test Sessions

When students have launched their tests, their Student Test Statuses change to reflect their current respective testing status, and the summary bar above the legend will provide summary counts for each test status. You can select the blue Refresh button at any time to update the page display

If a student exits the test without submitting, the student will be shown in Exited status. An Exited student must be Resumed before the student can re-enter the test after exiting for a break. This security feature is designed to prevent students from accessing tests without authorization by a test examiner. A student will use the same testing ticket to resume an exited test and will be restarted on the item the student was viewing before exiting the test.

Once a student has successfully launched a test, the test status can be updated from within the Students in Sessions page. By selecting the drop-down next to the status indicator, the options below are available.

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It may be necessary to resume a student who has returned from a break so the student can re-enter the test using the same login credentials as when the test first launched.

In live testing, students who are in Resumed or Active status may be updated to Resume Upload status. This status sends a request to TestNav 8 to check for any unsent saved student response files (SRFs). Since the ISTEP+ Infrastructure Trial Test forms are not scored, uploading student response files is not necessary. However, uploading them may be desirable if your technology staff wants to clean out any un-needed SRFs from a desktop, laptop, tablet, or Chromebook device after your Local Infrastructure Trial, if a connection was lost during testing.

If you select the status itself, a pop-up will appear, providing information about student progress. You will not be able to see the student’s responses, but you can see which questions the student has visited, answered, and how many remain. Other portions, such as instructions and reading passages, are indicated with a message of No Response Required. Timestamps are also available. With them you can determine whether a student is actively testing.

A number of additional tasks can be performed from the Students in Sessions page, including adding, removing, and moving students from one session to another. We will expand on those tasks below.

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To add a student to a session:

A. From the Students in Sessions screen, be sure your intended session appears on the Session List on the left. Use the Add a Session button, and enter a session name. If your intended session is not already listed, select Add Students to Sessions from the Select Tasks drop-down menu and select Start.

B. From this screen, you will select a target session from the Session drop-down menu.

C. Next, you will search for a student by name, or by group name. Select within the “your school” drop-down to toggle between searching by name or group. Select Search to see the results.

D. Select the students or group from the list that you want to move and select Add to add the students to the session. You will see the screen below if your move was successful. The Add Students to Sessions task will remain open if you want to add more students. Otherwise, select Exit Tasks to return to the Students in Sessions screen.

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To remove a student from a session:

A. From the Students in Sessions screen, be sure your intended session appears on the Session List on the left. Use the Add a Session button and enter an existing session name if your intended session is not already listed. Select your desired session and the assigned students will populate the bottom of the screen. Check the students you want to remove and select Remove Students from Sessions from the Select Tasks drop-down menu, then select Start.

B. On the next screen, you will finalize the selection of students you want to remove with Verify the Student Test Status, because a student must be in Ready Status to be removed from a session. Check the students you want to remove and select the Remove button.

C. You will see the screen below if your removal was successful. The Remove Students from Sessions task will remain open if you want to remove more students. Otherwise, select Exit Tasks to return to the Students in Sessions screen.

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To move students between sessions:

A. From the Students in Sessions page, you must first locate the students you want to move. You can do this by selecting a session from the Session List, and assigned students will populate the screen. Use the Add a Session button and enter an existing session name, if your intended session is not already listed. You can also search for a student using the Find Students search field. Check the students you want to move.

B. Once you have chosen students to move, select Move Students between Sessions from the Select Tasks drop-down menu and select Start.

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C. The Move Students between Sessions screen is next. This screen is populated with all of the students you previously selected. The greyed out checkboxes reflect the student’s current assigned session. You can toggle between tests using the Tests drop-down menu. To move a student, check the box under the session name where you want to move the student. If your existing destination session is not listed, select the Sessions drop-down menu to display all sessions, and add your desired session to the screen. You may also select Create Session to create a new session.

D. As an example, in the screen below, we will move STUDENT, NEW (387109266) from

the currently assigned (greyed out) TEST session to the JHTEST session by checking

the box under JHTEST.

E. Click Move to initiate the move. If the move was successful, you will see the screen below. Note that STUDENT, NEW (387109266) is now assigned to the JHTEST session.

F. Each move will return you to the Move Students between Sessions screen. Select Exit Tasks to return to the Students in Sessions screen.

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Step 10: Mark Student Tests Complete

You can also mark a student’s test as complete on the student’s behalf. This feature is used when a student will not be completing the test, which may occur in the Local Infrastructure Trial. At the end of the Local Infrastructure Trial, any remaining students still in Exited, Resumed, or Resumed Upload status can be marked as Complete. All students must be in Complete or Marked Complete status to stop the session.

A. At the bottom of the Students in Sessions page, select the students you want to set as Marked Complete, as seen in the image below. NOTE: This action can be taken for multiple sessions simultaneously by using the Combined View option at the top of the session list to the left.

B. From the Students in Sessions page, click the Select Tasks drop-down menu.

C. Click Mark Student Tests Complete and then click Start.

D. The page below should appear.

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E. Select the checkbox next to the name of the students on the list to confirm your selections. Enter a reason and select Mark Complete. All tests must be in a Complete or Marked Complete status to stop the session.

F. You do not need to provide a valid reason for the Local Infrastructure Trial, but at least

one character must be entered in this field to mark the students Complete.

G. If you have completed the steps successfully, the screen below should appear.

Step 11: After the Local Infrastructure Trial – Stopping a Session

A. To stop a session, you will need to Mark Complete any students not in Ready status and remove any remaining Ready students. These actions can be completed simultaneously for multiple sessions by selecting the Combined View option from the list on the left of the Students in Sessions screen.

B. To remove the Ready students from a test session, check the box beside each student to

be removed or click on Toggle secondary filters from the Filters box to the left. Select Ready in the Student Test Status box at the bottom, and select the top box just above the list of students to mark all students in Ready status for removal.

C. Select Remove Students from Sessions from the Select Tasks drop-down menu and select Start.

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D. Select the box at the top of the list to choose all students and select Remove.

E. To stop the session, select Stop Session on the Students in Sessions page. After Stop Session is selected, the session status will be changed to Stopped, denoted by a red circle. You will have the option to restart the session, if desired, with the Restart Session button. You can stop multiple sessions simultaneously by using the Combined View option at the top of the session list on the left of the Students in Sessions screen.

Step 12: Evaluation

A. Take note of any technical issues you may have experienced.

• Were the issues a result of configuration errors, or were the issues technology related?

• If the issues were technology related, can they be addressed before live testing?

B. Take note of any logistical issues you may have experienced.

• Did you encounter any logistical issues related to the Local Infrastructure Trial?

• If so, how will you address those issues before live testing?

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The Statewide Readiness Test

The Statewide Readiness Test (SRT) for the Spring 2018 ISTEP+ and IREAD-3 online test

administration is scheduled at 10.00 a.m. Eastern Time February 7, with a backup date of

February 15.

The SRT is a statewide version of a Local Infrastructure Trial that your schools conducted in

November. Additional Local Infrastructure Trials also can be conducted after the SRT and prior

to IREAD-3 or ISTEP+ Part 1 or Part 2 testing.

As a Corporation IT Coordinator (CITC) or School IT Coordinator (SITC), your responsibilities

for supporting the SRT include:

A. Technology setup and session creation support for your Corporation Test Coordinators

(CTCs) or School Test Coordinators (STCs) prior to the SRT.

B. On-call technical support and troubleshooting during the SRT.

C. Making needed improvements to setup and configurations after the SRT.

If you do not have a Username and Password for the PearsonAccessnext Training Site, please

ask your CTC or STC to create one for you. For more information on the permissions included

in your role, please refer to the User Role Matrix on the Indiana ISTEP+ and IREAD-3 Resource

Center.

The SRT will be conducted on the PearsonAccessnext Training Site using the Infrastructure Trial forms found under the 2017-18 Infrastructure Trial administration.

The checklist in the appendix ensures that your schools, test coordinators, students, or other SRT participants are ready for a successful SRT experience. The process for conducting the Satewide Readiness Test is the same for the Local Infrastructure Trial, except for the specific date and time mentioned above. For the SRT, you should utilize every device that will be used for live testing.

NOTE: This year Pearson will load sample students and generate test sessions for the Local Infrastructure Trial and the Statewide Readiness Test. All student data will be generic or generated randomly.

For a complete set of step-by-step instructions use Local Infrastructure Trial Instructions above.

Online Practice Test

Before Administering the Online Practice Test

• In January, Calculator Accommodations will be assigned in the Personal Needs Profile (PNP) section in PearsonAccessnext. This new functionality eliminates the need for a Calculator Form Group Type. When implemented for the Spring 2018 ISTEP+ Test Administrations, students with or without TTS Accommodations and Calculator Accommodations can be tested in the same session, providing greater flexibility for session planning and logistics.

• Pearson will load sample students and generate test sessions for practice tests. The number of sample students will approximate the number of students submitted on the DOE-TL. The sessions will be created using the IDOE Session Name that is submitted

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on the DOE-TL. Sample data will include student First Name and Accommodations for efficient distribution of test tickets. All other data will be generic or generated randomly.

For detailed steps, see the Online Practice Test Setup Instructions in the Appendix.

Step 1: Log into to the Training Site.

Step 2: Access preloaded test sessions.

Step 3: Edit a session to change the password to a simpler word or number combination so that students can easily log in to the test.

Once you have made any adjustments to test sessions, you may Prepare, Start, and Unlock your test sessions and print Test Tickets and Seal Codes. NOTE: The IREAD-3 practice test has only one section, so you use only the first Seal Code. NOTE: To easily identify and sort students with Text-To-Speech (TTS) or Calculator Accommodations in your sessions, the student Last Name was created beginning with “TTS”, “CALC”, or both as applicable, followed by random alpha characters. To sort for TTS or Calculator students, simply enter “TTS” or “Calc” into the Find Students search box on the Students in Sessions screen as pictured below. In addition to the TTS and Calc naming convention, a TTS and / or Calc indicator box appears next to the STN of students with those Accommodations selected in the Personal Needs Profile under Manage Student Tests.

Step 4: Generate sample students for each of your schools (as needed).

Step 5: Complete the Generate Sample Students (as needed).

Step 6: Create Online Testing Sessions (as needed).

Step 7: Complete the New Session screen (as needed).

Step 8: Creating practice test sessions for Text-To-Speech accommodated tests (as

needed).

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Step 9: Precache test content after all sessions are created. Coordinate activity with CITCs or SITCs.

Step 10: Prepare, then start and unlock your sessions.

Step 11: Print student testing tickets.

Online Experience Items

Pearson offers ISTEP+ Experience items. The purpose of the Experience tests is for students,

educators, parents, and community members to see how test items similar to those on the

ISTEP+ assessment are presented in the online system. Experience tests are open to

everyone. Experience items can be accessed through your web browser, mobile app, or

desktop app.

The browser-based version can be accessed online here:

http://in.testnav.com/client/index.html

Experience items may also be launched directly from the TestNav 8 app using an iPad, Android

tablet, or Chromebook. The app is available from the device’s app store. Launch the app and

select Indiana from the list. If a different destination is accidently selected, click on the user icon

in the upper right corner of the Sign In page and select "Choose a different customer", then

select Indiana from the list. Select the Experience link to start the test. A username and

password is not required.

To download the desktop app, visit http://download.testnav.com/ for links to download the app.

Launch the app and select Indiana from the list. If a different destination is accidently selected,

click on the user icon in the upper right corner of the Sign In page and select "Choose a

different customer", then select Indiana from the list. Select the Practice Tests link to start the

test. A username and password is not required.

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Tasks During Test Administration

Material Management and Additional Materials Order Guidelines

Paper-Pencil materials are shipped based upon the Edit Enrollement Counts screen, found under Setup, Organizations. Then choose the Edit Enrollment Counts task.

