IMPROVING SPACE UTILIZATION THROUGH ANALYSIS Sherri Newcomb, VP Finance and Administration Marc Carpentier, Finance Budget Manager City University of New

IMPROVING SPACE UTILIZATION THROUGH ANALYSIS

Sherri Newcomb, VP Finance and AdministrationMarc Carpentier, Finance Budget Manager

City University of New YorkQueensborough Community College

Learning Outcomes

• Gain insight into software that may assist you in understanding, analyzing, and improving space utilization at your institution

• Develop an awareness of issues and practices that impede space utilization

• Learn the value of standardized scheduling and its impact on space utilization

Queensborough Community College

Space Utilization Improvement Project

X25® is a reporting and analytical tool that produces detailed graphical views of room utilization and provides analytic data needed to identify interesting patterns and trends, and correct inefficiencies in scheduling policies and space allocation.

What Is X25?

Optimization of Room Assignments

Event and Room Management

Reporting Analyzing Identifying Suggesting

R25S25

X25Schedule 25

What Is Needed to Use X25?

Audit rooms to capture features (e.g., Smart technology, white boards, etc.)

Collect room and feature preferences with proposed schedules

Room data (e.g., name, location, capacity, etc.) Academic events (via Student Information System) Special events and Continuing Education events

R25

S25

Add custom attributes (Room area, Controlling Org., Building Name, Room Use Code)X25

Where is X25?

• Presidents• Provosts• Deans• VPs of Business and

Finance• Space and Facility

Planners• Registrars• You

What can X25 tell you?• Scheduling Fitness

– Class Distribution– Weekly Meeting Pattern Analysis– Class Time Distribution– Schedule Distribution– Class Mapping– Organization Mapping– Demand by Time– Organization Time-spread and Seat Utilization

• Inventory Fitness– Room Inventory– Room Mapping– Campus Mapping– Supply and Demand Analysis– Class Placement by Room Capacity– Class Placement by Preferences– Supply and Demand by Feature

• Utilization– Average Room Usage– Rooms in Use by Time– Room vs. Seat Utilization– Room Supply vs. Actual Placement– Seat Utilization Analysis

What can X25 tell you?• Scheduling Fitness

– Class Distribution– Weekly Meeting Pattern Analysis– Class Time Distribution– Schedule Distribution– Class Mapping– Organization Mapping– Demand by Time– Organization Time-spread and Seat Utilization

• Inventory Fitness– Room Inventory– Room Mapping– Campus Mapping– Supply and Demand Analysis– Class Placement by Room Capacity– Class Placement by Preferences– Supply and Demand by Feature

• Utilization– Average Room Usage– Rooms in Use by Time– Room vs. Seat Utilization– Room Supply vs. Actual Placement– Seat Utilization Analysis

ANALYSIS

Study Parameters

• Fall 2010 Academic Semester• Does not include Continuing Ed & Special Events• Focuses on Classrooms and Labs• Primarily focuses on Days: Mon – Fri, 7AM – 6PM (when the majority of classes are held)

• Examines the impact of evenings 6PM – 11PM and weekends

• Result confirmation using Spring 2011 & 2012

Fall 2010 Schedule

Spaces (Supply)This analysis includes all rooms/spaces that were categorized as classrooms or labs; and any space that was used to hold a class or lab section regardless of its categorization.

228 Total Rooms(7,616 seats)

105 Classrooms(3,829 seats)

91 Labs(2,090 seats)

32 Other Rooms(1,697 seats)

Events (Demand)This analysis includes all credited sections/events that were categorized as academic class or lab sections, except those that did not require space assignments on campus.

• 2,854 Total Events– 1,443 sections held in classrooms (M-F days)– 554 sections held in labs (M-F days)– 253 sections placed in spaces not categorized as classrooms/labs (M-F days)– 453 evening sections– 99 weekend sections

Organizations (Space Controllers & Users)This analysis includes 40 Organizations, mainly consisting of Academic departments, and seven organizations that controlled spaces that were used for academic events.

Fall 2010 Schedule

ClassroomsWeekdays

Mon-Fri 7am-6pm

ROOM DEMAND EXCEEDS ROOM SUPPLY

ROOM SUPPLY EXCEEDS ROOM DEMAND

Examining the Mix of Rooms

The data shows that 22% of Queensborough’s rooms have 30 or fewer seats.Actual class enrollments of 30 or fewer students represents 71% of all classes.

