Index cards template · H2020 1. Structure of H2020 Our topics: Some basics From FP7 to H2020 The new H2020 Structure . Characteristics of EU R&I Activities Transnational collaboration

HORIZON

2020 Awareness & Training Sessions

Contents

1 Structure of HORIZON 2020

2 Terms of Participation & Funding

3 Overview of main technological axes and priorities

4 Further Analysis of the work program, the calls and the idea positioning

5 How to prepare a winning proposal

6 How to identify appropriate partners & allies to formulate a consortium

7 Principles of proposal Evaluation

8 Practical Guidelines

9 Discussion

1 Administrative & Financial project management

2 Case Studies

3 Interactive Round Tables

4 Discussion

Structure of

H2020

1. Structure of H2020 Our topics:

Some basics

From FP7 to H2020

The new H2020 Structure

Characteristics of EU R&I Activities

Transnational collaboration (min. 3 partners/3

countries)

Open to all: Industry, SMEs, Universities,…)

Consortia selected via Calls for Proposals and

evaluation procedures involving a set of multiple

criteria and independent experts

Strategic objectives - programme oriented

Innovative, based on science & technology

excellence

Competitive - competition of the best teams in EU

Funding up to 100% - grants NOT loans-

R&I results are the property of the participants

4 4 EAST -HORIZON 4

1. Structure of H2020

HORIZON 2020 key tools

• Work Programme • Calls • Participants Portal • Proposals-Projects

FP Budget Development

6


The difference!

7


• Framework Programme for Research FP7

• Framework Programme for Research

Horizon 2020

Development

Innovation

Industrial

Leadership

Societal

Challenges

Excellent

Science

The H2020 Structure

Important: the clear boundary between the sub-programmes has

gone !

EAST -HORIZON 8

The H2020 Structure


Part II Industrial Leadership

1. LEADERSHIP IN ENABLING AND INDUSTRIAL

TECHNOLOGIES – LEIT

• Information and Communication Technologies (ICT)

• Nanotechnologies

• Advanced materials

• Biotechnology

• Advanced Manufacturing and Processing

• Space

EAST -HORIZON 10

Part III Societal Challenges

1. Health, Demographic Change and Wellbeing

2. Food Security, Sustainable Agriculture, Marine and

Maritime Research and The Bio-Economy

3. Secure, Clean and Efficient Energy

4. Smart, Green and Integrated Transport

5. Climate Action, Resource Efficiency and Raw Materials

6. Inclusive Societies

7. Secure societies

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12


Types of actions supported by grants

(in which we are interested)

Research and Innovation

Actions

Innovation Actions

Coordination and Support

Actions

Research and innovation actions

Actions primarily consisting of activities aiming to establish new knowledge and/or to explore the feasibility of a new or improved technology, product, process, service or solution.

For this purpose they may include basic and applied research, technology development and integration, testing and validation on a small-scale prototype in a laboratory or simulated environment.

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Innovation actions

Actions primarily consisting of activities directly aiming at producing plans and arrangements or designs for new, altered or improved products, processes or services.

For this purpose they may include prototyping, testing, demonstrating, piloting, large-scale product validation and market replication.

14


Coordination and support actions

Actions consisting primarily of accompanying measures such as standardisation, dissemination, awareness-raising and communication, networking, coordination or support services, policy dialogues and mutual learning exercises and studies, including design studies for new infrastructure and may also include complementary activities of networking and coordination between programmes in different countries.

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2. Terms for participation and funding

Terms for participation and funding

Rules of Participation

Minimum conditions

For standard collaborative actions:

At least, 3 legal entities, each established in different Member States/Associated Countries

Additional conditions

To be set out in the Work Programme (i.e. number of participants, type of participants, etc.)

2. Terms of Participation and Funding

Evaluation of proposals

Award criteria

• Excellence

• Impact (measurable & widely applicable) +Higher weighting for innovation actions

• Quality and efficiency in the implementation

• Details, weightings and thresholds be laid down in WP

The evaluation is carried out by independent experts

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Simplified Funding Model

One reimbursement rate by action

The same rate for all beneficiaries and all activities:

Up to 100% for Coordination and Support actions

Up to 100% for Research and Innovation actions

Up to 70% for innovation (non-profit entities up to 100%)

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Eligible Costs

Main cost categories: Personnel costs

Costs of subcontracting

Other direct costs:

• Travel costs and subsistence allowances • Depreciation costs of equipment • Costs of other goods and services (including non-deductible VAT)

Rules to allow costs for large infrastructure are under discussion

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3. Overview of Main Technological axes and priorities

