Upload
jack-burke
View
215
Download
3
Embed Size (px)
Citation preview
In, Out, and Beyond: Integrating Special Collections at UCLA Library
Tom HyryUCLA Library Special Collections
Living the Future ConferenceApril 23, 2012
Some Trends in Special Collections• Greater emphasis on special collections in research
libraries as a whole• Reduced resources overall: not necessarily more for
Special Collections• Collections growing in size and complexity• New demands on campus: greater emphasis on use of
primary sources in teaching and learning• Support for different and new types of research (e.g.
digital humanities• Intellectual property issues
Realities
• Value of special collections: text, physical, and financial
• Stewardship responsibilities: security and preservation
• Need to take the long view: cultural heritage
• What’s so special?
Overall point:
More to do and, in many cases, less to do it with.
What are the highest priorities?
How can we creatively build capacity ?
Integrating Special Collections at UCLA1. Consolidating programs , operations, and services to
increase efficiencies, reduce redundancies, and improve user services
2. Integrate Special Collections operations into broader library endeavors
3. Integrate archival ideas beyond the library
Making five units into oneFive units:• Department of Special Collections (Humanities and Social
Sciences)• Performing Arts Special Collections (Film, Television,
Theater, Music)• Biomedical Library Special Collections (History of
Medicine and Sciences• University Archives• Center for Oral History Research
Making five units into oneFour Functions:• Collection Management (Accessioning, Cataloging,
Processing, Preservation)• Curatorial (Acquisitions, Exhibits, Programming,
Instruction)• Public Services (Reference, Instruction, Reader Services,
Duplication)• Administrative (Budgets, Facilities, Human Resources,
Events)
Guiding principles• Developing collective solutions to specific problems
• User centered
• Documented policies and procedures
• Subject knowledge and expertise still matters: not throwing baby out with bathwater
Progress to date• Collection Management: unified approach to
accessioning, processing, cataloging, preservation• Public Services: Outward focus; integrated reading room• Curatorial: Coordinated collecting and more focused
collecting priorities; Collecting Los Angeles (new collecting initiative)
• Administrative: central management of budget , using resources more wisely; single point to manage UCLA bureaucracy
Persistent challenges
Space: Small reading room; Teaching spaces; Accessioning, processing, cataloging; staff unity
Staffing holes: Technology skills; Rare books; Curatorial leadership
Creating an environment that breeds creativity and embraces change
Developing leadership
Planning the future• Having completed reorganization, now setting future
directions
• Planning process has included surveys of users, staff, library colleagues, and focus groups with administration
• Goals: collective understanding of our mission and direction; establishment of highest level priorities; better sense of ourselves as a single unit
Future directions (provisional)Focus on transforming user experience (physically and
virtually): make special collections available when, where, and how users want it, to greatest extent possible
Enhance digital services and operations : mass digitization, curated digitization, born digital, social media
Outreach and advocacy: integration of SC into curriculum; improved promotion of collections and services
Special Collections into the broader library
• New emphasis on special collections provides opportunities and challenges to work with library staff, students and faculty outside of special collections
• How can we harness existing staff and interest in special collections to boost our capacity? What are the tensions and barriers for success?
• Areas: instruction; processing/cataloging; collecting; exhibits; programming
InstructionIncreased use of special collections by non-SC librarians in
instruction, incorporation of primary sources into teaching
Tension(s): preservation and security; demands on public services staff for paging, etc.
Solutions: policies and procedures; training; digitization targeted at teaching and learning
Processing and CatalogingCenter for Primary Research and Training: programmatic
approach to engaging graduate students in special collections
Extending the model to library staff
Tensions: new roles for staff; special collections living with imperfection; role of archivist becomes more facilitator, teacher, and advocate and less of a processor
Reconsidering post-custodial archives
Issue: more relevant archival materials exist than can possibly be acquired, processed and preserved by research libraries
Can we extend our reach beyond our institutions?
Examples: June Mazer Archive; Labor and social movement archives (provisional)
Ongoing questions• How can we best configure existing staff and old
structures to deal with new demands?
• How to develop collections that support broad areas of research within limited means?
• What functions can we give up?