Conversely, 77% of the capacity is between 31 and 50 seats.Only 29% of the class sections have enrollments of that size.

71%

29%77%

22%

1% 0%

Conclusion

• The mix of room sizes do not match the mix of section enrollment sizes– Need more rooms of 30 or less seats– Need less rooms of 30 or more seats

57%

58%

28%

63%

48%

Demand Exceeds Supply

Conclusion

• The mix of room sizes do not match the mix of section enrollment sizes

• Room utilization is not driven by space need– Technology may be a factor– Departmental classroom preferences– Departmental ownership of the classroom

Days 7AM-6PM

Classroom Mapping

31-40 21-3051

-60

41-50

0-20

All Classrooms

By Capacity Breakpoint

Sized by Capacity

Shaded by Room Util %

Eves6PM-11PM

Classroom Mapping

31-40 21-3051

-60

41-50

0-20

Weekends7AM-11PM

Classroom Mapping

31-40 21-3051

-60

41-50

0-20

Conclusion


• Room utilization is not driven by space need• Evenings and weekends present scheduling

opportunities

LabsWeekdays

Mon-Fri 7am-6pm

Classes vs. LabsAll Days

7am – 11pm

Classrooms Labs

CLASSROOMS VS. LABS

Classrooms make up 65% of our room capacity

CAPACITY

CLASSROOMS VS. LABS

Classrooms Labs

Although only 35% of our capacity, labs make up 61% of our physical real estateREAL ESTATE

37%

19%

Labs have less than 50% the utilization of classrooms

CLASSROOMS VS. LABS

Classrooms Labs

UTILIZATION

Conclusion


• Room utilization is not driven by space need• Evenings and weekends present scheduling

opportunities • Review labs for associated classroom

instruction in labs when feasible

All Labs

By Controlling Org

Sized by Capacity

Shaded by Room Util %

Department A

ALL LABS

Department B

Department A

S-318 S-416 T-01C S-314

S-319

T-02

S-321 T-01

S-31

6

S-31

7

Department A: Supply and Demand Analysis

Department A: Room vs. Seat Utilization

Department A

S-318 S-416 T-01C S-314

S-319

T-02

S-321 T-01

S-31

6

S-31

7Science Bldg

3RD FLOOR

Technology Bldg

1 ST FLOOR

Science Bldg

4TH FLOOR

Room IDControlling Org.Room Type

Room IDSq. Ft.

Shaded by Room Utilization %

S316

S317

S318

S319S321

S314

S316DA210

S317DA210

S318DA210

S319DA210S321

DA210

S314DA210

S305PH210

S309PH210

S307PH210

S308PH210

S306PH210 S329

MA210

S333PH210

S324PH210

S311PH110

S312BE110

S313PH110

S323MA110

S309APH210

S322MA110

S316

S317

S318

S319S321

S314

DEPT A: ASSIGNED LABS IN SCIENCE BLDG

S416

(Fourth Floor)

METALLURGYLAB

COMPUTER LAB

MACHINE SHOP

STRENGTH OF MATERIALS

LAB

COMPUTERLAB

COMPUTERLAB

DRAFTINGLAB

DRAFTINGLAB

DRAFTING LAB

COMPUTER LAB

Department A: Room Supply vs. Actual Placement

Department A: Rooms in Use by Time

DRAFTING LABSCOMPUTER LABS

Room Description Room Cap. MONDAY

7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

TUESDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

WEDNESDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

THURSDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

FRIDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

SATURDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

SUNDAY 7-8AM 8-9AM 9-10AM 10-11AM 11-12PM 12-1PM 1-2PM 2-3PM 3-4PM 4-5PM 5-6PM 6-7PM 7-8PM 8-9PM 9-10PM 10-11PM General CAD Lab S316 21 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Mechanical CAD Lab S317 22 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CAD Lab S318 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S319 29 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S321 19 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Manual Drafting Room S416 28 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Combination CAD Lab/Drafting Room

S317

S318

S319S321

S314

DEPT A: ASSIGNED LABS IN SCIENCE BLDG

S316

S416

(Fourth Floor)

