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Implementation of collaborative LeanKit software on the Severn Trent Water AMP6 Framework
improving project delivery
Gavin Pearce, CostainMark Tootell, Costain
Charlie Burtt, Managementors
Agenda
• Industry Challenge
• AMP6 Challenge
• Introduction to LeanKit
• Live Demonstration
• Outcomes and benefits
• Discussion/Questions
Industry challenge
*Government 2025 Strategy
The AMP6 Challenge
− Programme of works• AMP6 2015 – 2020
• Design and Build NEC
• Water and waste water projects
• Size £2k - £40M
• > 100 projects
• Large geographical spread
The AMP6 Challenge
− Pressure to deliver more for less in AMP6• 20% More Efficient
• 30% More Productive
− Implementation of a ‘Factory Thinking’ approach• Drive consistency & rigour across the delivery teams and
place Production Control and short interval control at the heart of the operation
Leankit – what is it?
• Simple and intuitive web based planning tool
• It’s all about real time visibility of work and status
• It facilitates collaboration between team members and accountability
• Powerful filters & sub tasks help to break complex work into manageable work
High Level Process
• Collaborative Master Target Plan on paper• Entered into Primavera P6 & owners assigned• Export from P6 into Leankit 4wks data• Detail added with ‘Task Cards’ • User updates Commentary/Blocked/Complete• Mid-week review• End-of-week review• New data pulled from P6 every 2 weeks and board
updated
Detailed Process
LeanKit Demonstration
https://costain.leankit.co/Account/Membership/Login
Production Control DashboardWeek 702/10/2015
Strensham Hub - LeanKit Programme Production Control Metrics
Critical PPC:
100%
86%34
11
4
8
1
8
34
64
6
1
6
0
5
10
15
20
25
30
35
40
Strensham Worcester Evesham Campion Mythe 64 Mythe 41
Planned
Actual
0204060
010203040
0102030
0
5
10
0
5
10
02468
Strensham RGF 100% Worcester 55% Evesham 100% Campion Hills 67% Mythe1964 100% Mythe 1941 75%
70
8479
95
70 6656
71 7480
6457
14 135
156 9
0
20
40
60
80
100
Week 2 Week 3 Week 4 Week 5 Week 6 Week 7
Nu
mb
er
of
Task
s
Total Tasks - Planned Vs. Actual
Planned
Actual
Moved
3
00
1
5
Workload / Resource
Supply Chain
Site Issues / Delays
Design
Client
CurrentProductivity:
Weekly Hub Cost:£ 23,710
Weekly Data - Reason for VarianceProject Specific- Planned vs. Actual
Strensham Hub Issue's Log:
-55% productivity at Worcester due to STW asset not being released as per the agreed collaborative plan
Issues to be Escalated to SLT:
Supportfor SD at Worcester - the relationship is at breaking point. (Card
1 1
4 4
0
2
4
6
Total Issues for Hub Resolved by Hub Total Issues for SLT Resolved by SLT
Total Issues Raised vs. Resolved
18
3 2 2
18
3 2 2
02468
101214161820
CriticalPath Items
Target 80%
Successful Deployment
− How do you avoid it just being another piece of technology?• A robust forecast which matches work volumes to resource
• A strong plan with the right level of detail which has had the key stakeholders engaged in its creation
• A management team who actively manage against the plan on a short interval basis
• A simple plan vs actual report which provides quality MI
• A review structure starting with the individual rolling up to the framework to ensure the questions are being asked
Benefits
• The tool that facilitates management control• Live data
• Real time issue escalation and management
• Reduced individuals duplicating effort or spending time on non value adding activities
• Assisted in the shortening of the interval of control
• A standardised approach to project planning, management and reporting
• Facilitated a culture of asking the difficult questions to drive continuous improvement
Benefits – cont’d
• Sharing with remote teams• Team accountability and workload analysis• Project Managers who feel in control of their projects
without being in the detail• A framework focused on the importance of a great plan,
with ownership and accountability for delivery at every level
• Widespread agreement that the predictability & assurity of deliverables has improved
Discussion/Questions
• Do you use LeanKit or something similar
• How much does it cost
• How do I start using it
• Does it replace the P6 programme
• Do the project teams see benefits
• What other functionality would you want
• Do I need a SMART Board
• Contact details