Implementing Supplemental

Educational Services

Illinois State Board of Education

New applications and updated applications are processed during the winter

Results are posted in July on the ISBE website in three files: Provider contact information Provider district approvals Provider program information

Step 1

SES providers are approved by ISBE

A district is required to offer SES at schools in the second year of School Improvement, Corrective Action or Restructuring

A district may offer SES in the first year of school improvement by swapping Choice and SES under Differentiated Accountability—waiver needed!

Step 2a

Schools offer SES

A district may offer SES alongside Choice in the first year of school improvement because it is not spending anything on Choice—no waiver needed.

A district may offer SES alongside Choice in the first year of school improvement because it is not spending very much on Choice—no waiver needed.

Step 2b

Schools offer SES

Annual notice to parents of low-income students in an understandable, uniform format in a language the parents can understand

Notice is approved by ISBE before it is sent by Evelyn Deimel

Fall notice is sent within the timeline in 23 Illinois Administrative Code Part 675.175

Later notices are sent in a timely manner

Step 3a

Parent notifications—Details

Step 3b

Parent Notifications—RequiredA sample text of the parent notification and other

information are on the SES website. Notification includes

Discussion of SES generally and how the parent may sign up

Identity of approved providers within the district or reasonably available in neighboring districts

Brief description of the services, qualifications, and demonstrated effectiveness of each provider (use program summaries in PARS)

Provider Selection Form

Step 3c

Parent notifications—Recommended Content

List of questions for parents to ask when selecting a tutoring program

An explanation of the selection of students when funding is limited

For practical reasons, the parent selection form should

Capture parent contact information (address, phone, email, etc.)

Provide for student name, date of birth, school name, and grade information

Possibly include student ELL and IDEA status checkboxes, perhaps even a language indicator space for ELL students

Step 4a

Parents choose providers

The parent selection form also should Leave a space for the SIS number Allow parents to rank at least their top 3

providers (always a parent choice) Have a release of confidential information

statement Be signed and dated Name a district contact person and contact

information for parents having questions

Step 4b

Parents choose providers

The selection form does not have to have the providers listed on it.

Providers could be listed on another sheet each with some sort of code, and the selection form simply could have a place for parents to enter the code(s) for their preferences.

Using this method may allow you to design a selection form that will work for multiple years without re-design; you simply would change the associated provider list and codes each year.

Step 4c

Parents choose providers

After all the student-provider relationships are worked out based on parental preferences, districts contract with the providers

Until there is a fully executed contract, districts do not release specific student data to providers (FERPA)

ISBE has a sample contract on its website

Step 5a

District Contract—Details

Step 5b

District Contract—Required

Individual tutorial/learning plan (ITP or ILP) = specific achievement goals + measurement of student progress + timetable for the program

Prohibitions on the provider from disclosing the identity of any student eligible for, or receiving, SES without the written permission of the student’s parents (FERPA)

Step 5c

District Contract—Required

Basis and schedule of payments to the provider

Termination option if the provider is unable to meet goals and timetables

Regular communication with parents/teachers on students (other district-desired reports may be listed)

Providers enter student enrollment and attendance data in STARS

Districts may have read-only access to STARS Districts and ISBE monitor the services Providers invoice districts—invoice amount

must equal what STARS shows for the billing amount

Step 6

Services Are Delivered

District General Information

does not disclose to anyone the identity of any student who is eligible for, or receiving, SES without the written permission of the parents of the student (FERPA)

provides SES until the end of the school year or until funds are exhausted

Districts as Providers

Exceptional ConditionIf a district must provide SES to disabled (IDEA) or limited English proficient (LEP) students because no provider currently serving the district is available to do so, then the district must provide SES, either directly or through a contractor.

If the district is in improvement status due to the performance of its disabled or LEP students on assessments, then it would be preferable for the district to use a contractor.

Aids for Districts

web-based reporting system (STARS) student enrollment and attendance call for a username and password

web-based reporting system (PARS) approved program content and cost reports “guest” is the username and password

“toolkit” of SES forms, letters, and contracts on a website with other helpful materials

23 Illinois Administrative Code (Rules)(www.isbe.net/rules/archive/pdfs/675ARK.pdf)

Highlights—Ethics Code (675.30) No deceptive practices No disparaging of other providers No gifts to districts Limitations on the hiring of district employees,

members of district-related organizations, and parents

No enrollment incentives to parents; limited rewards to students

Districts treat all providers impartially

23 Illinois Administrative Code (Rules)(www.isbe.net/rules/archive/pdfs/675ARK.pdf)

Highlights—Other Items

675.70(a)—billing based on ISBE STARS 675.175—timeline for SES implementation 675.210 & 675.220—allowable and unallowable

costs in provider invoices to districts 675.245—billing based on an hourly rate and on

student attendance

34 CFR 200.48(d) (Regulations)

HighlightsAt the federal level, implementation means, at the least, that a district has—

Partnered with outside groups to help inform eligible parents

Provided timely, accurate notice to parents Ensured that sign-up forms for SES are distributed directly

to all eligible parents and are made widely available elsewhere

Provided a minimum of two separate enrollment “windows” Given SES providers access to school facilities on the

same basis and terms as are available to other groups

34 CFR 200.48(d) (Regulations)

DetailsThere is a more detailed discussion of this rule in an e-bulletin found at http://www.isbe.net/e-bulletins/pdf/01-10.pdf

Districts must notify ISBE if they intend to use unspent 20% obligation money for other Title I purposes. Instructions for that notification are found at http://www.isbe.net/ses/pdf/SES_notification.pdf

The Federal Supplemental Educational Services Non-Regulatory Guidance (www.ed.gov/policy/elsec/guid/suppsvcsguid.doc) references regulations in its various answers

ISBE Contacts

Evelyn Deimel

edeimel@isbe.net

Illinois State Board of Education

100 North First Street

Springfield, IL 62777

217-782-6099

Gary A. Greene, Ph.D.

ggreene@isbe.net

Illinois State Board of Education

100 W. Randolph, 14-300

Chicago, IL 60601

312-814-3989