Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District January 13, 2009

Impact of State BudgetImpact of State Budgeton MDUSDon MDUSD

Report fromSuperintendent Gary McHenryMt. Diablo Unified School DistrictJanuary 13, 2009

Budget Reductions: The Next Round

Previous Reductions: Previous Reductions: Positions, 2003-2007Positions, 2003-2007

YEAR # POSITIONSAMOUNT REDUCED

2003-04 101.31 $6,452,113

2004-05 51.97 $2,876,105

2005-06 56.13 $3,777,144

2007-08 145.00 $14,950,303

Previous Reductions:Previous Reductions:Programs and ServicesPrograms and Services

• At the school sites:

Reduced campus cleanliness and safety

Increase in class size at all schools

Decrease in library services

Decrease in supervision by vice principals and campus supervisors

Increase in work load for remaining administrators in supervision and evaluation

Elimination of Kindergarten class size reduction at 14 elementary schools

Decrease in support for special education students

Elimination of small classes and some electives

Previous Reductions:Previous Reductions:Programs and ServicesPrograms and Services

• At the District Office Fiscal – reduction in staff to do budget development, accounts

payable and receivable and supervision Curriculum – reduction in clerical support, and curriculum and

program development Special Education – reduction in special education coordination,

training and supervision Student Services – reduction in clerical support Research & Evaluation – decrease in staff for assessment,

program evaluation and state-mandated testing Technology – reduction in technology supervision Landscape – reduction in landscape supervision Maintenance and Operations – reduction in mobile maintenance

and general maintenance Custodial – reduction in custodial services

How much must be reduced?How much must be reduced?Budget as of First Interim Report, Dec. 2008Budget as of First Interim Report, Dec. 2008

2008-09 Unrestrict

ed$

2008-09 Restricted

$

2008-09 Combined

$

2009-10 Unrestrict

ed$

2009-10 Restricted

$

2009-10 Combine

d$

2010-11 Unrestrict

ed$

2010-11 Restricte

d$

2010-11 Combined

$

Total Revenue

209,164,163

80,885,163290,049,3

09209,353,66

481,253,88

2290,607,5

45215,659,5

5081,289,20

7296,948,7

57

Total Expenses

170,106,739

126,806,132

296,912,872

170,839,488

126,716,879

297,657,853

173,163,936

127,949,794

301,113,731

Excess/ Deficiency

39,057,424-

45,920,987-

6,863,56338,514,175

-45,462,99

8

-7,050,307

42,495,614

-46,660,58

8

-4,164,974

Other Sources/

Uses

-45,519,813

43,788,193-

1,731,620-

46,016,90244,342,34

6-

1,674,556

-46,316,90

2

44,638,621

-1,678,281

Revenue/ Expenditu

re Gap

-6,462,38

9-2,132,794

-8,595,183

-7,502,72

7-1,120,652

-8,623,379

-3,821,28

8

-2,021,967

-5,843,255

Unappropri-ated Ending Balance

2,655,800

0 2,655,800-

4,026,345

0-

4,026,345

-7,916,82

50

-7,916,825

How much must be reduced?How much must be reduced?Impact of Governor’s Proposal, 2008-2011Impact of Governor’s Proposal, 2008-2011

2008-09 Unrestrict

ed$

2008-09 Restricted

$

2008-09 Combined

$

2009-10 Unrestrict

ed$

2009-10 Restricted

$

2009-10 Combine

d$

2010-11 Unrestrict

ed$

2010-11 Restricte

d$

2010-11 Combined

$

Total Revenue

198,966,033

80,885,145279,851,1

79194,507,12

381,208,22

6275,715,3

49194,689,8

0280,993,94

7275,683,7

49

Total Expenses

170,224,566

126,806,132

296,912,872

172,005,315

126,981,520

299,088,321

174,321,763

128,182,668

302,504,432

Excess/ Deficiency

28,741,467-

45,920,987

-17,061,69

322,501,807

-45,773,29

5

-23,372,97

2

20,368,039

-47,188,72

2

-26,820,68

3

Other Sources/

Uses

-45,519,813

43,788,193-

1,731,620-

46,016,90244,342,34

6-

1,674,556

-46,316,90

2

44,631.468

-1,685,434

Revenue/ Expenditu

re Gap

-16,778,3

46

-2,132,79

4

-18,911,1

40

-23,515,0

95

-1,430,94

9

-24,946,

044

-25,948,8

63

-2,557,25

3

-28,506,1

17

Unappropri-ated Ending Balance

-7,542,33

00

-7,542,33

0

-29,671,1

750

-29,671,

175

-55,352,0

590

-55,352,0

59

CriteriaCriteria

• Maintain programs for studentsAnalyze program effectivenessEliminate programs that are ineffectiveMaintain programs that are effective