On the Edit Enrollment Counts screen schools can find several enrollment numbers that reflect

enrollment counts at different stages of the process.

Preliminary Count (Static): The preliminary count is based on the enrollment numbers initially submitted to the state. If a school did not submit enrollment counts to the state a preliminary enrollment count number will not appear on the Edit Enrollment Counts screen. The Preliminary Count is loaded to the system in September for all test administrations.

Student Registration Count: The Student Registration Count appears above the Student Registration Import (SRI – blue number) and is a static number that reflects the number of students that were submitted on the DOE-TL. If the number in blue (SRI) differs from the number above it (black number), then you will need to order additional materials to equal the number in blue. If the students are IEP Paper Accommodation with Read Aloud accommodations they will show in the Read Aloud column only. If the students are only IEP Paper Accommodation without Read Aloud then they will show in the IEP column.

SRI Count (Incremental): The Student Registration Import (SRI – blue number) changes incrementally. The SRI number is based on what was provided to Pearson from the DOE-TL file as well as changes to registration numbers in the system. The counts labelled as SRI reflect the actual number of paper materials you need for testing based on current student registrations. This number may differ from the static registration count above. If the number in blue (SRI) differs from the number above it (black number), then you will need to order additional materials to equal the number in blue.

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The following guidelines are provided to assist you in the process of managing Paper-Pencil testing materials and placing orders for additional materials, if needed.

# IF… THEN…

1

Testing on paper and materials haven’t been received…

Check PearsonAccessnext for status of initial shipment. From Setup > Orders & Shipment Tracking, search to find your order. Change the search to find orders during a specific period of time by changing the setting in the box next to the Search button. Use the filters on the left to filter by Organization Type (initial or additional). Click on the blue information bubble next to the order number to view order details. Order details are found on the four displayed tabs – Details & Status, Ship To, Materials Order, Shipments.

• NOTE: Freight orders are not displayed in Orders & Shipment Tracking. If an initial shipment order isn’t displayed contact Pearson Help Desk (866-683-6668) to see if the order was shipped via freight. For additional information on freight shipments following guideline #2.

2

Summary or detail information of shipped test materials is needed…

From Reports > Operational Reports select Report Category – Orders & Shipment Tracking. Select Material Summary to create a report summarizing materials shipped (across orders) at the selected organization. Select Material Detail to create a report detailing materials shipped (across orders). When created at the corporation level, this report will display materials by school.

• NOTE: This report will NOT show the status of backordered items.

3

Packing Lists or breakdown of materials by box are needed…

From Reports > Operational Reports select Report Category – Orders & Shipment Tracking Select Packing List to create a packing list view of a specific order.

• Enter the specific order number displayed on the Orders & Shipment Tracking page.

4

Initial shipment of materials doesn’t match enclosed packing list or if quantity received is insufficient…

Survey all schools for material shortages. Use corporation overage to fill school orders first.

• Consolidate school orders and place AMO through PearsonAccessnext following steps in guideline #5.

5

Additional materials are needed…

Place an AMO through PearsonAccessnext. From Setup > Orders & Shipment Tracking, click the Select Tasks drop-down and select Create / Edit Orders. Click Start. Select Create Additional Order. Enter the required detail about the order.

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Click Add Items under Materials Order. Enter the amount of each item and click Save.

• Click Create.

6

Testing online and a paper version is needed for a student with an Accommodation…

Use the Part 2 materials list found in the ISTEP+ Spring 2017 Test Coordinator’s Manual to determine materials needed.

• Place AMO through PearsonAccessnext following steps in guideline #5.

7 Unable to find status or view details of AMO…

• Check PearsonAccessnext for status and order details, following the steps in guideline #1.

8

AMO was approved but unable to locate shipment information and tracking number…

Find order details by following steps in guideline #1.

• Tracking numbers for each box are located on the Shipment tab.

9

Practice Test Examiner’s Manuals are needed...

Place AMO through PearsonAccessnext following steps in guideline #5.

• OR download practice test examiner’s manuals from the IDOE – Test Coordinator Corner Learning Connection Community.

10

Edits need to be made to a submitted AMO…

Check status of order in PearsonAccessnext. An order in a “submitted” status may be edited. From Setup > Add’l Material Order Tracking, search to find your order. Click the Select Tasks drop-down and select Create / Edit Orders. Click Start. Select your order from the Additional Orders list. Click Add / Edit Items under Materials Order. Enter the amount of each item and click Save. Click Create.

• A new order will need to be created if the order has a pending, processing, transit or delivered status.

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An AMO needs to be cancelled…

Check status of order in PearsonAccessnext. An order in a “submitted” status may be edited. From Setup > Orders & Shipment Tracking, search to find your order. Click the Select Tasks drop-down and select Cancel Orders. Click Start. Select your order from the Additional Orders list. Click Cancel Orders. Click Exit Tasks. An order in a “submitted” status may be cancelled.

• If order has a pending or processing status, contact Pearson Help Desk (866-683-6668) to see if the order can be cancelled.

12 STC wants to place AMO…

AMOs are placed by CTCs.

• STCs should contact their CTC for additional materials.

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Student Transfer Process When a student transfers into your school from another school within the state, one of the

following processes must be followed. Two methods are used for the transfer. One method is

using the file import / export features to transfer multiple students at once. The manual method

is used for small numbers of transfer students. You will not be able to register a transfer student

in your organization until the Student Transfer Process has taken place. If a student’s former

school does not approve the transfer request in PearsonAccessnext within 1 business day, the

student’s new school should contact Pearson to request assistance.

UPDATE: If during the manual method you find that the Change Enrollment From drop-down

menu is blank, see the section Troubleshooting the Student Transfer Process below.

The following sections provide step-by-step directions on how to move students through the use

of the PearsonAccessnext user interface or import / export process. These directions apply to

computer and paper-based formats.

How to Create a “Work Request” for Transfer Students

Only users assigned the CTC role can create a transfer “Work Request.” Before submitting the

request, the school will need the student’s STN, last name, first name, and date of birth from the

student’s previous school.

Step 1: Getting Started

A. Click the Setup drop-down menu.

B. Select Work Requests.

Step 2: Selecting Tasks

A. Click the Select Tasks drop-down menu.

B. Mark the checkbox next to Request / Delete Enrollment Transfer.

C. Click Start.

Step 3: Searching for the student to be transferred

A. Enter the Student Test Number.

B. Enter last name of the Student.

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C. Enter the Student’s date of birth.

D. Click Search. NOTE: If the student was not found, double-check that the demographic

information you entered is correct. The STN, Last Name, First Name, and Date of Birth

fields must match for the record to be found. If you experience difficulties, please fill out

the Electronic Help Request for support.

Step 4: Changing Enrollement

A. Click the Change Enrollment to drop-down menu.

B. Type the name or ID of the school in the field.

C. Click Send Request. NOTE: The student will be transferred after the request is

approved by the transfer-from organization.

D. Click Exit Tasks.

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To check the status of your transfer request go to Setup, then click on Work Request. Use the

filter on the left to search of the appropriate request type.

Once the student transfer request is approved by the sending school, verify the student

registration data and test assignments.

Verifing the Student Registration data and test assignments

Step 1: Selecting Tasks

A. Click the Setup drop-down menu.

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B. Select Students.

C. Search for the Student who was transferred.

D. Mark the checkbox next to the student record to verify.

E. Mark the checkboxes for Register Students and Manage Student Tests under the

Select Tasks dropdown menu.

F. Click Start.

Step 2: Saving Changes

A. Verify the responsible school code and demographic fields.

B. Make any updates

C. Click Save.

D. Click Exit Tasks.

Approving a Transfer “Work Request”

Only CTCs can approve a transfer “Work Request.” The CTC should check in

PearsonAccessnext frequently and look for the Bell icon, which indicates a transfer request.

Step 1: Checking “Work request” Notifications

A. Choose the administration from the dropdown in the top banner in PearsonAccessnext. B. Select the Bell Icon, check for a Transfer Request. C. If so, click Transfer Requests. NOTE: This action automatically takes you to the Work

Request screen.

Step 2: Approving or Rejecting Transfer

A. Mark the checkbox next to the transfer requests. B. Click Select Tasks. C. Select Approve / Reject Enrollment Transfer. D. Click Start. E. Click Approve or Reject. NOTE: A Reject Enrollment Transfer Reason is required when

rejecting a transfer. F. Click Exit Tasks.

NOTE: If student’s former school does not approve the transfer request in PearsonAccessnext

within 1 business day, the student’s new school should contact Pearson to request assistance.

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Using Import/Export to Perform an Enrollment Transfer A method now exists for completing multiple transfers at one time via the Enrollment Transfer

Export / Import Feature.

Step 1: Selecting Tasks

A. Under Setup, select Import / Export.

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B. Click Select Tasks, then select Import/Export.

C. Select Enrollment Transfer Export, then click Process.

D. Open the CSV and populate with the required fields. NOTE: Only the fields that are

required have been populated on this file. The Student Code, or STN is needed, as are the first and last names. The organization code is needed, if the student is transferring to a corporation, and the Action, which is C for Create also is needed. You can also use this process for approvals. If you have many transfer requests from your school, you can simply do this same process and type A for Approve or R for Reject in the Action field to approve or reject students transferring from your organization.

E. From the same location in PearsonAccessnext, you select Enrollment Transfer Import,

browse for the file, then click Process. If you receive any errors, fix those entries and re-import. NOTE: Leaving only rows populated that you intend to modify with the import on which you are currently working. If you are not transferring or approving / rejecting every entry on the spreadsheet is recommended, temporarily removing those rows reduces the likelihood of errors.

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Troubleshooting the Student Transfer Process

If the student you are trying to transfer is in PearsonAccessnext but is not currently enrolled in a

school, the drop-down menu for the Change Enrollment From field will be blank. If this is the

case, take the following steps.

Step 1: Registering an Existing Student

A. Select Students from the Setup drop-down menu.

B. Click the drop-down arrow on Start.

C. Select All Tasks.

D. On the Create/Edit tab select Create Students and fill out all required

information for the Student you are trying to transfer.

E. Click Create.

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F. Since the student is already in the system, the name will appear in the left

column. Select the student name on the left hand side of the page and fill in the

corporation and school information.

G. Click Save.

H. Select the Register Students task and select the check box next to Registered.

I. Fill out all additional required information.

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J. Click Save.

K. Select the Manage Student Tests task.

L. Add the student tests. For more information see

https://support.assessment.pearson.com/display/PAsup/Manage+Student+or+Gr

oup+Test+Assignments

M. After the student tests have been added the student can be placed in online test

sessions. If the student is testing paper/pencil, an additional materials order may

need to be placed.

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Manage Online Tests – During Testing Perform the tasks in this section to run an online test session, start online tests, or print testing

tickets. If the program uses them, print your session Seal Codes from here. Monitor student

testing status and make any needed adjustments.

Before a student can take a test in TestNav 8, perform the following tasks in the chronological

order (see table below for details):

• Create an online test session.

• Prepare an online test session.

• Start an online test session.

• Unlock the student test.

When the testing is complete, you can stop the test session. If needed, you can restart a

stopped session.

Status Description

Not Prepared Initial status of a session, when a session is created.

Ready All forms and seal codes have been assigned to the session.

In Progress A session is active and the students are testing.

Stopped All testing is complete and students cannot be added to the

session.

Preparing A session is in queue for form and seal code assignment.

Errors – Not Prepared Contact Pearson Support for assistance.

For more information:

https://support.assessment.pearson.com/display/PAsup/Manage+an+Online+Test+Session

Unlock or Lock a Test

After starting a test session, you can unlock or lock a test (or sections of a test) for students in

that test session.

• Unlocking makes a test available to students for testing.

• Locking makes a test unavailable to students for testing.