Main Technological

axes

All Workprogrammes

3. Overview of Main Technological axes & priorities

Main WP

Main Work Programme - corrigendum

1. Introduction_v.2.0

2. Future and Emerging Technologies (FETs)_v.2.0

3. Marie Sklodowska-Curie actions (MSCA)_v.2.0

4. Research infrastructures (including e-Infrastructures)_v.2.0

5. Introduction to Leadership in enabling and industrial technologies

(LEITs)_v2.0

5i. Information and communication technologies (ICT)_v.2.0

5ii. Nanotechnologies, advanced materials, advanced manufacturing and

processing, biotechnology_v.2.0

5iii. Space_v.2.0

6. Access to risk finance_v.2.0

7. Innovation in SMEs_v.2.0

8. Health, demographic change and wellbeing_v.2.0

9. Food security, sustainable agriculture and forestry, marine and maritime and

inland water research and the bioeconomy_v.2.0

10. Secure, clean and efficient energy_v.2.0

11. Smart, green and integrated transport_v.2.0

12. Climate action, environment, resource efficiency and raw materials_v.2.0

13. Europe in a changing world - inclusive, innovative and reflective

societies_v.2.0

14. Secure societies - protecting freedom and security of Europe and its

citizens_v.2.0

15. Spreading excellence and widening participation_v.2.0

16. Science with and for society_v.2.0

17. Communication and Dissemination_v.2.0

18. Fast Track to Innovation_v1.0

The example of ICT in Horizon 2020


ICT in LEIT

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This part covers the following ICT technological areas: 1.A new generation of components and system 2.Advanced Computing 3.Future Internet 4.Content technologies and information management 5.Robotics 6.Micro- and nano-electronic technologies, Photonics

Sample ICT 2015 Call

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A new generation of components and systems no call

Advanced Computing ICT 4 – 2015: Customized and low power computing

Future Internet ICT 8 – 2015: Boosting public sector productivity and innovation through cloud computing services 21

ICT 10 – 2015: Collective Awareness Platforms for Sustainability and Social Innovation

ICT 12 – 2015: Integrating experiments and facilities in FIRE+

Content technologies and information management ICT 16 – 2015: Big data - research

ICT 19 – 2015: Technologies for creative industries, social media and convergence

ICT 20 – 2015: Technologies for better human learning and teaching


LEIT & Societal Challenges

Industrial Leadership

Information and Communication Technologies [1,257 KB]

Nanotechnologies, advanced materials and advanced

manufacturing and processing [3,168 KB]

Societal Challenges

Personalised Medicine [Health]

Food security, sustainable agriculture and forestry, marine and

maritime and inland water research and the bioeconomy

Secure, clean and efficient energy

Smart, green and integrated transport

Climate action, environment, resource efficiency and raw

materials

Europe in a changing world – inclusive, innovative and

reflective societies Secure societies

Protecting freedom and security of Europe and its citizens

http://www.eurida-research.com/downloads/draft_wp-leit-ict_2016-2017.pdf

http://www.eurida-research.com/downloads/pc-nmbp-draft-wp-16-17---v2.1_forcomments.pdf

http://www.eurida-research.com/downloads/pc-nmbp-draft-wp-16-17---v2.1_forcomments.pdf

http://www.eurida-research.com/downloads/draft_wp-sc1_health_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc2_food_agri_fisheries_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc2_food_agri_fisheries_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc3_energy_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc4_transport_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc5_climate_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc5_climate_2016-2017.pdf

http://www.eurida-research.com/downloads/draft_wp-sc6_inso_2016-2017.pdf





http://www.eurida-research.com/downloads/draft_wp-sc7_secure_soc_2016-2017.pdf



Work Programmes are available at:

• http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/index.html

H2020 reference documents are available at:

• http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html

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http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/index.html

http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/h2020/index.html

http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html

http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html

Further Analysis of the work programme and the calls:

How to prepare a winning proposal

Idea Positioning

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ICT Calls 2016-2017 (1)

A new generation of components and systems

ICT1.1 – 2016: Smart Cyber-Physical Systems ICT1.2 – 2016: Thin, Organic

and Large Area Electronics (TOLAE)

ICT1.3 – 2016: SSI – Smart System Integration

ICT1.4 – 2016: Smart Anything Everywhere Initiative

Advanced Computing and Cloud Computing

ICT2.1 - 2016: Customized and low energy computing

ICT2.2 – 2016: Cloud Computing

Future Internet

ICT3.1 – 2016: 5G PPP Research and validation of critical technologies and

systems

ICT3.2 – 2016: 5G PPP Convergent Technologies

ICT3.3 – 2016: Networking research beyond 5G

ICT3.4 – 2016: Software technologies

ICT3.5 – 2017: Collective Awareness Platforms for Sustainability and Social

Innovation

ICT3.6 – 2016: Net Innovation Factory

ICT3.7 – 2016: Future Internet Experimentation – Building a European

Experimental Infrastructure

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ICT Calls 2016-2017 (2)

ICT4.1 – 2016: Big Data PPP: innovation hubs for cross-sectorial and cross-

lingual data integration ICT4.2 – 2016: Big Data PPP: innovation Hubs for

cross-sectorial and cross-lingual data experimentation

ICT4.3 – 2016: Big Data PPP: Large Scale Pilot projects in sectors best

benefitting from data driven innovation

ICT4.4 – 2017: Big data PPP: research addressing main technology challenges

of the data economy ICT4.5 – 2016-17: Big data PPP: Support, Benchmarking

and evaluation

ICT4.6 – 2016: Big data PPP: privacy-preserving big data technologies

ICT4.7 – 2017: Big data PPP: skills

ICT4.8 – 2016: Media and content convergence ICT4.9 – 2017: Tools for smart

digital content in the Creative Industries

ICT4.10 – 2016: Support technology transfer to the Creative Industries

ICT4.11 – 2016: Learning and skills

ICT4.12 – 2017: Interfaces for accessibility

ICT4.16 – 2016: Gaming and gamification

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Robotics and autonomous systems