• Ensure campuses are safe for students and staffHealth and SafetySupervision of studentsCleanliness

• Honor our commitments to the publicMeasure A and Measure C

• Shift expenditures to grants, other funding sources where possible

• Honor collective bargaining contracts and comply with local, state, and federal mandates

MethodologyMethodology

Amount to be Reduced = Reduction Factor

$6,616,260 = 3.66

Cost of 1% xreduction factor (3.66) = amount to be

reduced by unit

Cost Per Unit = # of positions to be reducedAverage cost per position


AMOUNT TO BE REDUCED $6,616,260

Unit Cost of 1% Reduction Factor Amount

CSEA $ 100,266 3.66 $ 366,974

Local One, CST 113,331 3.66 414,792

Local One, M&O 171,804 3.66 628,803

MDEA 1,201,055 3.66 4,395,861

MDSPA 18,328 3.66 $67,081

DMA, CONFIDENTIAL, SUPERVISORY

193,859 3.66 709,524

NON-REPRESENTED

6,852 3.66 25,078

TOTAL $1,805,495. $6,608,113


AMOUNT TO BE REDUCED $6,616,260

Unit Cost Per Unit Average Cost/Position

# of Positions

CSEA $ 366,974 $ 33,000 11.20

Local One, CST 414,792 55,420 7.50

Local One, M&O 628,803 57,845 10.80

MDEA 4,395,861 54,335 80.90

MDSPA $67,081 96,621 .70

DMA, CONFIDENTIAL, SUPERVISORY

709,524 100,000 7.00

NON-REPRESENTED

25,078

TOTAL $6,608,113 118.10

Budget ReductionsBudget ReductionsApproved, Approved, RemovedRemoved, , RemainingRemaining

#Item Unrestricted Restricted Ongoing/

One-timeUnit Impact

1 Eliminate remaining Custodial Roving Crew 2 PM Custodians 1 Custodial Leadworkers

$185,161 M&O Would impact cleaning of schools and reduce ability to respond to emergencies such as MRSA infections at school sites.

2 Reduce one (1) Parts Controller $67,533 M&O Could impact funding and service to craftsmen and mechanics.

3 Reduce one (1) Mechanical Service Technician

$81,201 M&O Would increase workload of remaining Auto Mechanics.

4 Eliminate all 17 Custodial Supervisor positions. Replace with 6 Area Managers (Range 4, DMA salary schedule) and 11 AM Custodians (Range 400, M&O salary schedule)

$228,121 $25,347 Supv. Principals report Custodial Supervisors are critical to the cleanliness of a school. They take care of custodial supervision and low level plant maintenance.

6 Eliminate employee assistance program. This item would have to be negotiated with various bargaining units.

$109,000 All Uncertain. The utilization of this program is around 20% of employees who are eligible. Most employees seek services through their primary health carrier or professional association.

7 Reduce contracted services for Speech Language Pathologists in 2008-09 by 30%. Cost in 2007-2008 $1,350,000.

$200,000 MDEA We would have to negotiate a differentiated salary schedule in order to attract and retain or negotiate the utilization of Speech Language Pathologist Assistants.

8 Reduce Occupational Therapist contracted services budgeted by $240,000; create one OT position at a cost of $108,300 to be established as of June 1, 2008.

$108,000 DMA Adding positions as of June 1 would make it possible to reduce contracted services for summer intervention as well as the regular school year.



One-timeUnit Impact

9 Reduce contracted nursing services. We presently spend $240,000. Reduce contract by adding two LVN positions and eliminating two vacant Special Ed. Assistant positions.

$33,600 CSEA This could require negotiations as well as agreement by the Individual Education Plan team.