For more information:

https://support.assessment.pearson.com/display/PAsup/Unlock+or+Lock+a+Test

Retrieve Student Test Tickets and Seal Codes

Operational tests will have multiple sections that are controlled using an electronic Seal Code.

The Corporation or School Test Coordinator is responsible for printing Student Testing Tickets,

Seal Codes, and Session Student Rosters. These are secure test materials that must be

securely stored and distributed to Test Examiners before testing and collected after testing each

day. Test Examiners may access this information in PearsonAccessnext; however, they should

not be responsible for printing or securely storing these materials.

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Retrieve Student Test Tickets and Seal Codes

Monitor or Change Student Status

Manage Student Tests

View and Edit Student Test Details

TestNav 8 Testing Features

TestNav 8’s current capabilities include a wide range of tools and features. TestNav 8 uses App

Check to confirm that the device or computer can connect to TestNav 8 and that it is configured

to start TestNav 8 in Kiosk mode. An optional configuration identifier may be entered to validate

additional TestNav 8 configurations from PearsonAccessnext.

TestNav 8 includes a built-in Early Warning System (EWS) that triggers and initiates safeguards

for student testing and options for accessibility. The TestNav 8 EWS saves the student's

responses to a local, encrypted backup file called a saved response file (SRF) if TestNav 8

cannot communicate with the Pearson server. This allows the student to either continue testing

or exit the system without losing data. A plan should be developed by CTCs and STCs for

tracking the computers or devices on which students test. Students testing on tablets and

Chromebooks must complete the entire test on the same device. It is also a best practice

for students using a computer to complete the test on the same computer.

TestNav 8 Early Warning System Overview

TestNav 8 Early Warning System Triggers

TestNav 8 Online Troubleshooting

TestNav 8 Error Codes

Resume and Resume Upload These instructions provide information on how and when to use Resume and Resume Upload

on the Students in Sessions screen in PearsonAccessnext.

When to Resume vs. Resume Upload

During testing, Test Coordinators and Test Administrators may need to use the Resume or

Resume Upload status options to allow students to continue testing in a section that was

previously started but not completed.

Resume will be used in most situations:

A. A student receives a TestNav 8 error message and appears in Exited status in

PearsonAccessnext but needs to continue testing on the same testing device.

B. A student signs out of TestNav (either intentionally or unintentionally) before submitting

final answers for the section or signs out because of an emergency (e.g., illness).

NOTE: Test Coordinators should develop a plan for tracking which computers or devices each

student uses to test. It is best practice to have students resume on the same computer. For

tablets and Chromebooks, students must resume testing on the same device.

Resume Upload is used only in rare circumstances when TestNav 8 cannot find a Student

Response File (SRF) (e.g., a student has changed testing devices and the SRF is saved to an

external drive to move to the new device). When this situation occurs, an error code will appear

on the student’s testing device, and the Test Administrator should record the specific error code

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that appears. A list of error codes can be found through TestNav Online Support.

Resume Upload status directs the user to browse for an SRF on the testing machine when the

student signs back in to continue testing. If this occurs, a Test Administrator should contact the

School Test Coordinator or Technology Coordinator to complete this process.

NOTE: In PearsonAccessnext, users do not initially have the option to select Resume Upload for

students in Exited status. Instead, users need to Resume the student first. The occasions for

which a student needs to be resumed are rare, but they may still be listed in Active status (e.g.,

when a computer is powered off during testing). When this happens, the only option that can be

chosen is Resume Upload, because TestNav 8 is not being able to communicate with

PearsonAccessnext when the student is exited from the test.

For more information:

https://support.assessment.pearson.com/display/PAsup/Resume+a+Test

Early Warning System Recovery - Resume a Test

Reviewing Student Test and Item Progress

PearsonAccessnext has the ability to display information regarding the progress of a Student

Test. Following the steps below will display a list of items on the test and show whether the

student visited or answered each question.

For more information:

https://support.assessment.pearson.com/display/PAsup/Monitor+or+Change+Student+Status

Setting Section Start If a student misses starting a test with his or her peer group, that student should continue the

session with everyone else upon returning to school if possible. There are two methods, Set

Section Start / Resume and Manage Sessions, for setting the starting section for students

needing to start on a specific section.

Set Section Start / Resume

Step 1: Selecting Sessions and Students

A. From Students in Sessions, select the session from Session List on the left

B. Select the students from the list below.

C. Click the drop-down arrow on Start

D. Select Set Section Start / Resume.

E. Click Start.

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Step 2: Setting the Section to Start or Resume

A. Make certain the students are selected

B. For the Section drop-down, select the correct section to resume. This can either be

done with multiple students or selecting each starting section individually.

C. Click Save

Manage Sections

Step 1: Selecting Sessions

A. From Students in Session, select the session from the Session List on the left.

B. Then click the Manage Sections button.

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Step 2: Setting the Section to Start or Resume

A. You may toggle different sessions with the drop down menu on the top left.

B. The number of students in Not Start, Started, or Completed status is listed next to each

section.

C. You may select Set Current Section for All if all students are continuing the test in the

same section.

D. Alternatively, use the filters to display specific sets of students.

E. Select the option which corresponds to the section for each student from the Current

Section column on the right.

F. Click Save when finished. NOTE: Changes do not take effect until saved.

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Post-Test Procedures As you begin to complete ISTEP+ Part 1, Part 2, and IREAD-3 online testing, several important

steps are part of the process for confirming that all students have completed all of their online

testing assignments. By following these instructions as sessions are completed, you should be

able to finish most of these post-administration tasks before the end of the operational testing

window. Keep in mind that for some students, you may need to wait until the end of the window

to determine whether they will be completing their tests before making these final updates.

The table describes the main test session management tasks that are performed after testing.

These tasks must be completed by 5:00 p.m. (Eastern Time) on the final day of testing for

each administration. A complete explanation of these processes is included in the pages

below the chart.

Task Description

Mark a Student’s Test Complete

Mark a student’s test complete if he or she finishes on a section other than the final section (e.g. a make-up) or if you know the student will not be resuming the test at all.

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Invalidate Test Sections Invalidate a section of a test when a student does something they should not (e.g. looking at another student’s test).

Mark Tests as Do Not Report Tests that have been started, but should not be scored at all, should be marked as Do Not Report.

Remove Tests in Ready Status

Students in Ready status need to be removed from a session before stopping it.

Stop Test Sessions Stopping sessions provides a convenient means for ensuring that all non-completed student tests have been reviewed and resolved. A test session cannot be stopped until all students are in Completed or Marked Complete status and all Ready students have been removed.

For more information:

https://support.assessment.pearson.com/display/PAsup/Mark+Student+Tests+Complete

Marking Tests Complete

A test session cannot be stopped until all students in the session are in Completed or Marked

Complete status and any Ready students have been removed from the session. The three

scenarios in which it will be necessary to manually mark a student’s test complete are:

1 If a student accidentally exits his or her test instead of submitting on the final section.

2 If a student is taking a make-up test and finishes his or her test on a section other than

the final section of the test.

3 If a student has completed a portion of his or her test and will not be returning to finish

before the end of the testing window.

IMPORTANT NOTES:

• Do NOT mark a student’s test complete if the student completed one section of a

multisection test and will return to complete the rest of the test, or if the student was

absent and is still in Ready status. Absent students can be moved to a make-up session,

if desired, and should be removed from sessions at the end of the testing window.

• If you mark a student test complete and that student has not completed a section, the

student will receive an Undetermined result which cannot be changed.

• If you mark a student’s test complete that is still in Ready status, the test will be scored.

• Do not mark Ready tests complete. Remove tests in Ready status from the

session.

• Tests that have not been attempted will not be scored.

Before marking a student’s test complete, ensure that you understand the reason the student

exited the test without submitting it. This reason must be entered in PearsonAccessnext. Student

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tests can be Marked Complete by following a process similar to that used to resume student

tests during testing.

For more information:

https://support.assessment.pearson.com/display/PAsup/Mark+Student+Tests+Complete

Invalidating Test Sections or Marking as Do Not Report

If the need should arise to mark a student’s test as Do Not Report or to invalidate one or more

sections of a student’s test per IDOE guidance, you can do so through the Manage Student

Tests function.

NOTE: You can invalidate a test section or mark a test as Do Not Report only after the test has

been started (i.e., any Student Test Status except Ready). Remember that invalidations and Do

Not Report statuses must be recorded in PearsonAccessnext by 5:00 p.m. (Eastern Time) on the

final day of testing for each administration.

Step 1: Getting Started

A. Click the drop-down menu under Testing.

B. Click Sessions.

Step 2: Select the Sessions

A. Use the Find Sessions field to search for the session name or click the drop-down menu

on the Search button to Show all results.

B. Mark the checkbox next to the sessions.

C. Click the Select Tasks drop-down menu.

D. Click Go to Students in Session.

Step 3: Selecting the Students

A. From the Sessions List on the left side, select the Combined View or mark the

checkboxes next to individual sessions with which you want to work. NOTE: Use the

Student Test Number (STN) filter to locate an individual student’s tests.

B. Type the last name of the student whose test sections you want to invalidate. NOTE: If

multiple students with the same last name appear in the selection list, find the correct

one and select his or her name.

C. Select the student’s tests you want to mark Do Not Report or Invalidate. NOTE: Only

tests in Active, Exited, Resume, Resumed Upload, Completed, or Marked Complete

status can be marked Do Not Report or Invalidate.

D. Click the Select Tasks drop-down menu.

E. Mark the checkbox for Manage Student Tests.

F. Click Start.

Step 4: Select the Test Assignment

A. On the left side of the Manage Student Tests screen. Select the Triangle icon next to

the Battery entry to access the individual test assignment.

B. Select the test assignment containing the section. NOTE: The status must show as

either Complete or In Progress.

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C. On the right side of the Manage Student Tests screen, you will see all the details for the

selected test assignment, including a section near the bottom that appear as follows:

For ISTEP+:

For IREAD-3:

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Step 5: Marking Invalidate or Do Not Report

A. Select the test sections you want to invalidate. Use the guidance listed in the middle of

this portion of the screen to determine which sections are invalid for each subject area

test. For example: If you are invalidating a section of an ELA Part 2 test, check only

Section 1, Section 2, or Section 3 (or, for Grade 10 only, Section 4). If you are

invalidating a section of a Part 2 Math test, check only Section 1, Section 2, or Section 3.

Be sure to check only sections that are to be invalidated for the test in question.

B. Click Save.

OR

A. To mark the selected test as Do Not Report, select the Do Not Report checkbox and

select a Do Not Report Reason from the drop-down. If the student has a completed test

for the same grade / subject area and the test you have selected was a partially-

completed duplicate, select the Duplicate checkbox as well.

B. Click Save.

Removing Student Tests in Ready Status

If you have student test assignments for a student who is no longer enrolled in your schools, if a

student was absent for all of testing, or if a student will not be taking an assigned test for any

other reason, the student’s tests will remain in Ready status within the session to which each

such test was assigned.

Student tests in Ready status can be removed from a session at any time, regardless of

whether the session has been started. You will not be able to stop a session if it still contains

student tests in Ready status. Tests in Ready status will need to be removed (and any other

incomplete tests marked complete) before the session can be stopped. Tests that have not

been attempted will not be scored.

For more information:

https://support.assessment.pearson.com/display/PAsup/Remove+Students+from+Online+Test+

Sessions

Stop Test Sessions

As testing sessions are completed, or at the end of the testing window, it is strongly

recommended that each session be reviewed to ensure all students’ tests are accounted for and

properly submitted, removed, or marked complete. After doing so, stop the session. Completing

this process ensures that all tests have been properly reviewed.

A session can be stopped only when testing is complete and all students’ statuses are either

Complete or Marked Complete, as described in Monitor or Change Student Status.

Test sessions may remain in started status during testing but should be stopped after all

students have completed testing or the administration window is closing.