ICT 5.1 - 2016: Advanced robot capabilities and system abilities

ICT 5.2 – 2016: Market driven research and innovation in robotics

ICT 5.3 - 2017: Advanced robot capabilities and system abilities

ICT 5.4 – 2017: Market-driven research and innovation in robotics

ICT 5.5 – 2017: Coordination and Support Actions

ICT 5.6 – 2017: Joint Actions

Key Enabling Technologies

ICT6.1 – 2016: Photonics KET

ICT6.2 – 2017: Photonics KET

ICT6.3 – 2017: Micro- and nanoelectronics technologies

ICT6.4 – 2017: Cross-KET for Health

Internet of Things

ICT7.1 – 2016: Large Scale Pilots

ICT7.2 – 2016: IoT Horizontal

ICT7.3 – 2016: R&I on IoT integration and platforms

ICT Calls 2016-2017 (3)

Security

ICT8.1 – 2016: Assurance and Certification for Trustworthy and Secure ICT systems, services and components

ICT8.2 – 2016: A Digital Security and Privacy Cluster for LEIT-ICT

ICT8.3 – 2017: Cryptography

Innovation and Entrepreneurship support

ICT9.1 – 2017: Startup Europe for Growth

ICT9.2 – 2016: Innovation procurement network

ICT9.3 – 2017: Innovation procurement open

Responsibility and Creativity

ICT10.1 – 2016: Enabling responsible ICT-related research and innovation

ICT10.2 – 2016: Establishing a structured dialogue between creative people and technologists

ICT10.3 – 2016: STARTS– Innovation at the nexus of S&T, Design and the Arts

ICT10.4 – 2017: STARTS – S&T&ARTS prize

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ICT Calls 2016-2017 (4)




From ideas to proposals…

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LAND OF

IDEAS (think

of a problem)

CHECK

• (B) Work

Programme

• (A) Call Text

• (C) State-of-

the-Art

• (D) IMPACT

• (E) Partners –

Type of project

• (F) Possible

End-Users

PROPOSAL

DEVELOPMENT

(detailed template

and instructions)

Overview Proposal Structure

• Section 1: Excellence 1.1 Objectives 1.2 Relation to the work programme 1.3 Concept and approach 1.4 Ambition

• Section 2: Impact 2.1 Expected impacts 2.2 Measures to maximise impact

• Section 3: Implementation 3.1 Work plan — Work packages, deliverables and milestones 3.2 Management structure and procedures 3.3 Consortium as a whole 3.4 Resources to be committed

• Section 4: Members of the consortium 4.1. Participants (applicants) 4.2. Third parties involved in the project

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Section 1: Excellence 1.1 Objectives

Describe the specific objectives for the project, which should be:

Clear

measurable

realistic

achievable

within the duration of the project. Objectives should be consistent with the expected exploitation and impact of the project.

5. Proposal Structure

1.2 Relation to the work programme

Indicate the work programme topic to which your proposal relates, and explain how your proposal addresses the specific challenge and scope of that topic, as set out in the work programme.

Section 1: Excellence

1.3 Concept and approach

• Describe and explain the overall concept underpinning the project. Describe the main ideas, models or assumptions involved. Identify any trans-disciplinary considerations;

• Describe the positioning of the project e.g. where it is situated in the spectrum from ‘idea to application’, or from ‘lab to market’. Refer to Technology Readiness Levels where relevant.

• Describe any national or international research and innovation activities which will be linked with the project, especially where the outputs from these will feed into the project;

• Describe and explain the overall approach and methodology, distinguishing, as appropriate, activities indicated in the relevant section of the work programme, e.g. for research, demonstration, piloting, first market replication, etc;

• Where relevant, describe how sex and/or gender analysis is taken into account in the project’s content.

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Section 1: Excellence 1.4 Ambition

• Describe the advance your proposal would provide beyond the state-of-the-art, and the extent the proposed work is ambitious. Your answer could refer to the ground-breaking nature of the objectives, concepts involved, issues and problems to be addressed, and approaches and methods to be used.

• Describe the innovation potential which the proposal represents. Where relevant, refer to products and services already available on the market. Please refer to the results of any patent search carried out.

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Section 2: Impact 2.1 Expected impacts

Please be specific, and provide only information that applies to the proposal and its objectives. Wherever possible, use quantified indicators and targets.

Describe how your project will contribute to: the expected impacts set out in the work programme, under the relevant topic; improving innovation capacity and the integration of new knowledge

(strengthening the competitiveness and growth of companies by developing innovations meeting the needs of European and global markets; and, where relevant, by delivering such innovations to the markets;

any other environmental and socially important impacts (if not already covered above).

Describe any barriers/obstacles, and any framework conditions (such as regulation and standards), that may determine whether and to what extent the expected impacts will be achieved. (This should not include any risk factors concerning implementation, as covered in section 3.2.)

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Section 2: Impact 2.2 Measures to maximise impact

a) Dissemination and exploitation of results

Provide a draft ‘plan for the dissemination and exploitation of the project's results’. For innovation actions describe a credible path to deliver the innovations to the market. The plan, which should be proportionate to the scale of the project, should contain measures to be implemented both during and after the project.