Convert to Classroom

Convert to Dept. A Offices

Add CH Lab

Convert to 2 Classrooms

Department A Schedule

Department A Schedule

Department A Revised Schedule

+8% +28% +8% +28%

+1 +2 +1 +2

Increase in Lab Utilization

Additional Lab Days Released

6 Labs

0 ClassroomsTotal of 4,531 Sq. Ft. : 3 Labs (incl. 1 New CH Lab)

3 Classrooms

AFTERBEFORE

Much Needed Swing Space

Conclusion


• Room utilization is not driven by space need• Evenings and weekends present scheduling opportunities • Review labs for associated classroom instruction in labs

when feasible• Use dual functioning furniture to increase room

utilization• Review the utilization of labs for possible consolidation

and conversion into classrooms

ALL LABS

Department B

Department B

M-345 M-333

M-340

M-343

M-358M-362M-356

M-357

M-3

62B

Department B: Room Supply vs. Actual Placement

Only 2 labs are showing academic scheduling

M340DB210

M332GE110

M333DB210

M358DB210

M362DB210

M362BDB210

M357DB210

M345DB210

M323DB210

M361DB210

M343DB210

M342DB210

LAB M345(Anchor Lab)

LAB M333(Resource Center)

2 Labs1 Lecture Hall

Department B Schedule

Mon TUE WED THU FRI7 8 9 10 11 12 1 2 3 4 5 7 8 9 10 11 12 1 2 3 4 5 7 8 9 10 11 12 1 2 3 4 5 7 8 9 10 11 12 1 2 3 4 5 7 8 9 10 11 12 1 2 3 4 5

AM AM AM AM AM PM PM PM PM PM PM AM AM AM AM AM PM PM PM PM PM PM AM AM AM AM AM PM PM PM PM PM PM AM AM AM AM AM PM PM PM PM PM PM AM AM AM AM AM PM PM PM PM PM PM

LECTURE

LECTURE LECTURE

LECTURE LECTURE

LAB LAB LAB

LECTURE LECTURE LECTURE

LAB

LECTURE

LECTURE

LECTURE

LECTURE

LECTURE

LECTURELECTURE

LAB

LECTURE

LECTURE

LECTURE

LECTURE

LAB

LECTURE

LAB LAB

LECTURE

LECTURE

LECTURE

LECTURE

LECTUREOff Campus Off Campus Off Campus Off Campus

Department B: Room vs. Seat UtilizationUTILIZATION IN ALL LECTURE HALLS USED BY DEPARTMENT B

LECTURE HALLS ASSIGNED TO DEPARTMENT B

M340DB210

M332GE110

M343DB210

M333DB210

M358DB210

M362DB210

M362BDB210

M344DB120

M357DB210

M345DB210

M323DB210

M361DB210

103 Seat Lecture Hall42% Seat Utilization

M344BREG110

M344ADB110

2 Lecture Halls (40 & 63 seats)

M342REG110

M343DB215

Large Room used as Study RoomNew Dept B Study Room

New Classroom (30 Seats)

2 Rooms

103 Seats

Total of 1,620 Sq. Ft. :4 Rooms

133 Seats

2 Rooms

30 Seats

AFTER GAINCURRENT

Computer Labs

Count Avg. Room Util. % Avg. Seat Util. %C BUILDING 1 22 97SCIENCE BUILDING 7 23 61HUMANITIES BUILDING 13 32 87TECHNOLOGY BUILDING 5 32 78ADMINISTRATION BUILDING 2 50 91LIBRARY BUILDING 1 50 73Grand Total 29 31 79

Department C is assigned 11 of the 13 computer labs in the Humanities Building

Target Labs

H449DC210

H445DC210

H444DC210

H443DC210

Mon 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM

A308 23 A416 24 H339 24 H340 24 H344 24 H406 24 H443 24 H444H445

2020

H449 20 H453 20

Department C Computer Lab Fall 2010 Schedule

Department C Computer Lab Spring 2012 Schedule

Department C Computer Labs

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY Room Utilization % Room Utilization % Room Utilization % Room Utilization % Room Utilization % Room Utilization % Room Utilization %