All sessions should be stopped in PearsonAccessnext by 5:00 p.m. (Eastern Time) on the final

day of testing for each administration.

To stop a session select the appropriate administration from the menu at the top of the screen.

Under Testing, Sessions, locate the sessions you wish to stop. You may select all sessions at

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once. Select Go to Students in Sessions. You may stop each session one at a time, or select

Combined View and click Stop All Sessions.

Tasks After Test Administration

Rejected Test Attempts Cleanup Process This document outlines steps needed for resolving paper-based Rejected Student Test Alerts

for ISTEP+ and IREAD-3 assessments. Users must be assigned the Corporation Test

Coordinator (CTC) role to complete the data clean-up.

ISTEP+ Part 1 3/15/18 – 4/13/18

ISTEP+ Part 2 5/10/18 – 5/17/18

IREAD-3 3/26/18 – 4/5/18

Rejected Student Test Alerts are created when a scanned paper-based student test cannot be

matched to a current student record in PearsonAccessnext. These mismatches occur because of

errors in hand gridding on paper test documents and are required to be addressed locally by

CTCs.

Having two monitor screens is helpful when resolving rejected test attempts. Having one screen

showing the Manage Student Tests screen and the other showing the Rejected Student Tests

screen makes it easier to compare what data is in PearsonAccessnext versus what was returned

on the student’s written test.

Some common causes for a rejected test attempt are:

• First and last name were reversed when gridded.

• Incorrect date of birth.

• Student Test Number (STN) is missing completely, or was gridded incorrectly. The STN

must be nine digits in length, including leading zeros when applicable.

• The student has had a name change, but was not updated in PearsonAccessnext.

• A transfer request was not submitted for a student before testing paper-pencil.

• The label was applied incorrectly.

Rejected Student Test Categories:

Alert Description

Demographic Mismatch

Demographic information (STN, Name, DOB,) was incorrectly gridded on the student test booklet, or is incorrect on the student profile in PearsonAccessnext.

Student Not Found All of the demographic fields were not gridded and the information that was gridded cannot be matched to an existing student record or is insufficient to auto-create a student record.

Failed Validations Failed validations happen when online PNP values are selected and prevent the mode from changing to paper from online in PearsonAccessnext,or when appropriate paper Accommodations are not assigned correctly in the student profile. Failed Validations can also occur when the student transfer process was not implemented.

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NOTE: Check for rejected tests in the IREAD-3 and ISTEP+ test administrations. A red flag for

Student Errors denotes rejected tests for that test administration. You can select Student Errors

to navigate directly to the Rejected Student Tests screen.

Demographic Mismatch

Cause: Demographic information either is missing, incorrectly gridded, or does not match what

is in the student profile.

Action: Update Student Test Number, First Name, Last Name, or Date of Birth fields on the Edit

Rejected Student Tests screen. If the data in PearsonAccessnext is wrong, use the Manage

Student Tests task or Create / Edit Students to correct the student data. Then return to the

Rejected Student Tests screen to confirm the student error is no longer listed.

To access Rejected Student Tests:

Step 1: Getting Started

A. Click the drop-down menu under Testing.

B. Click Rejected Student Tests.

Step 2: Selecting Tasks

A. Under Filters, click the Reject Status drop-down menu.

B. Select Demographic Mismatch.

C. Mark the checkboxes for the students.

D. Click the Select Tasks drop-down menu.

E. Select Edit Rejected Student Tests.

F. Click Start.

Step 3: Reviewing the Student Details

A. Select the student listed under Rejected Tests on the left side of the screen under

Rejected Tests.

B. Review the information below Details and compare it to the information in the Attempt

Attributes fields.

C. Based on the information, update values in the form or on the Student Demographic

screen as needed.

D. Click Save.

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To edit Demographic Mismatch tests:

Step 1: Getting Started

A. Click the drop-down menu under Testing.

B. Select Rejected Student Tests.

Step 2: Selecting Students

A. Select the student listed under Rejected Tests on the left side of the screen.

B. Review the information below Details and compare it to the information in the Attempt

Attributes fields.

C. Based on the information, update values in the form or on the Student Demographic

screen as needed.

D. Scroll to the bottom or top right of the screen to select Save.

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Step 3: Confirmation

A. This confirmation appears after the alert is resolved. If the green bar does not appear,

notice that the rejected student test attempt went into another rejected scenario.

B.The

next name in the list automatically loads on the form.

Failed Validations

Cause 1: The student is registered for online testing and a paper test booklet is processed for

the student. If online Personal Needs and Preferences (PNP) values are selected in

PearsonAccessnext, it will prevent the mode from automatically changing from online to paper.

This error can also occur when appropriate paper Accommodations are not assigned correctly in

the student profile.

Actions: Remove the TTS Accommodation from the student’s profile, and confirm that all other

Accommodations are assigned correctly.

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To access Rejected Student Tests:

Step 1: Getting Started

A. Click the drop-down menu under Testing.

B. Select Rejected Student Tests.

Step 2: Choosing Failed Validations

A. Under Filters, choose Failed Validations from the Reject Status drop-down.

B. Mark the checkbox next to the Students in the list.

C. Click the Select Tasks drop-down menu.

D. Click Start.

Step 3: Identifying the Correct Test

A. On the Edit Rejected Student Tests screen the Test Code field will display the specific

test that will need Text-to-Speech removed to resolve the Failed Validation. Use the Test

Code Matrix to help identify the correct test to edit from Manage Student Tests.

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To access Manage Student Tests

Step 1: Getting Started

A. From the home screen click the drop-down menu under Setup.

B. Select Students.

Step 2: Searching for the Student

A. Search for the student by last name using the Find Students search bar. You may use

the Filters to help limit your results.

B. Check the boxes for the students you want to edit.

C. Click the Select Tasks drop-down menu.

D. Select Manage Student Tests.

E. Click Start.

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To remove the Text-to-Speech Accommodation

Step 1: Getting Started

A. Based on the test code information obtained from Edit Rejected Student Tests, expand

the test assignments on the left side of the screen by clicking the Triangle icon next to

each battery and select an individual part.

B. Change Type to Paper.

C. Deselect the Text-to-Speech box.

D. If applicable, change Read Aloud (Paper) to Yes. Change this field only if the student

received the Read Aloud Accommodation for the Paper-Pencil test.

E. Confirm that other Accommodations are assigned appropriately.

F. Select Save.

G. You will need to repeat this process for each Failed Validation test.

To clear the Failed Validation

Step 1: Selecting Tasks

A. From the Home screen, click the drop-down menu under Testing.

B. Select Rejected Student Tests.

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Step 2: Selecting Resolved Results

A. Under Filters, choose Failed Validations from the Reject Status drop-down.

B. Select the results that you have corrected.

C. Select Edit Rejected Student Tests under the Tasks drop-down menu.

D. Select Start.

E. When the Edit Rejected Student Tests screen loads, the Failed Validations will resolve.

Step 3: Confirmation

A. This confirmation appears after the alert is resolved. If the green bar does not appear,

notice that the rejected student test attempt went into another rejected scenario.

B. The next name in the list automatically loads on the form.

Cause 2: Failed Validations can also occur when the student was registered for testing in one

school, yet took the paper-pencil test at a new school. The transfer process was not implemented

in PearsonAccessnext, leaving the student registered at previous school.

Actions: Utilize the student transfer process to transfer the student to the correct school.

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To access Rejected Student Tests see steps above. To perform the Student Transfer Process, see Student Transfer Process above. To clear validation, see steps above.

Undetermined Results Resolution Guide Important: Some Undetermined status results may be reconciled and scores provided for a

student. Corporations and schools are responsible for researching student test

submissions in an Undetermined status, verifying the Undetermined status is accurate.

When applicable, corporations and schools will provide resolution to Pearson for the student’s

test record clean-up. Please thoroughly review this entire document for guidance on researching

student’s test submissions with an Undetermined status, as well as how to resolve any test

submissions that should be reported. It is possible that the resolution provided will not lead to a

completed score for the student.

Locating Students with Undetermined Status Results

To locate students who have an undetermined status on their tests, use OnDemand Reports in

PearsonAccessnext.

Step 1: Getting Started

A. Click the drop-down menu under Reports.

B. Select OnDemand Reports.

Step 2: Selecting Undetermined

A. Click the Performance Level drop-down menu located on the left side of the screen.

B. Select Undetermined.

The OnDemand Reports can be found in PearsonAccessnext.

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The Performance Level filter can be found to the left of the OnDemand Reports screen.

Understanding and Researching Undetermined Status

Undetermined status is assigned one of three categories:

• Test Not Taken (TNT) — One or more sections left blank.

• Test Not Received (TNR) — A completed paper answer document or an online test was

not submitted.

• Invalid by School (INV) — One or more sections were invalidated by the school.

Reviewing Details for Undermined Status on Student Tests

Step 1: Getting Started

A. From the OnDemand Reports page click the Manage Columns drop-down menu.

B. Mark the checkboxes for all options beginning with “Undetermined Status…”.

This feature provides the status by test section, displaying the section that resulted in an

Undetermined status.

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The Manage Columns feature can be found at the top right of the screen. Be sure to select all

the “Undetermined” options.

Undetermined Status Results

TEST NOT TAKEN (TNT)

This status is assigned when one or more sections of a test were not taken. This status would

be expected if a student had been absent during the administration of a section and was not

available for a make-up session. If TNT was not expected, this may be a result of a student with

multiple paper documents or online test submissions for either the Part 1 or Part 2

administrations. This may occur when a student transfers to a new school, switches testing

modes (paper to online or vice versa) or changes forms (because of an Accommodation) in the

middle of either Part of the administration and the student responses weren’t transcribed into a

single test attempt. Test Not Taken scenarios cannot be corrected.

Here are a few actions you can take to understand why a Test Not Taken status has been set

for a specific Student Test:

• Search by student name or STN to see if there are multiple records with Undetermined

status (UND). For example, one record may show Part 2, section 1 with a TNT status. A

second record for the same student may show Part 2, section 2 and 3 with a TNT status.

• Review Student Test and Item Progress (see instructions below) to see if students

answered test questions and submitted test sections. Test sections with no student

responses (i.e. student only visited questions) are considered non-attempted.

• For students that transferred mid-administration, provide the information and request

that Pearson check for test attempts at the previous school.

• If a school had a situation that involved switching from online to paper (or vice versa)

mid-testing, check the manage student tests page to see if the student has two of the

same test with one marked as duplicate and Do Not Report. The initial test attempt will

always be the one counted by the system, which can lead to the only partially finished

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test being scored instead of the completed test taken later.

TEST NOT RECEIVED (TNR)

This status is assigned when there is no test attempt recorded for an entire Part of the test. No

online test attempt was submitted or no completed paper document was received at Pearson for

processing. This status would be expected if a student had been absent during the entire Part 1

or Part 2 administration. If TNR was not expected, this may be a result of unmatched test

attempts because of inconsistent names, STNs, or dates of birth. TNR may also occur when a

student transfers to a new school between administration and a transfer request was not

submitted and/or approved.

Here are a few actions you can take to understand why a Test Not Received status has been

set for a specific Student Test:

• Check attendance records to see if students were present during testing.

• Was the student’s paper document returned with non-scorable materials and marked

“Do Not Score”? These documents will not be processed as part of Undetermined

resolution.

• Was the student’s online test attempt marked “Do Not Report”? Check the Student Test

page within PearsonAccessnext. Do Not Report for these test attempts will not be

reversed as part of the Undetermined resolution.

• Did student use the correct STN on both Parts of the test? Did the student test under two

names (student’s name was changed between Part 1 and Part 2 administrations)?

• Was a Student Barcode Label used on a paper document or was demographic

information gridded?