Dissemination and exploitation measures should address the full range of potential users and uses including research, commercial, investment, social, environmental, policy making, setting standards, skills and educational training.

The approach to innovation should be as comprehensive as possible, and must be tailored to the specific technical, market and organisational issues to be addressed.

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Section 2: Impact (2.2 cont’d)

Explain how the proposed measures will help to achieve the expected impact of the project. Include a business plan where relevant.

Where relevant, include information on how the participants will manage the research data generated and/or collected during the project, in particular addressing the following issues:

What types of data will the project generate/collect?

What standards will be used?

How will this data be exploited and/or shared/made accessible for verification and re-use? If data cannot be made available, explain why.

How will this data be curated and preserved?

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Section 2: Impact (2.2 cont’d) You will need an appropriate consortium agreement to manage (amongst

other things) the ownership and access to key knowledge (IPR, data etc.). Where relevant, these will allow you, collectively and individually, to pursue market opportunities arising from the project's results.

The appropriate structure of the consortium to support exploitation is addressed in section 3.3.

Outline the strategy for knowledge management and protection. Include measures to provide open access (free on-line access, such as the ‘green’ or ‘gold’ model) to peer-reviewed scientific publications which might result from the project.

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Section 2: Impact (2.2 cont’d)

b) Communication activities

Describe the proposed communication measures for promoting the project and its findings during the period of the grant. Measures should be proportionate to the scale of the project, with clear objectives.

They should be tailored to the needs of various audiences, including groups beyond the project's own community. Where relevant, include measures for public/societal engagement on issues related to the project.

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Section 3: Implementation

3.1 Work plan - Work packages, deliverables and milestones Provide:

Brief presentation of the overall structure of the work plan; timing of the different work packages and their components Detailed work description, i.e.:

a description of each work package (table 3.1a); a list of work packages (table 3.1b); a list of major deliverables (table 3.1c);

Graphical presentation of the components showing how they inter-relate.

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Section 3: Implementation (3.1 cont’d) Advice:

Give full details. Base your account on the logical structure of the project and the stages in which it is to be carried out. Include details of the resources to be allocated to each work package. The number of work packages should be proportionate to the scale and complexity of the project.

You should give enough detail in each work package to justify the proposed resources to be allocated and also quantified information so that progress can be monitored, including by the Commission.

You are advised to include a distinct work package on ‘management’ (see section 3.2) and to give due visibility in the work plan to ‘dissemination and exploitation’ and ‘communication activities’, either with distinct tasks

or distinct work packages.

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Section 3: Implementation (3.1 cont’d)

• Advice (cont’d):

You will be required to include an updated (or confirmed) ‘plan for the

dissemination and exploitation of results’ in both the periodic and final reports. (This does not apply to topics where a draft plan was not required.) This should include a record of activities related to dissemination and exploitation that have been undertaken and those still planned. A report of completed and planned communication activities will also be required.

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3.2 Management structure and procedures Describe the organisational structure and the decision-making ( including a list

of milestones (table 3.2a))

Explain why the organisational structure and decision-making mechanisms are appropriate to the complexity and scale of the project.

Describe, where relevant, how effective innovation management will be addressed in the management structure and work plan.

Describe any critical risks, relating to project implementation, that the stated project's objectives may not be achieved. Detail any risk mitigation measures. Please provide a table with critical risks identified and mitigating actions (table 3.2b)

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3.3 Consortium as a whole The individual members of the consortium are described in a separate section 4. There is no need to repeat that information here.

Describe the consortium. How will it match the project’s objectives? How do the members complement one another (and cover the value chain, where appropriate)? In what way does each of them contribute to the project? How will they be able to work effectively together?

If applicable, describe the industrial/commercial involvement in the project to ensure exploitation of the results and explain why this is consistent with and will help to achieve the specific measures which are proposed for exploitation of the results of the project (see section 2.3).

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Section 3: Implementation 3.4 Resources to be committed

Please make sure the information in this section matches the costs as stated in the budget table in section 3 of the administrative proposal forms, and the number of person/months, shown in the detailed work package descriptions.

Please provide the following:

a table showing number of person/months required (table 3.4a)

a table showing ‘other direct costs’ (table 3.4b) for participants where those costs exceed 15% of the personnel costs (according to the budget table in section 3 of the administrative proposal forms)

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Table 3.1a: Work package description

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Table 3.1b: List of work packages

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Table 3.1c: List of Deliverables

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Table 3.2a:List of milestones

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Table 3.2b: Critical risks for implementation

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Table 3.4a: Summary of staff effort

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Page Limits

For full proposals, the cover page, and sections 1, 2 and 3, together should not be longer than 70 pages for Innovation and R&I actions, and no longer that 50 for CSA actions.

All tables in these sections must be included within this limit.

The minimum font size allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).