BEFORE BEFORE BEFORE BEFORE BEFORE BEFORE BEFORE

A308 50% 63% 50% 63% 0% 25% 0% A416 25% 38% 25% 38% 25% 0% 0%

H339 63% 44% 63% 44% 25% 0% 0% H340 75% 25% 75% 25% 31% 0% 0% H344 44% 38% 44% 38% 0% 0% 0% H406 69% 0% 50% 19% 0% 0% 0%

H443 38% 25% 38% 13% 0% 0% 0%

H444 38% 25% 38% 25% 0% 0% 0%

H445 0% 0% 0% 0% 0% 0% 0%

H449 38% 38% 38% 38% 13% 0% 0% H453 25% 63% 25% 38% 0% 0% 0% Total 42% 32% 40% 31% 9% 2% 0%

w/out Empty

Rms 46% 40% 44% 34% 23% 25% n/a

No of Empty Rooms 1 2 1 1 7 10 11



BEFORE BEFORE BEFORE BEFORE BEFORE BEFORE BEFORE

A308 50% 63% 50% 63% 0% 25% 0% A416 25% 38% 25% 38% 25% 0% 0%

H339 63% 44% 63% 44% 25% 0% 0% H340 75% 25% 75% 25% 31% 0% 0% H344 44% 38% 44% 38% 0% 0% 0% H406 69% 0% 50% 19% 0% 0% 0%

H443 38% 25% 38% 13% 0% 0% 0%

H444 38% 25% 38% 25% 0% 0% 0%

H445 0% 0% 0% 0% 0% 0% 0%

H449 38% 38% 38% 38% 13% 0% 0% H453 25% 63% 25% 38% 0% 0% 0% Total 42% 32% 40% 31% 9% 2% 0%

w/out Empty

Rms 46% 40% 44% 34% 23% 25% n/a




AFTER AFTER AFTER AFTER AFTER AFTER AFTER

A308 63% 63% 63% 63% 0% 25% 0% A416 44% 38% 44% 38% 25% 0% 0%

H339 63% 56% 63% 56% 25% 0% 0% H340 75% 63% 75% 50% 31% 0% 0% H344 75% 38% 75% 38% 0% 0% 0% H406 81% 38% 63% 31% 0% 0% 0%

H443 0% 0% 0% 0% 0% 0% 0%

H444 0% 0% 0% 0% 0% 0% 0%

H445 0% 0% 0% 0% 0% 0% 0%

H449 0% 0% 0% 0% 0% 0% 0% H453 63% 63% 63% 63% 13% 0% 0% Total 42% 32% 40% 31% 9% 2% 0%

w/out Empty

Rms 66% 51% 63% 48% 23% 25% n/a


+20% +11% +19% +15%

+3 +2 +3 +3

Increase in Lab Utilization

Additional Lab Days Released

ReleasedLabs

S-449DC210

S-445DC210

S-444DC210

S-443DC210

S-449855 Sq. Ft.20 Seats

S-445862 Sq. Ft.24 Seats

S-4441,294 Sq. Ft.

20 Seats

S-4431,289 Sq. Ft.

24 Seats

431 Sq. Ft. 431 Sq. Ft.

Classroom860 Sq. Ft.40 Seats






4 PC Labs

88 SeatsTotal of 5,162 Sq. Ft. : 6 Classrooms

240 Seats

2 Rooms

152 Seats

PLAN GAINCURRENT

SchedulingAll Days

Mon-Sun 7am-11pm

Current Scheduling PolicyDEPARTMENTS

• Submit their schedule of classes using their assigned rooms.• Advised to make maximum use of the classroom space and cautioned that requests for

additional room space for day classes may not be met. • Given full discretion as to when and how they schedule their sections with their assigned

rooms. • Must use the academic calendar, schedule classes that meet minimum minute requirements

and current college scheduling patterns to schedule their classes. (For example, all classes after 11am must start at 10 minutes after the hour.)

REGISTRAR• Works with departmental sections that are missing room allocations, assigning any unallocated

departmental rooms to departments that need space and do not have space within their assigned rooms.

• Assigns rooms that are assigned to the registrar’s office to meet departmental needs.• Works with Departments (after initial scheduling) to identify open space within the submitted

schedules if additional space is needed.• Enters them into the student information system (CUNYfirst).

33 Patterns All Others

9 Patterns

All Others

Start on the hour Start on 10 min after the hour

9 End Times

4 Start Times23 Different Durations

Start on half or three-quarter hour

Height = Duration of block (e.g., 50 min)Width = No. of class meetingsShading = Total enrollment

Using Standard Schedules

• What is a Standard Schedule?– A set of Start Time, End Time, and Day(s) of Week

combinations that represent the preferred class scheduling policy on a campus

• Objectives:– Provide sufficient classroom resources to meet instructional

requirements– Maximize student scheduling options by employing standard

class meeting patterns and encouraging more even distribution of classes throughout the week

– Apply scheduling practices in a consistent and equitable manner

– Achieve optimum classroom utilization83

Sample Standard Schedule

The standard class periods for a typical three-credit course are shown in the box on the right.