10 Reduce one (1) elementary P.E. prep team consisting of one (1) Teacher and two (2) Senior Instructional Assistants. ($55,290 Teacher; $79,921 sr. inst. assts.)

$122,278 MDEA The remaining teams would have to cover more schools

11

or

Suspend Elementary Vice Principal staffing formula AR 4113.11(a) for 2009-10. Reduce the three (3) remaining Elementary VPs.

$309,802 DMA Would decrease administrative support, supervision and instructional monitoring. Could impact safety of students as well.

11(a)

Suspend VP staffing formula AR4113.11 for 2009-10 school year. Provide a VP at elementary and middle schools with at least 800 students. One (1) FTE elementary VP and four (4) FTE middle school VPs to be reduced.

$502,298 DMA Would eliminate vice principal positions at Highlands Elementary, Glenbrook, Oak Grove, Pine Hollow, and Valley View middle schools. Would be forced to divide remaining positions between schools.

11(b)

Suspend Elementary VP formula for 2009-10. (AR 4113.1) Provide a VP at elementary schools with enrollment of 800 students; comply with formula for determining elementary admin. assistance (i.e., points for total enrollment, total staff, number of free and reduced meals, number of ins/outs of previous year.

$200,919 DMA Would result in the elimination of two elementary vice principals: one each at Highlands and Mt. Diablo Elementary.


#Item Unrestricted Restricte

dOngoing/One-time

Unit Impact

11(c)

Amend middle school staffing formula under AR 4113.11 (a) and provide vice principals at middle schools with 800 students. This would result in the elimination of four middle school vice principals.

$401,834 DMA Would eliminate vice principals at Glenbrook, Oak Grove, Pine Hollow and Valley View middle schools.

12

or

Suspend High School VP staffing and reduce all High School VPs to two (2). Five positions @ $111,923.

$552,565 DMA Would impact service to students at the six high schools. Each has three VPs9 and a student services coordinator funded by the district's general fund. Each is assigned a full class of students by graduation year. The VPs and SSCs provide all pupil services including academic advising, scheduling and college and career counseling.

12(a)

Suspend high school VP staffing. Schools with enrollment under 1,600 would lose a VP. Presently three schools are under 1,600: Concord High (1,534), Northgate High (1,530), and Ygnacio Valley High (1387).

$219,807 DMA Would force schools to reassign students to Student Services Coordinators for schools and impact safety, supervision, and evaluation

13 Eliminate contribution to Peer Assistance and Review (PAR)

$160,000 MDEA Must be negotiated. Would reduce number of coaches, impact teacher support

14 Eliminate contribution to Beginning Teachers Support and Assessment

$160,000 MDEA Must be negotiated. Would hurt implementation of Induction Program required for teacher credentialing.

15 Transfer portion of the staffing cost of five (5) elementary P.E. Teachers to the P.E. Incentive Grant

MDEA Limited impact. This is simply a fund shift.



One-timeUnit Impact

16 Eliminate 1-16 middle and high school librarian positions. Average cost of one librarian is $74,036.

$1,048,119 MDEA Would impact all librarians and reduce support for students.

17or

Reduce two (2) to three (3) PM Custodians (2 - $96,857; 3 - $156,703)

$168,246 M&O Will impact cleaning schedule at school site.

17(a)

Eliminate Custodian PM positions at elementary and middle schools, which results in staffing beyond traditional staffing models. 5 FTE

$280,409 M&O Elimination of supplemental positions assigned to Cambridge, Hidden Valley, Mt. Diablo, Meadow Homes and Shore Acres elementary schools and Riverview Middle to assist with housekeeping in these specific sites due to atypical site square-footage, attendance or programmatic concerns.

18 Reduce one (1) Switchboard Operator position.

$52,383 CST Would severely impact service to the public in the front lobby.

19 Reduce one (1) Instructional Media Assistant I

$58,017 CST Would reduce support to Librarians.

20 Reduce one (1) Instructional Media Assistant II

$57,076 CST Would reduce support to Librarians.

21 Reduce contributions to summer school.

$369,462 All Will only be providing remediation class as well as classes for students to make up credits.