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Section 4: Members of the consortium 4.1. Participants (applicants) Please provide, for each participant, the following (if available):

a description of the legal entity and its main tasks, with an explanation of how its profile matches the tasks in the proposal;

a curriculum vitae or description of the profile of the persons, including their gender, who will be primarily responsible for carrying out the proposed research and/or innovation activities;

a list of up to 5 relevant publications, and/or products, services (including widely-used datasets or software), or other achievements relevant to the call content;

a list of up to 5 relevant previous projects or activities, connected to the subject of this proposal;

a description of any significant infrastructure and/or any major items of technical equipment, relevant to the proposed work;

[any other supporting documents specified in the work programme for this call.] 57


6. How to identify appropriate partners &

allies to formulate a consortium

Partner Search

Partner-search and Communication are prerequisites for any H2020 activity:

Without proper communication

no partners !

In this presentation we will cover: The new Participant Portal as one of the means to communicate and get the necessary information on H2020 Some principles of good communication Partner search facilities

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6. Partner Search




Where is the Participants Portal ?

Go to:

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6. Partner Search

http://ec.europa.eu/research/participants/portal/desktop/en/home.html




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6. Partner Search

Other funding opportunities

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6. Partner Search

Search for Topics 6. Partner Search

Other means of Partner Search

Attract Project Partners through Communication

Opportunities are provided by, e.g. Cordis Ideal-IST Brokerage events Information days organized by the EC NCPs

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6. Partner Search

https://cordis.europa.eu/partners/web/guest/home

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6. Partner Search

Cordis


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6. Partner Search

68

6. Partner Search


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6. Partner Search


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6. Partner Search

Instead of browsing through offerings, you should be pro-active:

Register on CORDIS

Create your own profile: targeted, specific, honest !

Offer your expertise

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6. Partner Search

Ideal-ist: addresses ICT companies and research organizations worldwide wishing to find project partners for a participation in the Horizon 2020 program of the European Commission.

offers a unique and quality-labeled Partner Search and other services helping to ease participation in Horizon 2020.

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6. Partner Search

http://ideal-ist.eu/

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Search by: • Open calls • Recently

Published Partner Searches

• Find ICT Events Register to all partnership request by email

6. Partner Search




The search…

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6. Partner Search

… gives 2 open requests:

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6. Partner Search

IDEAL-IST:

A very targeted search, but only a small amount of requests.

For the entire ICT-2014 call there are currently (end of March 2014) 16 requests.

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6. Partner Search

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6. Partner Search

Partnering starts with proper

Enabling Communication

To achieve Partnering, Communication needs to

be carefully prepared.

Prepare Communications to get the right

messages across.

To plan communication, please reflect the

following steps:

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6. Partner Search

Plan Communication

1. Put yourself in the position of your potential partners. What do they need to know, and want to hear? What will stop them listening to what you have to say?

2. Identify and list your different potential partners. Identify whom to communicate with and why.

3. Drill down into your communication objectives and

clarify specific objectives for each audience. What do they need and want to know from you?

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6. Partner Search

Plan Communication

4. Be prepared for return questions. Present yourself by a company profile or competence for project contribution

5. To plan out the message for each audience, start by

thinking about the broadest audience groups first. 6. Ask people from different partnership requests how

you are doing. By getting timely feedback, you can tune any future communications.

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6. Partner Search

Plan Communication

Important:

SELF-DISCLOSURE AND FEEDBACK:

The ability to disclose relevant information, share personal and business experiences, and provide honest, direct and timely feedback is critical to closing the communication loop.

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6. Partner Search

Sample: Brokerage Event

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6. Partner Search

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Brokerage – Best Practice Profile

6. Partner Search

Using Project Networks - NCP

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6. Partner Search

Using Project Networks - NCP

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6. Partner Search

Conclusion

Communications for building Partnering Culture Be aware: • Partnering is time consuming; preparation of projects and communication

within networks needs your close attention.

• Be flexible: EU funding might be different from what you initially expected.

Prepare for partnering: • Have your own profile available, incl. company and project description

• Participate at organised matchmaking events; do active presentation and

prepare for targeted contacts with potential partners.

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6. Partner Search

Conclusion Active communication:

• Be an active communicator; ask questions and commit your interest.

• Present your own expectations and views within the communication

• Contacts have to be cultivated; provoke feedback from partners you are interested in.

• Be persistent in receiving response; ‘Never give up’.

Partnering:

• Partnering is a process; it does not stay at the beginning and is rather a result.

• Be aware and communicate what you can offer in the partnering relation.

• Cultivate Win-Win situations; develop ability to trust (with care).

• Feel comfortable with interdependence in the project network.

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6. Partner Search

Conclusion

Experience shows:

• Networking is build on reputation

• Peer based learning from successful samples is an effective way

• Use of ‘Mediators’ for first-time communication between international RDI contributors might be an advantage

• Once the doors are opened to international project partners

• recommendations are passed more easily to new partners

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6. Partner Search

7. Principles of Proposal Evaluation

Partner Search

••• 90

Evaluation process

Process monitored by independent experts

Receipt of

proposals

Individual

evaluation

Consensus

group Panel Review Finalisation

Evaluators

Individual Evaluation Reports

(Usually

done remotely)

Consensus Report

(May be done

remotely)

Panel report

Evaluation Summary Report

Panel ranked list

Eligibility check

Allocation of proposals to evaluators

Final ranked list

Evaluation Criteria

Type of action

Excellence The following aspects will be taken into account, to the extent that the proposed work corresponds to the topic description in the work programme.

