Implementing a Serial Work in an Implementing a Serial Work in an Electronic Resources Electronic Resources Management SystemManagement System

NASIG 2004Kristin Antelman

Innovation in contextInnovation in context

E-Matrix as a testbed

Use both FRBR and a user-centeredapproach to inform design

Develop in a system not bound by MARC or ILS functionality

Moving to second generation electronic Moving to second generation electronic resource management systemsresource management systems

manage data not supported by the ILS

generate e-journal and database web lists

data models, simple tools (e.g., MS Access)

data often maintained in two places

more ambitious resource management objectives

more sophisticated public displays

complex data models, advanced database tools (e.g., Oracle)

single authoritative data stores

E Matrix objectivesE Matrix objectives

manage electronic and print subscriptions, bundles

support licensing, product evaluation; manage and use faculty-provided data

Acquisitions

CollectionManagement

Discovery anddisplay

enhance access points; improve user displays

E Matrix developmentE Matrix development

Principles for sustainability and data quality

migrate legacy applications into E-Matrix

define a single authoritative data store for each data element

query existing data stores in real time wherever possible

catalog

E-Matrix

licensingdatabase

journal prices, evaluative data

acquisition “shepherding” form

journal bundle

contents

use statistics local e-journal database (Serial

Solutions)

SFX Knowledgebase

(XML change file)

MARCXML files for databases display

fund codePO #price

Sirsi Unicorn tables

022245etc.

titles, licensing, pricing, bundles, access, holdings, usage

stats, etc.

relationships, local subject terms, keywords,descriptions, etc.

local subjectterms, keywords,

descriptions

“As a rule of thumb, consider two itemsto be the same work if they would beconsidered interchangeable by mostusers, or if a user seeking one wouldactually find the other preferable.” [Yee]

Serials are (apparently) an aggregate work in FRBR: “the entity work may represent an intellectually or artistically discrete component of a larger work, such as a chapter of a report, a segment of a map, an article in a journal, etc.” FRBR Sec. 3.3

What the experts say

“FRBRization” experiments

“At a conceptual level, the entity definedas a work in FRBR is clearly applicable to works issued serially. In the FRBRmodel, the serial work would be viewedas an aggregate work.” [Delsey]

“Although FRBR does not explicitlymake the statement, it seems thatcontinuing resources are regarded inthe model as works.” [Le Boeuf]

FRBR and serialsFRBR and serials

Three perspectives on the “work”Three perspectives on the “work”

work = ideational + semantic content, i.e., a specific linguistic text

work = single author + titleAverage reader

Textual scholar

work = ideational and a specific textLibrarian

[Wilson, “Two Kinds of Power ,” 1968]

“Does every title change always indicatea substantial transformation of a continuing resource into another continuing resource? Does a title changeaffect the Manifestation level or theWork level of a continuing resource?” [Le Boeuf]

Combining FRBR principles withCombining FRBR principles withthe user perspective challengesthe user perspective challenges

two assumptions two assumptions

1. All journal “versions” are manifestations of the same expression of the work.

2. A title change creates a new work.

“The various related works that make upthe history of a given serial can only beassembled by a user who happens tobe in a library that holds issues enteredunder each title the serial has held …Is this really the right way to conceive ofa serial work?” [Yee]

Creating displays that reflect Creating displays that reflect key relationshipskey relationships

Horizontalboth equivalence and derivative relationships (776,787)[versions and title changes]

sequential relationships (780,785)[title changes, related works]

whole/part and other relationships[related works]

Chronological

Vertical

A modified FRBR model for serial description A modified FRBR model for serial description in E-Matrix: the in E-Matrix: the version problemversion problem

Libraries manage journal “manifexpressions”

“American Scientist”workAmerican Scientist

paper copyfrom publisher

American Scientist selected articlesfrom Ebsco db #1

American Scientist selected articlesfrom Proquest db #2

American Scientist full textfrom publisher

User displays should draw on all three levels: work, expression and manifestation

“American Scientist”workAmerican Scientist

full text

American Scientistfrom Ebsco db #1

American Scientist selected articles

American Scientist paper copyfrom publisher

American Scientist e-copyfrom publisher

American Scientistfrom Proquest db #2

A modified FRBR model for serial description A modified FRBR model for serial description in E-Matrix: the in E-Matrix: the version problemversion problem

The title change = new The title change = new workwork problem problem

Delsey: “In AACR the FRBR concept of work is reflected in the ‘citation for the work.’ … Since the majority of serials are entered under title, the citation for the serial work is in most cases the title.”

The need for a work identifierThe need for a work identifier

title versions of the same work can have different titles

uniform title

ISSN

ISTC

DOI

Need non-semantic bibliographic work identifier

serves to differentiate instead of collocate

multiple for same title; tied to title

publisher-defined work, usually FRBR expression

ditto

E-MATRIX

FINDRESOURCES

BIBLIOGRAPHICDETAILS

ACQUISITIONSDETAILS

LICENSING

ACCESSINFO

EVALUATIVEELEMENTS

ADMINISTRATIONINFO

CEP PROCESSING

REPORTS

Resource Subjects / DescriptionsRelated Titles

work ID 156156 resource type selectselect

Title

Vendor

Provider

Publisher

ISSN OCLCe-ISSN

Add

Add

Format [print, electronic]

Location: library & call number

Print holdings: link to OPAC OR summary holdings

E-holdings: summary holdings [for this manifestation]

Embargo period:

# [unit]Update freq.:

[days]

Full Text [yes, no, some]

E-MATRIX

FINDRESOURCES

BIBLIOGRAPHICDETAILS

ACQUISITIONSDETAILS

LICENSING

ACCESSINFO

EVALUATIVEELEMENTS

ADMINISTRATIONINFO

CEP PROCESSING

REPORTS

Resource Subjects / DescriptionsRelated Titles

work ID 156156

Title Vendor ISSN Holdingse-ISSN

[work ID related titlesclickable]

Related titles [from MARC linking fields for serials]

Title ISSN HoldingsRelationship

[e.g., succeeding, preceding]

journal of x

archives of x

associateassociate

associateassociate

[model staff view]

WorkID Title format vendor ISSN eISSN holdings 25 Journal of Aging Studies p Elsevier 1234-5789 … …. 25 Journal of Aging Studies e Elsevier …

25 Journal of Aging Studies e Ebsco …

25 Journal of Aging Studies e Gale …

1. User searches are run against title index (as well as other indexes)

2. All manifestations of the work are retrieved using

the work ID [staff view]

3. What should display look like? [public view]

need user interface testing

How user displays are generatedHow user displays are generated

Journal of Aging StudiesSearch GO

[model public view]

Title format holdings locationJournal of Aging Studies (1995-present)

full text electronic 1995- URL for Sciencedirectprint 1997-2002 HQ1060 .J25

selected articles electronic 1997- URL for Wilson dbelectronic 1995-2001 URL for Ebsco db

Open up conversations about managing bibliographic items in the electronic environment

E-Matrix serves as a fertile testbed for experimentation and innovation

Lessons learned so farLessons learned so far