22 Reduce Classified Training Coordinator for 2010-11

$92,910 DMA No training on Aeries or Encore systems; no state-mandated classes for classified staff.


# Item Unrestricted RestrictedOngoing/One-time

Unit Impact

23 Eliminate 9th grade class size reduction.

MDEA

24 Reduce budget for Student Info. System by $420,000 one time in 2008-09.

$420,000

25 Eliminate Option 1 elementary class size reduction at all schools. All schools to become Option 2.

$414,739 MDEA District receives over $1,000 per student (approx. $8 million/year). Elimination of Option 1 at grades 1-3 would cut funding in half and cost the district money. Teachers would still be required to maintain Option 2, which would probably require a district contribution.

26(a) Eliminate all General Purpose funding for 4th and 5th grade instrumental music. Attempt to fund program out of money allocated for elementary choral preparation budget or through fundraising. 11.43 FTE

$606,081 MDEA 1,983 4th and 5th graders take elementary instrumental music.

26(b) Reduce 4th grade instrumental music. 6.4 FTE

$340.039 MDEA Would impact over 1,100 4th graders taking elementary instrumental music.

27 Eliminate one (1) vacant Occupational Therapy Assistant position.

$56,733 CSEA Undetermined at this time . Much of the service is contracted. Utilization of this position could reduce some contracted services.



Unit Impact

28 Reduce one (1) Print Shop Operator

$66,269 CST Would reduce capacity in the print shop. Decrease services to classroom teachers. Homework packets could not be produced.

29 Reduce one (1) clerical position in Technology and Information Services

$77,368 CST May not be able to produce volume of work required.

30 Item removed. (Duplicate re: OT

31 Reduce contracted services for Behaviorist by $200,000 and create an educational consultant and behavior management specialist

$80,000 DMA $960,000 is budgeted in program 1661 and 1664. This would actually allow us to provide services in a more cost efficient way.

32 Reduce one (1) Intermediate Typist Clerk in Special Education 2010-11

$49,503 CST The responsibility of this position will decrease after installation of new special education software.

33 Shift funding for one (1) FTE Senior Account Clerk to Categorical Funding.

$65,494 CST Limited impact. This is simply a fund shift.

34 Reorganize legal services. Reduce contracted services by adding two Associate General Counsel positions at $190,000 each; one Legal Secretary at $70,000. Increase budget by $8,620 annually to pay for 3-year subscription to Special Ed Connection costing approximately $25,860 over three years.

$250,000 DMA $1.6 million is budgeted for contracted legal services. The Board has already put in place a request for proposal process which will result in significant cost savings. Utilizing the RFP process should be considered first.


Item Unrestricted RestrictedOngoing/On-time

Unit Impact

35 Reduce 9th grade sports. Retain varsity and junior varsity. 9th grade sports provided by the district includesFootball – 10 positions x $1800 = $18,000Basketball – 12 positions x $1800 = $21,600Uniforms and Equipment $40,000Transportation $20,000

$100,000 MDEA and others

May reduce opportunity for some students to participate in sports if they can not make the junior varsity team.

36

or

Reduce the amount set aside for coaches’ pay and fundraise to replace it. Amounts in 2007-08: Fall $153,013 Spring $122,574 Winter $108,065 $383,652Parents donate $53,196 to pay for coaches and trainers annually.

$383,652 MDEA and others

If we are unable to fundraise, that could eliminate the athletic program at schools.

36 (a)

Reduce total Gen. Fund contri-bution for high school athletics. Presently, $721,400 is budgeted. Program also supported by gate receipts, donations, fundraisers.

$721,400 Devastating impact on student activities. Presently 30% of 10,000 high school students participate in athletics. 3,000 students would need another activity. Approx. $187,000 is collected annually in transpor-tation fees. The present $100/ student could increase by $10 to $25, raising an additional $18,000 to $45,000 annually to help offset cost.



Unit Impact

37 Parent volunteers to pay for fingerprinting. District presently pays for volunteers to be fingerprinted.

$70,000 Parents, commu-nity

The potential to lose more in volunteer services if volunteers have to pay for fingerprinting.

38 Reduce two (2) Cabinet-level positions. Cabinet includes Assistant Superintendents, Directors, Assistant Directors, Internal Auditor.