Impact The extent to which the outputs of the project should contribute at the European and/or International level to:

Quality and efficiency of the implementation The following aspects will be taken into account:


1 Excellence/Concept

92


Score Content

Score 0 points

Full of baloney. Sometimes remembered to mention the Theme priority, but not always !

Score 1 or 2

Copies and pastes of the Workprogramme, just listing objectives.

Score 3

Clearly identified the objective, their relevance to the WP, in your own words.

Score 4 or 5

Identified the objectives, the approach, clear positioning, stated the relevance and explained why it is important and benefits the aims of the WP

2 Excellence / Ambition

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Score Content

Score 1 points

Impossible to figure out what the proposal is aiming at, ambition unclear …

Score 2 or 3

Nicely described but not very clear what is new. Is it ambitious?

Score 4

Clear explanation of the ambition and the innovation potential.

Score 5

Clear explanation of ambition, innovation potential and how the state-of-the-art will be advanced.

3 Potential impact

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Score Content

Score 0 points

Issue ducked (there is no impact / impact not actually related to goals of the Theme).

Score 1 or 2

Re-assuring phrases about how valuable this work is going to be.

Score 3

Specific impact (from the WP) is clearly identified in detailed terms.

Score 5

Additionally, outline of measures to maximise the impact and how to advance innovation capacity

4 Quality of the Implementation / Resources

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Score Content

Score 1 Just claiming that resources are adequate ….

Score 2 Copy and paste of the text from the corporate brochures

Score 3 Resource plan specific to the project, but only sketched out

Score 4 Detailed resource planning, but possibly over/under-estimate

Score 5 Just the right amount of resources, convincingly integrated

5 Quality of the Implementation / Consortium

96


Score Content

Score 1 Re-assuring phrases about how good the proposal is

Score 2 or 3 Appended the CVs, but no description of partners’ role

Score 5 Clear description of who the partners are and how they contribute

Score 5 Additionally, how they ensure exploitation focused on the objectives addresses, and why they are among the best in the business

6 Quality of the Implementation/Management

97


Score Content

Score 1 Re-assuring phrases about how well-managed it’s going to be and how experienced the partners are.

Score 2 or 3 Just the standard management plan everybody learned at business school

Score 4 Adequately detailed organization and management plan, clear responsibilities, problem solving mechanism.

Score 5 Additionally, clear outline of innovation management, risk analysis and contingency plans – all reaching beyond the end of the project

Sum of the marks

10/15 mark is the Technical Threshold –below the proposal are rejected

Experience has shown that at least 13,5/15 mark

is needed for funding

98


Fatal Mistakes

Out of scope of call (objective or instrument) Only a few objectives are open in a specific call. Read the call text !

Late submission: Submit early on the EPSS, and submit often, even if the proposal is not fully mature!

Lack of understanding of Evaluation criteria (objective vs subjective)

Poor needs analysis and description of the starting point (stakeholders, problems, target groups, state-of-the-art, markets, etc)

Little relevance for the call objectives


Fatal Mistakes (2)

Poor impact analysis

Insufficient details given of planned activities as evidence to convince evaluators of impact

The text of different parts of a proposal is not consistent so evaluators get confused

No respect for instructions. Be intelligent in implementing the instructions. Every word of the guidance documents has a meaning.

100


Rule no. 1

Choose the right instrument for your idea !

Research Action - RA

Research and Innovation Action – RIA

Coordination and Support Action – CSA

101


Rule no. 2 Remember that every half-mark will count ! Think of the finishing touches which signal quality work: in presentation:

clear language well-organised contents no typos, no inconsistencies, no obvious paste-ins, no

numbers which don’t add up, no missing pages ……..

in content ethical issues gender issues

102


Rule no. 3

You are going to need consistently high marks on all criteria

1. Make it easy for the evaluators to give you high marks. Don’t make them work at it !

• Don’t write too little; cover what is requested

• Don’t write too much

• Don’t leave them to figure out why it’s good, tell them why it’s good

• Leave nothing to the imagination

2. Divide your effort over the evaluation criteria

3. And never fill a Part B section with hot air instead of content

103


Rule no. 4

Use the Guidance notes for evaluators !

1. Give the Guidance notes and your draft proposal

to experienced colleagues

2. Then re-write your proposal following their recommendations

104


Rule no. 5

Make sure your Project Workplan reflects the promises you make in the rest of Part B ! For example:

Strong impact implies an important dissemination effort

S&T excellence implies an adequate and well-organised research effort

Good consortium management implies clear Workpackage leadership

105


Rule no. 6

Use all the help you can get (and don’t wait till it’s too late) !

Commission contact person for each objective open in a

call Pre-proposal checks by the EC A help desk for proposers questions A help desk for electronic submission problems Partner search facilities

106


Recommendations You can learn to present a good proposal in the best possible way But no amount of creative writing will disguise an inadequate proposal are you really fully in scope of the strategic

objective? will your project have a significant impact? is it scientifically and technically excellent? is your consortium competent and complete? do you have a well-worked out project management

plan? do you have all the resources you need?

107


8. Practical Guidelines Contents: The overall philosophy

Pitfalls in proposal preparation, things that people often miss

How to effectively demonstrate the exploitation potential

Partner Search

The philosophy is generic (applicable to all projects).