In order to minimize schedule conflicts for students, and to achieve maximum and equitable use of the buildings and facilities of the campus, it is necessary that the overwhelming number of classes conform to the start and end times indicated here.

*The Mon-Wed afternoon option is not available at any start time before 1:50pm

Standardized Schedule Guidelines• Standard Meeting Times and Patterns

– A basic schedule includes 50-minute daytime classes three days a week (Mon-Wed-Fri) and 75 minute daytime classes twice a week (Tue-Thu).

– Non-standard sections should be offered in multiples of 50 and 75 minutes to avoid end times that preclude students from registering for courses that may follow the non-standard sections

– All classes should follow the established Standard Meeting Times and Patterns. – All classes, regardless of length, should begin at the official starting times– Approvals for deviation from the scheduled time patterns should be made on a

case-by-case basis

• Distribution of Courses– Daytime classes should be balanced equally over the hours of 8:00 AM to 5:00 PM.

– No more than 20% of a Department’s course sections should be scheduled in any

one hour. – 60/40/20 Rule: No more than 60% of class meeting times should be scheduled in

prime time and with at least 20% of Class meetings scheduled on Friday.

85

Using Schedule Priorities to Enforce Policy

• Classes that meet using standard time patterns should be given priority over those using non-standard meeting patterns.

• Initial classrooms assignments should be made based on projected enrollment being equal to or greater than 80% of the room capacity.

• Requests that underutilize space should be scheduled after other scheduling needs have been met.

• Large classes should be scheduled before small ones• Required Secondary Class Sections should be scheduled before optional

Secondary Class Sections• Schedules that vary greatly from the 60/40/20 prime time balance should be

returned for adjustment.• Classes that don’t meeting 80% of room capacity should be moved to a smaller

room with equivalent media, if available. • Classes with specialized pedagogical design should be given appropriate

consideration.• Classes scheduled after scheduling deadlines have passed should be assigned

classrooms on a space-available basis. 86

Use X25 to enforce scheduling policy before schedules are finalized

89

Conclusion


• Room utilization is not driven by space need• Evenings and weekends present scheduling opportunities • Review labs for associated classroom instruction in labs

when feasible• Review the utilization of labs for possible consolidation and

conversion into classrooms• Use dual functioning furniture to increase room utilization• Develop and enforce a standardized schedule to improve

room utilization, and student schedule options

Club HoursWednesdays 1:10pm – 3:00PM

Mon, Tue, Thu, Fri1:10PM – 3:00PM

Club Hours Wed 1:10PM – 3:00PM

Mon, Tue, Thu, Fri3PM – 4PM

After Club Hours Wed 3PM – 4PM

Conclusion

• The mix of room sizes do not match the mix of section enrollment sizes• Room utilization is not driven by space need• Evenings and weekends present scheduling opportunities • Review labs for associated classroom instruction in labs when

feasible• Review the utilization of labs for possible consolidation and conversion

into classrooms• Use dual functioning furniture to increase room utilization• Develop and enforce a standardized schedule to improve room

utilization, and student schedule options• The designated “Club Hours” is negatively affecting space utilization

Department A: 4,531 Sq. Ft.Department B: 1,620 Sq. Ft.Department C: 5,162 Sq. Ft.Department D: 686 Sq. Ft.Total: 11,999 Sq. Ft. 11,999

Total Square Feet Reclaimed

Update• As of today, we’ve captured 30 individual spaces totaling 17,000 sq. ft.• This has given us space to:

– Convert 6 underutilized labs into general use classrooms– Create 3 entirely new classrooms– Space for new kitchen/swing space– New Nursing study space– New Math computer classroom– Office space for 31 new FT faculty (17 now occupied)– New ID card office space– Administrative office and required space for 21st Century grant program– 3 classrooms and office space for CUNYStart– Base on the most recent available bid prices per sq. ft. for NYC high school

construction, the approx. cost to build 17,000 sq. ft. of space would be about $7.8 Million

Q & A

Thank You!On behalf of

Queensborough Community College

Documents

IMPROVING SPACE UTILIZATION THROUGH ANALYSIS Sherri Newcomb, VP Finance and Administration Marc Carpentier, Finance Budget Manager City University of New