$290,410 DMA Will reduce infrastructure sup-port, oversight and internal con-trols depending on the position.

38(a)

Reduce Internal Auditor position. $107,212 DMA Position performs operational and compliance audits of district programs and activities; audits school student body, cafeteria cash collections, transportation fees, adult education fees, and other revenue and expenditure accounts. Functions would have to be shifted to other positions, some to an external auditor.

38(b)

Reorganize Admin. Services and eliminate one FTE position.

$150,000 DMA Would combine responsibilities, increase work load of remaining positions. May also affect oversight and supervision.

39 Reduce General Purpose contribu-tion to one (1) FTE Curriculum Specialist. Presently, there are 3.75 Curriculum Specialists: 1.80 General Purpose, 1.95 Special Project

$115,358 DMA Assuming the same level of funding, this would only be a fund shift. If this would create a compliance issue, the position would have to be eliminated.

40 Retirement incentive program for certificated employees. A savings here would be determined by the number of retirees. This would have to be negotiated.

$300,000 MDEA Updated projections indicate 200+ teachers would need to retire to achieve substantive savings. Staff recommends not proceeding at this time.



Unit Impact

41 Item removed; similar to Item 40

42 Eliminate Director, Classified Personnel

43 Eliminate Assistant Superintendent, Special Education

44 Eliminate Associate Supt., Educational Services, and add Assistant Superintendent, Secondary Education

45 Eliminate Senior Administrative Assistant to the Superintendent/ Communications Specialist

$100,575 DMA/Confi-dential

Reduce support services to Board and Superintendent from 2 to 1 position, impacting production of Board meeting agenda, minutes; responsiveness to staff, parents, and the public; all communications from Superintendent; relations with media; assistance to schools.

46 Eliminate One (1) Carpenter position

$78,036 M&O May result in an infrequent and modest delay in response to work requests and some capital improvement projects.

47 Eliminate one (1) Electro-Mechanical Technician Apprentice

$78,895 M&O Same as #48.

48 Eliminate two (2) Heating and A/C Mechanic positions

$161.748 M&O Elimination of central heating plants at sites retrofitted via Prop 55 HVAC Program has cut need for service re: control, plumbing and support equipment problems.



Unit Impact

49 Eliminate one (1) Plumber position $71,936 M&O Elimination of central heating plants at sites retrofitted through the Prop 55 HVAC Program has reduced service requests. Not anticipated that reduction of these positions would result in delaying the provision of HVAC services.

50 Eliminate one (1) Glazier position $81,696 M&O May result in a modest delay in regular response time to service requests; delay not likely to result in a significant backlog.

51 Eliminate One (1) Computer Operator position

$75,355 CST Would increase Bi-tech services contract by approx. $5,000/month to respond to Fiscal Services and Payroll requests. Paychecks would have to be printed in Payroll Dept.

52 Eliminate one (1) Intermediate Typist Clerk position in Purchasing

$62,682 CST Would reduce clerical support and shift responsibility to the remain-ing (Admin. Secretary) position.

53 Item removed. Similar to Item 4 re: Custodial Supervisors.

54 Increase payment in lieu of medi-cal benefits for all employee groups and members with dual coverage. Assuming members have a two-party plan that costs approx. $11,000. If payment in lieu of were increased to $300/month, savings would be approximately $7,000 per member.

$140,000



Unit Impact

55 Reduce Worker's Compensation Manager position

$130,694 DMA Position created to reduce worker's comp cost. Monitoring structures and training in place. Number of claims is decreasing. Position can probably be funded out of the reduced claims cost. Presently, the rate is based on a three-year average of claims. When claims are reduced the rate is adjusted; could result in a savings of $100,000 to $500,000

56 Eliminate three (3) Groundskeeper positions and recentralization/ reassignment of Grounds-keeper/Gardeners from the sites to the central Landscape Department

$179,159 M&O Would result in a pronounced and conspicuous incapacity to sustain site landscapes on a regularly maintained schedule.

57 Reduce contracted transportation cost through RFP process. Estimate is 5% to 10% of the 2008-09 figure of $1.5 million.

$150,000 Reduces the contribution to Restricted programs. Presently, 176 students are transported through a county contract.