• Search for the student’s last name under the Students tab, to see if multiple results

display. In the case of a misspelled last name during testing, search using only a few

letters of the student’s last name so the search will return any misspellings.

• Did the student test using another student’s barcode label or testing ticket? Were

responses from a Part 2 Large Print test, Braille test or computer-generated responses

transcribed at the school into a scorable response document?

• Did the student test use an incorrect student barcode label? If the test attempt was

returned to Pearson using an incorrect barcode label, another student may have a

duplicate test attempt. Duplicate test attempts can be checked via the “Do Not Report

Tests Report” located under Operational Reports in PearsonAccessnext. If Pearson

receives multiple tests for a student within the same subject and part, the second test

attempt will be systematically marked as do not report. Run the “Do Not Report Tests

Report” to verify all students listed as do not report. The Do Not Report Reason of 05 is

a Pearson indicator for do not report due to duplicate test attempts. Once verified, the

STN of the student with the duplicate test attempts can be submitted with your

undetermined resolution. Correct resolution steps in this scenario would be as follows:

▪ Our records show that student A (STN XXXXXXXXX) took the part 2 test, student

B (STN XXXXXXXXX) has two part 2 test attempts and one was marked DNR.

Could you check the part 2 test attempts for student B and see if both belong to

student B?

INVALID BY SCHOOL (INV) This status is assigned when test sections are invalidated by the school. Invalidations for paper

documents are gridded on the student document and are displayed in PearsonAccessnext after

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the test document has been processed. Invalidations for online tests are checked on the

Student Tests page.

Submitting Undetermined Status Resolutions to Pearson

After reviewing test attempts with Undetermined status as explained in this guide, records that

may be resolved should be submitted to Pearson for data clean-up. You must complete all fields

in the data template and provide the document to Pearson to resolve the student records. It is

imperative that all data fields are completed accurately and provided to Pearson in exactly the

format provided in the template, as a Microsoft Excel formatted file (or .csv). Late resolution

submissions or resolutions with incomplete information may result in delays in data clean-up

and inclusion in final reporting. For the Details of Issue field on the spreadsheet, please include

a brief explanation of what needs to be done for the student, such as “Student tested ELA Part 1

under incorrect STN XXXXXXXXX”, or “Student date of birth is incorrect, should be

XX/XX/XXXX”.

The Excel template is posted on the Indiana ISTEP+ and IREAD-3 Resource Center:

1.http://indiana.pearsonaccessnext.com/

2.Go to: Reporting Resources, select the menu (down arrow), and find the template

titled, “Undetermined Results Resolution Clean-up Template.xlsx”.

Reporting Resources can be found in the Resource Center.

When all data has been populated in the Excel (or .csv) file, upload the data to the

PearsonAccessnext support page:

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Uploading Undetermined Status Resolution data to Pearson

Step 1: Getting Started

A. Log on to PearsonAccessnext.

B. Click Support from the top menu.

C. Select Support Requests.

Step 2: Selecting Tasks

A. Click the drop-down menu Select Tasks.

B. Mark the checkbox next to Create / Edit Requests.

C. Click Start.

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Step 3: Importing the Form

A. Fill out the form. NOTE: Required fields are marked with a red asterisk.

B. For Category, Click the Category drop-down menu.

C. Click Chose Files.

D. Browse to and Select the .xls (or .csv) file you have saved for the upload.

E. Click Create.

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Once the data file is successfully submitted, Pearson staff will update the student’s records

according to the instructions provided on file. Once the process is complete, you will be notified

by Pearson of its completion.

Reporting Groups This provides information about how to Manage Reporting Groups in PearsonAccessnext. A

reporting group simply groups students together so that their reporting results can be shared

with school staff and remain compliant with FERPA requirements. Reporting groups are

imported into PearsonAccessnext by Pearson using the name supplied in Field 17 on the DOE-

TL file. If your school did not submit a reporting group name on the DOE-TL file you will need to

create reporting groups.

In advance of reporting, Corporation Test Coordinators (CTCs) or School Test Coordinators

(STCs) need to ensure that reporting groups are created to their specifications. CTCs or STCs

should complete the following tasks:

1. Complete a Student Test Reporting Group Export. NOTE: The exported files will contain

two records per subject for ISTEP+ Part 1 and Part 2 for each student tested.

2. Review the Student Test Reporting Group Export and verify that the reporting groups

submitted by the school contain the correct students. If they do not, move students to the

appropriate reporting group.

3. Add the users to PearsonAccessnext who will need access to reporting groups. If a large

number of users need to be added to the system, consider utilizing the User Import file.

A User Upload Template can be found at

http://indiana.pearsonaccessnext.com/pearsonaccessnext/ under User Information.

NOTE: Users who are being assigned to reporting groups will need to be created as

“School Users” or “Teachers” in PearsonAccessnext.

Once users have been added to the system, they can be added to reporting groups via the User Reporting Group import file. NOTE: Users can see only results for the reporting groups to which they have been assigned. Multiple users can be assigned to a single reporting group. Be aware of FERPA guidelines when assigning user roles and adding users to reporting groups. Instructions for adding users can be found here. A link to the User Upload Data File Layout can be found here.

Manage Reporting Groups

Two methods may be used to manage reporting groups, importing a file and entering details

directly in PearsonAccessnext.

For more information:

https://support.assessment.pearson.com/display/PAsup/Manage+Reporting+Groups

Entering Data with Import / Export in PearsonAccessnext

This process is commonly done for additions or changes that involve multiple reporting groups.

This process involves exporting a file, reviewing and editing the file, and importing the edited

file.

Exporting a File

Step 1: Getting Started

A. Click the drop-down menu under Setup.

B. Select Import / Export Data.

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Step 2: Selecting Tasks

A. Click the Select Tasks drop-down menu.

B. Mark the checkbox next to Import / Export Data.

C. Click Start.

Step 3: Exporting the File

A. Click the Type drop-down menu.

B. Select Student Test Reporting Group Export.

C. Check the boxes next to Include Attempts and Include Test Assignments.

D. Click Process.

E. Click the circling refresh arrows next to DETAILS to refresh the page.

F. When the page has refreshed and the file is Complete.

G. Click Download file.

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Step 4: Editing the Records

A. Open the file in a spreadsheet program such as Excel, and check to make sure the

information is correct. NOTE: The Test Code in Column K will contain two records per

subject, Part 1 and Part 2, for each student tested. EB104 indicates the test is Grade 4,

ELA Part 1 and EB204 is Grade 4, ELA Part 2.

B. Unassigned students can be added to a reporting group by including the reporting group

name in Column C. Students can also be moved to new reporting groups via an import

of this file when a new reporting group is entered for a student in Column C. The

Reporting Organization Code is a required field. Be sure to include this information

before saving the file as a CSV. Demographic data cannot be corrected in this upload

(e.g. student’s name, date of birth, gender, or test assignments). Adding a reporting

group or an organization code are the only changes that can be made in this file.

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Importing a File

Step 1: Getting Started

A. Click the drop-down menu under Setup.

B. Select Import / Export Data.

Step 2: Selecting Tasks

A. Click the Select Tasks drop-down menu.

B. Mark the checkbox next to Import / Export Data.

C. Click Start.

Step 3: Importing the File

A. Click the Type drop-down menu.

B. Select Student Test Reporting Group Import.

C. Click Browse to find the file you edited and want to import.

D. Click Process. NOTE: Once the file has processed, if there are errors in the upload,

review the errors and make corrections.

E. Click Exit Tasks.

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A common error is Organization Code is required. To correct this error, click on Download

Records in Error. Open the file and add the Organization Code to Column B. Save as a CSV

and import the corrected file.

Once the file has successfully uploaded, verify the information that was uploaded in the file is

displaying correctly. From Reports, select Reporting Groups. Find reporting groups by searching

or clicking the arrow next to the Search button, and select Show all results. Select the group to

verify.

Step 1: Getting Started

A. Click the drop-down menu under Reports.

B. Select Reporting Groups.

Step 2: Selecting Reporting Groups

A. Search for the reporting group or click the drop-down arrow on Start and mark the

checkbox next to Show all results.

B. Mark the checkbox next to the Reporting Group.

C. Click the drop-down menu Select Tasks.

D. Mark the checkbox next to Manage Student Test in Reporting Groups.

E. Click Start.

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Step 3: Verifying and Editing Reporting Groups

A. Verify the information is correct

B. If you need to make additional changes, you can modify the reporting groups. NOTE: If

multiple versions of a file are imported, the data in the system will be updated to reflect

any changes to existing records. Any changes made to the uploaded file will overwrite

the existing data in PearsonAccessnext, so use caution when importing data.

Updating User Reporting Groups

Exporting a File

Step 1: Getting Started

A. Click the drop-down menu under Setup.

B. Select Import / Export Data.

Step 2: Selecting Tasks

A. Click the Select Tasks drop-down menu.

B. Mark the checkbox next to Import / Export Data.

C. Click Start.

Step 3: Exporting the File

A. Click the Type drop-down menu.

B. Select User Group Export.

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C. Click Process.

D. Click the circling refresh arrows next to DETAILS to refresh the page.

E. When the page has refreshed and the file is Complete.

F. Click Download file.

Correct or add user information on the downloaded file using the other entries as a template,

and save as a CSV file.

Importing a File

Step 1: Getting Started

A. Click the drop-down menu under Setup.

B. Select Import / Export Data.

Step 2: Selecting Tasks

A. Click the Select Tasks drop-down menu.

B. Mark the checkbox next to Import / Export Data.

C. Click Start.

Step 3: Importing the File

A. Click the Type drop-down menu.

B. Select User Group Import.

C. Click Browse to find the file you edited and want to import.

D. Click Process. NOTE: Once the file has processed, if there are errors in the upload,

review the errors and make corrections.

E. Click Exit Tasks.

Once the file has processed, if there are errors in the upload, review the errors and make

corrections.

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Another common error code is “The user ‘XXXXX’ does not have access to the organization”.

If a user does not have access to the organization, the user will need to be added. Importing

users is an efficient way to add or change multiple users. Users must be assigned specific user

roles to access their data. Please refer to the User Role Matrix located on the Indiana ISTEP+

and IREAD-3 Resource Center under User Information to help determine which roles a user

should be assigned. A link to the User Role Matrix can be found at:

http://indiana.pearsonaccessnext.com/pearsonaccessnext/

NOTE: FERPA guidelines need to be taken into consideration when user roles are assigned.

Creating / Editing Reporting Groups Manually in PearsonAccessnext

The second method for entering information into PearsonAccessnext is by manually entering the

data. This method might be chosen when only a few data points need to be added, such as

creating a couple of reporting groups or adding a couple of students or users to a group.

The steps to manually enter details in PearsonAccessnext include creating and editing reporting

groups, managing student tests in reporting groups, and assigning users to reporting groups.

Step 1: Getting Started

A. Click the drop-down menu under Reports.

B. Select Reporting Groups.

Step 2: Editing a Reporting Group

A. If editing (if not skip to C) an existing Reporting Group search for it using the Find

Reporting Groups field or click the drop-down menu arrow on Search and mark the

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checkbox for Show all results.

B. Mark the checkboxes next to the Report Groups you want to edit.

C. Click the drop down-menu arrow on Start.

D. Select All Tasks.

Step 3: Creating a Reporting Group

A. Click New Reporting Group or click the name of the Reporting Group you want to edit

for the list on the left.

B. Enter or edit the information.

C.Click Save or Create.

Step 4: Including Students in Reporting Groups

A. Click Manage Student Tests in Reporting Groups in the top task bar.

B. Use the search field Find by name or ID within to begin searching for students.

C. Select Student.

D. Mark the checkboxes next to the Student test to include in Reporting Group. NOTE: To

remove a previously assigned test, deselect the checkbox.