It is independent of the subject or topic.

It is independent of the funding source.

It is independent of the programme.

The philosophy is simple …..

The Philosophy for writing successful proposals

109

8. Practical Guidelines

• Your philosophy is to know what to do to

convince the funding source to give you the money!

• Your philosophy is to learn how to be competitive (your proposal will not be the only one) and this means:

• Your philosophy is to make your proposal the best.

Philosophy for writing EU project proposals:

110


The most important question you have to ask yourself now:

– Do the impacts expected from EU funding programmes match your own line of research, innovation or development ?

If not, do not try to squeeze your ideas into some EU objectives.

The proposal will never be fully convincing and achieve a top ranking position.

111


• In an R&D project you can achieve impact only through S&T Excellency !

• Where you start from: a well-founded understanding and description of the State-of-the-Art

• Where you will go to: a clear description of how your results will go beyond the State-of-the-Art

• How you will get there: Ensure the quality and effectiveness of the S/T methodology and associated work plan.

112


Four major problems are evident in proposals: 1.Irrespective of how intelligent they are, people are unable to read and implement instructions!

2.Statements are made without any supporting evidence so evaluators are not convinced.

3.Insufficient details are given of activities that will be carried out to convince evaluators.

4.The text of different parts of a proposal is not consistent, so evaluators get confused.

113


Ensure you do what they want you to do, which means read the instructions carefully (every page)!

Read the funding objectives, eligibility criteria and impact expected for projects as well as any Guide for Applicants, and then do exactly what they want.

If your ideas don't match the objectives then quit !

The instructions should be so easy to implement.

The large majority of people don’t do this!

Not reading and implementing instructions:

114


Be intelligent in implementing the instructions. Every word of the call objectives has a meaning. Here’s an example from an EU Work Programme:

– “… close cooperation with at least 3 outstanding European partnering organisations”. [Their italics, not mine!]

– “outstanding” - so you must provide the evidence!

So do not write “Our three European partners are outstanding” and expect evaluators to believe you!

No evidence for statements:

115


The most common ones:

1. Out of scope of call: missing the objectives or instruments:

• Read carefully the objectives or target outcomes in the Workprogramme. Not once or twice, better three times. Pay attention to each single sentence or phrase !

• Make sure that you understand which instrument (IA,RIA, CSA, …) is foreseen for your selected target outcome.

116

Pitfalls


Objective ICT-2011.4.4 Intelligent Information Management

•Target outcomes

•a) Reactive algorithms, infrastructures and methodologies (parallelisation, approximation, online processing, compression) for scaling data intensive techniques (including but not limited to machine learning, inference, statistical analysis) up to extremely large data volumes and real time performance. Implementations must be rigorously tested on extremely large and realistically complex data sets coming from diverse resources contributed by organisations with a clear stake in the solution and a clear path to deploying it if effective.

117

How to read the Workprogramme

The most common ones:

2. Inconsistencies • Last minute changes in the workplan are not updated in the

methodology section or - even worse - in Part A

• Figures in the WP tables do not add up.

• Convincingly described objectives do not appear in the Workplan (or are well hidden).

3. Not paying attention to the guidelines

• Missing tables or page limits ignored

• No quantitative measures of success, both for the objectives and the expected impact

• No risk analysis or contingency plan

118

Pitfalls 8. Practical Guidelines

Think of the finishing touches which signal quality work: In presentation

clear language

well-organised contents

no typos, no inconsistencies, no obvious paste-ins,

no numbers which don’t add up, no missing pages

… In content

ethical issues gender issues

119

Avoiding Pitfalls


Make sure your Project Workplan reflects the promises you make in the rest of Part B !

For example: • Strong impact implies an important dissemination effort.

• S&T excellence implies an adequate and well-organised research effort.

• Good consortium management implies clear Workpackage leadership.

120

Avoiding Pitfalls


Use all the help you can get (and don’t wait till it’s too late) !

Commission contact person for each objective open in a call: do contact them.

Use the pre-proposal checks offered by the EC.

Let your colleagues who are not directly involved in the proposal 'pre-evaluate' it.

121

Avoiding Pitfalls


Not sufficient detail for justification:

Compare these two examples:

“One of our young R&D scientists will spend one month in project year 2 at Institute X in Paris to be trained in how to use an ABC machine.”

“Our institute currently has no ABC machine, though we plan to buy one in project Year 1, as it is essential to develop the diagnostic tests of Objective 4. Thus, 1 of our talented scientists will work in the institute of Dr X in Paris for 1 month immediately before commissioning the ABC machine. Dr X has used ABC since 1998 and she has two machines, one of which is regularly used to train visiting workers. Upon return to our institute, the young R&D scientist will help commission the new ABC machine and give training in its use to others to ensure dissemination and sustainability of the newly-acquired expertise.”

So, make sure you define the activities sufficiently to give the evidence that objectives will be achieved.

Needs analysis

Activity description

Impact analysis

122


Ensure consistency in what you say throughout your proposal. For example: If you refer to improving staff management skills as a project

objective, make sure you describe activities somewhere in the rest of the proposal to achieve this!

If you refer to a website dissemination activity at the end under project impact, make sure your project website is already described in a previous section of the proposal!