58 Reduce 1.5 FTE staffing assigned to Mt. Diablo High School

$81,643 MDEA MDHS was allocated additional staffing for years to add or main-tain elective or enrichment classes. Could affect that option.

59 Reduce continuation high school staffing by 1.0 due to lower class size.

$54,429 MDEA Would increase class size. Could affect Service Learning program.



Unit Impact

60 Reduce Horizons staffing from 8.0 FTE to 7.0 due to class size ratios.

$54.429 MDEA Presently 188 students are enrolled. Staffing ratio is 30:1. Impact should be minimal.

61 Reduce high school staffing by 11.4 FTE because of small class size

$620,487 MDEA Would increase class size and reduce or eliminate some classes.

62 Reduce Middle School staffing by 12.8 FTE due to small class size.

$707,573 MDEA Would increase class size and reduce or eliminate some classes.

63 Reduce Special Education staffing by 3.0 FTE.

$163,286 MDEA There are 255 SDC students and 29.5 teachers assigned. Would impact staffing ratios.

64 Reduce Resource Specialist by 5.0 FTE because of class size maximum.

$272,143 MDEA Would reduce support for the Learning Center at elementary schools. Would split Resource Specialist between two schools.

65 Reduce (8) .75 FTE Special Education classroom assistants.

$302,299 CSEA These assistants are assigned to the 3 SDC teachers and 5 Resource Specialists. Would reduce support for learning center.

66 Reduce JROTC program. Presently JROTC programs are at Mt. Diablo High and Olympic. Enrollment: 100 students at MDHS w/ 2 instructors; 29 students at OHS w/ 2 instructors

$85,000 Would combine programs; stu-dents would have to transfer to school where program offered. District contributes $170,030 to support both JROTC programs. Reducing or combining them into one would reduce the District contribution by $85,000.



Unit Impact

67 Utilize a parcel tax to pay for student programs and or critical services. Programs and services to be identified at the time of reduction.

Would enable District to restore certain programs or services. Estimated at $6.6 million.

68 Develop individual donor program to pay for student programs.

Would pay for certain programs and services that may be reduced such as technology support, athletics, or music.

69 All employees take 1% salary reduction effective 2009-2010.

$1,800,000 ALL Would have to be negotiated with all bargaining units and as an agreement by all non-represented employee associations.

70 Implement a "Just in Time" delivery program for ordering office and custodial supplies. Instead of being delivered and stocked into the warehouse, both stock and non-stock items will be delivered directly to district sites and departments.

Will reduce the inventory value level from $500,000 to $250,000.

Workload of the warehouse staff would need to be monitored to determine whether future reductions were possible. If so, the impact would need to be discussed with union leadership.

71 Reduce General Fund contribution to Curriculum and Instruction by 80 percent. There are presently 10 administrative positions and at least 10 clerical support positions. What services are mandated?

To Be Determined C&I Dept. is responsible for plan-ning/development of curriculum, textbook adoptions; review and update of grad requirements; training for teachers; BTSA program; development of plans for English language learners, GATE students; and requirements for state and federal mandates regarding instruction.



Unit Impact

72 Reduce all Special Education services that are not mandated by state or federal law or included in the student's Individual Education Plan (IEP).

To Be Determined Presently, elementary schools have learning centers where special education and general education students are served. If learning centers were closed it would reduce intervention services for both special education and general education students.

73 Eliminate Personnel Coordinator position.

$79,178 DMA Position responsible for recruit-ment and selection process for all classified positions. Elimination would hamper District's ability to recruit and hire classified employees consistent with contractural requirements.

74 Eliminate Assistant Director of M&O position.

$144,604 $7,611 DMA Position directs and coordinates administration of all buildings and mechanical trade activities; is in-volved in the ongoing maintenance and repair of all district facilities and systems. Prepares estimates, cost data, and other reports for maintenance and facility projects. Coordinates, directs, and schedules major maintenance facilities projects. Elimination of this position would severely hamper our maintenance and facility improvement efforts.

TOTAL $15,260,925 $654,003 $14,511,578/ $480,000

Documents

Impact of State Budget on MDUSD Report from Superintendent Gary McHenry Mt. Diablo Unified School District January 13, 2009