E. Click Save.

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Step 5: Assigning Users to Reporting Groups

A. Click Assign Users to Reporting Groups in the top task bar.

B. Select the groups to be assigned users by checking the box next to the group name.

C. Type the user’s name in the Authorized Users field to begin searching for the user.

D. Select a user.

E. Click Assign.

F. Click Save.

G. Click Exit Task.

A user can be assigned to more than one group, and multiple users can be assigned to a group.

To remove a user, click on the X next to the username and click Save. If you do not see a

specific user when trying to assign him or her to a reporting group, it is possible that user does

not have the appropriate rights based upon the role assigned. Check the user account under

Setup to verify the user is linked to the appropriate school.

To delete a Reporting Group, Select the Delete Reporting Groups tab. Select the checkbox next

to the group to be deleted. Click Delete.

NOTE: All tests must be removed before a reporting group can be deleted. Reporting groups may not be deleted via an upload.

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Appendix 1 – Statewide Readiness Test

Appendix 1.1 Statewide Readiness Test IT Checklists

Appendix 1.1.1 Before the Statewide Readiness Test IT Checklist

Read the latest software and hardware guidelines to verify devices meet minimum requirements and ensure that you understand the system requirements.

If you are using browser-based TestNav 8 with a desktop or laptop machine, make sure Java is installed and enabled and that pop-up windows are allowed for in.testnav.com addresses. Only Firefox ESR-52 is supported for browser-based TestNav 8.

If you are using the TestNav 8 desktop or mobile app, make sure the newest version 8.10 is installed.

NEW! Develop a system to keep a record of which student uses which device for testing.

Ensure firewalls, content filters, and other security filtering devices have been configured appropriately. See TestNav 8, ProctorCache and PearsonAccessnext system requirements at https://support.assessment.pearson.com/display/TN/TestNav+8+Online+Support for a list of URLs and ports to whitelist as approved sites.

Create secondary save locations. This is required in preparing for a successful online testing experience. For Windows, Mac, and Linux testing machines, you may use a network share or an SFTP server as your secondary response file (SRF) location. For Android, iOS, or ChromeOS you must utilize an SFTP server for a SRF file location. NOTE: For detailed directions visit: https://support.assessment.pearson.com/display/PAsup/Configure+Response+File+Backup+Locations

Allow browser pop-ups for PearsonAccessnext.

Provide the names of each ProctorCache machine defined in your TestNav 8 Configurations to your CTCs or STCs and make sure they understand how you intend each of them to be used for testing, including which devices, areas, labs, and other groups you intend for each ProctorCache machine to serve. This information is necessary for creating sessions for administering each test.

Call your Internet Service Provider (ISP) to make sure it is aware of your testing schedules, and determine whether the ISP is planning any maintenance or other activities that might interfere with testing.

Verify that you or your CTCs or STCs have precached the tests they are administering on the ProctorCache machines their sessions are using. You can access the ProctorCache monitoring console on each ProctorCache machine by entering the static IP address with port 4480 into your browser (http://<static IP>:4480).

Make sure your CTCs or STCs, Examiners, and Proctors know how to access the Pearson System Status page at http://status-in.pearsonaccessnext.com/ before testing begins and that they know how to reach you for troubleshooting during testing.

Familiarize yourself with TestNav 8 navigation and test-taking tools by reviewing the online experience forms at in.testnav.com (select Practice Tests to access the Experience TestNav 8 menu).

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Bookmark the Pearson System Status page at http://status-in.pearsonaccessnext.com/

Log in to the PearsonAccessnext Training Site and select Spring 2017 in the Infrastructure Trial administration.

Appendix 1.1.2 During Statewide Readiness Test IT Checklist

Monitor your ProctorCache machines to make sure test takers are able to connect to them.

Identify any issues with devices and look for devices that should not be used for live testing.

Implement and test your system for tracking and recording which student uses what device during testing.

Monitor your network to identify any issues, bottlenecks, or other technology challenges.

Keep detailed notes on any reported technology, communication, logistics, or other issues to share with your team.

Ensure that no other applications are running on the testing computers or mobile devices.

Distribute Student Testing Tickets to each student or participant.

Launch the TestNav 8 desktop or mobile app or enter in.testnav.com into the address bar of a standard Internet Explorer, Firefox, or Safari desktop or laptop browser. It is recommended that you take the test with the same devices your students will use. Browser-based testing is only supported using Firefox ESR 52.

Read Aloud the script at the end of these instructions to your test takers.

Help test takers log in by entering the Username and Password from their Student Testing Ticket into the TestNav 8 Sign In screen as shown on the following page. NOTE: Passwords are case sensitive.

Monitor testing progress by using the Students in Sessions screen. Use the Session List and Filters to help zero in on specific students in specific schools or sessions, tests, and / or testing statuses.

Examiners only: Click Refresh periodically to get an update on testing statuses for individual students and overall for a selected session.

If a tester exits his or her test before completing it and would like to finish the test, click the drop-down next to his or her Active or Exited testing status and select Resume. If testers are involuntarily exited from the test because of a technical issue, select the drop-down again and select Resume Upload. This forces TestNav 8 to look for an unsent Student Response File. NOTE: The Statewide Readiness Test and Local Infrastructure Trial tests are not scored.

If a technology issue impacts multiple students, check the Pearson System Status page before contacting your CTC, STC, CITC, or SITC.

Keep detailed notes on any reported technology, communication, logistics, or other issues to share with your team.

Verify that all students have logged out and are in a Completed or Marked Complete

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status and select Stop Session to stop the test session. This concludes the Statewide Readiness Test!

Appendix 1.1.3 After the Statewide Readiness Test IT Checklist

Meet with your CTCs or STCs to discuss any issues that arose during testing and how

those issues were addressed or will be addressed during live testing.

Identify and address any gaps in contingency and communication plans.

Contact Pearson Support to resolve issues that you were not able to fully address on

your own, well in advance of when live testing begins.

Mark all students Complete and Close all testing sessions.

Before live testing begins, conduct another small-scale Local Infrastructure Trial to verify

that any changes made to technology setups are successful.

Appendix 1.2 Statewide Readiness Test CTC & STC Checklists

Appendix 1.2.1 Before the Statewide Readiness Test

□ Attend Pre-Statewide Readiness Test Q&A sessions

o Dates for Spring 2018 ISTEP+ :

▪ Part 1: February 13 – 21, 2018

▪ Part 2: April 2 – April 11, 2018

o Dates for Spring 2018 IREAD-3 are March 1 – 6, 2018

□ Review the Indiana Online Testing Guide (this document).

□ Review PearsonAccessnext training videos and materials.

□ Bookmark the Pearson System Status page at http://status-in.pearsonaccessnext.com/

□ Log in to the PearsonAccessnext Training Site and select the 2017-18 Infrastructure Trial administration.

□ Generate additional Sample Students for each of your schools and the tests they will be using as needed. NOTE: See Step 3 under Local Infrastructure Trial Instructions in this document above for set-by-step instructions

□ Create Online Testing Sessions. NOTE: See Step 4 under Local Infrastructure Trial Instructions in this document above for set-by-step instructions

□ Precache Test Content after you have finished creating sessions. Coordinate this activity with your CITCs or SITCs, or follow the instructions in the Statewide Readiness Checklist for CITCs and SITCs. NOTE: See Step 5 under Local Infrastructure Trial Instructions in this document above for set-by-step instructions

□ Prepare and Start your sessions. This step also can be completed by the Examiner or Proctor responsible for overseeing testing sessions. NOTE: See Step 6 under Local Infrastructure Trial Instructions in this document above for set-by-step instructions

□ Print Student Testing Tickets. This step also can be completed by the Examiner or Proctor. NOTE: See Step 7 under Local Infrastructure Trial Instructions in this document

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above for step-by-step instructions

Appendix 1.2.2 During the Statewide Readiness Test

□ Monitor testing progress using the Students in Sessions screen. Use the session list and filters to zero in on specific students in specific schools or sessions, tests, or testing statuses.

□ You can click on Refresh periodically to get an update on testing statuses for a selected session.

□ Assist Examiners and Proctors with managing student testing status as needed. If a tester exits his or her test before completing it and would like to finish the test, click on the drop-down next to his or her Active or Exited testing status and select Resume. If testers are involuntarily exited from the test because of a technical issue, select the drop-down again and select Resume Upload. This forces TestNav to look for an unsent Student Response File. NOTE: The Statewide Readiness Test and local Infrastructure Trial tests are not scored.

□ Keep detailed notes on any reported technology, communication, logistics, or other issues.

Appendix 1.2.3 After the Statewide Readiness Test

□ Meet with your CITCs, SITCs, Examiners, and Proctors to discuss any issues that arose during testing and how those issues were addressed or will be addressed during live testing.

□ Identify and address any gaps in contingency and communication plans.

□ For issues that you were not able to resolve or fully address on your own, contact Pearson Helpdesk and begin to work on resolving any technical issues before live testing begins.

□ (Optional) Mark all students Complete and Close all testing sessions. Follow the

instructions in the Statewide Readiness Test Guide if you are unsure of the specific

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steps to take.

□ Before live testing begins conduct another small-scale local Infrastructure Trial to verify that any changes made to technology setups are successful.

Appendix 1.2 Statewide Readiness Test Examiner and Proctor Checklists

Appendix 1.2.1 Before the Statewide Readiness Test:

□ Familiarize yourself with TestNav navigation and test-taking tools by reviewing the online experience forms at in.testnav.com (select Practice Tests to access the Experience TestNav 8 menu).

□ Bookmark the Pearson System Status page at http://status-in.pearsonaccessnext.com/

□ Log in to the PearsonAccessnext Training Site and select Spring 2018 in the Infrastructure Trial administration.

□ Prepare and Start your sessions. This step also can be completed by the CTC or STC responsible for overseeing testing sessions. NOTE: See Step 6 under Local Infrastructure Trial Instructions in this document above for step-by-step instructions.

□ Print Student Testing Tickets. This step also can be completed by the Examiner or Proctor. NOTE: See Step 7 under Local Infrastructure Trial Instructions in this document above for step-by-step instructions

□ Make sure you understand how to access the Pearson System Status page at http://status-in.pearsonaccessnext.com/ before testing begins and how to reach your CTC or STC and Corporation and School IT Coordinators (CITC and SITC) if issues arise during testing.

Appendix 1.2.2 During the Statewide Readiness Test

□ Ensure that no other applications are running on the testing computers or mobile devices.

□ Distribute Student Testing Tickets to each student or participant. □ Launch the TestNav desktop or mobile app or enter in.testnav.com into the address bar

of your browser. Browser-based testing is only supported using Firefox ESR 52. For the SRT, you should utilize every device that will be used for live testing.

□ Read Aloud the script at the end of these instructions to your test takers.

Help test takers log in by entering the Username and Password from their Student Testing Ticket into the TestNav Sign In screen as shown on the following page. NOTE: Passwords are case sensitive.

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Student Testing Ticket:

Desktop or mobile app Sign In screen:

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Standard browser Sign In screen:

□ Monitor testing progress by using the Students in Sessions screen. Use the Session List and Filters to help zero in on specific students in specific schools or sessions, tests, and/or testing statuses.

□ Examiners only: Click Refresh periodically to get an update on testing statuses for individual students and overall for a selected session.

□ If a tester exits his or her test before completing it and would like to finish the test, click on the drop-down next to his or her Active or Exited testing status and select Resume. If

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testers are involuntarily exited from the test because of a technical issue, select the drop-down again and select Resume Upload. This forces TestNav to look for an unsent Student Response File. NOTE: The Statewide Readiness Test and Infrastructure Trial tests are not scored.

□ If a technology issue impacts multiple students, check the Pearson System Status page before contacting your CTC, STC, CITC, or SITC.

□ Keep detailed notes on any reported technology, communication, logistics, or other issues to share with your team.