It is very easy to make mistakes in consistency because you write the text bit by bit, but evaluators read your whole proposal in just a few hours.

Not consistent

123


Adjust the amount of detail you give to describe the work/tasks to be done according to the project scale and type.

A small-scale project for your first proposal (e.g. a staff training visit) would need more description of day-to-day activities than a large international collaborative project by experienced staff.

How much detail is needed to convince evaluators?

124


by the end of reading your proposal the evaluator needs to be saying: ‘This looks a good quality proposal, with very competitive

ideas from proposers who followed all the instructions.’ ‘This is an excellent project concept, clearly justified and

implemented with a convincing amount of detail.’ ‘It looks as if the proposed project will be managed

competently, and will have a significant impact.’ ‘It looks the best proposal that I have reviewed. So..’ ‘I recommend they are given the money!’

Once your proposal gets to the evaluators

125


Choose the right instrument for your idea

You are going to need consistently high marks on all criteria

Use the Guidance Notes for Evaluators!

Make sure your Project Workplan reflects the promises you make in the rest of Part B

Use all the help you can get (and don’t wait till it’s too late)

Some essential rules:

126


You can learn to present a good proposal in the best possible way. But no amount of creative writing will disguise an inadequate proposal.

are you really fully in scope of the strategic objective ?

will your project have a significant impact ?

is it scientifically and technically excellent ?

is your consortium competent and complete ?

do you have a well-worked out project management plan ?

do you have all the resources you need ?

Some final remarks …

127


The EC puts quite some emphasis on the exploitation of project results (formally called the "foreground").

Exploitation is seen as an activity for the entire project, but taking into account the different partner roles.

Universities are not expected to develop a product and put it on the market, but the private sector partners are.

How to deal with the IPR is an issue that must be agreed on in the consortium agreement before the start of the project. This agreement should also clarify royalties, licences or access rights.

128

Exploitation


You are not supposed to have a product ready by the end of the project, the EC is not allowed to fund product development.

However, the project (i.e. the industry partners) should have a clear path of commercialisation of the results

The project needs to demonstrate that convincingly (e.g. through some market figures, market trends, etc.) already in the proposal (Initial Dissemination and Exploitation Plan).

129

Exploitation


In the Final Report of the project you need to establish the final plan for use and dissemination of foreground:

• List of all scientific (peer reviewed) publications relating to

the foreground of the project. • List of applications for patents, trademarks, registered

designs, etc. • For each exploitable result:

• Its purpose • How it might be exploited, when and by whom • IPR exploitable measures taken or intended • Further research necessary, if any • Potential/expected impact (quantify where possible)

130

Exploitation 8. Practical Guidelines

If your project has a clear application focus leading to exploitable results:

1. Consider to get one or two partners from this application domain into the consortium, e.g. potential future users (small role is enough).

2. Get these partners to do some market analysis during the project, it will help you getting the right focus of your R&D work and also satisfy the EC.

131

Exploitation - Recommendations


5. Roll-Out & Implementation

4. Grant Agreement

signed

2. Consortium Formation

1. Idea/Problem

3. Proposal Writing

8. Summing up in 5 steps

From ideas to proposals…

133

LAND OF

IDEAS (think

of a problem)

CHECK

• (B) Work

Programme

• (A) Call Text

• (C) State-of-

the-Art

• (D) IMPACT

• (E) Partners –

Type of project

• (F) Possible

End-Users

PROPOSAL

DEVELOPMENT

(detailed template

and instructions)

Feasibility End Phase Checklist

By the end of this stage you must have a clear appreciation of

Your capabilities and resources

Capabilities and resources needed from partners

Possible partners – you must have already made initial contacts

Size – rough budget, number of partners, likely duration

Risks

Roles – esp. who amongst you could be the co-ordinator?

Who might fund the project? EU and who?


Payment Timeline Final activity report

Reported costs +

audit certificate (mandatory)

Final payment

Periodic activity report

(mid-term review : optional)

Reported costs

+ (audit certificate if required)

Intermediate

pre-financing or

payment

NB: impact on the

total pre-financing

Detailed work plan

Initial advance

0 6 12 18 24 30 38 Months


Deliverables

Reporting

Reviews

5 — Roll Out and Implementation Technical Aspects


5. Roll-Out &

Implementation

Establish

contacts &

agreements

Partner

search

Admin. &

Legal Mgt

Payments

& Financ.

Mgt

Auditing

Reporting

IPR Mgt.

Technical

Work EC

templates &

submission

forms

Agree on

overall

budget &

partner

shares

Role in

proposal &

target budget

Proposal

Idea

Explore

initial

contacts

Action Plan

for proposal

development

Final

proposal

submission

Allocation

of proposal

parts

among

partners

Additional

info

provided

Grant

signature =

effective

start of

project

Consortium

Agreement

&

subsequent

agreements

4. Grant

Agreement

Signature

3. Proposal

Development

2. Consortium

Formation 1. Feasibility


Discussion

Think it- Team It- Win It!

Thank you!

Documents

Index cards template · H2020 1. Structure of H2020 Our topics: Some basics From FP7 to H2020 The new H2020 Structure . Characteristics of EU R&I Activities Transnational collaboration