In Voice Processing With Imaging and Process Management 1291060751

8/11/2019 In Voice Processing With Imaging and Process Management 1291060751

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Automating Oracle E-Business Suite InvoiceProcessing with Oracles Imaging and

Process Management (I/PM)

Michael RathDavid Moore

CedarCrestone, Inc.


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The Imaging Solution

Eliminates paper through content-enabling processes to lower

costs and increase efficiency within Oracle E-Business Suite Capture digitizes documents & extracts data:

Oracle Document Capture

Oracle Distributed Document Capture

Oracle Forms Recognition Imaging store, retrieve & manages documents:

Oracle Imaging and Process Management

E-Business Suite Adapter for ECM

BPM capabilities accelerate document-drivenprocesses:

Oracle Business Process Management Suite Invoice Process Solution Template (part of Oracle I/PM)


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Imaging Solution Components ODC/ODDC

Scan Production and Distributed Capture images and review/correct batches

Import FTP, Folder, Email

Import Multi Function Device (MFD) output

Index/Classify Manual image indexing in ODC

Automate indexing with barcoded cover sheets

Output

Forms Recognition

Output images to OFR import folder

Commit images and metadata to I/PM


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Imaging Solution Components ODC/ODDC

ODC/ODDC

Generate Unique Document Id

Commit via Text File commit driver

or I/PM 11g commit driver

Commit Folder

Multiple Page TIFFsDepending on solution folder monitoredby:

OFR Metadata (e.g., Doc Id,

Priority) passed in filename

IPM Metadata passed in InputAgent compliant text file


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Imaging Solution Components (OFR)

Import images and metadata Meta data is parsed from image file names

Classify/Extract/Verify etc.

Export images and extracted data

Images Images and metadata output to a folder monitored by

I/PM

Extracted Data

Several options supported XML export recommendedfor easy processing in BPEL

XML and metadata to associate XML with invoice imageoutput to a folder monitored by I/PM


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Imaging Solution Components (OFR)

Export FolderOFR

OFR (Verifier)


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Imaging Solution Components (IPM)

Archive

Parallel applications are created for images and XML data file

The images and XML file and their metadata are ingested into

the appropriate applications by the Input Agent

Searches to enable access to the invoice images BPEL

The image application will initiate a BPEL process to perform

the invoice processing - key invoice fields are passed along to

the BPEL process Viewing

Users can access images with the I/PM browser based viewer

which allows annotations


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Imaging Solution Components (IPM)


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Imaging SolutionComponents BPEL (and solution template)

Key From Image

Route invoice images to the appropriate AP user fordata entry in EBS

Forms Recognition

Retrieve XML data from I/PM Validate key header fields against EBS (to minimizeimport failures)

Insert invoice data into EBS via Open Interface Table

Exceptions Route invoices that need additional information orrequire user intervention to the appropriate user/queue


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Imaging SolutionComponents BPEL (and solution template)

BPEL

Inject,Retrieve

Update


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Imaging SolutionComponents - EBS Adapter for ECM

UI level workflow Integration

Access task lists from EBS screens

Key-from-image queues

Exception queues e.g. PO matching failures,

supplier maintenance Supporting Documents

Search integrations to retrieve related documents e.g.vendor contract from invoice record

ECM related UI extensions ODDC integration for integrated scanning


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Imaging SolutionComponents - EBS Adapter for ECM

EBS

Work Lists&Updates


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Key-From-ImageStreamlining Invoice Data Entry

Data Entry usingEBS Invoice Workbench

Complete Processingwith Standard EBS

Functions

Prepare andSort Incoming

InvoicesScan And Index Archive in I/PM Route to AP for

data entry

Incomplete Information,Supplier Maintenance, etc.

Obtain RequiredApprovals


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Forms RecognitionStreamlining Invoice Data Entry

Validation: Supplier,Duplicates, PO, Etc.


Functions

Prepare andSort Incoming

InvoicesScan And Index Extraction,

Verification,Correction

Archive in I/PM

Incomplete Information,Supplier Maintenance, etc.



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Expense ReportsStreamlining Receipt Processing


Functions

Submit ExpenseReport

Fax Coversheetand Receipts

Archive in I/PM


ReleaseExpenseReport


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Imaging SolutionComponents - Deployment Architecture


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Questions and Answers

Michael A. [email protected] Moore

[email protected]