□ Verify that all students have logged out and are in a Completed or Marked Complete

status and select Stop Session to stop the test session. This concludes the Statewide

Readiness Test!

Appendix 1.2.3 After the Statewide Readiness Test

□ Meet with your CTCs, STCs, CITCs, and SITCs to discuss any issues that arose during testing and how those issues were addressed or will be addressed during live testing.

□ Identify and address any gaps in contingency and communication plans.

□ For issues that you were not able to resolve or fully address on your own, contact Pearson Helpdesk and begin to work on resolving any technical issues before live testing begins.

□ (Optional) Mark all students Complete and Close all testing sessions. Follow the

instructions above in the section titled Post-Test Procedures: Mark Test Complete under

Tasks During Test Administration.

□ Before live testing begins conduct another small-scale Local Infrastructure Trial to verify that any changes made to technology setups are successful.

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Appendix 1.3 Statewide Readiness Test (SRT) Test Administration Script

SAY: "Today you are going to answer questions on the computer in

preparation for online testing. This test simulation will help confirm that

the workstations and network are ready for online testing. This test will

NOT be scored, so do not worry about how you answer each question.

You will have 30 to 60 minutes to work through the test and use the

test-taking tools. If you have questions, please let me know, and I or

someone else will help you."

Pause to answer any questions.

SAY: "Please raise your hand if you do not have a test ticket." Provide assistance to any test taker raising his or her hand.

SAY: "You should see a screen that reads, 'Sign In'. Type the Username and

Password exactly as shown on your test ticket. Passwords are case sensitive."

Pause while test takers sign in.

SAY: "You should now see a Welcome Screen with the name of the test you

are about to take, the number of sections in the test, and the total

number of items in the test. Please raise your hand if you do not see

the Welcome Screen." Pause to make sure test takers have proceeded to the Welcome Screen.

SAY: "When you are ready, you may click 'Start Test Now'." Pause SAY: "You will see a screen that says 'Section 1: Mathematics'. Take a

moment to read the instructions and click 'Start Section' when you are ready to begin."

Circulate to answer questions and offer assistance with navigation and test-taking tools as test takers work through the online test.

Once test takers have finished, read the following:

SAY: "When you reach the end of a section, click 'Submit Section' and

answer 'Yes' to the 'Section Exit Warning' screen. Then read the instructions and click 'Start Section' to begin the next section. When you reach the end of the test, click 'Submit Final Answers' and answer 'Yes, Submit Final Answers' on the 'Submit Test Warning' screen. When you have finished, please wait patiently for further instructions.

After test takers have finished, collect their Student Testing Tickets and dismiss them. Provide your CTC or STC with the Student Testing Tickets for secure destruction.

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Appendix 2 – Critical Task Checklist

Appendix 2.1 Online Testing Critical Tasks Checklist Before live testing begins, you must complete the following tasks or you will not be

prepared to test online.

Run an Accommodations Operational Report to verify that all students have all

appropriate Accommodations.

Verify that Text-to-Speech (Online) and Calculator are selected Accommodations for

appropriate students under Manage Student Tests.

Review the Updated ISTEP+ Mathematics Calculator Policy found in the Pre-Test

Administration Tasks section..

Assign a Precaching Computer to each live testing session. Use of Proctor Caching is

required for all online test administrations.

Print and secure all Student Testing Tickets and Seal Codes. Make sure this task is

completed before testing begins. This step is not dependent on the other tasks in this

checklist and can be completed once sessions are created.

Starting the week before live testing, begin to precache all test content.

Starting the Wednesday before live testing, you can prepare, start, and unlock all of your

sessions. Make sure this task is completed before testing.

Completely review the Examiner’s Manuals and the Test Coordinator’s Manual.

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Appendix 3 – Practice Test

Appendix 3.1 2017-18 ISTEP+ and IREAD-3 Online Practice Test Setup Instructions for Corporation & School Test Coordinators

• Starting in January, Calculator Accommodations will be assigned in the Personal Needs Profile (PNP) section in PearsonAccessnext. This new functionality eliminates the need for a Calculator Form Group Type. When implemented for the Spring 2018 ISTEP+ Test Administrations, students with or without TTS Accommodations and Calculator Accommodations can be tested in the same session, providing greater flexibility for session planning and logistics.

• Pearson will load sample students and generate test sessions for practice tests. The number of sample students will approximate the number of students submitted on the DOE-TL. The sessions will be created using the IDOE Session Name that is submitted on the DOE-TL. Sample data will include student First Name and Accommodations for efficient distribution of test tickets. All other data will be generic or generated randomly.

• Review the above section “ISTEP+ Mathematics Calculator Policy” for more information regarding the updated guidance for calculators.

Appendix 3.1.1 Before Administering the Online Practice Test:

□ Log in to the PearsonAccessnext Training Site and select the appropriate administration.

□ Generating sample students, creating sessions, and creating Accommodation sessions

should only be needed if extras are deemed necessary.

□ (Optional) Generate sample students for each of your schools and the tests they are administering.

o Click on the Setup menu and select Students.

o Click on the Select Tasks drop-down, select Generate Sample Students, and click on the Start button.

o Complete the Generate Sample Students screen.

▪ Select the Organization (school) from the drop-down.

▪ Use the Create New Group functionality to make session creation easier by including descriptive information in the group name.

▪ Create multiple groups for the same school and test to conduct multiple sessions.

▪ Select the Enrolled Grade from the drop-down. The grade selected should correspond to the test grade.

▪ Begin typing in the Test drop-down box to select the test you want to administer for the sample students. Please note that scrolling to the bottom of the list may not reveal all available choices, so typing the grade level first narrows the selection. Enter the grade in the search box to access the grade level tests. Then select the test from the drop-down list corresponding to the practice test being administered. Use the following table to identify the test for the practice test being administered.

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Enter Into Search

Box To Select For Administering

IREAD-3 Grade 3 IREAD-3 Practice Test

3 3 ELA PART 1 ISTEP+ Grade 3 English/Language Arts Part 1 Practice Test

4 4 ELA PART 1 ISTEP+ Grade 4 English/Language Arts Part 1 Practice Test

5 5 ELA PART 1 ISTEP+ Grade 5 English/Language Arts Part 1 Practice Test

6 6 ELA PART 1 ISTEP+ Grade 6 English/Language Arts Part 1 Practice Test

7 7 ELA PART 1 ISTEP+ Grade 7 English/Language Arts Part 1 Practice Test

8 8 ELA PART 1 ISTEP+ Grade 8 English/Language Arts Part 1 Practice Test

10 10 ELA PART 1 ISTEP+ Grade 10 English/Language Arts Part 1 Practice Test

3 3 MATH PART 1 ISTEP+ Grade 3 Mathematics Part 1 Practice Test

4 4 MATH PART 1 ISTEP+ Grade 4 Mathematics Part 1 Practice Test

5 5 MATH PART 1 ISTEP+ Grade 5 Mathematics Part 1 Practice Test

6 6 MATH PART 1 ISTEP+ Grade 6 Mathematics Part 1 Practice Test

7 7 MATH PART 1 ISTEP+ Grade 7 Mathematics Part 1 Practice Test

8 8 MATH PART 1 ISTEP+ Grade 8 Mathematics Part 1 Practice Test

10 10 MATH PART 1 ISTEP+ Grade 10 Mathematics Part 1 Practice Test

4 4 SCI PART 1 ISTEP+ Grade 4 Science Part 1 Practice Test

6 6 SCI PART 1 ISTEP+ Grade 6 Science Part 1 Practice Test

10 10 SCI PART 1 ISTEP+ Grade 10 Science Part 1 Practice Test

5 5 SOC PART 1 ISTEP+ Grade 5 Social Studies Part 1 Practice Test

7 7 SOC PART 1 ISTEP+ Grade 7 Social Studies Part 1 Practice Test

▪ Select Online from the Type drop-down list.

▪ Enter the number of students needed for the group.

o Click Generate.

o Complete the Generate Sample Students screen again for the next group, or if finished, select Exit Tasks.

□ (Optional) Create Online Testing Sessions.

o Click on the Testing menu and select Sessions.

o Click on the Select Tasks drop-down, select Create / Edit Sessions, and click Start.

o Complete the New Session screen.

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▪ Enter a Session Name using a descriptive name.

▪ Select the Organization from the drop-down.

▪ Begin typing in the Test drop-down box to select the test you want to administer for the sample students. NOTE: Scrolling to the bottom of the list may not reveal all available choices, so typing the grade level first narrows the selection. Enter the grade in the search box to access the grade level tests. Then, select the test from the drop-down list corresponding to the practice test being administered. Use the above table to identify the test for the practice test being administered. The chosen test must correspond to one of the groups of sample students generated.

▪ Select Main from the Form Group Type drop-down.

▪ NOTE: The Scheduled Start Date and Time have no bearing on starting or stopping sessions. They are strictly for your use in planning and organizing your sessions.

▪ Select a Precaching Computer for each session based on guidance from your Corporation IT Coordinator (CITC) or School IT Coordinators (SITC).

▪ Select the drop-down next to Find by Name or ID. Select Find by Group, and click in the Add students to session area to add sample students to the session. NOTE: Only sample students or groups generated for the school and test specified for a session are available for selection and assignment to that session.

o Click Create.

o Note: After a session is created, you can choose to edit the session and change the password to a simpler word or number combination so that students can easily log in to the test.

o Complete the New Session screen again for the next session, or if finished select Exit Tasks.

□ (Optional) Create practice test sessions for accommodated tests.

o Complete the previous steps for all sessions that will include accommodated sample students.

o To create test assignments for students requiring Text-To-Speech (TTS), go to Testing > Sessions > Search > Show All > Select Session > Select Tasks > Go to Students in Sessions > Select students that require TTS > Select Tasks > Manage Student Tests > Start.

o On the left side of the Manage Student Tests page, click the arrow next to the “Battery”, for example “3 ELA Battery”, and then select “3 ELA Part 1”. In the Accommodations field to the right select TTS, and ensure Read Aloud is set to “No”. If TTS is selected and Read Aloud is “Yes”, you will get an error.

o Click Save and repeat this step for each sample student requiring the TTS Accommodation.

o For sample students requiring other online accommodations (e.g. Calculator), repeat the above steps and select Save.

o See the notes in the beginning of Appendix 3 regarding Calculator Accommodations.

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o Proceed to the steps below.

□ Precache test content after all sessions have been created. Coordinate this activity with CITCs or SITCs.

□ Start your sessions. This step can also be completed by the Examiner or Proctor responsible for overseeing testing sessions.

o Click on the Testing menu and select Sessions.

o Click on the drop-down arrow next to the Search button and select Show all results.

o Select the sessions you want to start or click on the checkbox at the top of your list of sessions to select all sessions shown. If you have multiple pages of sessions, you can select sessions from each page, and PearsonAccessnext keeps track of your selections under the Manage drop-down in the upper right portion of the Sessions screen.

o Click on Go to Students in Sessions near the top of the screen or select Go to Students in Sessions from the Select Tasks drop-down and click Start.

o Click on Combined View at the top of the Session List on the left side of the Students in Sessions screen and select Start all Sessions.

□ Print student testing tickets. This step can be completed by the Examiner or Proctor responsible for overseeing testing sessions.

o Select a session from the Session List on the left side of the Students in Sessions screen.

o Click on the Resources drop-down in the upper right portion of the Students in Session screen and select Print all for this Session. Choose one of the four available Student Testing Ticket formats.

o Print and distribute sheets of student testing tickets to the Examiners / Proctors who are managing each session.

□ Repeat this step for each session.

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Appendix 4 - Exercises

Appendix 4.1 Exercises for Test Administration Training

Access the Training Site

Sign In Process

A. In a web browser (Internet Explorer or Firefox), open the PearsonAccessnext

Training Site:

http://trng-in.pearsonaccessnext.com/

B. Click the Sign In button near the upper-right corner.

C. Click the Username field and type in the username for your training site account.

D. Click the Password field and type in the password for your training site account.

E. Click the Sign In button.

Reminder: After logging in, please reference the background color used on the site. A

blue background indicates that you are in the operational site. A brown background

indicates that you are in the training site.

Select Test Administration

A. Several test administrations are available within PearsonAccessnext. Before

continuing in the site, select the correct administration.

B. To select an administration, click the Indiana > 2017 – 2018 > … drop-down

menu near the upper-right corner and choose the appropriate administration. For

our exercises, we will use the ISTEP+ Spring administration.

Exercise 1

Create/Edit Students

A. Click the Setup drop-down menu and choose Students.

B. Click the Select Tasks drop-down menu and mark the checkboxes for Create /

Edit Students, Register Students, and Manage Student Tests. Then, click the

Start button.

C. Click on the Corporation / School field and select a school. For this exercise,

select the first school listed.

D. Complete the remaining required fields.

E. Click the Create button.

F. You will see a green Success message across the top.

Register Students

A. Click the Register Students tab or click Next Task at the top right.

B. Mark the Registered checkbox to allow editing of the fields.

C. Click the Enrolled Grade field and select a grade. For the exercise, select Grade

4.

D. Complete the remaining required fields.

E. Click the Save button.

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F. You will see a green Success message across the top.

Manage Student Tests

A. Click the Manage Student Tests tab or click Next Task at the top right.

B. Click the Student field and select the student you created earlier.

C. Click the Test field (to the right of the Student field) and type first few characters

of the test name. For this exercise, select a Grade 4 test.

D. Click the Organization field and select a school. For this exercise, select the first

school listed.

E. Click the Type field and select Online.

F. Complete the remaining required fields.

G. Click the Create button.

H. You will see a green Success message across the top.

Exercise 2

Create/Edit Sessions

A. Click the Testing drop-down menu and choose Sessions.

B. Click the Select Tasks drop-down menu and mark the checkbox for Create /

Edit Sessions. Then, click the Start button.

C. Click the Session Name field and type the name of your session. Make note of

your session name so we can refer to it later.

D. Click the Organization field and select a school. For this exercise, select the first

school listed.

E. Click the Test Assigned field and select a test from the list. For this exercise,

select the appropriate test selected earlier.

F. Click the Form Group Type field and select Main.

G. Complete the remaining required fields (denoted with a red asterisk) in this

section.

H. The Precaching Computer field will default to a ProctorCache configuration set

by your CITC. For the operational tests, consult with your CITC to find out which

ProctorCache configuration should be selected for each test session. For this

exercise, click Use Custom TestNav Settings, and put an X in the computer

name.

I. Click the Students field and select a student to add to this test session. For this

exercise, select the student that you created earlier.

J. NOTE: The Students field will automatically display the first 50 students available

(alphabetically). If you do not see your student listed, you can show a filtered list

of students by typing the first few letters of the student’s first or last name.

K. Click the Create button.

L. You will see a green Success message across the top.

M. Change the password on the test.

N. Click Save.

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O. Click the Exit Tasks button in the upper-right.

Exercise 3

Students in Sessions / Move Students between Sessions

A. Click the Testing drop-down menu and choose Students in Sessions or select

Go to Students in Sessions at the top.

B. In the Session List, click on a session name. This will allow you to view

information and students for the session you’ve selected. For this exercise, select

the session you created earlier.

C. Mark the checkbox in front of the student that needs to be moved to a different

session. For this exercise, you will select the student you created earlier.

D. Click the Select Tasks drop-down menu and mark the checkbox for Move

Students between Sessions. Then, click the Start button.

E. Click the Create Session button (on the right side of the screen).

F. Click the Session Name field and type the name of your new session. Make note

of your session name so we can refer to it later.

G. Click the Organization field and select a school. For this exercise, select the first

school listed.

H. Click the Test field and select a test from the list. For this exercise, select the test

selected earlier.

I. Click the Form Group Type field and select Main.

J. The Precaching Computer field will default to a ProctorCache configuration set

by your CITC. For the operational tests, consult with your CITC to find out which

ProctorCache configuration should be selected for each test session. For this

exercise, leave the default Precaching Computer.

K. Complete the remaining required fields.

L. Click the Create button.

M. For each student listed on the left, mark the checkbox in the column under your

newly created session name (to the right of the student name).

N. Click the Move button.

O. You will see a green Success message across the top.

P. Click the Exit Tasks button in the upper-right.

Exercise 4

Start Test Sessions / Download Resources: Seal Codes and Testing Tickets

A. Click the Testing drop-down menu and choose Sessions.

B. Click the drop-down arrow on the blue Search button and mark the checkbox

for Show all results.

C. Mark the checkbox next to the sessions for which you want to start and/or print

test tickets.

D. Click the Select Tasks drop-down menu and click the blue Go to Students in

Sessions link at the bottom of the menu.

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E. Click on the name of a session under the Session List on the left. For this

exercise, select the new session containing the student we recently moved

between sessions.

F. If no sessions appear, you can type the first few letters of a session name in the

Search field to search for it.

G. Click the Prepare Session button.

H. After a few moments click the Refresh button.

I. Click the green Start Session button to begin the session.

J. Slide the Lock icon to Unlock to allow students to log in.

K. Click the Resources drop-down menu and select an option. Available options

include:

• Seal Codes: Access codes that prevent students from skipping to other

sections.

• Scheduled Sessions: An overview of the scheduled test sessions.

• Session Student Roster

• Under Student Testing Tickets there are two options:

o Print all for this session.

o Print selected for this session.

L. Select Seal Codes. It will open a new browser tab. Once you have examined this

screen you may close this browser tab.

M. Select Print all for this session from the Resources drop-down and it will open

in a new browser tab.

N. These tabs can be printed using your browser’s print function as needed. You

may close the tab with the test tickets on it.

Mark Student Tests Complete

A. Click the Testing drop-down menu and choose Students in Sessions, if not

already there.

B. Click on the name of a session under the Session List. For this exercise, select

the test session that was recently started.

C. If the session you are looking for is not in the list, you can type the first few letters

of a session name in the Search field to search for it.

D. Find the list of students for the currently selected session (below the Search

button).

E. Mark the checkbox in front of the student session that needs to be marked

complete.

F. Click the Select Tasks drop-down menu and mark the checkbox for Mark

Student Tests Complete. Then, click the Start button.

G. Click the Reason field and type a reason for marking this student session

complete.

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H. Mark the checkbox to the left of the student session that needs to be marked

complete.

I. Click the Mark Complete button.

J. You will see Student Test Status change to a blue Marked Complete status.

K. Click the Exit Tasks button in the upper-right.

Exercise 5

Session List Report

A. Click the Reports drop-down menu and choose Operational Reports.

B. Mark the checkbox next to Online Testing.

C. Click the Session List link to the right.

D. Click the Display Report button to view the selected report on your screen. You

may also click the Download CSV button to download a copy of the selected

report.

E. Click the Exit Report button.

Session Roster Report

A. Click the Reports drop-down menu and choose Operational Reports.

B. Mark the checkbox next to Online Testing.

C. Click the Session Roster link to the right.

D. Click the Request Report Refresh drop-down link.

E. Click the Refresh Report button.

F. You will see a green Success message across the top.

G. Below that, you will see the message: Waiting for report to complete…

H. Wait a bit for the server to generate the report. Then click the Refresh arrow to

check if the report generation has completed. (Repeat if needed.)

I. Click the Download Report button to download and view the report.

J. Click the Exit Report button.

Exercise 6

Generate Sample Students (Training Site Only – Not used on live site)

A. Click Setup then Students.

B. Under Select Tasks, choose Generate Sample Students, and then click Start.

C. Select an Organization. For purposes of this Exercise, you may select the first

option.

D. Select an Enrolled Grade. For purposes of this Exercise, please select Grade 4.

E. Select a Test. For purposes of this Exercise, please select appropriate Grade 4

test.

F. If you want to utilize a group name, enter a New Group Name or select Use

Existing Group (NOTE: Groups may only be used for the training site, not live

testing).

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G. Under Type select Online. Choose a number of students.

H. Click Generate. Once the Success message appears, click Exit Tasks.

I. On the Students page, in the drop down next to Search, select Show All

Results.

J. Verify you have students with the first name NEW and the last name STUDENT.

Appendix 5 – Summer Testing Due to many school buildings closing for summer break, students who need to test during summer

sessions may not be able to test at the school in which they are enrolled in PearsonAccessnext. In this

case schools can administer the test by following one of two possible approaches. Note that these

approaches can be utilized for both IREAD-3 and ISTEP+ Grade 10 summer testers.

1. Students can be moved into sessions at the school where they will be testing.

2. CTCs can adjust user role permissions to allow test administrators to access test sessions across

the school corporation.

Appendix 5.1 Moving Students to a Session at a Different School Students will need to be moved to a session at the school where testing will be taking place. Either a

new session will need to be created or a session that already exists at the school where testing is taking

place can be used.

Once logged in as a CTC at the corporation level, you can move students between sessions at different

schools. Follow these steps:

Step 1: Ensure you are viewing your corporation level in PearsonAccessnext.

A. Click the Organization drop-down menu.

B. Select your school corporation. NOTE: You can use the search field to search for your School

Corporation code.

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Step 2: Select the Sessions

A. Click the Testing drop-down menu.

B. Select Sessions.

C. Click the checkbox next to the sessions with the students that need to be moved to a session at

the school where testing is taking place. Note: If you are moving the students to an existing

session then select the session where the students will be moved.

D. Click the link for Students in Sessions.

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Step 3: Select Students to Move

A. Select Combined View on the left.

B. To move all the students in the sessions click the checkbox on the header row to the left of

Student Test Number (STN).

C. Click the drop-down menu for Select Tasks.

D. Click the checkbox for Move Students between Sessions.

E. Click Start to start the task.

Step 4: Move Students between Sessions

A. For each student listed click the checkbox shown under the session to which you want to move

the student. Note: To select a session for all students in the list click the checkbox next to the

session name in the header row.

B. Click Move. Note: To create a new session to be used, click Create Session. Then, continue to

Step 5.

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Step 5: Create a new session to move students into.

A. Enter the required information in the Create Session window.

B. Click Create.

Step 6: Select Students to Move to the New Session

A. For each student listed click the checkbox shown under the session you created. Note: To select

a session for all students in the list click the checkbox next to the session name in the header

row.

B. Click Move.

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Appendix 5.2 Expanding Test Administrator Access In this approach, students will remain in their test sessions at their respective schools. The CTC will need

to adjust the user role to allow authorized test administrators to access students in sessions across the

school corporation. The staff member who will need to have their access modified will depend on how

tests are managed in your organization.

For example if a designated STC and examiner will be administering the test to students across the

corporation for summer testing the CTC will need to add organization level access to the designated

user’s role. Note: This access is to be granted based on the need for administering a particular test

administration and then is to be removed when it is no longer required.

Step 1: Select the User.

A. Click Users under the Setup drop-down menu.

B. Click the checkbox next to the name of the user you would like to modify.

C. Click the drop-down menu Select Tasks.

D. Click checkbox next to Create/Edit Users.

E. Click Start.

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Step 2: Adjust User Role

A. Select the user from the Users list of the left.

B. Click the field Selected Organization.

C. Select the Corporation from the drop-down.

D. Click Save.

Note: In this scenario, the CTC or STC would print test tickets for the students from each school and

have them at the designated testing location.

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Indiana Support Number

Pearson Customer Service:

Phone: 866-683-6668

Electronic Help Request

Monday – Friday

7:00 a.m. – 7:00 p.m. EST

Helpful Links

Indiana ISTEP+ & IREAD-3 Resource Center

PearsonAccessnext Online User Guide

Training Modules